## **2024 Report and Accounts for the Parochial Church Council of Bisley & West End**
_This report complies with the requirements of the Charities Act, 2011_
## **Aim and purposes**
Bisley & West End Parochial Church Council (PCC) has the responsibility of cooperating with the incumbent, the Reverend Fiona Simon, in promoting in the ecclesiastical parish, the whole mission of the Church: pastoral, evangelistic, social and ecumenical.
## **Objectives and activities**
The PCC Vision for our church is to
## _**‘Grow and nurture what God has planted to build a flourishing church and community in Bisley and West End’.**_
To this end, we have produced a CDP (Church Development Plan) during the year with the 3 main stated objectives being to
1. Improving facilities and our Churches visibility
2. Growing younger and more diverse
3. Growing faith and involvement
In each of these areas we are working through several actions and remain focused and intentional to working within these areas to make progress. In all these elements we seek to be Christ centred and guided through prayer.
When planning our activities for the year, we have also considered the Charity Commission's guidance on public benefit and, in particular, the supplementary guidance on charities for the advancement of religion. In particular, we try to enable ordinary people to live out their faith as part of our parish community through:
- Worship and prayer; learning about the gospel; developing their biblical knowledge and trust in Jesus.
- Provision of pastoral care and support for people living in the parish.
- Missionary and outreach work.
To facilitate this work, it is important that we maintain the fabric of the Churches of St John the Baptist, Bisley and Holy Trinity, West End.
## **Achievements and performance**
## **Worship and prayer**
The PCC is keen to offer a variety of worship services each month and over the course of the year, which help those across our community connect and receive spiritual nourishment. The range includes the traditional 8am BCP Communion, Common Worship Communion services with choir, all age informal services with worship led by a band and Messy Church which takes place in Bisley Village Hall.
## **Electoral Roll**
All are welcome to attend our regular services. At present there are 92 _(2023: 92)_ parishioners on the Church Electoral Roll.
The Roll is required to be completely refreshed every six years, and this last fell due in 2019. In order to comply with our legal requirements relating to the holding of personal information,
and the uses to which that information is put, it is critical that we maintain accurate records of members of the parish. The Electoral Roll is an important tool to assist with this process, and in some circumstances, we need to seek specific consent from parishioners to hold or to use their personal information.
The average weekly attendance, counted during October, was 68, 58 adults/10 children (2023: 98, 73 adults/25 children - but included an outreach service of 109 children and 80 adults) .
As well as our regular services, we enable our community to celebrate and thank God at the milestones of their journey through life. Through baptism we thank God for the gift of life, in marriage public vows are exchanged with God's blessing and through funeral services friends and family express their grief and give thanks for the life which is now complete in this world and to commend the person into God's keeping. In 2024, 12 baptisms (2023: 13), 4 weddings (2023: 7), and 19 (2023: 12) funerals were held in our churches.
## **Deanery Synod**
Two members of the PCC sit on the deanery synod. This provides the PCC with an important link between the parish and the wider structures of the church.
## **The Church Fabric**
Regular maintenance to enhance the fabric of both churches and churchyards has taken place over the year. Of particular note are the
- Installation of under pew electric heating at Holy Trinity Church to replace the old Victorian heating pipes.
- Addition of pew cushions at Holy Trinity for comfort and warmth.
- Significant improvements to the hedges and general churchyard maintenance at Holy Trinity courtesy of a new volunteer.
## **Pastoral care**
We currently have four trained Pastoral Assistants who work in this aspect of ministry. They work as a team with the Rector to cover pastoral needs in the parish. This involves
- Visiting and supporting the sick in their homes, care homes or hospital and keeping them connected with the life of the parish.
- Monthly and festival services in the 3 care homes
- Monthly songs of Praise Service,
- Follow up contact and support to those who have been bereaved.
- Providing refreshments and support for those who come to the weekly Toddler group.
