Trustees’ Annual Report for the period
From - Period start date: 01.12.2023 To - Period end date: 30.11.2024
Charity name: Bransgore Churches Coffee House
Charity registration number: 1133247
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The Coffee House is a community hub and a focal point for the surrounding rural community. For some Elderly people it is a second home, but all ages make use of our facilities. We have toys available for the very young. Village clubs and organisations use our facilities to advertise what they do. The shop is also used as a collection point for our charitable giving. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
There are no set activities other than being a hub for the community that offers hot and cold drinks, a simple menu and selection of cakes. In addition to this the Coffee House provides vital work experience for young people and adults with additional needs. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have considered the charity commission’s guidance, and we consider that our activities fall within the scope of being of public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | No policy |
| Policy on social investment including program related investment |
Para 1.38 | This does not apply to us |
| Contribution made by volunteers |
Para 1.38 | The coffee house has one paid staff member (Manager), but all activities are carried out by volunteers. Their contributions in terms of time, talents and resources are the reason we are able |
to carry out the objectives of the community coffee shop. Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | This financial year the coffee house achieved: 1) We hosted and provided a Christmas meal for 30 local residents, of which the majority are those who are elderly or alone. 2) We worked with local charities and churches (including Bransgore community Church, Bransgore Primary school and the Bransgore Rotary and first responders to run the community Christmas Light switch on. 3) In May of 2024 we also took part in the provision of cold drinks, cakes and sweets at the Bransgore Fun Day. 4) We received a grant for purchasing new chairs for the coffee house, which completed our next phase of fit out for the coffee house. 5) We have continued our partnership with the Fortune Centre for Riding Therapy and the Duke of Edinburgh award in providing voluntary provision and training. 6) This year we tried a new initiative, a national scheme ‘Chatty Café’ providing safe space for face to face meet ups where venues offer ‘Chatter & Natter’ tables, where customers can get together and chat. We have hundreds of venues around the UK, many Chatter & Natter tables are hosted by Chatty Table Volunteers. However after the year we felt that the community had not utilised the provision and so decided to withdraw from the scheme. 7) This year we have tried to prioritise training for our volunteers to upskill them in their voluntary role, through the use of one to one training, and level 2 food hygiene. It is our intention for next year to set a policy to ensure all volunteers have had |
appropriate training prior to taking up a new position. 8) This year we felt that the margin for price increase last year was not adequate so we did an increase of 10% on both drinks and cakes.
Additional information (optional)
| Additional information (optional) | Additional information (optional) | |
|---|---|---|
| You may choose to include further statements | where relevant about: | |
| Achievements against objectives set |
Para 1.41 | We achieve all our objective for the year with the exception of the chatty café scheme. |
| Performance of fundraising activities against objectives set |
Para 1.41 | We do not fundraise but rely entirely on the generosity of the members of the public, purchases and occasional gifts/grants. |
| Investment performance against objectives |
Para 1.41 | N/A |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity was in a good financial position at the end of the relevant period (being 30 November 2024). Our net assets stood at £8,417 |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | We reviewed our reserves policy and considered that our current policy of holding a minimum of £3,000 was sufficient to meet any unforeseen needs of the church. |
| Amount of reserves held | Para 1.22 | £3,000 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | No concerns |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Over 95% of our funds come from the sales of goods and any gift aid that comes because of this. Occasional donations, gifts or grants. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | We don’t hold any investments other than cash at bank which is deposited with Co-Op Bank Limited. |
