ST MARYS CHURCH, SUNBURY-ON-THAMES
Annual Report
and
Financial Statements
of the
Parochial Church Council
For the year ended 31 December 2021
Parish Office Green Street Sunbury-on-Thames
Page 1
ST MARYS CHURCH - ANNUAL REPORT FOR 2021
Background
St Mary's Parish Church Council (PCC) has the responsibility of co-operating with the Incumbent, (The Rev A Downes), in promoting in the ecclesiastical parish the whole mission of the Church, pastoral, evangelistic, social and ecumenical. It also has responsibility for managing the Parish Hall in Green Street, Sunbury.
Membership
Members of the PCC are either ex officio or elected by the Annual Parochial Church Meeting (APCM) in accordance with the Church Representation Rules.
During the year the following served as members of the PCC.
Incumbent The Rev'd A Downes Chairman Ex-Officio Members The Rev S Douglas Lane The Rev C George Resigned July 2021 Wardens Mrs K Page Vice Chairman Mrs A Sinclair Treasurer Mr G Stanley Co-opted PCC Secretary Mrs C Scott Co-opted Representatives on the Deanery Synod Mr. C Franklin Mr R Moxon Elected Members Mrs C Bridle Mrs J Brown Mrs E Chapman Ms J Elliott Mr D Scott Mr A Stevenson Mrs B Storer Mr M Towns Mr. A Wood Co-opted Member Mrs C Wood QC Safeguarding And on behalf of the PCC Independent Examiner J C Edwards FCA
Page 2
ST MARYS CHURCH - ANNUAL REPORT FOR 2021 General Notes for Committees
It is expected that all committees of the PCC, apart from the Finance and Standing Committee, will be augmented by the inclusion of members of the Church who are not on the PCC. The names of all such persons are to be submitted to the PCC for their approval. The terms of reference of all committees are as stated below:
Finance and Standing Committee:
To work with the Chairman of the PCC upon all matters concerning our Church and Parish. To transact business of the Council between the meeting thereof, subject to any directions given by the council. Maximum financial expenditure which may be sanctioned is £500.00 To review the finances of the Church as submitted for their consideration.
To make recommendations to the PCC for their consideration.
To work with the Chairman on the agenda for the next PCC meeting.
To review current expenditures, to compare these with the PCC budget and to take steps for recommending changing of expenditure.
Fabric Committee
To deal with the maintenance and improvement of the Church buildings, fixtures and fittings, goods and ornaments.
To represent the Church to the Architect and Surveyor or any contractor, to obtain and submit to the PCC all necessary estimates.
To submit, where required, information to the Diocesan authorities and set in motion with the Vicar and Churchwardens applications for Faculties.
To inspect and progress all works and undertake all necessary day to day maintenance tasks. Meetings must be held regularly and reports submitted to the PCC for advice and decisions. To look after the day to day running of the affairs of the Parish Hall, its cleaning and upkeep, including keeping tidy the surrounding lands.
Bookings and hiring to be made, in the first instance via the Parish Office. When these are agreed, a copy of the booking or hiring is to be submitted to the Parish Hall Treasurer, who is to issue invoices and collect monies due. Withdrawals and cancellations to be notified accordingly. To generate funds for maintenance and improvements and where possible encourage 'do it yourself' jobs.
To represent the church to any contractor; to obtain and submit to the PCC all estimates not covered by the agreed bounds of expenditure.
Meetings to held regularly and reports submitted to the Churchwardens and PCC for advice and decisions.
Stewardship Committee
To explore and advise on all aspects of Stewardship, including time and talents.
To meet new members of the Church with a view to expand the principle of active commitment (time, talents and financial).
To encourage members of the stewardship scheme to review their commitments year by year. To consult and work with the Diocese Stewardship Advisor on matters concerning stewardship. To be aware of changes in attitude and legislation affecting charitable giving generally. To promote and encourage additional charitable giving.
Other Organisations
Other organisations with which the PCC has connections are as detailed below, organisations marked with an asterisk have their accounts incorporated within this report:
**St Mary's Endowment Fund St Mary's Church Fellowship ***
Page 3
ST MARYS CHURCH - ANNUAL REPORT FOR 2021
Church Attendance
Electoral Roll as at 31st December 2021 numbered 214. Church attendance were 80 on average. . Sadly we started the year with a lockdown because of the COVID 10 global pandemic. Services continued online and were well received. The Church reopened on Mothering Sunday 14th March, with a maximum of 50 people in Church.
