The PCC of the Ecclesiastical Parish of St. John's, Hurst Green, Surrey
Trustees Report for year ended 31 December 2020
Aim and Purposes
St John’s Parochial Church Council (PCC), with churchwardens and clergy, is responsible for promoting the whole mission of the Church - pastoral, evangelistic, social and ecumenical - through this ecclesiastical parish. St John's is one of four churches in the Oxted Team Ministry. Revd Anna Eltringham is the Team Rector of the Oxted Team and has direct responsibility for St John’s Church and neighbouring parish St George's, Crowhurst.
The PCC is also specifically responsible for the maintenance and management of St Agatha’s Hall situated on Hurstlands and The York Rooms (an extension to the North side of the church) both of which are appreciated by many different groups and people in the community.
Objectives and Activities
The PCC is committed to enabling as many people as possible to worship at our church and to become part of our parish community at St John’s. The PCC maintains an overview of worship and makes suggestions about how our services can be more accessible to all who live within our parish.
When planning our activities for the year, the clergy, churchwardens and the PCC have considered the Commission’s guidance on public benefit and in particular the specific guidance on charities for the advancement of religion.
We try to enable ordinary people to live out their faith as part of our Parish community through:
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Worship and prayer; learning about the Gospel; and developing their
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knowledge and trust in God.
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Provision of pastoral care for people living in the Parish.
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Missionary and outreach work.
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To facilitate this work it is important that we maintain the fabric of the
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church of St John’s and St Agatha’s Hall.
Achievements and Performance
Worship and Prayer
The PCC offer a range of services during the week and over the course of the year that our community find both beneficial and spiritually fulfilling. During the pandemic of 2020/1, online and other creative services have also been offered.
As well as our regular services, we enable our community to celebrate and thank God at the milestones of the journey through life. Through Baptism we thank God for the gift of life, in marriage public vows are exchanged with God’s blessing and through funeral services friends and family express their grief and give thanks for the life which is now complete in this world and commend the person into God’s keeping.
Despite the restrictions of the pandemic we have celebrated 11 baptisms, 2 weddings and 25 funerals this year. Where possible, we follow up the Baptisms at St John’s through the team of Baptism Visitors and by encouraging families to come to services and events such as the popular baby and toddler group YoYos, all age service on the first Sunday of the month (often with upwards of 25 children) or monthly Cafe Church. However during 2020 these services had to be reduced and instead made available as pre-recorded or real-time streamed videos over the internet, or conducted outdoors.
At the end of 2020 there were 143 people on the church Electoral Roll.
The church has sometimes been closed for worship and private prayer in response to government guidelines during the pandemic.
Deanery Synod
One member of the PCC continues to sit on the Deanery Synod during 2020. This provides the PCC with an important link between the Parish and the wider structures of the Church.
Pastoral Care
Children and youth support has reduced during the pandemic although the older group for 10+ year olds called 'Sunday Munch' continued to meet on Zoom to discuss pertinent topics.
The team-wide youth group for 10-18 year olds, the Art Group and the fortnightly coffee morning for those who live alone had to be suspended during COVID. Clergy with one Southwark Pastoral Auxiliary and a Reader also care for people on an ongoing basis.
Mission and Evangelism
We continued to distribute our monthly Parish Newsletter to approximately 3000+ households in Hurst Green during the Pandemic. The Newsletter keeps everyone informed of church matters and also includes information about activities in Hurst Green - it was a great way to connect with the community during the pandemic and let people know they could come to us for help.
The pandemic also brought creative expression in the form of a Hurst Green online nativity starring actors from across the community, a nativity in a box for families who received an extra one to give to a friend and a mini hamper delivered to those on their own.
We also held some stimulating Lent talks on Zoom and were grateful to hear that our online services were being watched by residents in local residential, nursing and dementia care homes.
Ecumenical Relationships
St John’s is a member of Churches Together in Oxted and District and we have a good relationship with the Hurst Green Evangelical church. Sadly the Hurst Green Methodist church closed this year and so we have welcomed some exiles into St John's who worshipped there.
