ST MARYS CHURCH, SUNBURY-ON-THAMES
Annual Report
and
Financial Statements
of the
Parochial Church Council
For the year ended 31 December 2020
Parish Office Green Street Sunbury-on-Thames
Page 1
ST MARYS CHURCH - ANNUAL REPORT FOR 2020
Background
St Mary's Parish Church Council (PCC) has the responsibility of co-operating with the Incumbent, (The Rev A Downes), in promoting in the ecclesiastical parish the whole mission of the Church, pastoral, evangelistic, social and ecumenical. It also has responsibility for managing the Parish Hall in Green Street, Sunbury.
Membership
Members of the PCC are either ex officio or elected by the Annual Parochial Church Meeting (APCM) in accordance with the Church Representation Rules.
During the year the following served as members of the PCC.
Incumbent The Rev'd A Downes Chairman Ex-Officio Members The Rev S Douglas Lane The Rev C George Wardens Mrs K Page Vice Chairman Mrs A Sinclair Treasurer Mr G Stanley Co-opted PCC Secretary Mrs C Scott Co-opted Representatives on the Deanery Synod Mr. C Franklin Mr A Cull Elected Members Mrs J Brown Mrs E Chapman Ms J Elliott Mrs R Horgan Mr D Scott Mrs B Storer Mr M Towns Mr. A Wood Mrs. J Worrell Co-opted Member Mrs C Wood QC Safeguarding And on behalf of the PCC Independent Examiner J C Edwards FCA
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ST MARYS CHURCH - ANNUAL REPORT FOR 2020
General Notes for Committees
It is expected that all committees of the PCC, apart from the Finance and Standing Committee, will be augmented by the inclusion of members of the Church who are not on the PCC. The names of all such persons are to be submitted to the PCC for their approval. The terms of reference of all committees are as stated below:
Finance and Standing Committee:
To work with the Chairman of the PCC upon all matters concerning our Church and Parish. To transact business of the Council between the meeting thereof, subject to any directions given by the council. Maximum financial expenditure which may be sanctioned is £500.00 To review the finances of the Church as submitted for their consideration.
To make recommendations to the PCC for their consideration.
To work with the Chairman on the agenda for the next PCC meeting.
To review current expenditures, to compare these with the PCC budget and to take steps for recommending changing of expenditure.
Fabric Committee
To deal with the maintenance and improvement of the Church buildings, fixtures and fittings, goods and ornaments.
To represent the Church to the Architect and Surveyor or any contractor, to obtain and submit to the PCC all necessary estimates.
To submit, where required, information to the Diocesan authorities and set in motion with the Vicar and Churchwardens applications for Faculties.
To inspect and progress all works and undertake all necessary day to day maintenance tasks. Meetings must be held regularly and reports submitted to the PCC for advice and decisions. To look after the day to day running of the affairs of the Parish Hall, its cleaning and upkeep, including keeping tidy the surrounding lands.
Bookings and hiring to be made, in the first instance via the Parish Office. When these are agreed, a copy of the booking or hiring is to be submitted to the Parish Hall Treasurer, who is to issue invoices and collect monies due. Withdrawals and cancellations to be notified accordingly. To generate funds for maintenance and improvements and where possible encourage 'do it yourself' jobs.
To represent the church to any contractor; to obtain and submit to the PCC all estimates not covered by the agreed bounds of expenditure.
Meetings to held regularly and reports submitted to the Churchwardens and PCC for advice and decisions.
Stewardship Committee
To explore and advise on all aspects of Stewardship, including time and talents.
To meet new members of the Church with a view to expand the principle of active commitment (time, talents and financial).
To encourage members of the stewardship scheme to review their commitments year by year. To consult and work with the Diocese Stewardship Advisor on matters concerning stewardship. To be aware of changes in attitude and legislation affecting charitable giving generally. To promote and encourage additional charitable giving.
Other Organisations
Other organisations with which the PCC has connections are as detailed below, organisations marked with an asterisk have their accounts incorporated within this report:
**St Mary's Endowment Fund St Mary's Church Fellowship ***
Friends of St Mary's
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ST MARYS CHURCH - ANNUAL REPORT FOR 2020
Church Attendance
Electoral Roll as at 31st December 2020 numbered 186.
Church attendances were on average the same as last year for the first 2 months of the year. There were 7 candidates for confirmation on the 23rd February and the day was celebrated with Bishop Graham and a full church.
