## **The PCC of the Ecclesiastical Parish of St. John's, Hurst Green, Surrey**
## **Trustees Report for year ended 31 December 2020**
## **Aim and Purposes**
St John’s Parochial Church Council (PCC), with churchwardens and clergy, is responsible for promoting the whole mission of the Church - pastoral, evangelistic, social and ecumenical - through this ecclesiastical parish. St John's is one of four churches in the Oxted Team Ministry. Revd Anna Eltringham is the Team Rector of the Oxted Team and has direct responsibility for St John’s Church and neighbouring parish St George's, Crowhurst.
The PCC is also specifically responsible for the maintenance and management of St Agatha’s Hall situated on Hurstlands and The York Rooms (an extension to the North side of the church) both of which are appreciated by many different groups and people in the community.
## **Objectives and Activities**
The PCC is committed to enabling as many people as possible to worship at our church and to become part of our parish community at St John’s. The PCC maintains an overview of worship and makes suggestions about how our services can be more accessible to all who live within our parish.
When planning our activities for the year, the clergy, churchwardens and the PCC have considered the Commission’s guidance on public benefit and in particular the specific guidance on charities for the advancement of religion.
We try to enable ordinary people to live out their faith as part of our Parish community through:
- Worship and prayer; learning about the Gospel; and developing their
- knowledge and trust in God.
- Provision of pastoral care for people living in the Parish.
- Missionary and outreach work.
- To facilitate this work it is important that we maintain the fabric of the
- church of St John’s and St Agatha’s Hall.
## **Achievements and Performance**
Worship and Prayer
The PCC offer a range of services during the week and over the course of the year that our community find both beneficial and spiritually fulfilling. During the pandemic of 2020/1, online and other creative services have also been offered.
As well as our regular services, we enable our community to celebrate and thank God at the milestones of the journey through life. Through Baptism we thank God for the gift of life, in marriage public vows are exchanged with God’s blessing and through funeral services friends and family express their grief and give thanks for the life which is now complete in this world and commend the person into God’s keeping.
Despite the restrictions of the pandemic we have celebrated 11 baptisms, 2 weddings and 25 funerals this year. Where possible, we follow up the Baptisms at St John’s through the team of Baptism Visitors and by encouraging families to come to services and events such as the popular baby and toddler group YoYos, all age service on the first Sunday of the month (often with upwards of 25 children) or monthly Cafe Church. However during 2020 these services had to be reduced and instead made available as pre-recorded or real-time streamed videos over the internet, or conducted outdoors.
At the end of 2020 there were 143 people on the church Electoral Roll.
The church has sometimes been closed for worship and private prayer in response to government guidelines during the pandemic.
## **Deanery Synod**
One member of the PCC continues to sit on the Deanery Synod during 2020. This provides the PCC with an important link between the Parish and the wider structures of the Church.
## **Pastoral Care**
Children and youth support has reduced during the pandemic although the older group for 10+ year olds called 'Sunday Munch' continued to meet on Zoom to discuss pertinent topics.
The team-wide youth group for 10-18 year olds, the Art Group and the fortnightly coffee morning for those who live alone had to be suspended during COVID. Clergy with one Southwark Pastoral Auxiliary and a Reader also care for people on an ongoing basis.
## **Mission and Evangelism**
We continued to distribute our monthly Parish Newsletter to approximately 3000+ households in Hurst Green during the Pandemic. The Newsletter keeps everyone informed of church matters and also includes information about activities in Hurst Green - it was a great way to connect with the community during the pandemic and let people know they could come to us for help.
The pandemic also brought creative expression in the form of a Hurst Green online nativity starring actors from across the community, a nativity in a box for families who received an extra one to give to a friend and a mini hamper delivered to those on their own.
We also held some stimulating Lent talks on Zoom and were grateful to hear that our online services were being watched by residents in local residential, nursing and dementia care homes.
## **Ecumenical Relationships**
St John’s is a member of Churches Together in Oxted and District and we have a good relationship with the Hurst Green Evangelical church. Sadly the Hurst Green Methodist church closed this year and so we have welcomed some exiles into St John's who worshipped there.