Revd Anna Eltringham Team Rector of the Oxted Team and Team Vicar of St John’s, Hurst Green and St George’s, Crowhurst
Julian Taylor Treasurer of PCC of St John’s, Hurst Green
The Parochial Church Council of the Ecclesiastical Parish of St. John's, Hurst Green, Surrey Statement of Financial Activities for the Year Ended 31 December 2020
Income and Expenditure
| Note Income Voluntary Receipts Planned Giving All Other Giving & Voluntary Receipts 1a Gift Aid Recovered Activities for Generating Funds Church Rooms 7 Hurst Green News 8 St. Agatha's Hall 9 Other Fundraising & Trading Income Investment Income 1b Statutory Fees Retained Grants & Other Income 1c Total Income Expenditure Church Activities Parish Support Fund Clergy and Staffing Costs Fabric & Grounds 1d Church Running Expenses 1e Mission Giving & Donations 1f Cost of Generating Funds Church Rooms 7 Hurst Green News 8 St. Agatha's Hall 9 Other Activities Other Activities Total Expenses Excess / (Defecit) of Income over Expenditure Transfer between Funds 2 Investment Gains (or Losses) 3 Net Movement of Funds Total Funds Brought Forward from 2019 Total Funds Carried Forward to 2021 |
Unrestricted Funds Unrestricted Designated Funds Restricted Funds Total 2020 Total 2019 £ £ £ £ £ |
|---|---|
| 69,467 - - 69,467 71,413 11,070 4,287 - 15,357 33,666 17,406 561 - 17,967 13,502 |
|
| 97,943 4,848 102,791 118,581 - 1,258 - 1,258 2,190 - 4,242 - 4,242 5,537 10,379 - - 10,379 18,487 1,008 65 - 1,073 6,186 |
|
| 11,387 5,565 - 16,952 32,400 - - 409 409 504 1,418 - - 1,418 3,972 9,063 - 4,950 14,013 8,721 |
|
| 119,811 10,413 5,359 135,583 164,178 63,325 - - 63,325 62,540 12,356 - 2,315 14,671 16,476 14,689 4,570 - 19,259 35,316 10,666 - 2,276 12,942 16,789 2,030 - - 2,030 1,357 |
|
| 103,066 4,570 4,591 112,227 132,478 - 1,267 1,267 111 - 3,544 3,544 2,648 22,398 - 22,398 12,038 1,158 - 1,158 3,564 |
|
| 23,557 4,811 - 28,368 18,361 - - - - - |
|
| 126,623 9,381 4,591 140,595 150,839 - - (6,812) 1,032 768 (5,012) 13,339 99 - (99) - - - 574 574 1,312 |
|
| (6,713) 1,032 1,243 (4,438) 14,651 41,376 8,029 63,306 112,711 98,060 |
|
| 34,663 9,061 64,549 108,273 112,711 |
Page 1 of 6
Statement of Financial Activities for the Year Ended 31 December 2020
Statement of Assets and Liabilities
| Note Assets Cash Funds Bank Current Accounts Deposit Account Social Lending Accounts Receivable 4 Total Current Assets Investments CCLA CBF Investment Fund 3 Total Assets Liabilities Current Liabilities Accounts Payable 5 Deferred Income 6 Total Liabilities Net Assets Represented By:- Unrestricted Funds St John's General St Agatha's Hall Designated Funds St John's - Church Rooms St John's - Building St John's - Grounds Fundraising Events Community Fund Hurst Green News Boom Credit Union Restricted Funds CEA 2018 - Worship Materials CEA 2018 - Cafe Church Crafts St Giles Youth Choir Leader CEA 2019 - Team Websites CEA 2020 - Childrens' Worker CCLA CBF CofE Deposit Win Marnell Flower Fund Total Funds |
Unrestricted Funds Unrestricted Designated Funds Restricted Funds Total 2020 Total 2019 £ £ £ £ £ |
|---|---|
| 35,370 2,814 6,935 45,119 57,836 - - 49,362 49,362 34,302 - 7,529 - 7,529 7,529 |
|
| 35,370 10,343 56,297 102,010 99,667 4,595 941 - 5,536 7,056 |
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| 39,965 11,284 56,297 107,546 106,723 - - 8,895 8,895 8,320 |
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| 39,965 11,284 65,192 116,441 115,043 4,148 - 643 4,791 2,132 1,154 2,223 - 3,377 200 |
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| 5,302 2,223 643 8,168 2,332 |
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| 5,302 2,223 643 8,168 2,332 |
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| 34,663 9,061 64,549 108,273 112,711 |
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| 27,251 27,251 21,945 7,412 7,412 19,431 |
