Birtley Community Partnership (a company limited by guarantee)
Company Registration no 07031458 Charity Registration no 1133663
Financial Statements
For the period ended 30 June 2020
Birtley Community Partnership 16 Harraton Terrace Durham Road Birtley Chester-le-Street Co Durham DH3 2QG
Birtley Community Partnership (a company limited by guarantee) Legal and Administrative Information
Name: Birtley Community Partnership Company No: 07031458 Charity No: 1133663 Directors/Trustees: Hazel Weatherley (Chair) Susan Thornton Mike Cool (Treasurer) Barry Ross (Now Retired) Dr Melissa Girling Paul Kelly Judith Turner Registered Address: 16 Harraton Terrace Durham Road Birtley, Chester-le-Street Co Durham, DH3 2QG Bankers: Unity Trust Lloyds Bank plc Nine Brindleyplace Chester-le-Street (309194) Branch Birmingham PO Box 1000 B1 2HB BX1 1LT Structure: Birtley Community Partnership is a Company limited by guarantee and a registered Charity, registered on 27 September 2009 Independent Examiner: Mark Thompson MAAT
Company No. 07031458 Charity No. 1133663
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Birtley Community Partnership (a company limited by guarantee)
Contents
- Directors’/Trustees’ Report Pages 4-6 2. Independent Examiner’s Report Page 7 3. Statement of Financial Activities Page 8 4. Balance Sheet Page 9 5. Notes to the Accounts Pages 10-13
Company No. 07031458 Charity No. 1133663
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Birtley Community Partnership (a company limited by guarantee)
Directors’/Trustees’ Report
Objectives and Activities
To promote the benefits of the inhabitants of Birtley, without distinction of sex, sexual orientation, race or of political, religion or other options, by bringing together statutory and voluntary organisations in a common effort to improve the physical and economic conditions of life in the Birtley area, and to promote the provision of facilities in the interests of social welfare with the objects of improving the conditions of life of the said inhabitants.
To promote all or any charitable purpose for the benefit of the community within the area of benefit. The organisation shall be non-party in politics and non-sectarian.
The Partnership hold public meetings three times a year to enable groups, e.g. police, fire service and NHS primary care trust to give presentations. The Committee meet monthly to promote the betterment of the buildings and environment of Birtley through the best value review, etc. We have renovated a building which we obtained through the transfer of assets scheme to become our resource centre.
Achievements and Performance
Our focus has continued to mirror the principles of the local authority’s “Thrive Agenda” but based around our catchment area of Birtley and part of Lamesley. Unfortunately our volunteers have kept up to date in virtual meetings and virtual afternoon teas.
Only days before Covid lockdown we were presented with a National Lottery Community Fund grant of £154,500 and a further Sportworks grant of £10,000 to support our work and fund families to take part in sports together. Fortunately our main building was identified to be a Gateshead Council Shielding Hub and we have been able to continue our work alongside council staff and work with families that didn’t meet the set criteria to be regarded as vulnerable.
The Mary Sanders Hall has been fully repaired and refurbished following last year’s fire and continues to provide an income for the Partnership.
During the year we have:
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Been able to plough ahead and appoint a development worker
-
Granted funding to appoint another part time admin assistant to the development worker
-
Fund a new lift to the upper floor of the Hub building to enable better use of our training rooms and offices
-
Engaged Connected voice to work with us to do a development plan, forecasted budget, register of risks and renew our Memorandums and articles.
-
Continued working with The Baltic Centre for Contemporary Art to provide food and holiday activities during school breaks.
-
Maxed a covid safe, streamed, virtual switch on of two new town Christmas trees
The trustees/directors have considered the guidance produced by the Charity Commission on the provision of public benefit and they confirm that public benefit has been provided by the range of activities as described above.
Financial Review
The financial position for the year ending 30 June 2020 shows net incoming funds of £90,880 and total outgoing resources of £64,188, with a balance brought forward from the previous period of £18,197 the total funds carried forward are £44,889, of which £19,511 is restricted, £18,766 is designated and £6,613 is unrestricted.
Company No. 07031458 Charity No. 1133663
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Birtley Community Partnership (a company limited by guarantee)
Risk Management
The Directors are examining the major risks, which the company faces in relation to external factors, governance and management, internal operations and business. They are considering the likelihood and the impact of risks and are reviewing what systems should be in place to control and reduce those risks. The systems are being designed to provide reasonable, but not absolute, assurance against material loss or misstatement of loss.
