## **ST MARYS CHURCH, SUNBURY-ON-THAMES**
## **Annual Report**
## **and**
## **Financial Statements**
## **of the**
## **Parochial Church Council**
For the year ended 31 December 2020
**Parish Office** Green Street Sunbury-on-Thames
Page 1
**ST MARYS CHURCH - ANNUAL REPORT FOR 2020**
## **Background**
St Mary's Parish Church Council (PCC) has the responsibility of co-operating with the Incumbent, (The Rev A Downes), in promoting in the ecclesiastical parish the whole mission of the Church, pastoral, evangelistic, social and ecumenical. It also has responsibility for managing the Parish Hall in Green Street, Sunbury.
## **Membership**
Members of the PCC are either ex officio or elected by the Annual Parochial Church Meeting (APCM) in accordance with the Church Representation Rules.
During the year the following served as members of the PCC.
Incumbent The Rev'd A Downes Chairman Ex-Officio Members The Rev S Douglas Lane The Rev C George Wardens Mrs K Page Vice Chairman Mrs A Sinclair Treasurer Mr G Stanley Co-opted PCC Secretary Mrs C Scott Co-opted Representatives on the Deanery Synod Mr. C Franklin Mr A Cull Elected Members Mrs J Brown Mrs E Chapman Ms J Elliott Mrs R Horgan Mr D Scott Mrs B Storer Mr M Towns Mr. A Wood Mrs. J Worrell Co-opted Member Mrs C Wood QC Safeguarding And on behalf of the PCC Independent Examiner J C Edwards FCA
Page 2
**ST MARYS CHURCH - ANNUAL REPORT FOR 2020**
## **General Notes for Committees**
It is expected that all committees of the PCC, apart from the Finance and Standing Committee, will be augmented by the inclusion of members of the Church who are not on the PCC. The names of all such persons are to be submitted to the PCC for their approval. The terms of reference of all committees are as stated below:
## **Finance and Standing Committee:**
To work with the Chairman of the PCC upon all matters concerning our Church and Parish. To transact business of the Council between the meeting thereof, subject to any directions given by the council. Maximum financial expenditure which may be sanctioned is £500.00 To review the finances of the Church as submitted for their consideration.
To make recommendations to the PCC for their consideration.
To work with the Chairman on the agenda for the next PCC meeting.
To review current expenditures, to compare these with the PCC budget and to take steps for recommending changing of expenditure.
## **Fabric Committee**
To deal with the maintenance and improvement of the Church buildings, fixtures and fittings, goods and ornaments.
To represent the Church to the Architect and Surveyor or any contractor, to obtain and submit to the PCC all necessary estimates.
To submit, where required, information to the Diocesan authorities and set in motion with the Vicar and Churchwardens applications for Faculties.
To inspect and progress all works and undertake all necessary day to day maintenance tasks. Meetings must be held regularly and reports submitted to the PCC for advice and decisions. To look after the day to day running of the affairs of the Parish Hall, its cleaning and upkeep, including keeping tidy the surrounding lands.
Bookings and hiring to be made, in the first instance via the Parish Office. When these are agreed, a copy of the booking or hiring is to be submitted to the Parish Hall Treasurer, who is to issue invoices and collect monies due. Withdrawals and cancellations to be notified accordingly. To generate funds for maintenance and improvements and where possible encourage 'do it yourself' jobs.
To represent the church to any contractor; to obtain and submit to the PCC all estimates not covered by the agreed bounds of expenditure.
Meetings to held regularly and reports submitted to the Churchwardens and PCC for advice and decisions.
## **Stewardship Committee**
To explore and advise on all aspects of Stewardship, including time and talents.
To meet new members of the Church with a view to expand the principle of active commitment (time, talents and financial).
To encourage members of the stewardship scheme to review their commitments year by year. To consult and work with the Diocese Stewardship Advisor on matters concerning stewardship. To be aware of changes in attitude and legislation affecting charitable giving generally. To promote and encourage additional charitable giving.
## **Other Organisations**
Other organisations with which the PCC has connections are as detailed below, organisations marked with an asterisk have their accounts incorporated within this report:
**St Mary's Endowment Fund St Mary's Church Fellowship ***
**Friends of St Mary's**
Page 3
**ST MARYS CHURCH - ANNUAL REPORT FOR 2020**
## **Church Attendance**
Electoral Roll as at 31st December 2020 numbered 186.
Church attendances were on average the same as last year for the first 2 months of the year. There were 7 candidates for confirmation on the 23rd February and the day was celebrated with Bishop Graham and a full church.