13 Baptisms were held, 5 Weddings celebrated and there were31 Funerals held either in church or at the crematorium.
Ashing took place in the church on Ash Wednesday for 50-60 people.
On Easter Sunday the church was at capacity and the service was streamed into the Parish Hall so that as many people as possible could receive the Blessed Sacrament.
An outdoor service (in the Parish Hall carparrk) was held on Ascension Day and we were able to sing for the first time in over a year. Luckily the rain held off.
Slowly with a particular emphasis on safety we started to open further and increase the number of people who could attend each service. The sidesmen, readers and intercessors were reinstated and in September singing in church and Parish Breakfast was reintroduced .
There were 8 candidates for 1st Communion on Advent Sunday.
Parochial Church Council
The PCC continued to meet virtually via zoom this year. The Annual Parochial Church Meeting took place in April. Most members of the PCC, including the Church Wardens and Treasurer continued for another. year. There will be individual reports from the various church groups and sub-committees. We would particularly like to highlight the very positive Visitation in November this year where Father Joseph congratulated the clery and the PCC for all the hard work.
Father Andrew led a very enlightening Lent Course via zoom based on The Poets Gospel. The Pilgrim Course continued via zoom.
A drinks reception was held in church to welcome new members to our church family and this proved to be a very enjoyable evening.
There was a fantastic response from the congregation to our appeal for Christmas gifts for children and we were able to send numerous shoe boxes to Romania.
A huge welcome is extended to Veronica Barnes who became our Organist and Director of Music in September and to Canon Robin Morrison who joined the ministry team.
Reverend Carole George completed her curacy and was appointed Rector of St. Nicholas Shepperton and to quote Father Simon and echo all our thoughts Shepperton's gain is Sunbury's loss. A huge thank you to Carole from all of us in the parish for all that she has done at St, Mary's.
Father Andrew had another successful year as Incumbent and continued to provide worship and spiritual for all, in very unprecedented times. Father Simon Douglas-Lane continued his much valued ministry at St. Mary's. Sincere thanks go to Father Andrew, Father Simon and Canon Robin for all you have done. It has been very much appreciated. Finally thank you to the Parochial Church Council , the church groups and sub committees, Sarah Pow. Our very capable office administrator, and all who have served and supported St. Mary's in whatever way over the year.
Karen Page and Ann Sinclair
Churchwardens 01 March 2022
Page 4
ST MARYS CHURCH - ANNUAL REPORT FOR 2021
ST MARYS CHURCH, SUNBURY-ON-THAMES STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 31 DECEMBER 2021
| INCOMING RESOURCES Note Incoming resources from donors 2(a) Other voluntary incoming resources 2(b) Income from charitable and 2(c) ancillary trading Income from investments 2(d) TOTAL INCOMING RESOURCES RESOURCES USED Grants 3(a) Activities directly relating to the work of the church 3(b) Fund-raising and publicity 3(c) Church management and administration 3(d) TOTAL RESOURCES USED NET INCOMING (OUTGOING) RESOURCES GAINS ON INVESTMENTS NET MOVEMENT IN FUNDS 6 BALANCES BROUGHT FORWARD AT 1 JANUARY 2021 BALANCES CARRIED FORWARD AT 31 DECEMBER 2021 |
Unrestricted Restricted Endowment TOTAL FUNDS Funds Funds Funds 2021 2020 £ £ £ £ £ £90,127 £584 £0 £90,711 £87,160 £9,006 £0 £0 £9,006 £11,395 £23,083 £23,794 £0 £46,877 £31,642 £71 £1 £0 £72 £88 |
|---|---|
| £122,287 £24,379 £0 £146,667 £130,285 |
|
| £4,208 £0 £0 £4,208 £6,593 £112,428 £0 £0 £112,428 £88,326 £0 £13,802 £0 £13,802 £11,727 £16,012 £11,790 £0 £27,802 £27,373 |