Revd Anna Eltringham _Team Rector of the Oxted Team and Team Vicar of St John’s, Hurst Green and St George’s, Crowhurst_
Julian Taylor _Treasurer of PCC of St John’s, Hurst Green_
## **The Parochial Church Council of the Ecclesiastical Parish of St. John's, Hurst Green, Surrey Statement of Financial Activities for the Year Ended 31 December 2020**
## **Income and Expenditure**
|**Note**
**Income**
**Voluntary Receipts**
Planned Giving
All Other Giving & Voluntary Receipts
1a
Gift Aid Recovered
**Activities for Generating Funds**
Church Rooms
7
Hurst Green News
8
St. Agatha's Hall
9
Other Fundraising & Trading Income
**Investment Income**
1b
**Statutory Fees Retained**
**Grants & Other Income**
1c
**Total Income**
**Expenditure**
**Church Activities**
Parish Support Fund
Clergy and Staffing Costs
Fabric & Grounds
1d
Church Running Expenses
1e
Mission Giving & Donations
1f
**Cost of Generating Funds**
Church Rooms
7
Hurst Green News
8
St. Agatha's Hall
9
Other Activities
**Other Activities**
**Total Expenses**
**Excess / (Defecit) of Income over Expenditure**
Transfer between Funds
2
Investment Gains (or Losses)
3
**Net Movement of Funds**
Total Funds Brought Forward from 2019
**Total Funds Carried Forward to 2021**|**Unrestricted**
**Funds**
**Unrestricted**
**Designated**
**Funds**
**Restricted**
**Funds**
**Total**
**2020**
**Total**
**2019**
**£**
**£**
**£**
**£**
**£**|
|---|---|
||69,467
-
-
69,467
71,413
11,070
4,287
-
15,357
33,666
17,406
561
-
17,967
13,502|
||**97,943**
**4,848**
**102,791**
**118,581**
-
1,258
-
1,258
2,190
-
4,242
-
4,242
5,537
10,379
-
-
10,379
18,487
1,008
65
-
1,073
6,186|
||**11,387**
**5,565**
**-**
**16,952**
**32,400**
-
-
409
409
504
1,418
-
-
1,418
3,972
9,063
-
4,950
14,013
8,721|
||**119,811**
**10,413**
**5,359**
**135,583**
**164,178**
63,325
-
-
63,325
62,540
12,356
-
2,315
14,671
16,476
14,689
4,570
-
19,259
35,316
10,666
-
2,276
12,942
16,789
2,030
-
-
2,030
1,357|
||**103,066**
**4,570**
**4,591**
**112,227**
**132,478**
-
1,267
1,267
111
-
3,544
3,544
2,648
22,398
-
22,398
12,038
1,158
-
1,158
3,564|
||**23,557**
**4,811**
**-**
**28,368**
**18,361**
-
-
-
-
-|
||**126,623**
**9,381**
**4,591**
**140,595**
**150,839**
-
_-_
**(6,812)**
**1,032**
**768**
**(5,012)**
**13,339**
99
-
(99)
-
-
-
574
574
1,312|
||**(6,713)**
**1,032**
**1,243**
**(4,438)**
**14,651**
41,376
8,029
63,306
112,711
98,060|
||**34,663**
**9,061**
**64,549**
**108,273**
**112,711**|
Page 1 of 6
## **Statement of Financial Activities for the Year Ended 31 December 2020**
## **Statement of Assets and Liabilities**
|**Note**
**Assets**
**Cash Funds**
Bank Current Accounts
Deposit Account
Social Lending
**Accounts Receivable**
4
**Total Current Assets**
**Investments**
CCLA CBF Investment Fund
3
**Total Assets**
**Liabilities**
**Current Liabilities**
Accounts Payable
5
Deferred Income
6
**Total Liabilities**
**Net Assets**
**Represented By:-**
**Unrestricted Funds**
St John's General
St Agatha's Hall
**Designated Funds**
St John's - Church Rooms
St John's - Building
St John's - Grounds
Fundraising Events
Community Fund
Hurst Green News
Boom Credit Union
**Restricted Funds**
CEA 2018 - Worship Materials
