## **ST MARYS CHURCH, SUNBURY-ON-THAMES**
## **Annual Report**
## **and**
## **Financial Statements**
## **of the**
## **Parochial Church Council**
For the year ended 31 December 2021
**Parish Office** Green Street Sunbury-on-Thames
Page 1
## **ST MARYS CHURCH - ANNUAL REPORT FOR 2021**
## **Background**
St Mary's Parish Church Council (PCC) has the responsibility of co-operating with the Incumbent, (The Rev A Downes), in promoting in the ecclesiastical parish the whole mission of the Church, pastoral, evangelistic, social and ecumenical. It also has responsibility for managing the Parish Hall in Green Street, Sunbury.
## **Membership**
Members of the PCC are either ex officio or elected by the Annual Parochial Church Meeting (APCM) in accordance with the Church Representation Rules.
During the year the following served as members of the PCC.
Incumbent The Rev'd A Downes Chairman Ex-Officio Members The Rev S Douglas Lane The Rev C George Resigned July 2021 Wardens Mrs K Page Vice Chairman Mrs A Sinclair Treasurer Mr G Stanley Co-opted PCC Secretary Mrs C Scott Co-opted Representatives on the Deanery Synod Mr. C Franklin Mr R Moxon Elected Members Mrs C Bridle Mrs J Brown Mrs E Chapman Ms J Elliott Mr D Scott Mr A Stevenson Mrs B Storer Mr M Towns Mr. A Wood Co-opted Member Mrs C Wood QC Safeguarding And on behalf of the PCC Independent Examiner J C Edwards FCA
Page 2
## **ST MARYS CHURCH - ANNUAL REPORT FOR 2021 General Notes for Committees**
It is expected that all committees of the PCC, apart from the Finance and Standing Committee, will be augmented by the inclusion of members of the Church who are not on the PCC. The names of all such persons are to be submitted to the PCC for their approval. The terms of reference of all committees are as stated below:
## **Finance and Standing Committee:**
To work with the Chairman of the PCC upon all matters concerning our Church and Parish. To transact business of the Council between the meeting thereof, subject to any directions given by the council. Maximum financial expenditure which may be sanctioned is £500.00 To review the finances of the Church as submitted for their consideration.
To make recommendations to the PCC for their consideration.
To work with the Chairman on the agenda for the next PCC meeting.
To review current expenditures, to compare these with the PCC budget and to take steps for recommending changing of expenditure.
## **Fabric Committee**
To deal with the maintenance and improvement of the Church buildings, fixtures and fittings, goods and ornaments.
To represent the Church to the Architect and Surveyor or any contractor, to obtain and submit to the PCC all necessary estimates.
To submit, where required, information to the Diocesan authorities and set in motion with the Vicar and Churchwardens applications for Faculties.
To inspect and progress all works and undertake all necessary day to day maintenance tasks. Meetings must be held regularly and reports submitted to the PCC for advice and decisions. To look after the day to day running of the affairs of the Parish Hall, its cleaning and upkeep, including keeping tidy the surrounding lands.
Bookings and hiring to be made, in the first instance via the Parish Office. When these are agreed, a copy of the booking or hiring is to be submitted to the Parish Hall Treasurer, who is to issue invoices and collect monies due. Withdrawals and cancellations to be notified accordingly. To generate funds for maintenance and improvements and where possible encourage 'do it yourself' jobs.
To represent the church to any contractor; to obtain and submit to the PCC all estimates not covered by the agreed bounds of expenditure.
Meetings to held regularly and reports submitted to the Churchwardens and PCC for advice and decisions.
## **Stewardship Committee**
To explore and advise on all aspects of Stewardship, including time and talents.
To meet new members of the Church with a view to expand the principle of active commitment (time, talents and financial).
To encourage members of the stewardship scheme to review their commitments year by year. To consult and work with the Diocese Stewardship Advisor on matters concerning stewardship. To be aware of changes in attitude and legislation affecting charitable giving generally. To promote and encourage additional charitable giving.
## **Other Organisations**
Other organisations with which the PCC has connections are as detailed below, organisations marked with an asterisk have their accounts incorporated within this report:
**St Mary's Endowment Fund St Mary's Church Fellowship ***
Page 3
**ST MARYS CHURCH - ANNUAL REPORT FOR 2021**
## **Church Attendance**
Electoral Roll as at 31st December 2021 numbered 214. Church attendance were 80 on average. . Sadly we started the year with a lockdown because of the COVID 10 global pandemic. Services continued online and were well received. The Church reopened on Mothering Sunday 14th March, with a maximum of 50 people in Church.