## **Mission, Evangelism & Outreach**
Helping those in need is a demonstration of our faith. Over the year we have been active in supporting mission activities both abroad and in our own community. The church supported a variety of charities over the year, 2 International, 3 national and one local; giving a total of over £2.8K to these causes. Our World Affairs Group (WAGS) has continued to support its links with Uganda and held successful events to raise money for their work raising over £1.6K. Our _Teas on the Rec_ initiative, has become a major form of outreach & support to the local
community. It raised in excess of £15K for a variety of local, national and international charities.
In September this year the parish started up a monthly Hear Here Clinic which takes place in the local community cafe at the village hall. The service has been much appreciated and creates opportunities for pastoral conversations and formation of new links with people in the community.
The church had a number of people attend our Alpha group in the summer and as a result a new homegroup was formed and has thrived.
Outreach to our 2 local primary schools is a key part of the ministry here. During 2024, ‘Open the Book’ assemblies were continued by the team, along with the Rector’s monthly whole school worship and Godly play sessions once a month. The afterschool ‘Kingdom Explorers Club’, a collaboration between the parish church and the charity ‘Engage’ continued to be run and well received at Bisley school. The Bisley school choir supported the church summer concert at Bisley church singing with the church choir and the West End school and church came together over a joint ‘Holy Trinity’ art project in the autumn term creating a visual image to clearly connect us together.
The PCC employed the services of a consultant childrens and families advisor in October to work with us for 6 months in order to recommend how we can improve our work with children and families and take this to the next level of growth and engagement.
The Local foodbank continues to receive considerable help through the church. Church members have been involved providing a premises, trustees, volunteers & other support. Our parish news is distributed monthly to subscribers around the parish. The magazine keeps our parishioners informed of the important matters affecting our Church and articles that help develop our knowledge and trust in Jesus, and frequent invitations to ‘come and see’, either through special services or evangelism courses.
## **Financial review**
Total receipts on unrestricted funds were £130,071 (2023: £120,817) of which £64,012 (2023: £61,805) was unrestricted planned voluntary donations, and a further £14,347 (2023: £13,734) was from Gift Aid. Restricted grants and donations of £7,215 were received during the year (2023: £6,130).
£124,906 (2023: £121.636) was spent from unrestricted funds to provide the Christian ministry within the parish, including the contribution to the diocesan parish share, which largely provides stipends and housing for diocesan clergy.
The sum that the churches in the deanery have to find is shared between the churches according to a formula that is based mainly on a head count of the congregations.
Net movement in unrestricted funds for the year was a decrease of £9,577 (2023: increase of £159,493). During the year, the total fund balances decreased from £222,854 to £213,514 of which £3,906 is restricted.
## **Reserves policy**
It is PCC policy to seek to maintain a balance on free reserves (net current assets) to smooth out fluctuations in cash flow and to meet emergencies. The balance of the free reserves at the year-end was £209,608.
It is our policy to invest the majority of our reserves between the CCLA Church of England Investment Fund and the CCLA Church of England Deposit Fund.
## **Volunteers**
We would like to thank all the many volunteers who have continued to work so hard throughout this year to make our church the lively and vibrant community it is.
## **Structure, governance and management**
The Parochial Church Council is a corporate body established by the Church of England. The PCC operates under the Parochial Church Council Powers Measure. The PCC is a Registered Charity.
The method of appointment of PCC members is set out in the Church Representation Rules. At Bisley & West End the membership of the PCC consists of the incumbent (our Rector), churchwardens and members elected by those members of the congregation who are on the electoral roll of the church. All those who attend our services are encouraged to register on the Electoral Roll and stand for election to the PCC.
The PCC members are responsible for making decisions on all matters of general concern and importance to the parish including deciding on how the funds of the PCC are to be spent.
The full PCC met six times during the year, either in person or online, with an average level of attendance of 86% _._ Given its wide responsibilities the PCC has a number of sub-committees, each deal with a particular aspect of parish life. These committees are all responsible to the PCC and report back to it regularly.
## **Administrative information**
St John the Baptist Church is situated in Church Lane, Bisley and Holy Trinity Church is situated in Church Road, West End. The parish population is 10331. It is part of the Diocese of Guildford within the Church of England. The correspondence address is The Rectory, Clews Lane, Bisley. Registered charity number 1133838.