In March all acts of public worship were suspended because of th Covid 19 global pandemic and the services moved on-line with Morning Prayer, Compline and a Sunday Eucharist. Morning prayer and Compline regularly attracted over 100 people and Sunday Eucharist over 650. On Easter Sunday there were 1187 views for the service. In July the Church was allowed to open for public worship. Initially with a maximum of 40 people, rising to 50 to comply with the social distancing rules. Services took place in church and a Sunday and a Wednesday lunchtime and online services continued. An 11.30 service was introduced in the Parish Hall wth a maximum of 50 people.
7 Baptisms were held, 2 Weddings celebrated and there were 48 funerals held either in church or at the. crematorium. Sadly many services and parish events were unable to take place this year because of the pandemic. Theology in the Pub continued via zoom. This group is using the Pilgrim Course as a resource and has proven to be a thought provoking and prayerful evening every other week.
## **Parochial Church Council**
The PCC met in January and then virtually via zoom for the rest of the year (a total of seven times). The Away Morning at St Mary's Convent Chiswick was cancelled this year. The Annual Parochial Church was postponed until October. All members of the PCC, including the Church Wardens and Treasurer continued for another year. There will be individual reports from the various church groups and sub-committees. We would particularly like to highlight the very positive quinquennial report received prior to the first lockdown.
Father Andrew Downes completed another busy and successful year as Incumbent, albeit a year like no other! The St Mary's Community Support Team was set up with 20+ people. They collected shopping, walked dogs etc. for people who required this support. Father Andrew and Alice have been making bread and other goodies for distribution in the parish, given with love from the vicarage.
Reverend Carole George completed another successful year as curate and is a highly valued member of the team, as is Father Simon Douglas-Lane who continued his ministry at St. Mary's. Reverend Sue Wood provided occasional and very welcome support prior to lockdown.
Our Parish Office continued to be ably looked after by Sarah Pow who in addition has been required to book spaces at church services for individuals. Another first. All were keeping in contact regularly by telephone to parishioners,friends and neighbours.
Sincere thanks go to Father Amdrew, Reverend Carolr, and Father Simon for embracing the new technology and continuing to provide worship and spiritual guidance for all. It has been very much appreciated. Finally thank you to the Parichial Church Council, the church groups and sub-committees and all who have served and supported St Mary's in whatever way over the year.
## **Karen Page and Ann Sinclair**
## **Churchwardens March 2021**
Page 4
## **ST MARYS CHURCH - ANNUAL REPORT FOR 2020**
## **ST MARYS CHURCH, SUNBURY-ON-THAMES STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 31 DECEMBER 2020**
|**INCOMING RESOURCES**
**Note**
_Incoming resources from donors_
2(a)
_Other voluntary incoming resources_
2(b)
_Income from charitable and_
2(c)
_ancillary trading_
_Income from investments_
2(d)
**TOTAL INCOMING RESOURCES**
**RESOURCES USED**
_Grants_
3(a)
_Activities directly relating to the_
_work of the church_
3(b)
_Fund-raising and publicity_
3(c)
_Church management and_
_administration_
3(d)
**TOTAL RESOURCES USED**
**NET INCOMING**
**(OUTGOING) RESOURCES**
**GAINS ON INVESTMENTS**
**NET MOVEMENT IN FUNDS**
6
BALANCES BROUGHT FORWARD
AT 1 JANUARY 2020
**BALANCES CARRIED FORWARD**
**AT 31 DECEMBER 2020**|**Unrestricted**
**Restricted Endowment**
**TOTAL FUNDS**
**Funds**
**Funds**
**Funds**
**2020**
**2019**
**£**
**£**
**£**
**£**
**£**
£86,589
£571
£0
£87,160
£101,768
£11,395
£0
£0
£11,395
£47,056
£17,642
£14,000
£0
£31,642
£57,355
£81
£7
£0
£88
£1,040|
|---|---|
||£115,707
£14,578
£0
£130,285
£207,218|
||£6,593
£0
£0
£6,593
£37,242
£88,326
£0
£0
£88,326
£138,221
£0
£11,727
£0
£11,727
£20,240
£21,373
£6,000
£0
£27,373
£37,457|
||£116,292
£17,727
£0
£134,019
£233,160|
||-£585
-£3,150
£0
-£3,734
-£25,942
£0
£0
£0
£0
£38,241|
||-£585
-£3,150
0
-£3,734
£12,299
£19,926
£18,442
0
£38,367
£26,068|
|||
||£19,341
£15,291
0
£34,632
£38,367|
The notes on pages 7 to 11 form part of these accounts
Page 5
**ST MARYS CHURCH, SUNBURY-ON-THAMES BALANCE SHEET 31 DECEMBER 2020**
|**Note**
**FIXED ASSETS**
Fixed assets
5
Investments
6
**CURRENT ASSETS**
Debtors
Cash at bank and in hand
**LIABILITIES: AMOUNTS FALLING**
**DUE WITHIN ONE YEAR**
8
**DUE WITHIN FIVE YEAR**
**NET CURRENT ASSETS**
**LIABILITIES: AMOUNTS FALLING**
**DUE OVER ONE YEAR**
**NET ASSETS**
**FUNDS**
Unrestricted
Restricted
Endowment|**2020**
**2019**
**£**
**£**
£0
£0
£0
£0|
|---|---|
||£0
£0
£0
£0
£38,213
£38,367|
||£38,213
£38,367
-£3,581
£0
£0
£0|
||£34,632
£38,367|
||£0
£0|
||£34,632
£38,367|
||£19,341
£19,926
£15,291
£18,442
£0
£0|
||£34,632
£38,367|
........................................ The Rev Andrew Downes
Page 6
**ST MARYS CHURCH, SUNBURY-ON-THAMES**
**NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2020**
## **1 ACCOUNTING POLICIES**
The financial statements have been prepared in accordance with the Church Accounting Regulations 2006 together with applicable standards and the Charities SORP except where detailed below.