13 Baptisms were held, 5 Weddings celebrated and there were31 Funerals held either in church or at the crematorium.
Ashing took place in the church on Ash Wednesday for 50-60 people.
On Easter Sunday the church was at capacity and the service was streamed into the Parish Hall so that as many people as possible could receive the Blessed Sacrament.
An outdoor service (in the Parish Hall carparrk) was held on Ascension Day and we were able to sing for the first time in over a year. Luckily the rain held off.
Slowly with a particular emphasis on safety we started to open further and increase the number of people who could attend each service. The sidesmen, readers and intercessors were reinstated and in September singing in church and Parish Breakfast was reintroduced .
There were 8 candidates for 1st Communion on Advent Sunday.
## **Parochial Church Council**
The PCC continued to meet virtually via zoom this year. The Annual Parochial Church Meeting took place in April. Most members of the PCC, including the Church Wardens and Treasurer continued for another. year. There will be individual reports from the various church groups and sub-committees. We would particularly like to highlight the very positive Visitation in November this year where Father Joseph congratulated the clery and the PCC for all the hard work.
Father Andrew led a very enlightening Lent Course via zoom based on The Poets Gospel. The Pilgrim Course continued via zoom.
A drinks reception was held in church to welcome new members to our church family and this proved to be a very enjoyable evening.
There was a fantastic response from the congregation to our appeal for Christmas gifts for children and we were able to send numerous shoe boxes to Romania.
A huge welcome is extended to Veronica Barnes who became our Organist and Director of Music in September and to Canon Robin Morrison who joined the ministry team.
Reverend Carole George completed her curacy and was appointed Rector of St. Nicholas Shepperton and to quote Father Simon and echo all our thoughts Shepperton's gain is Sunbury's loss. A huge thank you to Carole from all of us in the parish for all that she has done at St, Mary's.
Father Andrew had another successful year as Incumbent and continued to provide worship and spiritual for all, in very unprecedented times. Father Simon Douglas-Lane continued his much valued ministry at St. Mary's. Sincere thanks go to Father Andrew, Father Simon and Canon Robin for all you have done. It has been very much appreciated. Finally thank you to the Parochial Church Council , the church groups and sub committees, Sarah Pow. Our very capable office administrator, and all who have served and supported St. Mary's in whatever way over the year.
## **Karen Page and Ann Sinclair**
**Churchwardens 01 March 2022**
Page 4
**ST MARYS CHURCH - ANNUAL REPORT FOR 2021**
## **ST MARYS CHURCH, SUNBURY-ON-THAMES STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 31 DECEMBER 2021**
|**INCOMING RESOURCES**
**Note**
_Incoming resources from donors_
2(a)
_Other voluntary incoming resources_
2(b)
_Income from charitable and_
2(c)
_ancillary trading_
_Income from investments_
2(d)
**TOTAL INCOMING RESOURCES**
**RESOURCES USED**
_Grants_
3(a)
_Activities directly relating to the_
_work of the church_
3(b)
_Fund-raising and publicity_
3(c)
_Church management and_
_administration_
3(d)
**TOTAL RESOURCES USED**
**NET INCOMING**
**(OUTGOING) RESOURCES**
**GAINS ON INVESTMENTS**
**NET MOVEMENT IN FUNDS**
6
BALANCES BROUGHT FORWARD
AT 1 JANUARY 2021
**BALANCES CARRIED FORWARD**
**AT 31 DECEMBER 2021**|**Unrestricted**
**Restricted Endowment**
**TOTAL FUNDS**
**Funds**
**Funds**
**Funds**
**2021**
**2020**
**£**
**£**
**£**
**£**
**£**
£90,127
£584
£0
£90,711
£87,160
£9,006
£0
£0
£9,006
£11,395
£23,083
£23,794
£0
£46,877
£31,642
£71
£1
£0
£72
£88|
|---|---|
||£122,287
£24,379
£0
£146,667
£130,285|
||£4,208
£0
£0
£4,208
£6,593
£112,428
£0
£0
£112,428
£88,326
£0
£13,802
£0
£13,802
£11,727
£16,012
£11,790
£0
£27,802
£27,373|
||£132,648
£25,592
£0
£158,240
£134,019|
||-£10,361
-£1,211
£0
-£11,573
-£3,734
£0
£0
£0
£0
£0|
||-£10,361
-£1,211
0
-£11,571
-£3,734
£19,341
£15,291
0
£34,632
£38,367|
|||
||£8,979
£14,079
0
£23,058
£34,632|