|
| £132,648 £25,592 £0 £158,240 £134,019 |
|
| -£10,361 -£1,211 £0 -£11,573 -£3,734 £0 £0 £0 £0 £0 |
|
| -£10,361 -£1,211 0 -£11,571 -£3,734 £19,341 £15,291 0 £34,632 £38,367 |
|
| £8,979 £14,079 0 £23,058 £34,632 |
The notes on pages 7 to 11 form part of these accounts
Page 5 ST MARYS CHURCH, SUNBURY-ON-THAMES BALANCE SHEET
31 DECEMBER 2021
| Note FIXED ASSETS Fixed assets 5 Investments 6 CURRENT ASSETS Debtors Cash at bank and in hand LIABILITIES: AMOUNTS FALLING DUE WITHIN ONE YEAR 8 DUE WITHIN FIVE YEAR NET CURRENT ASSETS LIABILITIES: AMOUNTS FALLING DUE OVER ONE YEAR NET ASSETS FUNDS Unrestricted Restricted Endowment |
2021 2020 £ £ £0 £0 £0 £0 |
|---|---|
| £0 £0 £0 £0 £26,639 £38,213 |
|
| £26,639 £38,213 £3,581 £3,581 £0 £0 |
|
| £23,058 £34,632 |
|
| £0 £0 |
|
| £23,058 £34,632 |
|
| £8,979 £19,341 £14,079 £15,291 £0 £0 |
|
| £23,058 £34,632 |
Andrew V J Downes
........................................ The Rev Andrew Downes
Page 6 ST MARYS CHURCH, SUNBURY-ON-THAMES NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 DECEMBER 2021
1 ACCOUNTING POLICIES
The financial statements have been prepared in accordance with the Church Accounting Regulations 2006 together with applicable standards and the Charities SORP except where detailed below.
The financial statements have been prepared under the historical cost convention except for the valuation of investment assets which are shown at market value.
Funds
General funds represent the funds of the PCC that are not subject to any restrictions regarding their use and are available for application on the general purposes of the PCC. Funds designated for a particular purpose by the PCC are also unrestricted.
The accounts include all transactions, assets and liabilities for which the PCC are responsible in law. They do not include the accounts of church groups that owe their main affiliation to another body nor those that are informal gatherings of Church members.
Incoming Resources
Collections are recognised when received by or on behalf of the PCC. Planned giving receivable under covenant is recognised only when received.
Income tax recoverable on covenants or gift aid donations is recognised when received. This policy is contrary to recommended accounting practice but has been adopted as it is considered a practical approach and unlikely to result in a material difference from recognising the tax credit when the income is recognised.
Grants and legacies to the PCC are accounted for as soon as the PCC has been notified of its legal entitlement, the amount due and that title has been vested in the PCC.
Funds raised by the various fairs and events are accounted for net, contrary to recommended accounting practice as insufficient records were maintained at the time of the events to facilitate recording gross takings. It is not considered that this approach is likely to lead to a material misstatement of total income or expenses in the accounts. Sales of the Parish Paper are accounted for gross.
Rental income from the Parish Hall is recognised when received. Amounts outstanding at 31 December 2018 are not considered to be significant.
Dividends and interest receivable and corresponding tax credits are recognised when received.
Fixed Assets
Consecrated and beneficed property is excluded from the accounts by s.96(2)(a) of the Charities Act 1993. No value is placed on moveable church furnishings held by the churchwardens on special trust for the PCC and which require a faculty for disposal since the PCC consider this to be inalienable property. All expenditure incurred during the year on consecrated or benefice buildings and moveable church furnishings, whether maintenance or improvement, is written off as expenditure in the SOFA and separately disclosed.
Investments
In vestments are valued at market value at 31 December 2021.
