**Birtley Community Partnership (a company limited by guarantee)**
# **Company Registration no 07031458 Charity Registration no 1133663**
## **Financial Statements**
**For the period ended 30 June 2020**
Birtley Community Partnership 16 Harraton Terrace Durham Road Birtley Chester-le-Street Co Durham DH3 2QG
## **Birtley Community Partnership (a company limited by guarantee) Legal and Administrative Information**
**Name:** Birtley Community Partnership **Company No:** 07031458 **Charity No:** 1133663 Directors/Trustees: Hazel Weatherley (Chair) Susan Thornton Mike Cool (Treasurer) Barry Ross (Now Retired) Dr Melissa Girling Paul Kelly Judith Turner **Registered Address:** 16 Harraton Terrace Durham Road Birtley, Chester-le-Street Co Durham, DH3 2QG **Bankers:** Unity Trust Lloyds Bank plc Nine Brindleyplace Chester-le-Street (309194) Branch Birmingham PO Box 1000 B1 2HB BX1 1LT **Structure:** Birtley Community Partnership is a Company limited by guarantee and a registered Charity, registered on 27 September 2009 **Independent Examiner:** Mark Thompson MAAT
Company No. 07031458 Charity No. 1133663
Page 2 of 12
**Birtley Community Partnership (a company limited by guarantee)**
## **Contents**
1. Directors’/Trustees’ Report Pages 4-6 2. Independent Examiner’s Report Page 7 3. Statement of Financial Activities Page 8 4. Balance Sheet Page 9 5. Notes to the Accounts Pages 10-13
Company No. 07031458 Charity No. 1133663
Page 3 of 12
**Birtley Community Partnership (a company limited by guarantee)**
## **Directors’/Trustees’ Report**
## **Objectives and Activities**
To promote the benefits of the inhabitants of Birtley, without distinction of sex, sexual orientation, race or of political, religion or other options, by bringing together statutory and voluntary organisations in a common effort to improve the physical and economic conditions of life in the Birtley area, and to promote the provision of facilities in the interests of social welfare with the objects of improving the conditions of life of the said inhabitants.
To promote all or any charitable purpose for the benefit of the community within the area of benefit. The organisation shall be non-party in politics and non-sectarian.
The Partnership hold public meetings three times a year to enable groups, e.g. police, fire service and NHS primary care trust to give presentations. The Committee meet monthly to promote the betterment of the buildings and environment of Birtley through the best value review, etc. We have renovated a building which we obtained through the transfer of assets scheme to become our resource centre.
## **Achievements and Performance**
Our focus has continued to mirror the principles of the local authority’s “Thrive Agenda” but based around our catchment area of Birtley and part of Lamesley. Unfortunately our volunteers have kept up to date in virtual meetings and virtual afternoon teas.
Only days before Covid lockdown we were presented with a National Lottery Community Fund grant of £154,500 and a further Sportworks grant of £10,000 to support our work and fund families to take part in sports together. Fortunately our main building was identified to be a Gateshead Council Shielding Hub and we have been able to continue our work alongside council staff and work with families that didn’t meet the set criteria to be regarded as vulnerable.
The Mary Sanders Hall has been fully repaired and refurbished following last year’s fire and continues to provide an income for the Partnership.
During the year we have:
- Been able to plough ahead and appoint a development worker
- Granted funding to appoint another part time admin assistant to the development worker
- Fund a new lift to the upper floor of the Hub building to enable better use of our training rooms and offices
- Engaged Connected voice to work with us to do a development plan, forecasted budget, register of risks and renew our Memorandums and articles.
- Continued working with The Baltic Centre for Contemporary Art to provide food and holiday activities during school breaks.
- Maxed a covid safe, streamed, virtual switch on of two new town Christmas trees
The trustees/directors have considered the guidance produced by the Charity Commission on the provision of public benefit and they confirm that public benefit has been provided by the range of activities as described above.
## **Financial Review**
The financial position for the year ending 30 June 2020 shows net incoming funds of £90,880 and total outgoing resources of £64,188, with a balance brought forward from the previous period of £18,197 the total funds carried forward are £44,889, of which £19,511 is restricted, £18,766 is designated and £6,613 is unrestricted.
Company No. 07031458 Charity No. 1133663
Page 4 of 12
## **Birtley Community Partnership (a company limited by guarantee)**
## **Risk Management**
The Directors are examining the major risks, which the company faces in relation to external factors, governance and management, internal operations and business. They are considering the likelihood and the impact of risks and are reviewing what systems should be in place to control and reduce those risks. The systems are being designed to provide reasonable, but not absolute, assurance against material loss or misstatement of loss.