The notes on pages 7 to 11 form part of these accounts
Page 5 **ST MARYS CHURCH, SUNBURY-ON-THAMES BALANCE SHEET**
**31 DECEMBER 2021**
|**Note**
**FIXED ASSETS**
Fixed assets
5
Investments
6
**CURRENT ASSETS**
Debtors
Cash at bank and in hand
**LIABILITIES: AMOUNTS FALLING**
**DUE WITHIN ONE YEAR**
8
**DUE WITHIN FIVE YEAR**
**NET CURRENT ASSETS**
**LIABILITIES: AMOUNTS FALLING**
**DUE OVER ONE YEAR**
**NET ASSETS**
**FUNDS**
Unrestricted
Restricted
Endowment|**2021**
**2020**
**£**
**£**
£0
£0
£0
£0|
|---|---|
||£0
£0
£0
£0
£26,639
£38,213|
||£26,639
£38,213
£3,581
£3,581
£0
£0|
||£23,058
£34,632|
||£0
£0|
||£23,058
£34,632|
||£8,979
£19,341
£14,079
£15,291
£0
£0|
||£23,058
£34,632|
## **Andrew V J Downes**
........................................ The Rev Andrew Downes
Page 6 **ST MARYS CHURCH, SUNBURY-ON-THAMES NOTES TO THE FINANCIAL STATEMENTS**
**YEAR ENDED 31 DECEMBER 2021**
## **1 ACCOUNTING POLICIES**
The financial statements have been prepared in accordance with the Church Accounting Regulations 2006 together with applicable standards and the Charities SORP except where detailed below.
The financial statements have been prepared under the historical cost convention except for the valuation of investment assets which are shown at market value.
## **Funds**
General funds represent the funds of the PCC that are not subject to any restrictions regarding their use and are available for application on the general purposes of the PCC. Funds designated for a particular purpose by the PCC are also unrestricted.
The accounts include all transactions, assets and liabilities for which the PCC are responsible in law. They do not include the accounts of church groups that owe their main affiliation to another body nor those that are informal gatherings of Church members.
## **Incoming Resources**
Collections are recognised when received by or on behalf of the PCC. Planned giving receivable under covenant is recognised only when received.
Income tax recoverable on covenants or gift aid donations is recognised when received. This policy is contrary to recommended accounting practice but has been adopted as it is considered a practical approach and unlikely to result in a material difference from recognising the tax credit when the income is recognised.
Grants and legacies to the PCC are accounted for as soon as the PCC has been notified of its legal entitlement, the amount due and that title has been vested in the PCC.
Funds raised by the various fairs and events are accounted for net, contrary to recommended accounting practice as insufficient records were maintained at the time of the events to facilitate recording gross takings. It is not considered that this approach is likely to lead to a material misstatement of total income or expenses in the accounts. Sales of the Parish Paper are accounted for gross.
Rental income from the Parish Hall is recognised when received. Amounts outstanding at 31 December 2018 are not considered to be significant.
Dividends and interest receivable and corresponding tax credits are recognised when received.
## **Fixed Assets**
Consecrated and beneficed property is excluded from the accounts by s.96(2)(a) of the Charities Act 1993. No value is placed on moveable church furnishings held by the churchwardens on special trust for the PCC and which require a faculty for disposal since the PCC consider this to be inalienable property. All expenditure incurred during the year on consecrated or benefice buildings and moveable church furnishings, whether maintenance or improvement, is written off as expenditure in the SOFA and separately disclosed.
## **Investments**
In vestments are valued at market value at 31 December 2021.
**ST MARYS CHURCH, SUNBURY-ON-THAMES** Page 7 **NOTES TO THE FINANCIAL STATEMENTS**
**YEAR ENDED 31 DECEMBER 2021**
## **2 INCOMING RESOURCES**
|_2(a) Incoming resources from donors_
Planned giving:
Standing Orders & Envelope Scheme
Income tax recovered
Collections (open plate) at all services
Retiring/Special collections/African Fund
Sundry donations
_2(b) Other voluntary incoming resources_
Grants
Parish Donations, Memorials and Events
Sundry income & Retreats
Restoration Fund
Fetes, bazaars, etc.
Retirement Gift contributions.