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| 34,663 - - 34,663 41,376 491 491 500 (703) (703) - (196) (196) - - - - 1,242 1,242 - 698 698 - 7,529 7,529 7,529 |
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| - 9,061 - 9,061 8,029 - - 500 - - 169 - - 2,314 1,153 1,153 2,700 4,950 4,950 - - 49,362 49,362 49,302 9,084 9,084 8,320 |
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| - - 64,549 64,549 63,305 |
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| 34,663 9,061 64,549 108,273 112,710 |
Page 2 of 6
Statement of Financial Activities for the Year Ended 31 December 2020 Notes to the Accounts
| Notes to the Accounts | |
|---|---|
| 1. Further Analysis of Income and Expenditure a) All Other Giving & Voluntary Receipts "Let there be Light" project Legacies Other Donations b) Investment Income CCLA CBF Investment Fund (see Note 4) CCLA CBF Church of England Deposit c) Grants & Other Income All Churches & Parish Council (for Lighting project) St Giles grant for Youth Choir Leader CEA 2019 grant - Team Websites HMRC Employment Retention Grants (Furlough) Tandridge DC (towards St. Agatha's cloakroom refurbishment) CEA 2020 Grant - Children's Worker Eccliastical Insurance (for church heating repairs) Sundry Income d) Fabric & Grounds "Let there be Light" project Ecclesiastical Insurance Lady Chapel roof repairs Church heating - pump move & replace External light switch Patio repair behind York Rooms Grounds maintenance Other church repairs & maintenance e) Church Running Expenses Sanctuary & Worship Costs Fixtures, Fittings & Equipment Software & system hosting fees; subsciptions Housekeeping Team websites project management & consultancy Utility Costs - Gas Utility Costs - Electricity Utility Costs - Water Utility Costs - Phone, Broadband & Comms Office Supplies Others f) Mission Giving & Donations Bishop's Lent Call Clockwork Trust Combat Stress Tree Aid Their Voice SE Yorkshire Flood Appeal Fairtrade 'Big Brew' (Mar 2020) Zimbabwe mission booklets (Mar 2020) Tandridge Voluntary Action 2020-21 membership Action Salutaire pour le Développement Intégral de Goma (Aug 2020) Christian Aid harvest (Nov 2020); cyclone (2019) Action Aid child sponsorship |
Unrestricted Funds Unrestricted Designated Funds Restricted Funds Total 2020 Total 2019 £ £ £ £ £ |
| - - - - 22,212 - - - - 1,250 11,070 4,287 - 15,357 10,204 |
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| 11,070 4,287 - 15,357 33,666 |
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| - - 250 250 248 - - 159 159 256 |
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| - - 409 409 504 |
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| - - - - 2,050 - - - - 2,750 - - - - 3,000 7,290 - - 7,290 - 500 - - 500 - - - 4,950 4,950 - 1,773 - - 1,773 - (500) - - (500) 921 |
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| 9,063 - 4,950 14,013 8,721 |
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| 504 - - 504 22,824 5,287 - - 5,287 5,177 - 3,540 - 3,540 - 3,030 - - 3,030 - 342 - - 342 - 2,043 - - 2,043 - 1,589 902 - 2,491 2,080 1,894 128 - 2,022 5,235 |
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| 14,689 4,570 - 19,259 35,316 |
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| 1,104 - 669 1,773 779 759 - - 759 - 646 - - 646 3,262 211 - - 211 - - - 1,547 1,547 - 2,998 - - 2,998 2,248 1,766 - - 1,766 1,608 675 - - 675 486 873 - - 873 580 1,314 - - 1,314 1,725 320 - 60 380 6,101 |
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| 10,666 - 2,276 12,942 16,789 |
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| - - - - 224 - - - - 180 - - - - 169 - - - - 79 - - - - 180 - - - - 152 45 - - 45 - 200 - - 200 - 20 - - 20 - 1,066 - - 1,066 - 465 - - 465 124 234 - - 234 249 |
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| 2,030 - - 2,030 1,357 |
Identified donations direct from donors to appeals' websites (not going through our accounts) = £1050, comprising:-
£435 to Christian Aid Harvest Appeal, £615 to Welcare christmas appeal.