| A description of the principal risks facing the charity |
Para 1.46 | Our principal risk is that members of the public cease trade with us, or a risk to the building itself (e.g. fire etc). |
| Other | N/A |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution of a charitable trust |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charitable Trust |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are selected by the current trustees in consultation with the shop manager. We consider those who we feel fulfil the criteria of being known within the community and uphold the interests of the chop and it broadly Christian character. If there are no, or satisfactory, objections they are appointed as trustees. There is no length of tenure, but trustees consider their roles each year and step down when it is collectively felt the right time. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The Charity is governed as a Charitable Trust, overseen by its trustees in conjunction with the shop manager. |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Bransgore Churches Coffee House |
|---|---|
| Other name the charity uses | Bransgore Coffee (community) House |
| Registered charity number | 1133247 |
| Charity’s principal address | Bransgore Coffee House Unit 2 A, Clyffe House, Betsy Lane, Bransgore, Christchurch, Dorset, BH23, 8AQ |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
P & L
PROFIT AND LOSS ACCOUNT YEAR TO 30 NOVEMBER 2024
| FOOD DRINKS OTHER TOTAL Trading Sales 12,469 19,299 861 32,629 Purchases 5,076 3,602 8,678 Gross Profit 7,393 15,697 861 23,951 GP% 59.29% 81.34% 73.40% Expenditure Rent of Premises 4,800 Water Rates 246 Establishment Expenses 1,716 Business Rates 91 Electricity 1,129 Consumables 356 Card Handling Charges 325 Insurance 382 Printing & Stationery 298 Repairs and Renewals 1,249 Telephone 635 Waste Disposal 792 Miscellaneous Expenses 215 Staff Costs 13,966 Total Trading Expenditure 26,200 TRADING DEFICIT FOR THE YEAR TO 30 NOVEMBER 2 (2,249) New Furniture/Building Repairs and Renovations 2,609 (4,858) Other Income Tips 630 Donations 1,090 Grants - Gift Aid - TOTAL OTHER INCOME 1,720 NET DEFICIT FOR THE YEAR TO 3O NOVEMBER 2024 (3,138) |
2002/3 28,745 8,127 20,618 71.73% 4,800 252 294 106 1,334 866 292 356 145 1,690 506 750 927 12,813 |
|
|---|---|---|
| 25,131 (4,513) 12,364 |
||
| (16,877) 518 8,855 2,700 325 |
||
| 12,398 | ||
| (4,479) |
These accounts have been prepared on a cash basis
Page 1
BS
BRANSGORE CHURCHES COFFEE HOUSE BALANCE SHEET AS AT 30 NOVEMBER 2024
| Capital and Reserves | ||
|---|---|---|
| Retained at Brought Forward 1 December 2023 | 11,555 | |
| Less: Excess of Expenditure over Income for the | Year | (3,138) |
| Carried Forward 30 November 2024 | £8,417 | |
| Represented by:- | ||
| Balance at Bank | 7,113 | |
| Cash in Hand | 146 | |
| Trading Stock | 1,049 | |
| Payments in Transit | 171 | |
| Gift Cards | (62) | |
| £8,417 |
Page 2
Independent Examinerfs Report to the Trustees of Bransgore Churches Coffee House Ih I report on the accounts of the Trust for the year ended 30 November 2024 Respective responsibilities of trustees and examiner As the trustees of the 8ransgore Churches Coffee House you are responsible forthe preparation of the accounts. You consider that an audit is not required for this year under settion 43{2) of the Charities Act 1993 (the 1993 Act} and that an independent examination is needed. It is my responsibility to- examine the accounts under Section 43 of the 1993 Act; follow the procedures laid down in the General Directions given by the Charity Commission under section 4317llb} of the 1993 Act: and state whether particular matters have come to my attention. Basis of Independent Examinerfs report My examination was carried out in accordance with the General Direttions given by the Charity Commission, An examination includes a review of the accounting records kept by the Bransgore Churches Coffee House and comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion 15 given as to whether the accounts present a 'true and fair viev/, and the report is limited to those matters set out in the statement below. Independent Examinerfs statement In connection with my examination, no matter has come to my attention; which gives me reasonable cause to believe that in any material respect the requirements: to keep accounting records in accordance with section 41 of the 1993 Act,, and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act have not been met,. or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Jason Coltm 11 Rufford Gardens Tuckton Bournemouth BH6 3HX