_2(c) Income from charitable and_
_ancillary trading_
Church hall lettings
Transfer from Church/Hall/SMCF
SMCF activities
Wedding & funeral fees
_2(d) Income from investments_
Dividends and interest
**TOTAL INCOMING**
**RESOURCES**|**Unrestricted**
**Restricted**
**Endowment**
**TOTAL FUNDS**
**Funds**
**Funds**
**Funds**
**2021**
**2020**
**£**
**£**
**£**
**£**
**£**
49,994
0
0
49,994
51,545
14,064
0
0
14,064
18,225
7,043
0
0
7,043
4,345
544
584
0
1,128
1,095
18,483
0
0
18,483
11,952|
|---|---|
||90,127
584
0
90,711
87,160|
||3,317
0
0
3,317
853
1,650
0
0
1,650
5,536
2,437
0
0
2,437
4,380
0
0
0
0
0
541
0
0
541
626
1,061
0
0
1,061
0|
||9,006
0
0
9,006
11,395|
||0
23,711
0
23,711
9,320
11,790
0
0
11,790
10,000
0
84
0
84
681
11,293
0
0
11,293
11,641|
||23,083
23,794
0
46,878
31,642|
||71
1
0
72
88|
||122,288
24,379
0
146,667
130,285|
Page 8 **ST MARYS CHURCH, SUNBURY-ON-THAMES NOTES TO THE FINANCIAL STATEMENTS**
**YEAR ENDED 31 DECEMBER 2021**
## **3 RESOURCES USED**
|_3(a) Grants_
Charitable giving
Restoration costs
_3(b) Activities directly relating to the work_
_of the church_
Ministry/Mission expenses
Diocesan quota
Heat, Light, Cleaning
Insurance
Repairs & maintenance:
Church
Organ
Service supplies
Organists fees/Music
Retreat expenses
Retirement Gift
Wedding & funeral fees & expenses
_3(c) Fund raising & publicity_
Costs of fetes, bazaars etc.
Parish paper printing costs
Church hall running & maintenance costs
SMCF expenses
Fund Raiser Fees
_3(d) Church management & administration_
Print, post & stationary
Office salaries
Stewardship expenses
Telephones/Internet
Transfers
General office costs
**TOTAL RESOURCES USED**|**Unrestricted**
**Restricted**
**Endowment**
**TOTAL FUNDS**
**Funds**
**Funds**
**Funds**
**2021**
**2020**
**£**
**£**
**£**
**£**
**£**
4,208
0
0
4,208
6593
0
0
0
0
0|
|---|---|
||4,208
0
0
4,208
6593|
||8,829
0
0
8,829
7885
70,200
0
0
70,200
58300
8,345
0
0
8,345
7935
4,545
0
0
4,545
5075
6,607
0
0
6,607
3302
0
0
0
0
0
3,519
0
0
3,519
2347
4,300
0
0
4,300
2455
700
0
0
700
340
1,750
0
0
1,750
0
3,633
0
0
3,633
687|
||112,428
0
0
112,428
88326|
||0
0
0
0
0
0
0
0
0
0
0
13,035
0
13,035
11394
0
767
0
767
333
0
0
0
0
0|
||0
13,802
0
13,802
11,727|
||1,857
0
0
1,857
2627
10,214
0
0
10,214
10972
129
0
0
129
0
1,496
0
0
1,496
1361
0
11,790
0
11,790
10000
2,317
0
0
2,317
2414|
||16,012
11,790
0
27,802
27373|
|||
||132,649
25,592
0
158,241
134,020|
Page 9 **ST MARYS CHURCH, SUNBURY-ON-THAMES NOTES TO THE FINANCIAL STATEMENTS**
## **YEAR ENDED 31 DECEMBER 2021**
## **4 STAFF COSTS**
|Office wages to Parish Administrator
Organists fees and Expenses
Parish Verger
Church & Hall Cleaner|**2021**
**2020**
**£**
**£**
10,214
9,360
4,300
9,572
0
1,400
5,313
3,404|
|---|---|
||19,827
23,736|
No other remuneration was paid during the year.
## **5 FIXED ASSETS**
|||
|---|---|
|**5 FIXED ASSETS**
Cost as at 1 January 2021 & 31 December 2021|Freehold land
Sundry
& buildings
equipment
Total
£
£
£|
||0
0
0|
## **6 INVESTMENTS**
The PCC has investments held in Trust on its behalf by the London Diocese Fund. These investments are as follows;
||Market|Market|
|---|---|---|
||value|value|
||31/12/2021|31/12/2020|
||£|£|
|1. 76 Shares in the COIF Charity Funds held in the name of Wm Pembroke Charity. The|||
|income is received by the PCC.|1,563|1,369|
|2. 57 Shares in the COIF Charity Funds held in the name of Sunbury School|||
|(Parish Stock).|1,172|1,027|
|The income is received by the PCC.|||
These values are not recorded in the accounts.