Page 3 of 6
Notes to the Accounts (continued)
| 2. Transfers to/from Restricted Funds Income from CCLA CBF CofE Deposit to St John's General 3. Win Marnell Flower Fund Income from CCLA CBF Investment Fund Investment Gains (or Losses) during the year Purchase of Flowers Surplus/(Deficit) for year Fund Brought Forward from last year Fund Carried Forward to next year Value of investment: CCLA CBF Investment Fund 4. Accounts Receivable Gift Aid claim Church Rooms invoices Hurst Green News invoices St. Agatha's invoices St. John's Office invoice 5. Accounts Payable Expense claims to pay Provision for repairs Provision for utilities Diocese fees and funeral expenses to pay Mistaken receipt to repay (Fairalls) Provision for Song Book printing 6. Deferred Income Church Rooms deposits Hurst Green News advertising for next year St. Agatha's deposits PCC share of statutory fees received in advance |
Unrestricted Funds Unrestricted Designated Funds £ £ |
Restricted Funds Total 2020 £ £ |
Total 2019 £ |
|---|---|---|---|
| 99 - 4,259 561 155 155 - 225 67 - 114 - |
(99) - 250 574 (60) 764 8,320 9,084 8,895 - 4,820 - 310 - 225 - 67 - 114 |
- 248 1,312 (248) |
|
| 1,312 7,008 |
|||
| 8,320 | |||
| 8,320 6,556 500 - - - |
|||
| 4,595 941 |
- 5,536 |
7,056 | |
| 851 - - - 1,352 - 1,015 - 930 - - - |
163 1,014 - - - 1,352 - 1,015 - 930 480 480 |
1,938 180 15 - - - |
|
| 4,148 - |
643 4,791 |
2,133 | |
| - - - 2,223 350 - 804 - |
- - - 2,223 - 350 - 804 |
- - 200 - |
|
| 1,154 2,223 |
- 3,377 |
200 |
Page 4 of 6
Notes to the Accounts (continued)
| Notes to the Accounts (continued) | |||
|---|---|---|---|
| 7. Church Rooms - Summary Income and Expenditure Hire fees (Apr 2020 onwards); Donations (2019 to Mar 2020) Total Income Wages & Salaries, administrator Care & cleaning Routine repairs & maintenance Major repairs Publicity & consultancy Total Expenses Surplus/(Deficit) for year Fund Brought Forward from last year Fund Carried Forward to next year 8. Hurst Freen News - Summary Income and Expenditure Advertising Fees Total Income Printing Wages & Salaries Total Expenses Surplus/(Deficit) for year Fund Brought Forward from last year Fund Carried Forward to next year 9. St. Agatha's Hall - Summary Income and Expenditure Hire Fees - Regulars Hire Fees - One-off bookings Tandridge District Council grant towards cloakroom refurbishment Other Income Total Income Wages & Salaries, administrator Care & cleaning Routine repairs & maintenance Major repairs Insurance premium / (claims) Utilities Publicity & consultancy Total Expenses Surplus/(Deficit) for year Fund Brought Forward from last year Fund Carried Forward to next year |
Unrestricted Funds £ |
Unrestricted Designated Funds Restricted Funds Total 2020 £ £ £ |
Total 2019 £ |
| 9,511 134 500 234 |
1,258 1,258 668 59 - 540 - 1,267 (9) 500 491 4,242 4,242 1,846 1,698 3,544 698 - 698 |
2,190 | |
| 2,190 - 111 - - - |
|||
| 111 | |||
| 2,079 (1,579) |
|||
| 500 | |||
| 5,537 | |||
| 5,537 2,648 - |
|||
| 2,648 | |||
| 2,889 (2,889) |
|||
| - | |||
| 13,447 4,024 - 1,016 |
|||
| 10,379 826 1,276 1,488 14,528 1,179 1,851 1,250 |
18,487 4,057 701 3,866 - 925 1,995 494 |
||
| 22,398 | 12,038 | ||
| (12,019) 19,431 |
6,449 12,982 |
||
| 7,412 | 19,431 |
Page 5 of 6
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