Reserves Policy
It is the policy of the company to try to build up unrestricted funds, which are free reserves of the company, to a level that equates to approximately 3 to 6 months unrestricted expenditure. This will provide sufficient funds to cover redundancy liabilities management and administration support costs and any emergencies that may arise from time to time.
Plans for the Future
Following the successful delivery of Gateshead Council’s shielding hub. We are identified as one of only five community groups across the borough to counting working closely with the council to deliver their Thrive agenda by putting support and services back into local centres and away from centralised services. This has resulted in a share of £499,000 Lottery funding to deliver these services including specialist staff and hot desks to advise and support residents in their own locality
We will:
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Continue working with Connected Voice until our Mems and Arts, development plans etc are completed and to appoint new trustees.
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Seek to appoint an office/centre manager to oversee the day to day running of the partnership, our two buildings and liaise directly with council officers, CAB, DWP etc.
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Continue with and extend our team of volunteers to work in and online to support our local community.
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Continue, in a Covid safe way, to provide support, activities and low-cost family trips and events during school holidays.
Directors’ responsibilities:
The Directors/Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy the financial position of the charity, and which enable them to ascertain the financial position of the company and which enable them to comply with applicable law. The Directors/Trustees are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
For the year ending 30 June 2020 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476.
The trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime.
Approved by the members and signed on their behalf:
Name: Hazel Weatherley. (Chair)
Signature: Date: 15[th] July 2021 Company No. 07031458 Page 5 of 12 Charity No. 1133663
Birtley Community Partnership (a company limited by guarantee) Independent Examiners Report
Report to the trustees/directors of Birtley Community Partnership Limited on Accounts for the period ended 30 June 2020 set out on pages 8-13
Respective responsibilities of trustees and examiner
The charity’s trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year (under s.145 of the Charities Act 2011 (‘the Act’), and that an independent examination is needed.
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination; it is my responsibility to:
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Examine the financial statements under s.145 of the 2011 Act;
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Follow the procedures laid down in the General Directions given by the Charity Commission under section 145 (5)(b) of the 2011 Act; and
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State whether particular matters have come to my attention
Basis of examiner’s statement
My examination was carried out in accordance with General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with these records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination no matter has come to my attention:
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(1) which gives me reasonable cause to believe that in any material respect the requirements:
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to keep accounting records in accordance with section 130 of the Act; and
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to prepare accounts which agree with the accounting records and comply with the accounting requirements of the 2011 Act ; or
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(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Mark Thompson MAAT
Date 2[nd] September, 2021
Signed
Company No. 07031458 Charity No. 1133663
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Birtley Community Partnership (a company limited by guarantee)
Statement of Financial Activities
(incorporating the income and expenditure account)
for the year ended 30 June 2020
| Note Income and Endowments from: Donations and Legacies Charitable Activities Other Trading Income Investment Income Other Total Expenditure on: Raising Funds Charitable activities Other resources expended Total Net incoming/outgoing resources before transfers Transfers Net movement in funds Reconciliation of Funds Total Funds brought forward Total funds carried forward |
Unrestricted Designated Restricted Funds Funds Funds £ £ £ |
Total Funds 2019-20 £ |
Total |
|---|---|---|---|
| Funds 2018-19 |
|||
| £ | |||
| 10,962 10,000 41,948 7,338 19,935 0 0 0 659 38 0 0 |
62,910 27,273 659 38 0 |
||
| 14,814 | |||
| 21,764 | |||
| 750 | |||
| 5 | |||
| 0 | |||
| 18,338 29,935 **42,607 ** |
90,880 | 37,333 | |
| 40 0 0 17,373 19,694 27,081 |
40 64,148 |
||
| 7 | |||
| 37,950 | |||
| 0 | |||
| 17,413 19,694 **27,081 ** |
64,188 | **37,957 ** | |
| (624) | |||
| 925 10,241 15,526 |
**26,692 ** | (624) | |
| 5,688 8,525 3,985 |
18,197 | ||
| 18,823 | |||
| 6,613 18,766 19,511 |
44,889 | **18,197 ** |
The notes on pages 10-13 form an integral part of these financial statements.