CEA 2018 - Cafe Church Crafts
St Giles Youth Choir Leader
CEA 2019 - Team Websites
CEA 2020 - Childrens' Worker
CCLA CBF CofE Deposit
Win Marnell Flower Fund
**Total Funds**|**Unrestricted**
**Funds**
**Unrestricted**
**Designated**
**Funds**
**Restricted**
**Funds**
**Total**
**2020**
**Total**
**2019**
**£**
**£**
**£**
**£**
**£**|
|---|---|
||35,370
2,814
6,935
45,119
57,836
-
-
49,362
49,362
34,302
-
7,529
-
7,529
7,529|
||**35,370**
**10,343**
**56,297**
**102,010**
**99,667**
4,595
941
-
5,536
7,056|
||**39,965**
**11,284**
**56,297**
**107,546**
**106,723**
-
-
8,895
8,895
8,320|
||**39,965**
**11,284**
**65,192**
**116,441**
**115,043**
4,148
-
643
4,791
2,132
1,154
2,223
-
3,377
200|
||**5,302**
**2,223**
**643**
**8,168**
**2,332**|
||**5,302**
**2,223**
**643**
**8,168**
**2,332**|
||**34,663**
**9,061**
**64,549**
**108,273**
**112,711**|
||27,251
27,251
21,945
7,412
7,412
19,431|
||**34,663**
**-**
**-**
**34,663**
**41,376**
491
491
500
(703)
(703)
-
(196)
(196)
-
-
-
-
1,242
1,242
-
698
698
-
7,529
7,529
7,529|
||**-**
**9,061**
**-**
**9,061**
**8,029**
-
-
500
-
-
169
-
-
2,314
1,153
1,153
2,700
4,950
4,950
-
-
49,362
49,362
49,302
9,084
9,084
8,320|
||**-**
**-**
**64,549**
**64,549**
**63,305**|
||**34,663**
**9,061**
**64,549**
**108,273**
**112,710**|
Page 2 of 6
## **Statement of Financial Activities for the Year Ended 31 December 2020 Notes to the Accounts**
|**Notes to the Accounts**||
|---|---|
|**1.**
**Further Analysis of Income and Expenditure**
**a) All Other Giving & Voluntary Receipts**
"Let there be Light" project
Legacies
Other Donations
**b) Investment Income**
CCLA CBF Investment Fund (see Note 4)
CCLA CBF Church of England Deposit
**c) Grants & Other Income**
All Churches & Parish Council (for Lighting project)
St Giles grant for Youth Choir Leader
CEA 2019 grant - Team Websites
HMRC Employment Retention Grants (Furlough)
Tandridge DC (towards St. Agatha's cloakroom refurbishment)
CEA 2020 Grant - Children's Worker
Eccliastical Insurance (for church heating repairs)
Sundry Income
**d) Fabric & Grounds**
"Let there be Light" project
Ecclesiastical Insurance
Lady Chapel roof repairs
Church heating - pump move & replace
External light switch
Patio repair behind York Rooms
Grounds maintenance
Other church repairs & maintenance
**e) Church Running Expenses**
Sanctuary & Worship Costs
Fixtures, Fittings & Equipment
Software & system hosting fees; subsciptions
Housekeeping
Team websites project management & consultancy
Utility Costs - Gas
Utility Costs - Electricity
Utility Costs - Water
Utility Costs - Phone, Broadband & Comms
Office Supplies
Others
**f) Mission Giving & Donations**
Bishop's Lent Call
Clockwork Trust
Combat Stress
Tree Aid
Their Voice
SE Yorkshire Flood Appeal
Fairtrade 'Big Brew' (Mar 2020)
Zimbabwe mission booklets (Mar 2020)
Tandridge Voluntary Action 2020-21 membership
Action Salutaire pour le Développement Intégral de Goma (Aug 2020)
Christian Aid harvest (Nov 2020); cyclone (2019)
Action Aid child sponsorship|**Unrestricted**
**Funds**
**Unrestricted**
**Designated**
**Funds**
**Restricted**
**Funds**
**Total**
**2020**
**Total**
**2019**
**£**
**£**
**£**
**£**
**£**|
||-
