## **Trustees’ Annual Report for the period** **From - Period start date: 01.12.2023 To - Period end date: 30.11.2024** ## **Charity name: Bransgore Churches Coffee House** ## **Charity registration number: 1133247** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The Coffee House is a community hub and a
focal point for the surrounding rural
community. For some Elderly people it is a
second home, but all ages make use of our
facilities. We have toys available for the very
young. Village clubs and organisations use
our facilities to advertise what they do. The
shop is also used as a collection point for
our charitable giving.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|There are no set activities other than being a
hub for the community that offers hot and
cold drinks, a simple menu and selection of
cakes.
In addition to this the Coffee House provides
vital work experience for young people and
adults with additional needs.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have considered the charity
commission’s guidance, and we consider
that our activities fall within the scope of
being of public benefit.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**No policy**| |Policy on social investment
including program related
investment|Para 1.38|**This does not apply to us**| |Contribution made by
volunteers|Para 1.38|The coffee house has one paid staff member
(Manager), but all activities are carried out by
volunteers. Their contributions in terms of time,
talents and resources are the reason we are able| to carry out the objectives of the community coffee shop. Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**This financial year the coffee house**
**achieved:**
1) We hosted and provided a Christmas
meal for 30 local residents, of which
the majority are those who are
elderly or alone.
2) We worked with local charities and
churches (including Bransgore
community Church, Bransgore
Primary school and the Bransgore
Rotary and first responders to run the
community Christmas Light switch
on.
3) In May of 2024 we also took part in
the provision of cold drinks, cakes
and sweets at the Bransgore Fun
Day.
4) We received a grant for purchasing
new chairs for the coffee house,
which completed our next phase of fit
out for the coffee house.
5) We have continued our partnership
with the Fortune Centre for Riding
Therapy and the Duke of Edinburgh
award in providing voluntary
provision and training.
6) This year we tried a new initiative, a
national scheme ‘Chatty Café’
providing safe space for face to face
meet ups where venues offer
‘Chatter & Natter’ tables, where
customers can get together and chat.
We have hundreds of venues around
the UK, many Chatter & Natter tables
are hosted by Chatty Table
Volunteers. However after the year
we felt that the community had not
utilised the provision and so decided
to withdraw from the scheme.
7) This year we have tried to prioritise
training for our volunteers to upskill
them in their voluntary role, through
the use of one to one training, and
level 2 food hygiene. It is our
intention for next year to set a policy
to ensure all volunteers have had| appropriate training prior to taking up a new position. 8) This year we felt that the margin for price increase last year was not adequate so we did an increase of 10% on both drinks and cakes. ## **Additional information (optional)** |**Additional information (optional)**|**Additional information (optional)**|| |---|---|---| |You may choose to include further statements||where relevant about:| |Achievements against
objectives set|Para 1.41|We achieve all our objective for the year with
the exception of the chatty café scheme.| |Performance of fundraising
activities against objectives
set|Para 1.41|We do not fundraise but rely entirely on the
generosity of the members of the public,
purchases and occasional gifts/grants.| |Investment performance
against objectives|Para 1.41|**N/A**| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The charity was in a good financial position
at the end of the relevant period (being 30
November 2024). Our net assets stood at
£8,417| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|We reviewed our reserves policy and
considered that our current policy of holding
a minimum of £3,000 was sufficient to meet
any unforeseen needs of the church.| |Amount of reserves held|Para 1.22|£3,000| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|No concerns| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Over 95% of our funds come from the sales of
goods and any gift aid that comes because of
this. Occasional donations, gifts or grants.| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|We don’t hold any investments other than cash at
bank which is deposited with Co-Op Bank
Limited.| |A description of the principal
risks facing the charity|Para 1.46|Our principal risk is that members of the public
cease trade with us, or a risk to the building itself
(e.g. fire etc).| |Other||N/A| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution of a charitable trust| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Trust| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are selected by the current trustees
in consultation with the shop manager. We
consider those who we feel fulfil the criteria
of being known within the community and
uphold the interests of the chop and it
broadly Christian character. If there are no,
or satisfactory, objections they are appointed
as trustees.