ST MARYS CHURCH, SUNBURY-ON-THAMES Page 7 NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 DECEMBER 2021
2 INCOMING RESOURCES
| 2(a) Incoming resources from donors Planned giving: Standing Orders & Envelope Scheme Income tax recovered Collections (open plate) at all services Retiring/Special collections/African Fund Sundry donations 2(b) Other voluntary incoming resources Grants Parish Donations, Memorials and Events Sundry income & Retreats Restoration Fund Fetes, bazaars, etc. Retirement Gift contributions. 2(c) Income from charitable and ancillary trading Church hall lettings Transfer from Church/Hall/SMCF SMCF activities Wedding & funeral fees 2(d) Income from investments Dividends and interest TOTAL INCOMING RESOURCES |
Unrestricted Restricted Endowment TOTAL FUNDS Funds Funds Funds 2021 2020 £ £ £ £ £ 49,994 0 0 49,994 51,545 14,064 0 0 14,064 18,225 7,043 0 0 7,043 4,345 544 584 0 1,128 1,095 18,483 0 0 18,483 11,952 |
|---|---|
| 90,127 584 0 90,711 87,160 |
|
| 3,317 0 0 3,317 853 1,650 0 0 1,650 5,536 2,437 0 0 2,437 4,380 0 0 0 0 0 541 0 0 541 626 1,061 0 0 1,061 0 |
|
| 9,006 0 0 9,006 11,395 |
|
| 0 23,711 0 23,711 9,320 11,790 0 0 11,790 10,000 0 84 0 84 681 11,293 0 0 11,293 11,641 |
|
| 23,083 23,794 0 46,878 31,642 |
|
| 71 1 0 72 88 |
|
| 122,288 24,379 0 146,667 130,285 |
Page 8 ST MARYS CHURCH, SUNBURY-ON-THAMES NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 DECEMBER 2021
3 RESOURCES USED
| 3(a) Grants Charitable giving Restoration costs 3(b) Activities directly relating to the work of the church Ministry/Mission expenses Diocesan quota Heat, Light, Cleaning Insurance Repairs & maintenance: Church Organ Service supplies Organists fees/Music Retreat expenses Retirement Gift Wedding & funeral fees & expenses 3(c) Fund raising & publicity Costs of fetes, bazaars etc. Parish paper printing costs Church hall running & maintenance costs SMCF expenses Fund Raiser Fees 3(d) Church management & administration Print, post & stationary Office salaries Stewardship expenses Telephones/Internet Transfers General office costs TOTAL RESOURCES USED |
Unrestricted Restricted Endowment TOTAL FUNDS Funds Funds Funds 2021 2020 £ £ £ £ £ 4,208 0 0 4,208 6593 0 0 0 0 0 |
|---|---|
| 4,208 0 0 4,208 6593 |
|
| 8,829 0 0 8,829 7885 70,200 0 0 70,200 58300 8,345 0 0 8,345 7935 4,545 0 0 4,545 5075 6,607 0 0 6,607 3302 0 0 0 0 0 3,519 0 0 3,519 2347 4,300 0 0 4,300 2455 700 0 0 700 340 1,750 0 0 1,750 0 3,633 0 0 3,633 687 |
|
| 112,428 0 0 112,428 88326 |
|
| 0 0 0 0 0 0 0 0 0 0 0 13,035 0 13,035 11394 0 767 0 767 333 0 0 0 0 0 |
|
| 0 13,802 0 13,802 11,727 |
|
| 1,857 0 0 1,857 2627 10,214 0 0 10,214 10972 129 0 0 129 0 1,496 0 0 1,496 1361 0 11,790 0 11,790 10000 2,317 0 0 2,317 2414 |
|
| 16,012 11,790 0 27,802 27373 |
|
| 132,649 25,592 0 158,241 134,020 |
Page 9 ST MARYS CHURCH, SUNBURY-ON-THAMES NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 DECEMBER 2021
4 STAFF COSTS
| Office wages to Parish Administrator Organists fees and Expenses Parish Verger Church & Hall Cleaner |
2021 2020 £ £ 10,214 9,360 4,300 9,572 0 1,400 5,313 3,404 |
|---|---|
| 19,827 23,736 |
No other remuneration was paid during the year.
5 FIXED ASSETS
| 5 FIXED ASSETS Cost as at 1 January 2021 & 31 December 2021 |
Freehold land Sundry & buildings equipment Total £ £ £ |
| 0 0 0 |
6 INVESTMENTS
The PCC has investments held in Trust on its behalf by the London Diocese Fund. These investments are as follows;
| Market | Market | |
|---|---|---|
| value | value | |
| 31/12/2021 | 31/12/2020 | |
| £ | £ | |
| 1. 76 Shares in the COIF Charity Funds held in the name of Wm Pembroke Charity. The | ||
| income is received by the PCC. | 1,563 | 1,369 |
| 2. 57 Shares in the COIF Charity Funds held in the name of Sunbury School | ||
| (Parish Stock). | 1,172 | 1,027 |
| The income is received by the PCC. |
These values are not recorded in the accounts.