PCC members who have served at any time from 1 January 2024 until the date this report was approved are:
## **Ex Officio members:**
Incumbent: The Reverend Fiona Simon (Chairman)
Churchwardens: Alison Clay Paul Hounsham Chris Tew (Until April APCM) Alison Wainwright Jane Moore – appointed April APCM 2024
## **Elected members:**
Jackie Jenkins (Parish Safeguarding Officer) Tim Clay # Jane Moore - until APCM 2024 Lynne O’Regan - re-appointed 2024 Charles Whiffin Kathryn Iyer Stacey Hyde # Sarah Bolton Wendy Hobson Mike Reeve Helen Hallett – appointed April 2024
## # Deanery Synod Representative
The PCC would like to record its particular thanks to the Rector Fiona for her leadership and all she does for us and her support of the Parish and community more widely.
Approved by the PCC on 16[th] April 2025
## **Bisley and West End PCC Statement of Financial Activities**
## For the year ending 31 December 2024
|Note
INCOME
Voluntary income
2(a)
Activities for generating funds
2(b)
Income from investments
2(c)
PCC Fees
2(d)
TOTAL INCOME
PARISH EXPENSES
Church Activities
3(a)
Fund raising Costs
3(b)
TOTAL PARISH EXPENSES
NET INCOME BEFORE OTHER
RECOGNISED GAINS AND LOSSES
Depreciation
6
Extraordinary Item
Profit on sale of land
11
Gain/(Loss) on investment assets
upon revaluation
NET MOVEMENT IN FUNDS
BALANCE B/FWD 1 JANUARY
BALANCES C/FWD 31 DECEMBER|Unrestricted
Funds
£
93,867
19,578
7,785
8,841
130,070
124,906
8,632
133,538
**(3,467)**
(6,798)
0
688
(9,577)
219,185
209,608|Restricted
Funds
£
7,215
15,039
0
0
22,254
20,390
1,627
22,017
**237**
0
0
0
237
3,669
3,906|**TOTAL**
**2024**
£
101,082
34,617
7,785
8,841
152,324
145,296
10,259
155,555
**(3,231)**
(6,798)
0
688
(9,340)
222,854
213,514|**TOTAL**
**2023**
£
93,852
34,283
2,906
8,858|
|---|---|---|---|---|
|||||139,899|
|||||144,226
10,186|
|||||154,411|
||||||
|||||**(14,512)**|
|||||(2,161)
169,476
2,557|
|||||155,360|
|||||67,494|
|||||222,854|
The notes on pages 3 to 6 form part of these accounts.
.
Page 1
## **Bisley and West End PCC Balance Sheet**
## at 31 December 2024
|Notes
FIXED ASSETS
CBF Shares
5
Tangible Fixed Assets, at net book value
6
Total
CURRENT ASSETS
Cash
7
Other debtors
Accrued Income
8
Total
CURRENT LIABILITIES
Creditors - amounts falling within one year
9
TOTAL ASSETS LESS CURRENT LIABILITIES
TOTAL NET FUNDS
PARISH FUNDS
Accumulated General Fund
Profit and Loss Account
10|2024
£
31,695
29,665
61,360
163,821
137
5,000
168,958
16,804
16,804
213,514
213,514
£
222,854
(9,340)
213,514
£|2023
£
30,162
15,124|
|---|---|---|
|||45,286|
|||167,665
0
16,013|
|||183,677|
|||6,109|
|||6,109|
|||222,854|
|||222,854
£|
|||67,494
155,360|
|||222,854
£|
## **Notes to the financial statements**
For the Year ending 31 December 2024
## 1. ACCOUNTING POLICIES
The financial statements have been prepared in accordance with the Church Accounting Regulations 2006 together with applicable accounting standards and the SORP2005.
The financial statements have been prepared under the historical cost convention except for the valuation of investment assets, which are shown at market value. The financial statements include all transactions, assets and liabilities for which the PCC is responsible in law. They do not include the accounts of church groups that owe their main afflilation to another body, nor those that are informal gatherings of church members
## **Funds**
_Restricted funds_ represent donations or grants received for a specific object or invited by the PCC for a specific object. The funds may only be expended on the specific object for which they are given. Any balance remaining unspent at the end of each year must be carried forward as a balance on that fund. The PCC does not usually invest separately for each fund. Where there is no separate investment, interest is apportioned to individual funds on an average balance basis.