There is no length of tenure, but trustees
consider their roles each year and step down
when it is collectively felt the right time.| **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The Charity is governed as a Charitable
Trust, overseen by its trustees in conjunction
with the shop manager.| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Bransgore Churches Coffee House| |---|---| |Other name the charity uses|Bransgore Coffee (community) House| |Registered charity number|1133247| |Charity’s principal address|Bransgore Coffee House
Unit 2 A, Clyffe House, Betsy Lane,
Bransgore, Christchurch, Dorset, BH23, 8AQ| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date** P & L ## **PROFIT AND LOSS ACCOUNT YEAR TO 30 NOVEMBER 2024** |**FOOD**
**DRINKS**
**OTHER**
**TOTAL**
**Trading**
Sales
12,469
19,299
861
32,629
Purchases
5,076
3,602
8,678
Gross Profit
7,393
15,697
861
**23,951**
GP%
59.29%
81.34%
73.40%
**Expenditure**
Rent of Premises
4,800
Water Rates
246
Establishment Expenses
1,716
Business Rates
91
Electricity
1,129
Consumables
356
Card Handling Charges
325
Insurance
382
Printing & Stationery
298
Repairs and Renewals
1,249
Telephone
635
Waste Disposal
792
Miscellaneous Expenses
215
Staff Costs
13,966
**Total Trading Expenditure**
**26,200**
**TRADING DEFICIT FOR THE YEAR TO 30 NOVEMBER 2**
**(2,249)**
**New Furniture/Building Repairs and Renovations**
2,609
**(4,858)**
**Other Income**
Tips
630
Donations
1,090
Grants
-
Gift Aid
-
**TOTAL OTHER INCOME**
**1,720**
**NET DEFICIT FOR THE YEAR TO 3O NOVEMBER 2024**
**(3,138)**||**_2002/3_**
_28,745_
_8,127_
_20,618_
_71.73%_
_4,800_
_252_
_294_
_106_
_1,334_
_866_
_292_
_356_
_145_
_1,690_
_506_
_750_
_927_
_12,813_| |---|---|---| |||_25,131_
_(4,513)_
_12,364_| |||_(16,877)_
_518_
_8,855_
_2,700_
_325_| |||_12,398_| |||_(4,479)_| These accounts have been prepared on a cash basis Page 1 BS ## **BRANSGORE CHURCHES COFFEE HOUSE BALANCE SHEET AS AT 30 NOVEMBER 2024** |**Capital and Reserves**||| |---|---|---| |Retained at Brought Forward 1 December 2023||11,555| |Less: Excess of Expenditure over Income for the|Year|(3,138)| |Carried Forward 30 November 2024||£8,417| |**Represented by:-**||| |Balance at Bank|7,113|| |Cash in Hand|146|| |Trading Stock|1,049|| |Payments in Transit|171|| |Gift Cards|(62)|| |||£8,417| Page 2 Independent Examinerfs Report to the Trustees of Bransgore Churches Coffee House Ih I report on the accounts of the Trust for the year ended 30 November 2024 Respective responsibilities of trustees and examiner As the trustees of the 8ransgore Churches Coffee House you are responsible forthe preparation of the accounts. You consider that an audit is not required for this year under settion 43{2) of the Charities Act 1993 (the 1993 Act} and that an independent examination is needed. It is my responsibility to- examine the accounts under Section 43 of the 1993 Act; follow the procedures laid down in the General Directions given by the Charity Commission under section 4317llb} of the 1993 Act: and state whether particular matters have come to my attention. Basis of Independent Examinerfs report My examination was carried out in accordance with the General Direttions given by the Charity Commission, An examination includes a review of the accounting records kept by the Bransgore Churches Coffee House and comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion 15 given as to whether the accounts present a 'true and fair viev/, and the report is limited to those matters set out in the statement below. Independent Examinerfs statement In connection with my examination, no matter has come to my attention; which gives me reasonable cause to believe that in any material respect the requirements: to keep accounting records in accordance with section 41 of the 1993 Act,, and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act have not been met,. or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Jason Coltm 11 Rufford Gardens Tuckton Bournemouth BH6 3HX