In March all acts of public worship were suspended because of th Covid 19 global pandemic and the services moved on-line with Morning Prayer, Compline and a Sunday Eucharist. Morning prayer and Compline regularly attracted over 100 people and Sunday Eucharist over 650. On Easter Sunday there were 1187 views for the service. In July the Church was allowed to open for public worship. Initially with a maximum of 40 people, rising to 50 to comply with the social distancing rules. Services took place in church and a Sunday and a Wednesday lunchtime and online services continued. An 11.30 service was introduced in the Parish Hall wth a maximum of 50 people.
7 Baptisms were held, 2 Weddings celebrated and there were 48 funerals held either in church or at the. crematorium. Sadly many services and parish events were unable to take place this year because of the pandemic. Theology in the Pub continued via zoom. This group is using the Pilgrim Course as a resource and has proven to be a thought provoking and prayerful evening every other week.
Parochial Church Council
The PCC met in January and then virtually via zoom for the rest of the year (a total of seven times). The Away Morning at St Mary's Convent Chiswick was cancelled this year. The Annual Parochial Church was postponed until October. All members of the PCC, including the Church Wardens and Treasurer continued for another year. There will be individual reports from the various church groups and sub-committees. We would particularly like to highlight the very positive quinquennial report received prior to the first lockdown.
Father Andrew Downes completed another busy and successful year as Incumbent, albeit a year like no other! The St Mary's Community Support Team was set up with 20+ people. They collected shopping, walked dogs etc. for people who required this support. Father Andrew and Alice have been making bread and other goodies for distribution in the parish, given with love from the vicarage.
Reverend Carole George completed another successful year as curate and is a highly valued member of the team, as is Father Simon Douglas-Lane who continued his ministry at St. Mary's. Reverend Sue Wood provided occasional and very welcome support prior to lockdown.
Our Parish Office continued to be ably looked after by Sarah Pow who in addition has been required to book spaces at church services for individuals. Another first. All were keeping in contact regularly by telephone to parishioners,friends and neighbours.
Sincere thanks go to Father Amdrew, Reverend Carolr, and Father Simon for embracing the new technology and continuing to provide worship and spiritual guidance for all. It has been very much appreciated. Finally thank you to the Parichial Church Council, the church groups and sub-committees and all who have served and supported St Mary's in whatever way over the year.
Karen Page and Ann Sinclair
Churchwardens March 2021
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ST MARYS CHURCH - ANNUAL REPORT FOR 2020
ST MARYS CHURCH, SUNBURY-ON-THAMES STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 31 DECEMBER 2020
| INCOMING RESOURCES Note Incoming resources from donors 2(a) Other voluntary incoming resources 2(b) Income from charitable and 2(c) ancillary trading Income from investments 2(d) TOTAL INCOMING RESOURCES RESOURCES USED Grants 3(a) Activities directly relating to the work of the church 3(b) Fund-raising and publicity 3(c) Church management and administration 3(d) TOTAL RESOURCES USED NET INCOMING (OUTGOING) RESOURCES GAINS ON INVESTMENTS NET MOVEMENT IN FUNDS 6 BALANCES BROUGHT FORWARD AT 1 JANUARY 2020 BALANCES CARRIED FORWARD AT 31 DECEMBER 2020 |
Unrestricted Restricted Endowment TOTAL FUNDS Funds Funds Funds 2020 2019 £ £ £ £ £ £86,589 £571 £0 £87,160 £101,768 £11,395 £0 £0 £11,395 £47,056 £17,642 £14,000 £0 £31,642 £57,355 £81 £7 £0 £88 £1,040 |
|---|---|
| £115,707 £14,578 £0 £130,285 £207,218 |