_Unrestricted funds_ are general funds which can be used for PCC ordinary purposes.
## **Income**
Planned giving, collections and donations are recognized when received. Tax refunds are recognized when the income to which they relate is received. Grants and legacies are accounted for when the PCC is legally entitled to the amounts due. Dividends are accounted for when receiveable, interest is accrued. All income is accounted for gross.
## **Parish Expenses**
Grants and donations are accounted for when paid over, or when awarded, if that award creates a binding or constructive obligation on the PCC. The diocesan parish share is accounted for when paid. Amounts received specifically for mission are deal with as restricted funds. All other expenditure is generally recognized when it is incurred and is accounted for gross.
## **Fixed Assets**
Consecreted and benefice property is not included in the accounts in accordance with s.96(2)(a) of the Charities Act 1993.
Moveable church furnishings held by the rector and the church wardens on special trust for the PCC and which require a faculty for disposal are inalienable property, listed in the church's inventory, which can be inspected (at any reasonable time). For anything acquired prior to 2000 there is insufficient cost information available and therefore such assets are not valued in the financial statements.
Equipment used within church premises is depreciated on a straight-line basis over fours years Individual items of equipment with a purchase price of £500 or less are written off when the asset is acquired.
_Investments_ are valued at market value at 31 December.
Page 3
|PARISH INCOME
2(a) **Voluntary income**
Planned giving
Gift aid giving
Non-Gift Aid giving
Gift Aid Tax recovered
Collections and donations
Grants
Fabric Donations
Legacies
2(b) **Activities for generating funds**
Parish Magazine
Fund Raising Events
Teas on the Rec
Christmas Tree Festival
2( c) **Income from investments**
Dividend and interest,
including tax recoverable
Rental income
2(d) **PCC Fees, net**
TOTAL PARISH INCOME|Unrestricted
Funds
£
64,012
100
14,347
9,988
5,420
0
0
93,867
14,329
1,275
3,974
0
19,578
7,785
0.00
7,785
8,841
8,841
130,070|Restricted
Funds
£
0
0
0
2,986
4,129
100
0
7,215
0
0
15,039
0
15,039
0
0
0
0
0
22,254|TOTAL
2024
£
64,012
100
14,347
12,974
9,549
100
0
101,082
14,329
1,275
19,013
0
34,617
7,785
0
7,785
8,841
8,841
152,324|TOTAL
2023
£
61,805
100
13,734
13,968
3,165
1,080
0|
|---|---|---|---|---|
|||||93,852|
|||||14,780
1,165
15,812
2,526|
|||||34,283|
|||||2,493
413|
|||||2,906|
|||||8,858|
|||||8,858|
||||||
|||||139,899|
Page 4
|PARISH EXPENSES
3(a) **Ministry**
Diocesan Parish share
Rector
Associate Minister
Heat & Light
Minor Repairs
Upkeep of Services
Churchyards
Lay staff salaries
Messy Church & Youth Work
Local Mission
Parish Office
Professional Fees
Buildings Insurance
Major repairs to churches
Total Ministry Expenses
**Payments to Charities**
Home Missions
Overseas Missions
Secular Charities
From collections
Total Payments to Charities
Total Church Activities Expenses
3(b)
**Fund raising costs**
Magazine
Garden Party
Teas on the Rec
Other
Total Parish Expenses|Unrestricted
Funds
£
82,200
1,361
0
3,486
1,546
3,582
833
18,281
281
454
9,227
0
3,656
0
124,906
0
0
0
0
0
124,906
Unrestricted
Funds
£
8,632
0
0
0
8,632
133,538|Restricted
Funds
£
0
0
0
0
862
0
0
0
3,129
0
0
0
0
0
3,991
360
2,271
13,768
0
16,399
20,390
Restricted
Funds
£
0
0
1,627
0
1,627
22,017|TOTAL
2024
£
82,200
1,361
0
3,486
2,408
3,582
833
18,281
3,409
454
9,227
0
3,656
0
128,897
360
2,271
13,768
0
16,399
145,296
TOTAL
2024
£
8,632
0
1,627
0
10,259
155,555|TOTAL
2023
£
78,217
910
0
7,153
2,915
2,450
5,913
16,916
1,850
1,391
7,781
0
3,517
0|
|---|---|---|---|---|
|||||129,013|
|||||320
2,748
12,145
0|
|||||15,213|
||||||
|||||144,226|
|||||TOTAL
2023
£
9,028
68
624
466|
|||||10,186|
||||||
|||||154,411|
4 (a) Staff During the year the PCC employed a few organists and a part time parish office administrator. Together these employees equated to less than two full time employees.