## **Reserves Policy**
It is the policy of the company to try to build up unrestricted funds, which are free reserves of the company, to a level that equates to approximately 3 to 6 months unrestricted expenditure. This will provide sufficient funds to cover redundancy liabilities management and administration support costs and any emergencies that may arise from time to time.
## **Plans for the Future**
Following the successful delivery of Gateshead Council’s shielding hub. We are identified as one of only five community groups across the borough to counting working closely with the council to deliver their Thrive agenda by putting support and services back into local centres and away from centralised services. This has resulted in a share of £499,000 Lottery funding to deliver these services including specialist staff and hot desks to advise and support residents in their own locality
We will:
- Continue working with Connected Voice until our Mems and Arts, development plans etc are completed and to appoint new trustees.
- Seek to appoint an office/centre manager to oversee the day to day running of the partnership, our two buildings and liaise directly with council officers, CAB, DWP etc.
- Continue with and extend our team of volunteers to work in and online to support our local community.
- Continue, in a Covid safe way, to provide support, activities and low-cost family trips and events during school holidays.
## **Directors’ responsibilities:**
The Directors/Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy the financial position of the charity, and which enable them to ascertain the financial position of the company and which enable them to comply with applicable law. The Directors/Trustees are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
For the year ending 30 June 2020 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476.
The trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime.
## **Approved by the members and signed on their behalf:**
Name: Hazel Weatherley. (Chair)
Signature: Date: 15[th] July 2021 Company No. 07031458 Page 5 of 12 Charity No. 1133663
## **Birtley Community Partnership (a company limited by guarantee)** Independent Examiners Report
Report to the trustees/directors of Birtley Community Partnership Limited on Accounts for the period ended 30 June 2020 set out on pages 8-13
## **Respective responsibilities of trustees and examiner**
The charity’s trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year (under s.145 of the Charities Act 2011 (‘the Act’), and that an independent examination is needed.
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination; it is my responsibility to:
- Examine the financial statements under s.145 of the 2011 Act;
- Follow the procedures laid down in the General Directions given by the Charity Commission under section 145 (5)(b) of the 2011 Act; and
- State whether particular matters have come to my attention
## **Basis of examiner’s statement**
My examination was carried out in accordance with General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with these records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
## **Independent examiner’s statement**
In connection with my examination no matter has come to my attention:
- (1) which gives me reasonable cause to believe that in any material respect the requirements:
- to keep accounting records in accordance with section 130 of the Act; and
- to prepare accounts which agree with the accounting records and comply with the accounting requirements of the 2011 Act ; or
-
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Mark Thompson MAAT
Date 2[nd] September, 2021
Signed
Company No. 07031458 Charity No. 1133663
Page 6 of 12
**Birtley Community Partnership (a company limited by guarantee)**
## **Statement of Financial Activities**
## **(incorporating the income and expenditure account)**
## **for the year ended 30 June 2020**
|**Note**
**Income and Endowments**
**from:**
Donations and Legacies
Charitable Activities
Other Trading Income
Investment Income
Other
**Total**
**Expenditure on:**
Raising Funds
Charitable activities
Other resources expended
**Total**
**Net incoming/outgoing**
**resources before transfers**
Transfers
**Net movement in funds**
Reconciliation of Funds
_Total Funds brought forward_
**Total funds carried forward**|**Unrestricted**
**Designated**
**Restricted**
**Funds**
**Funds**
**Funds**
**£**
**£**
**£**|**Total**
**Funds**
**2019-20**
**£**|**Total**|
|---|---|---|---|
||||**Funds**
**2018-19**|
||||**£**|
||10,962
10,000
41,948
7,338
19,935
0
0
0
659
38
0
0|62,910
27,273
659
38
0||
||||14,814|
||||21,764|
||||750|
||||5|
||||0|
||**18,338**
**29,935**
**42,607 **|**90,880**|**37,333**|
||40
0
0
17,373
19,694
27,081|40
64,148||
|||||
||||7|
||||37,950|
||||0|
||**17,413**
**19,694 **
**27,081 **|**64,188**|**37,957 **|
||||**(624)**|
|||||
||**925**
**10,241**
**15,526**|**26,692 **|**(624)**|
||5,688
8,525
3,985|18,197||
||||18,823|
||**6,613**
**18,766**
**19,511**|**44,889**|**18,197 **|
The notes on pages 10-13 form an integral part of these financial statements.