|
| £6,593 £0 £0 £6,593 £37,242 £88,326 £0 £0 £88,326 £138,221 £0 £11,727 £0 £11,727 £20,240 £21,373 £6,000 £0 £27,373 £37,457 |
|
| £116,292 £17,727 £0 £134,019 £233,160 |
|
| -£585 -£3,150 £0 -£3,734 -£25,942 £0 £0 £0 £0 £38,241 |
|
| -£585 -£3,150 0 -£3,734 £12,299 £19,926 £18,442 0 £38,367 £26,068 |
|
| £19,341 £15,291 0 £34,632 £38,367 |
The notes on pages 7 to 11 form part of these accounts
Page 5
ST MARYS CHURCH, SUNBURY-ON-THAMES BALANCE SHEET 31 DECEMBER 2020
| Note FIXED ASSETS Fixed assets 5 Investments 6 CURRENT ASSETS Debtors Cash at bank and in hand LIABILITIES: AMOUNTS FALLING DUE WITHIN ONE YEAR 8 DUE WITHIN FIVE YEAR NET CURRENT ASSETS LIABILITIES: AMOUNTS FALLING DUE OVER ONE YEAR NET ASSETS FUNDS Unrestricted Restricted Endowment |
2020 2019 £ £ £0 £0 £0 £0 |
|---|---|
| £0 £0 £0 £0 £38,213 £38,367 |
|
| £38,213 £38,367 -£3,581 £0 £0 £0 |
|
| £34,632 £38,367 |
|
| £0 £0 |
|
| £34,632 £38,367 |
|
| £19,341 £19,926 £15,291 £18,442 £0 £0 |
|
| £34,632 £38,367 |
........................................ The Rev Andrew Downes
Page 6
ST MARYS CHURCH, SUNBURY-ON-THAMES
NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2020
1 ACCOUNTING POLICIES
The financial statements have been prepared in accordance with the Church Accounting Regulations 2006 together with applicable standards and the Charities SORP except where detailed below.
The financial statements have been prepared under the historical cost convention except for the valuation of investment assets which are shown at market value.
Funds
General funds represent the funds of the PCC that are not subject to any restrictions regarding their use and are available for application on the general purposes of the PCC. Funds designated for a particular purpose by the PCC are also unrestricted.
The accounts include all transactions, assets and liabilities for which the PCC are responsible in law. They do not include the accounts of church groups that owe their main affiliation to another body nor those that are informal gatherings of Church members.
Incoming Resources
Collections are recognised when received by or on behalf of the PCC. Planned giving receivable under covenant is recognised only when received.
Income tax recoverable on covenants or gift aid donations is recognised when received. This policy is contrary to recommended accounting practice but has been adopted as it is considered a practical approach and unlikely to result in a material difference from recognising the tax credit when the income is recognised.
Grants and legacies to the PCC are accounted for as soon as the PCC has been notified of its legal entitlement, the amount due and that title has been vested in the PCC.
Funds raised by the various fairs and events are accounted for net, contrary to recommended accounting practice as insufficient records were maintained at the time of the events to facilitate recording gross takings. It is not considered that this approach is likely to lead to a material misstatement of total income or expenses in the accounts. Sales of the Parish Paper are accounted for gross.
Rental income from the Parish Hall is recognised when received. Amounts outstanding at 31 December 2018 are not considered to be significant.
Dividends and interest receivable and corresponding tax credits are recognised when received.
Fixed Assets
Consecrated and beneficed property is excluded from the accounts by s.96(2)(a) of the Charities Act 1993. No value is placed on moveable church furnishings held by the churchwardens on special trust for the PCC and which require a faculty for disposal since the PCC consider this to be inalienable property. All expenditure incurred during the year on consecrated or benefice buildings and moveable church furnishings, whether maintenance or improvement, is written off as expenditure in the SOFA and separately disclosed.
Investments
In vestments are valued at market value at 31 December 2020.