## (b) Payments to PCC members
Any payments made to members of the PCC were solely a repayment of costs incurred for the activities or fundraising of the church. None of these have been material.
Page 5
|5 **CBF Shares**
Market Value at 1 January
Acquisitions at cost
Sold during year
Increase/(Decrease)in value in the year
Market Value at 31 December
6 **Fixed Assets**
**Cost**
Technology equipment
Opening balance
Additions
Closing balance
Fixtures & Fittings
Opening balance
Additions
Closing balance
**Depreciation**
Technology equipment
Opening balance
Charge for the year
Closing balance
Fixtures & Fittings
Opening balance
Charge for the year
Closing balance
**Net Book Value**
7 **Cash**
Current account
Parish Magazine account
Bisley Old School Education Fund
Fabric Fund account
CBF Cash Deposit Savings Fund
Petty Cash - Rectory
Teas on the Rec
Petty Cash - TOTR
8 **Accrued Income**
Tax refund due on Gift aided donations up to 31 December
9 **Liabilities**
Amounts falling due in one year.
10 **Parish Funds**
**_Accumulated General Fund_**
As at 31 December 2023
Profit & Loss Account
Balance at 31 December 2024
The Accumulated General Fund comprises:
Restricted Funds
Unrestricted Funds
TOTAL Accumulated General Fund|TOTAL
2024
£
30,162
845
0
688
31,695
17,285
910
18,195
0
20,430
20,430
2,161
4,435
6,596
0
2,364
2,364
29,665
12,815
3,329
15,313
3,906
127,162
47
1,178
69
163,822
5,000
16,804
222,854
(9,340)
213,514
3,906
209,608
213,514|TOTAL
2023
£
26,795
810
0
2,557|
|---|---|---|
|||30,162|
|||0
17,285|
|||17,285|
|||0
0|
|||0|
|||0
2161|
|||2,161|
|||0
0|
|||0|
||||
|||15,124|
|||18,450
3,268
404
3,669
140,223
47
1,565
39|
|||167,665|
|||16,013
6,109
67,494
155,360|
|||222,854|
|||3,669
219,185|
|||222,854|
## 11 **Prior Year Extraordinary Item**
In the Will of Isabella Campion, dated 1506, a field near Chobham, known as Broachmead, was left to the parish. In 2023, following consultations with the Guildford Diocesan Board of Finance, the field was sold for £180,250 which, after professional fees associated with the sale, yielded a net gain of £169,476. The field had not previously been recorded in the financial statements of the parish.
Page 6
## **Independent Examiner's Report to the PCC of Bisley and West End**
I report to the trustees on my examination of the accounts of the Bisley & West End PCC (the PCC) for the year ended 31 December 2024.
## **Responsibilities and basis of report**
As the charity trustees of the PCC you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the PCC's accounts carried out under section 145 ofthe 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set
out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Julian Roberts FCA External examiner
## **Independent Examiner's Report to the PCC of Bisley and West End**
I report to the trustees on my examination of the accounts of the Bisley & West End PCC (the PCC) for the year ended 31 December 2024.
## **Responsibilities and basis of report**
As the charity trustees of the PCC you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the PCC's accounts carried out under section 145 ofthe 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Julian Roberts FCA External examiner