ST MARYS CHURCH, SUNBURY-ON-THAMES Page 10 NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2021
7 ANALYSIS OF NET ASSETS
| Fixed assets Current assets Current liabilities Long term liabilities (Restoration Loans) St Mary's Church Fellowship Parish Hall Management Committee Restoration Fund Restricted Donations/African Education Fund |
Unrestricted Restricted Endowment Funds Funds Funds Total £ £ £ £ 0 0 0 0 12,560 14,079 0 26,639 (3,581) 0 0 (3,581) 0 0 0 0 |
Unrestricted Restricted Endowment Funds Funds Funds Total £ £ £ £ 0 0 0 0 12,560 14,079 0 26,639 (3,581) 0 0 (3,581) 0 0 0 0 |
|---|---|---|
| 8,979 | 14,079 0 23,058 |
|
| 2,033 11,713 0 333 14,079 |
The above funds have been treated as restricted as it is considered by the members that the funds raised through these organisations activities or specific appeals must to be used to fulfil the objectives of those organisations or the purpose of the appeal.
8 LIABILITIES: AMOUNTS FALLING DUE WITHIN ONE YEAR
| Diocese fees control Sundry creditors |
2021 2020 £ £ 0 0 3,581 3,581 |
|---|---|
| 3,581 3,581 |
ST MARYS CHURCH, SUNBURY-ON-THAMES INDEPENDENT EXAMINER'S REPORT TO THE PCC OF ST MARYS, SUNBURY-ON-THAMES Page 11
This report on the accounts of the PCC for the year ended 31 December 2021, which are set out on pages 5 to 11, is in respect of an examination carried out under Regulation 31 of the Church Accounting Regulations 2008 and section 145 of the Charities Act 2011.
Respective responsibilities of trustees and examiner
As the members of the PCC you are responsible for the preparation of the accounts; you consider that the audit requirement of Regulation 31 of the Church Accounting Regulations 2008 and section 144(2) of the Charities Act 2011 (the Act) do not apply and that an independent examination is needed. It is my responsibility:
-
to examine the accounts under section 145 of the 2011 Act;
-
to follow the procedures laid down in the general directions given by the Charity Commission (under section 145(5b) of the 2011 Act); and
to state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commission. That examination includes a review of the accounting records kept by the PCC and a comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair view" ,and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
-
which gives me reasonable cause to believe that in any material respect the requirements
-
to keep accounting records in accordance with section 130 of the Act; and
-
to prepare accounts which accord with the accounting records and to comply
-
with the requirements of the Act, as also contained in the Church Accounting Regulations 2008, have not been meet.
-
to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
JEREMY C EDWARDS FCA 26 Rooksmead Road Sunbury-on-Thames Middx TW16 6PD
28th March 2022
SUNBURY CHURCH COUNCIL - ST. MARY'S SCHEDULES TO THE INCOME & EXPENDITURE ACCOUNT YEAR ENDED 31 DECEMBER 2021
Page 12
FAIRS & EVENTS
2021 £
2020 £
| Flowers Books Parish Breakfast Sales Table Restoration & Organ Events Autumn Fair Candle Stand, Candles & Poor Box CHARITABLE GIVING Parish Collections Children's Society Ceylonese Disaster McMillan Nurses Toilet Twinning A-Cet St. Mary's Newington St Saviour's Food (Allotment) St Saviour's Fuel (Allotment Parish Donations British Legion Bishop Wand School Bishop of Kensington Fund Crisis Christmas Bible Society College of St Barnabas RSCM Amaudo Forever Angels St Mary's Convent The Apiculture Centre in Ethiopia Water Aid Cancer Research Toilet Twinning |
65 0 0 1650 0 541 £2,256 92 0 0 0 1175 500 0 0 25 400 0 0 300 50 107 500 500 0 100 0 0 41 £3,790 |
97 22 95 0 0 350 |
|---|---|---|
| £564 | ||
| 1393 0 500 450 0 0 500 1850 25 400 0 750 300 50 107 250 250 0 100 500 250 550 |
||
| £8,225 |
Page 13