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ST MARYS CHURCH, SUNBURY-ON-THAMES
NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2020
2 INCOMING RESOURCES
| 2(a) Incoming resources from donors Planned giving: Standing Orders & Envelope Scheme Income tax recovered Collections (open plate) at all services Retiring/Special collections/African Fund Sundry donations 2(b) Other voluntary incoming resources Grants Parish Donations, Memorials and Events Sundry income & Retreats Restoration Fund Fetes, bazaars, etc. 2(c) Income from charitable and ancillary trading Church hall lettings Transfer from Church/Hall/SMCF SMCF activities Wedding & funeral fees 2(d) Income from investments Dividends and interest TOTAL INCOMING RESOURCES |
Unrestricted Restricted Endowment TOTAL FUNDS Funds Funds Funds 2020 2019 £ £ £ £ £ 51,545 0 0 51,545 60,550 18,225 0 0 18,225 18,717 4,345 0 0 4,345 13,354 524 571 0 1,095 5,025 11,952 0 0 11,952 4,122 |
|---|---|
| 86,589 571 0 87,160 101,768 |
|
| 853 0 0 853 6,837 5,536 0 0 5,536 29,727 4,380 0 0 4,380 5,964 0 0 0 0 0 626 0 0 626 4,528 |
|
| 11,395 0 0 11,395 47,056 |
|
| 0 9,320 0 9,320 22,349 6,000 4,000 0 10,000 15,800 0 681 0 681 2,978 11,641 0 0 11,641 16,228 |
|
| 17,642 14,000 0 31,642 57,355 |
|
| 81 7 0 88 1,040 |
|
| 115,707 14,578 0 130,285 207,219 |
Page 8
ST MARYS CHURCH, SUNBURY-ON-THAMES NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 DECEMBER 2020
3 RESOURCES USED
| 3(a) Grants Charitable giving Restoration costs 3(b) Activities directly relating to the work of the church Ministry/Mission expenses Diocesan quota Heat, Light, Cleaning Insurance Repairs & maintenance: Church Organ Service supplies Organists fees/Music Retreat expenses Wedding & funeral fees & expenses 3(c) Fund raising & publicity Costs of fetes, bazaars etc. Parish paper printing costs Church hall running & maintenance costs SMCF expenses Fund Raiser Fees 3(d) Church management & administration Print, post & stationary Office salaries Stewardship expenses Telephones/Internet Transfers General office costs TOTAL RESOURCES USED |
Unrestricted Restricted Endowment TOTAL FUNDS Funds Funds Funds 2020 2019 £ £ £ £ £ 6,593 0 0 6,593 15,432 0 0 0 0 21,810 |
|---|---|
| 6,593 0 0 6,593 37,242 |
|
| 7,885 0 0 7,885 8,809 58,300 0 0 58,300 81,000 7,935 0 0 7,935 6,283 5,075 0 0 5,075 5,044 3,302 0 0 3,302 8,310 0 0 0 0 5,748 2,347 0 0 2,347 6,291 2,455 0 0 2,455 7,936 340 0 0 340 4,074 687 0 0 687 4,726 |
|
| 88,326 0 0 88,326 138,221 |
|
| 0 0 0 0 642 0 0 0 0 0 0 11,394 0 11,394 17742 0 333 0 333 1856 0 0 0 0 0 |
|
| 0 11,727 0 11,727 20,240 |
|
| 2,627 0 0 2,627 2,942 10,972 0 0 10,972 11,773 0 0 0 0 343 1,361 0 0 1,361 1,809 4,000 6,000 0 10,000 18,592 2,414 0 0 2,414 1,998 |
|
| 21,373 6,000 0 27,373 37,457 |
|
| 116,293 17,727 0 134,020 233,160 |
ST MARYS CHURCH, SUNBURY-ON-THAMES NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2020 Page 9
4 STAFF COSTS
| Office wages to Parish Administrator Organists fees and Expenses Parish Verger Church & Hall Cleaner |
2020 2019 £ £ 9,360 9,360 9,572 7,936 1,400 2,400 3,404 5,541 |
|---|---|
| 23,736 25,237 |
No other remuneration was paid during the year.
| 5 FIXED ASSETS Cost as at 1 January 2020 & 31 December 2020 |
Freehold land Sundry & buildings equipment Total £ £ £ |
|---|---|
| 0 0 0 |
6 INVESTMENTS
The PCC has investments held in Trust on its behalf by the London Diocese Fund. These investments are as follows;
| Market | Market | |
|---|---|---|
| value | value | |
| 31/12/2020 | 31/12/2019 | |
| £ | £ | |
| 1. 76 Shares in the COIF Charity Funds held in the name of Wm Pembroke Charity. The | ||
| income is received by the PCC. | 1,369 | 1,284 |
| 2. 57 Shares in the COIF Charity Funds held in the name of Sunbury School | ||
| (Parish Stock). | 1,027 | 963 |
| The income is received by the PCC. | ||
| Investments sold during the year to 31st December 2019 | Sale Proceeds | |
| _3._812 Ordinary Income shares in the CBF Church of England Investment Fund | £ | £ |
| -The shares are held as a Church Hall Trust Fund and income was received by the Parish | 14,447 | |
| Hall Management Committee. | ||
| 4. 1,448 Shares in the COIF Charity Funds held in the name of Sunbury Church Lands. | ||
| The income is received by the PCC. | 23,794 |
These values are not recorded in the accounts.