Company No. 07031458 Charity No. 1133663
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Birtley Community Partnership (a company limited by guarantee)
Balance Sheet
as at 30 June 2020
| Note Current Assets Debtors and Prepayments Cash at Bank and In Hand Total Current Assets Liabilities Creditors: Amounts falling due within one year Total Current Assets less Current Liabilities Creditors: Amounts falling due after one year TOTAL ASSETS LESS TOTAL LIABILITIES The Funds of the Charity: Restricted Funds Designated Funds Unrestricted Funds TOTAL CHARITY FUNDS |
Total Funds 2019-20 £ 0 45,480 |
Total Funds 2018-19 £ 420 18,161 |
|---|---|---|
| 45,480 | 18,581 | |
| (590) | (384) | |
| (590) | (384) | |
| 0 | 0 | |
| 44,890 | 18,197 | |
| 19,511 18,766 6,613 |
3,985 8,525 5,688 |
|
| 44,890 | 18,197 |
Directors’/Trustees’ responsibilities:
For the year ending 30 June 2020 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476.
The trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts. These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime.
Approved by the members and signed on their behalf:
Name:…Hazel Weatherley Signature
Name:……Michael J Cool Signature
Date:……15[th] July 2021.
Company No. 07031458 Charity No. 1133663
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Birtley Community Partnership (a company limited by guarantee) Notes to the Financial Statements
for the period ending 30 June 2020
1 1 Accounting Policies
Basis of Preparation
These Financial Statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective January 2015) – Charities SORP (FRS 102).
Birtley Community Partnership meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).
Incoming Resources
These are included in the Statement of Financial Activities (SOFA) when:
-
the charity becomes entitled to the resources.
-
the trustees are virtually certain they will receive the resources; and
-
the monetary value can be measured with sufficient reliability
Donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Capital Grants are released over the economic useful life of the asset to which they relate
Resources Expended and Liabilities
Resources expended have been analysed using a natural classification.
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Assets
Assets are capitalised if they can be used for more than one year and cost at least £500. They are valued at cost or a reasonable value on receipt.
Depreciation is calculated to write down the cost or valuation, less estimated residual value, of all tangible fixed assets over their expected useful lives on a straight-line basis for and a reducing balance method for.
Investments
The Charity only has income from a bank deposit account.
Company No. 07031458 Charity No. 1133663
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Birtley Community Partnership (a company limited by guarantee)
2 Funds
The Charity has 2 funds, an unrestricted general fund and a restricted fund used for purchasing items of a specific nature funded by one funder: hence all movements on each fund are disclosed.
Analysis of Funds
The Designated Contingency Fund is to cover redundancy liabilities and 3 to 6 month’s running costs in line with the organisation’s reserves policy.
| Restricted Funds Fund Access to Work BIG Community Foundation Birtley Community Partnership 10th Anniversary Fund Emergency Food Holiday Hunger Staff Training Switch on Sports Works Ltd Volunteer Fund Total Restricted Designated Funds Fund Mary Sanders Hall (MSH) Festival and Event Fund Contingency Fund Total Designated Unrestricted Funds Fund Birtley Community Partnership Total Designated Total Funds |
Balance b/f Income Expenditure Transfers Balance 0 1,642 (4,464) (2,822) 0 23,496 (6,159) 17,337 1,856 0 (1,856) 0 800 659 (943) 516 0 1,220 (22) 1,198 229 4,250 (3,229) 1,250 600 0 (10) 590 0 950 (408) 542 0 9,990 (9,990) 0 0 400 0 400 |
|---|---|
| 3,485 42,607 (27,081) 0 18,611 |
|