The financial statements have been prepared under the historical cost convention except for the valuation of investment assets which are shown at market value.
## **Funds**
General funds represent the funds of the PCC that are not subject to any restrictions regarding their use and are available for application on the general purposes of the PCC. Funds designated for a particular purpose by the PCC are also unrestricted.
The accounts include all transactions, assets and liabilities for which the PCC are responsible in law. They do not include the accounts of church groups that owe their main affiliation to another body nor those that are informal gatherings of Church members.
## **Incoming Resources**
Collections are recognised when received by or on behalf of the PCC. Planned giving receivable under covenant is recognised only when received.
Income tax recoverable on covenants or gift aid donations is recognised when received. This policy is contrary to recommended accounting practice but has been adopted as it is considered a practical approach and unlikely to result in a material difference from recognising the tax credit when the income is recognised.
Grants and legacies to the PCC are accounted for as soon as the PCC has been notified of its legal entitlement, the amount due and that title has been vested in the PCC.
Funds raised by the various fairs and events are accounted for net, contrary to recommended accounting practice as insufficient records were maintained at the time of the events to facilitate recording gross takings. It is not considered that this approach is likely to lead to a material misstatement of total income or expenses in the accounts. Sales of the Parish Paper are accounted for gross.
Rental income from the Parish Hall is recognised when received. Amounts outstanding at 31 December 2018 are not considered to be significant.
Dividends and interest receivable and corresponding tax credits are recognised when received.
## **Fixed Assets**
Consecrated and beneficed property is excluded from the accounts by s.96(2)(a) of the Charities Act 1993. No value is placed on moveable church furnishings held by the churchwardens on special trust for the PCC and which require a faculty for disposal since the PCC consider this to be inalienable property. All expenditure incurred during the year on consecrated or benefice buildings and moveable church furnishings, whether maintenance or improvement, is written off as expenditure in the SOFA and separately disclosed.
## **Investments**
In vestments are valued at market value at 31 December 2020.
Page 7
**ST MARYS CHURCH, SUNBURY-ON-THAMES**
**NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2020**
## **2 INCOMING RESOURCES**
|_2(a) Incoming resources from donors_
Planned giving:
Standing Orders & Envelope Scheme
Income tax recovered
Collections (open plate) at all services
Retiring/Special collections/African Fund
Sundry donations
_2(b) Other voluntary incoming resources_
Grants
Parish Donations, Memorials and Events
Sundry income & Retreats
Restoration Fund
Fetes, bazaars, etc.