Company No. 07031458 Charity No. 1133663
Page 7 of 12
**Birtley Community Partnership (a company limited by guarantee)**
## **Balance Sheet**
## **as at 30 June 2020**
|**Note**
**Current Assets**
_Debtors and Prepayments_
_Cash at Bank and In Hand_
**Total Current Assets**
**Liabilities**
_Creditors: Amounts falling due within one year_
_Total Current Assets less Current Liabilities_
_Creditors: Amounts falling due after one year_
**TOTAL ASSETS LESS TOTAL LIABILITIES**
**The Funds of the Charity:**
Restricted Funds
Designated Funds
Unrestricted Funds
**TOTAL CHARITY FUNDS**|**Total**
**Funds**
**2019-20**
**£**
0
45,480|**Total**
**Funds**
**2018-19**
**£**
420
18,161|
|---|---|---|
||45,480|18,581|
||(590)|(384)|
||(590)|(384)|
||0|0|
||44,890|18,197|
||19,511
18,766
6,613|3,985
8,525
5,688|
||44,890|18,197|
## **Directors’/Trustees’ responsibilities:**
For the year ending 30 June 2020 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476.
The trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts. These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime.
## **Approved by the members and signed on their behalf:**
_Name:…Hazel Weatherley Signature_
_Name:……Michael J Cool Signature_
_Date:……15[th] July 2021._
Company No. 07031458 Charity No. 1133663
Page 8 of 12
**Birtley Community Partnership (a company limited by guarantee) Notes to the Financial Statements**
## **for the period ending 30 June 2020**
## **1 1 Accounting Policies**
## **Basis of Preparation**
These Financial Statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective January 2015) – Charities SORP (FRS 102).
Birtley Community Partnership meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).
## **Incoming Resources**
These are included in the Statement of Financial Activities (SOFA) when:
- the charity becomes entitled to the resources.
- the trustees are virtually certain they will receive the resources; and
- the monetary value can be measured with sufficient reliability
Donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Capital Grants are released over the economic useful life of the asset to which they relate
## **Resources Expended and Liabilities**
Resources expended have been analysed using a natural classification.
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.
## **Taxation**
The charity is exempt from corporation tax on its charitable activities.
## **Assets**
Assets are capitalised if they can be used for more than one year and cost at least £500. They are valued at cost or a reasonable value on receipt.
Depreciation is calculated to write down the cost or valuation, less estimated residual value, of all tangible fixed assets over their expected useful lives on a straight-line basis for and a reducing balance method for.
## **Investments**
The Charity only has income from a bank deposit account.
Company No. 07031458 Charity No. 1133663
Page 9 of 12
## **Birtley Community Partnership (a company limited by guarantee)**
## **2 Funds**
The Charity has 2 funds, an unrestricted general fund and a restricted fund used for purchasing items of a specific nature funded by one funder: hence all movements on each fund are disclosed.
## **Analysis of Funds**
The Designated Contingency Fund is to cover redundancy liabilities and 3 to 6 month’s running costs in line with the organisation’s reserves policy.
|**Restricted Funds**
**Fund**
Access to Work
BIG
Community Foundation
Birtley Community Partnership 10th
Anniversary Fund
Emergency Food
Holiday Hunger
Staff Training
Switch on
Sports Works Ltd
Volunteer Fund
**Total Restricted**
**Designated Funds**
**Fund**
Mary Sanders Hall (MSH)
Festival and Event Fund
Contingency Fund
**Total Designated**
**Unrestricted Funds**
**Fund**
Birtley Community Partnership
**Total Designated**
**Total Funds**|**Balance**
**b/f**
**Income**
**Expenditure**
**Transfers**
**Balance**
0
1,642
(4,464)
(2,822)
0
23,496
(6,159)
17,337
1,856
0
(1,856)
0
800
659
(943)
516
0
1,220
(22)
1,198
229
4,250
(3,229)
1,250
600
0
(10)
590
0
950
(408)
542
0
9,990
(9,990)
0
0
400
0
400|
|---|---|
||**3,485**
**42,607**
**(27,081)**
**0**
**18,611**|
||**Balance**
**b/f**
**Income**
**Expenditure**
**Transfers**
**Balance**
5,793
29,935