| Balance b/f Income Expenditure Transfers Balance 5,793 29,935 (19,694) (10,000) 6,034 694 0 0 694 2,038 0 0 10,000 12,038 |
|
| 8,525 29,935 (19,694) 0 18,766 |
|
| Balance b/f Income Expenditure Transfers Balance 5,688 18,338 (17,413) 6,613 |
|
| 5,688 18,338 (17,413) 0 6,613 |
|
| 18,197 90,880 (64,188) 0 44,889 |
Analysis of Income and Expenditure 2019-20
| Incoming Resources Donations and Legacies Donations Access to Work BIG Holiday Hunger Switch on Sports Works Ltd Gateshead Council Volunteer Fund Emergency Food |
Unrestricted Designated Restricted Total |
Unrestricted Designated Restricted Total |
|---|---|---|
962 1,642 23,496 4,250 950 9,990 10,000 10,000 400 1,220 |
962 1,642 23,496 4,250 950 9,990 20,000 400 1,220 |
|
| 10,962 10,000 41,948 |
62,910 |
Company No. 07031458 Charity No. 1133663
Page 10 of 12
| Birtley Community Partnership (a Charitable Activities Coffee Shop Income Room Hire Festivals and Events/Speakers Memory Stick Sales Mono Printing Colour Printing Trips and Events Other Other Trading Income Fundraising Income Investment Income Bank Interest Earned Total Expenditure on: Raising Funds Fundraising Expenses Charitable Activities Gross Salaries, NI and Pension Project Delivery Staff Staff Training Staff Travel Insurance Volunteer Expenses Volunteer Training Utilities Stationery/Postage Magazine Printing/Marketing/Publicity IT Maintenance/Software/Web Development Telephone/Internet Repairs/Maintenance Legal/Professional Book-keeping/Accountancy/Payroll Fees Sanitary/Cleaning Coffee Bar Costs Project Costs Subscriptions/Affiliations/Licences Room Rent Festivals, Trips and Events Specialist Equipment Bank Charges Independent Examination Fee Other Total |
company limited by guarantee) | company limited by guarantee) |
|---|---|---|
| 369 4,117 12,295 9 182 4 597 2060 7,640 |
369 16,412 0 9 182 4 597 9,700 |
|
| 7,338 19,935 0 |
27,273 | |
| 659 659 |
||
| 0 0 659 |
659 | |
| 38 | 38 | |
| 38 0 0 |
38 | |
| 18,338 29,935 42,607 |
90,880 | |
| Unrestricted Designated Restricted 40 |
Total 40 |
|
| 40 0 0 |
40 | |
| 8,550 5,578 8,149 1,400 33 10 96 1 553 709 93 23 49 2,021 2,859 269 269 111 110 55 1,014 761 1,057 7,821 88 259 129 1,093 849 456 651 300 21 232 73 11,826 79 40 256 392 4,464 48 24 100 50 720 407 |
22,277 1,400 43 97 1,355 72 0 5,149 380 0 165 1,775 8,966 388 2,398 972 232 11,899 119 256 392 4,464 72 150 1,127 |
|
| 17,373 19,694 27,081 |
64,148 | |
| 17,413 19,694 27,081 |
64,188 |
Company No. 07031458 Charity No. 1133663
Page 11 of 12
Birtley Community Partnership (a company limited by guarantee)
Support Costs
Support Cost Type Gross Salaries, NI and Pension Staff Training Staff Travel Insurance Volunteer Expenses Volunteer Training Utilities Stationery/Postage Magazine Printing/Marketing/Publicity Telephone/Internet Repairs/Maintenance Book-keeping/Accountancy/Payroll Fees Sanitary/Cleaning Subscriptions/Affiliations/Licences Bank Charges Other Fundraising Costs Independent Examination of Accounts Total |
Fundraising Charitable Governance Activity Activity Activity £ £ £ 22,277 43 97 1,355 72 0 5,149 380 0 1,775 8,966 2,398 972 119 72 1,127 40 150 |
Total Cost £ 22,277 43 97 1,355 72 0 5,149 380 0 1,775 8,966 2,398 972 119 72 1,127 40 150 |
|---|---|---|
| 40 44,802 150 |
44,992 |
3 Employees
| 3 Employees |
||||
|---|---|---|---|---|
Employees Salaries and NI Payroll/Pension Fees Total Number of Employees 3 part time |
Unrestricted £ 8,417 133 |
Designated Restricted £ £ 5,369 7,693 209 456 |
2019-20 £ 21,479 798 |
2018-19 £ |
| 8,550 | 5,578 8,149 |
22,277 | ||
| 2019-20 | 2018-19 3 |
|||
| 2 |
No member of staff was paid remuneration of more than £60,000.
4 Debtors
There were no debtors at this time
5 Creditors: due within 1 year
Creditors: due within 1 year |
||
|---|---|---|
Independent Examination Fee Peoples Pension HMRC - PAYE Total |
2019-20 £ 150 104 336 |
2018-19 £ 150 24 210 |
| 590 | 384 |
Company No. 07031458 Charity No. 1133663
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