_2(c) Income from charitable and_
_ancillary trading_
Church hall lettings
Transfer from Church/Hall/SMCF
SMCF activities
Wedding & funeral fees
_2(d) Income from investments_
Dividends and interest
**TOTAL INCOMING**
**RESOURCES**|**Unrestricted**
**Restricted**
**Endowment**
**TOTAL FUNDS**
**Funds**
**Funds**
**Funds**
**2020**
**2019**
**£**
**£**
**£**
**£**
**£**
51,545
0
0
51,545
60,550
18,225
0
0
18,225
18,717
4,345
0
0
4,345
13,354
524
571
0
1,095
5,025
11,952
0
0
11,952
4,122|
|---|---|
||86,589
571
0
87,160
101,768|
||853
0
0
853
6,837
5,536
0
0
5,536
29,727
4,380
0
0
4,380
5,964
0
0
0
0
0
626
0
0
626
4,528|
||11,395
0
0
11,395
47,056|
||0
9,320
0
9,320
22,349
6,000
4,000
0
10,000
15,800
0
681
0
681
2,978
11,641
0
0
11,641
16,228|
||17,642
14,000
0
31,642
57,355|
||81
7
0
88
1,040|
||115,707
14,578
0
130,285
207,219|
Page 8
**ST MARYS CHURCH, SUNBURY-ON-THAMES NOTES TO THE FINANCIAL STATEMENTS**
**YEAR ENDED 31 DECEMBER 2020**
## **3 RESOURCES USED**
|_3(a) Grants_
Charitable giving
Restoration costs
_3(b) Activities directly relating to the work_
_of the church_
Ministry/Mission expenses
Diocesan quota
Heat, Light, Cleaning
Insurance
Repairs & maintenance:
Church
Organ
Service supplies
Organists fees/Music
Retreat expenses
Wedding & funeral fees & expenses
_3(c) Fund raising & publicity_
Costs of fetes, bazaars etc.
Parish paper printing costs
Church hall running & maintenance costs
SMCF expenses
Fund Raiser Fees
_3(d) Church management & administration_
Print, post & stationary
Office salaries
Stewardship expenses
Telephones/Internet
Transfers
General office costs
**TOTAL RESOURCES USED**|**Unrestricted**
**Restricted**
**Endowment**
**TOTAL FUNDS**
**Funds**
**Funds**
**Funds**
**2020**
**2019**
**£**
**£**
**£**
**£**
**£**
6,593
0
0
6,593
15,432
0
0
0
0
21,810|
|---|---|
||6,593
0
0
6,593
37,242|
||7,885
0
0
7,885
8,809
58,300
0
0
58,300
81,000
7,935
0
0
7,935
6,283
5,075
0
0
5,075
5,044
3,302
0
0
3,302
8,310
0
0
0
0
5,748
2,347
0
0
2,347
6,291
2,455
0
0
2,455
7,936
340
0
0
340
4,074
687
0
0
687
4,726|
||88,326
0
0
88,326
138,221|
||0
0
0
0
642
0
0
0
0
0
0
11,394
0
11,394
17742
0
333
0
333
1856
0
0
0
0
0|
||0
11,727
0
11,727
20,240|
||2,627
0
0
2,627
2,942
10,972
0
0
10,972
11,773
0
0
0
0
343
1,361
0
0
1,361
1,809
4,000
6,000
0
10,000
18,592
2,414
0
0
2,414
1,998|
||21,373
6,000
0
27,373
37,457|
|||
||116,293
17,727
0
134,020
233,160|
**ST MARYS CHURCH, SUNBURY-ON-THAMES NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2020** Page 9
## **4 STAFF COSTS**
|Office wages to Parish Administrator
Organists fees and Expenses
Parish Verger
Church & Hall Cleaner|**2020**
**2019**
**£**
**£**
9,360
9,360
9,572
7,936
1,400
2,400
3,404
5,541|
|---|---|
||23,736
25,237|
No other remuneration was paid during the year.
|**5 FIXED ASSETS**
Cost as at 1 January 2020 & 31 December 2020|Freehold land
Sundry
& buildings
equipment
Total
£
£
£|
|---|---|
||0
0
0|
## **6 INVESTMENTS**
The PCC has investments held in Trust on its behalf by the London Diocese Fund. These investments are as follows;
||Market|Market|
|---|---|---|
||value|value|
||31/12/2020|31/12/2019|
||£|£|
|1. 76 Shares in the COIF Charity Funds held in the name of Wm Pembroke Charity. The|||
|income is received by the PCC.|1,369|1,284|
|2. 57 Shares in the COIF Charity Funds held in the name of Sunbury School|||
|(Parish Stock).|1,027|963|
|The income is received by the PCC.|||
|Investments sold during the year to 31st December 2019||Sale Proceeds|
|_3._812 Ordinary Income shares in the CBF Church of England Investment Fund|£|£|
|-The shares are held as a Church Hall Trust Fund and income was received by the Parish||14,447|
|Hall Management Committee.|||
|4. 1,448 Shares in the COIF Charity Funds held in the name of Sunbury Church Lands.|||
|The income is received by the PCC.||23,794|
These values are not recorded in the accounts.