(19,694)
(10,000)
6,034
694
0
0
694
2,038
0
0
10,000
12,038|
||**8,525**
**29,935**
**(19,694)**
**0**
**18,766**|
||**Balance**
**b/f**
**Income**
**Expenditure**
**Transfers**
**Balance**
5,688
18,338
(17,413)
6,613|
||**5,688**
**18,338**
**(17,413)**
**0**
**6,613**|
|||
||**18,197 **
**90,880**
**(64,188)**
**0**
**44,889**|
## **Analysis of Income and Expenditure 2019-20**
|**Incoming Resources**
**Donations and Legacies**
Donations
Access to Work
BIG
Holiday Hunger
Switch on
Sports Works Ltd
Gateshead Council
Volunteer Fund
Emergency Food|**Unrestricted**
**Designated**
**Restricted**
**Total**|**Unrestricted**
**Designated**
**Restricted**
**Total**|
|---|---|---|
||
962
1,642
23,496
4,250
950
9,990
10,000
10,000
400
1,220|962
1,642
23,496
4,250
950
9,990
20,000
400
1,220|
||10,962
10,000
41,948|62,910|
Company No. 07031458 Charity No. 1133663
Page 10 of 12
|**Birtley Community Partnership (a**
**Charitable Activities**
Coffee Shop Income
Room Hire
Festivals and Events/Speakers
Memory Stick Sales
Mono Printing
Colour Printing
Trips and Events
Other
**Other Trading Income**
Fundraising Income
**Investment Income**
Bank Interest Earned
**Total**
**Expenditure on:**
**Raising Funds**
Fundraising Expenses
**Charitable Activities**
Gross Salaries, NI and Pension
Project Delivery Staff
Staff Training
Staff Travel
Insurance
Volunteer Expenses
Volunteer Training
Utilities
Stationery/Postage
Magazine Printing/Marketing/Publicity
IT Maintenance/Software/Web Development
Telephone/Internet
Repairs/Maintenance
Legal/Professional
Book-keeping/Accountancy/Payroll Fees
Sanitary/Cleaning
Coffee Bar Costs
Project Costs
Subscriptions/Affiliations/Licences
Room Rent
Festivals, Trips and Events
Specialist Equipment
Bank Charges
Independent Examination Fee
Other
**Total**|**company limited by guarantee)**|**company limited by guarantee)**|
|---|---|---|
||369
4,117
12,295
9
182
4
597
2060
7,640|369
16,412
0
9
182
4
597
9,700|
||7,338
19,935
0|27,273|
||659
659||
||0
0
659|659|
||||
||38|38|
||38
0
0|38|
||||
||18,338
29,935
42,607|90,880|
||||
||**Unrestricted**
**Designated**
**Restricted**
40|**Total**
40|
||40
0
0|40|
||||
||8,550
5,578
8,149
1,400
33
10
96
1
553
709
93
23
49
2,021
2,859
269
269
111
110
55
1,014
761
1,057
7,821
88
259
129
1,093
849
456
651
300
21
232
73
11,826
79
40
256
392
4,464
48
24
100
50
720
407|22,277
1,400
43
97
1,355
72
0
5,149
380
0
165
1,775
8,966
388
2,398
972
232
11,899
119
256
392
4,464
72
150
1,127|
||17,373
19,694
27,081|64,148|
||||
||17,413
19,694
27,081|64,188|
Company No. 07031458 Charity No. 1133663
Page 11 of 12
## **Birtley Community Partnership (a company limited by guarantee)**
## **Support Costs**
|
**Support Cost Type**
Gross Salaries, NI and Pension
Staff Training
Staff Travel
Insurance
Volunteer Expenses
Volunteer Training
Utilities
Stationery/Postage
Magazine Printing/Marketing/Publicity
Telephone/Internet
Repairs/Maintenance
Book-keeping/Accountancy/Payroll Fees
Sanitary/Cleaning
Subscriptions/Affiliations/Licences
Bank Charges
Other
Fundraising Costs
Independent Examination of Accounts
**Total**|**Fundraising Charitable**
**Governance**
**Activity**
**Activity**
**Activity**
**£**
**£**
**£**
22,277
43
97
1,355
72
0
5,149
380
0
1,775
8,966
2,398
972
119
72
1,127
40
150|
**Total**
**Cost**
**£**
22,277
43
97
1,355
72
0
5,149
380
0
1,775
8,966
2,398
972
119
72
1,127
40
150|
|---|---|---|
||**40**
**44,802**
**150**|**44,992**|
## **3 Employees**
|**3**
**Employees**|||||
|---|---|---|---|---|
|
**Employees**
Salaries and NI
Payroll/Pension Fees
**Total**
**Number of Employees**
3 part time|**Unrestricted**
**£**
8,417
133|**Designated**
**Restricted**
**£**
**£**
5,369
7,693
209
456|**2019-20**
**£**
21,479
798|**2018-19**
**£**|
||**8,550**|**5,578**
**8,149**|**22,277**||
||**2019-20**|**2018-19**
3|||
||2||||
No member of staff was paid remuneration of more than £60,000.
## **4 Debtors**
There were no debtors at this time
## **5 Creditors: due within 1 year**
|
**Creditors: due within 1 year**|||
|---|---|---|
|
Independent Examination Fee
Peoples Pension
HMRC - PAYE
**Total**|**2019-20**
**£**
150
104
336|**2018-19**
**£**
150
24
210|
||**590**|**384**|
Company No. 07031458 Charity No. 1133663
Page 12 of 12