**ST MARYS CHURCH, SUNBURY-ON-THAMES** Page 10 **NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2021**
## **7 ANALYSIS OF NET ASSETS**
|Fixed assets
Current assets
Current liabilities
Long term liabilities (Restoration Loans)
St Mary's Church Fellowship
Parish Hall Management Committee
Restoration Fund
Restricted Donations/African Education Fund|**Unrestricted**
**Restricted**
**Endowment**
**Funds**
**Funds**
**Funds**
**Total**
**£**
**£**
**£**
**£**
0
0
0
0
12,560
14,079
0
26,639
(3,581)
0
0
(3,581)
0
0
0
0|**Unrestricted**
**Restricted**
**Endowment**
**Funds**
**Funds**
**Funds**
**Total**
**£**
**£**
**£**
**£**
0
0
0
0
12,560
14,079
0
26,639
(3,581)
0
0
(3,581)
0
0
0
0|
|---|---|---|
||8,979|
14,079
0
23,058|
|||2,033
11,713
0
333
14,079|
The above funds have been treated as restricted as it is considered by the members that the funds raised through these organisations activities or specific appeals must to be used to fulfil the objectives of those organisations or the purpose of the appeal.
## **8 LIABILITIES: AMOUNTS FALLING DUE WITHIN ONE YEAR**
|Diocese fees control
Sundry creditors|**2021**
**2020**
**£**
**£**
0
0
3,581
3,581|
|---|---|
||3,581
3,581|
**ST MARYS CHURCH, SUNBURY-ON-THAMES INDEPENDENT EXAMINER'S REPORT TO THE PCC OF ST MARYS, SUNBURY-ON-THAMES** Page 11
This report on the accounts of the PCC for the year ended 31 December 2021, which are set out on pages 5 to 11, is in respect of an examination carried out under Regulation 31 of the Church Accounting Regulations 2008 and section 145 of the Charities Act 2011.
## **Respective responsibilities of trustees and examiner**
As the members of the PCC you are responsible for the preparation of the accounts; you consider that the audit requirement of Regulation 31 of the Church Accounting Regulations 2008 and section 144(2) of the Charities Act 2011 (the Act) do not apply and that an independent examination is needed. It is my responsibility:
- to examine the accounts under section 145 of the 2011 Act;
- to follow the procedures laid down in the general directions given by the Charity Commission (under section 145(5b) of the 2011 Act); and
to state whether particular matters have come to my attention.
## **Basis of independent examiner's report**
My examination was carried out in accordance with the General Directions given by the Charity Commission. That examination includes a review of the accounting records kept by the PCC and a comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair view" ,and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:
1. which gives me reasonable cause to believe that in any material respect the requirements
- to keep accounting records in accordance with section 130 of the Act; and
- to prepare accounts which accord with the accounting records and to comply
- with the requirements of the Act, as also contained in the Church Accounting Regulations 2008, have not been meet.
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
JEREMY C EDWARDS FCA 26 Rooksmead Road Sunbury-on-Thames Middx TW16 6PD
28th March 2022
**SUNBURY CHURCH COUNCIL - ST. MARY'S SCHEDULES TO THE INCOME & EXPENDITURE ACCOUNT YEAR ENDED 31 DECEMBER 2021**
Page 12
**FAIRS & EVENTS**
**2021 £**
**2020 £**
|Flowers
Books
Parish Breakfast Sales Table
Restoration & Organ Events
Autumn Fair
Candle Stand, Candles & Poor Box
**CHARITABLE GIVING**
Parish Collections
Children's Society
Ceylonese Disaster
McMillan Nurses
Toilet Twinning
A-Cet
St. Mary's Newington
St Saviour's Food (Allotment)
St Saviour's Fuel (Allotment
Parish Donations
British Legion
Bishop Wand School
Bishop of Kensington Fund
Crisis Christmas
Bible Society
College of St Barnabas
RSCM
Amaudo
Forever Angels
St Mary's Convent
The Apiculture Centre in Ethiopia
Water Aid
Cancer Research
Toilet Twinning|65
0
0
1650
0
541
£2,256
92
0
0
0
1175
500
0
0
25
400
0
0
300
50
107
500
500
0
100
0
0
41
£3,790|97
22
95
0
0
350|
|---|---|---|
|||£564|
|||1393
0
500
450
0
0
500
1850
25
400
0
750
300
50
107
250
250
0
100
500
250
550|
|||£8,225|
Page 13