**ST MARYS CHURCH, SUNBURY-ON-THAMES** Page 10 **NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2020**
## **7 ANALYSIS OF NET ASSETS**
|Fixed assets
Current assets
Current liabilities
Long term liabilities (Restoration Loans)
St Mary's Church Fellowship
Parish Hall Management Committee
Restoration Fund
Restricted Donations/African Education Fund|**Unrestricted**
**Restricted**
**Endowment**
**Funds**
**Funds**
**Funds**
**Total**
**£**
**£**
**£**
**£**
0
0
0
0
22,921
15,292
0
38,213
(3,581)
0
0
(3,581)
0
0
0
0|**Unrestricted**
**Restricted**
**Endowment**
**Funds**
**Funds**
**Funds**
**Total**
**£**
**£**
**£**
**£**
0
0
0
0
22,921
15,292
0
38,213
(3,581)
0
0
(3,581)
0
0
0
0|
|---|---|---|
||19,340|
15,292
0
34,632|
|||2,716
12,037
0
539
15,292|
The above funds have been treated as restricted as it is considered by the members that the funds raised through these organisations activities or specific appeals must to be used to fulfil the objectives of those organisations or the purpose of the appeal.
## **8 LIABILITIES: AMOUNTS FALLING DUE WITHIN ONE YEAR**
|Diocese fees control
Sundry creditors|**2020**
**2019**
**£**
**£**
0
0
3,581
0|
|---|---|
||3,581
0|
## **ST MARYS CHURCH, SUNBURY-ON-THAMES INDEPENDENT EXAMINER'S REPORT TO THE PCC OF ST MARYS, SUNBURY-ON-THAMES**
Page 11
This report on the accounts of the PCC for the year ended 31 December 2020, which are set out on pages 5 to 11, is in respect of an examination carried out under Regulation 31 of the Church Accounting Regulations 2008 and section 145 of the Charities Act 2011.
## **Respective responsibilities of trustees and examiner**
As the members of the PCC you are responsible for the preparation of the accounts; you consider that the audit requirement of Regulation 31 of the Church Accounting Regulations 2008 and section 144(2) of the Charities Act 2011 (the Act) do not apply and that an independent examination is needed. It is my responsibility:
to examine the accounts under section 145 of the 2011 Act;
to follow the procedures laid down in the general directions given by the Charity Commission (under section 145(5b) of the 2011 Act); and
to state whether particular matters have come to my attention.
## **Basis of independent examiner's report**
My examination was carried out in accordance with the General Directions given by the Charity Commission. That examination includes a review of the accounting records kept by the PCC and a comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair view" ,and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:
1. which gives me reasonable cause to believe that in any material respect the requirements
- to keep accounting records in accordance with section 130 of the Act; and
- to prepare accounts which accord with the accounting records and to comply
- with the requirements of the Act, as also contained in the Church Accounting Regulations 2008, have not been meet.
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
JEREMY C EDWARDS FCA 26 Rooksmead Road Sunbury-on-Thames Middx TW16 6PD
28th March 2020
## **SUNBURY CHURCH COUNCIL - ST. MARY'S**
**SCHEDULES TO THE INCOME & EXPENDITURE ACCOUNT YEAR ENDED 31 DECEMBER 2020**
Page 12
**FAIRS & EVENTS**
**2020**
**2019**
|Flowers
Books
Parish Breakfast Sales Table
Restoration & Organ Events
Autumn Fair
Candle Stand, Candles & Poor Box
**CHARITABLE GIVING**
Parish Collections
Children's Society
Ceylonese Disaster
McMillan Nurses
Crisis Christmas
Royal Trinity Hospice
Bishop of London Fund
Princess Alice Hospice
Millennium Embroidery
Shooting Star
Water Aid
Toilet Twinning
St Saviour's Food (Allotment)
WISE
St Saviour's Fuel (Allotment
Sporting Activity(Open Gardens)
Parish Donations
A-CET Parish Donation
British Legion
Bishop Wand School
Bishop of Kensington Fund
Crisis Christmas
Bible Society
College of St Barnabas
RSCM
Amaudo
Forever Angels
St Mary's Convent
The Apiculture Centre in Ethiopia
Water Aid
Cancer Research
Toilet Twinning|**£**
97
22
95
0
0
350
564
1,393
0
500
0
0
0
0
0
0
0
450
500
0
1,850
0
0
25
400
0
750
300
50
107
250
250
0
100
500
250
550
£8,225|**£**
789
135
285
13,727
1,889
2,085|
|---|---|---|
|||18,910|
|||200
283
1,257
386
150
225
3,000
3,000
3,000
633
0
0
404
0
500
200
25
400
250
197
300
50
105
500
500
100
100
367
250
0|
|||£16,382|
Page 13