ST MARYS CHURCH, SUNBURY-ON-THAMES Page 10 NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2020
7 ANALYSIS OF NET ASSETS
| Fixed assets Current assets Current liabilities Long term liabilities (Restoration Loans) St Mary's Church Fellowship Parish Hall Management Committee Restoration Fund Restricted Donations/African Education Fund |
Unrestricted Restricted Endowment Funds Funds Funds Total £ £ £ £ 0 0 0 0 22,921 15,292 0 38,213 (3,581) 0 0 (3,581) 0 0 0 0 |
Unrestricted Restricted Endowment Funds Funds Funds Total £ £ £ £ 0 0 0 0 22,921 15,292 0 38,213 (3,581) 0 0 (3,581) 0 0 0 0 |
|---|---|---|
| 19,340 | 15,292 0 34,632 |
|
| 2,716 12,037 0 539 15,292 |
The above funds have been treated as restricted as it is considered by the members that the funds raised through these organisations activities or specific appeals must to be used to fulfil the objectives of those organisations or the purpose of the appeal.
8 LIABILITIES: AMOUNTS FALLING DUE WITHIN ONE YEAR
| Diocese fees control Sundry creditors |
2020 2019 £ £ 0 0 3,581 0 |
|---|---|
| 3,581 0 |
ST MARYS CHURCH, SUNBURY-ON-THAMES INDEPENDENT EXAMINER'S REPORT TO THE PCC OF ST MARYS, SUNBURY-ON-THAMES
Page 11
This report on the accounts of the PCC for the year ended 31 December 2020, which are set out on pages 5 to 11, is in respect of an examination carried out under Regulation 31 of the Church Accounting Regulations 2008 and section 145 of the Charities Act 2011.
Respective responsibilities of trustees and examiner
As the members of the PCC you are responsible for the preparation of the accounts; you consider that the audit requirement of Regulation 31 of the Church Accounting Regulations 2008 and section 144(2) of the Charities Act 2011 (the Act) do not apply and that an independent examination is needed. It is my responsibility:
to examine the accounts under section 145 of the 2011 Act;
to follow the procedures laid down in the general directions given by the Charity Commission (under section 145(5b) of the 2011 Act); and
to state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commission. That examination includes a review of the accounting records kept by the PCC and a comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair view" ,and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
-
which gives me reasonable cause to believe that in any material respect the requirements
-
to keep accounting records in accordance with section 130 of the Act; and
-
to prepare accounts which accord with the accounting records and to comply
-
with the requirements of the Act, as also contained in the Church Accounting Regulations 2008, have not been meet.
-
to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
JEREMY C EDWARDS FCA 26 Rooksmead Road Sunbury-on-Thames Middx TW16 6PD
28th March 2020
SUNBURY CHURCH COUNCIL - ST. MARY'S
SCHEDULES TO THE INCOME & EXPENDITURE ACCOUNT YEAR ENDED 31 DECEMBER 2020
Page 12
FAIRS & EVENTS
2020
2019
| Flowers Books Parish Breakfast Sales Table Restoration & Organ Events Autumn Fair Candle Stand, Candles & Poor Box CHARITABLE GIVING Parish Collections Children's Society Ceylonese Disaster McMillan Nurses Crisis Christmas Royal Trinity Hospice Bishop of London Fund Princess Alice Hospice Millennium Embroidery Shooting Star Water Aid Toilet Twinning St Saviour's Food (Allotment) WISE St Saviour's Fuel (Allotment Sporting Activity(Open Gardens) Parish Donations A-CET Parish Donation British Legion Bishop Wand School Bishop of Kensington Fund Crisis Christmas Bible Society College of St Barnabas RSCM Amaudo Forever Angels St Mary's Convent The Apiculture Centre in Ethiopia Water Aid Cancer Research Toilet Twinning |
£ 97 22 95 0 0 350 564 1,393 0 500 0 0 0 0 0 0 0 450 500 0 1,850 0 0 25 400 0 750 300 50 107 250 250 0 100 500 250 550 £8,225 |
£ 789 135 285 13,727 1,889 2,085 |
|---|---|---|
| 18,910 | ||
| 200 283 1,257 386 150 225 3,000 3,000 3,000 633 0 0 404 0 500 200 25 400 250 197 300 50 105 500 500 100 100 367 250 0 |
||
| £16,382 |
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