-
-
**-**
**22,212**
-
-
-
**-**
**1,250**
11,070
4,287
-
**15,357**
**10,204**|
||11,070
4,287
-
**15,357**
**33,666**|
||-
-
250
**250**
**248**
-
-
159
**159**
**256**|
||-
-
409
**409**
**504**|
||-
-
-
**-**
**2,050**
-
-
-
**-**
**2,750**
-
-
-
**-**
**3,000**
7,290
-
-
**7,290**
**-**
500
-
-
**500**
**-**
-
-
4,950
**4,950**
**-**
1,773
-
-
**1,773**
**-**
(500)
-
-
**(500)**
**921**|
||9,063
-
4,950
**14,013**
**8,721**|
||504
-
-
**504**
**22,824**
5,287
-
-
**5,287**
**5,177**
-
3,540
-
**3,540**
**-**
3,030
-
-
**3,030**
**-**
342
-
-
**342**
**-**
2,043
-
-
**2,043**
**-**
1,589
902
-
**2,491**
**2,080**
1,894
128
-
**2,022**
**5,235**|
||14,689
4,570
-
**19,259**
**35,316**|
||1,104
-
669
**1,773**
**779**
759
-
-
**759**
**-**
646
-
-
**646**
**3,262**
211
-
-
**211**
**-**
-
-
1,547
**1,547**
**-**
2,998
-
-
**2,998**
**2,248**
1,766
-
-
**1,766**
**1,608**
675
-
-
**675**
**486**
873
-
-
**873**
**580**
1,314
-
-
**1,314**
**1,725**
320
-
60
**380**
**6,101**|
||10,666
-
2,276
**12,942**
**16,789**|
||-
-
-
**-**
**224**
-
-
-
**-**
**180**
-
-
-
**-**
**169**
-
-
-
**-**
**79**
-
-
-
**-**
**180**
-
-
-
**-**
**152**
45
-
-
**45**
**-**
200
-
-
**200**
**-**
20
-
-
**20**
**-**
1,066
-
-
**1,066**
**-**
465
-
-
**465**
**124**
234
-
-
**234**
**249**|
||2,030
-
-
**2,030**
**1,357**|
Identified donations direct from donors to appeals' websites (not going through our accounts) = £1050, comprising:-
£435 to Christian Aid Harvest Appeal, £615 to Welcare christmas appeal.
Page 3 of 6
## **Notes to the Accounts (continued)**
|**2.**
**Transfers to/from Restricted Funds**
Income from CCLA CBF CofE Deposit to St John's General
**3.**
**Win Marnell Flower Fund**
Income from CCLA CBF Investment Fund
Investment Gains (or Losses) during the year
Purchase of Flowers
Surplus/(Deficit) for year
Fund Brought Forward from last year
**Fund Carried Forward to next year**
Value of investment: CCLA CBF Investment Fund
**4.**
**Accounts Receivable**
Gift Aid claim
Church Rooms invoices
Hurst Green News invoices
St. Agatha's invoices
St. John's Office invoice
**5.**
**Accounts Payable**
Expense claims to pay
Provision for repairs
Provision for utilities
Diocese fees and funeral expenses to pay
Mistaken receipt to repay (Fairalls)
Provision for Song Book printing
**6.**
**Deferred Income**
Church Rooms deposits
Hurst Green News advertising for next year
St. Agatha's deposits
PCC share of statutory fees received in advance|**Unrestricted**
**Funds**
**Unrestricted**
**Designated**
**Funds**
**£**
**£**|**Restricted**
**Funds**
**Total**
**2020**
**£**
**£**|**Total**
**2019**
**£**|
|---|---|---|---|
||99
-
4,259
561
155
155
-
225
67
-
114
-|(99)
**-**
250
574
(60)
**764**
8,320
**9,084**
**8,895**
-
**4,820**
-
**310**
-
**225**
-
**67**
-
**114**|**-**
248
1,312
(248)|
||||**1,312**
7,008|
||||**8,320**|
||||**8,320**
**6,556**
**500**
**-**
**-**
**-**|
||**4,595**
**941**|**-**
**5,536**|**7,056**|
||851
-
-
-
1,352
-
1,015
-
930
-
-
-|163
**1,014**
-
**-**
-
**1,352**
-
**1,015**
-
**930**
480
**480**|**1,938**
**180**
**15**
**-**
**-**
**-**|
||**4,148**
**-**|**643**
**4,791**|**2,133**|
||-
-
-
2,223
350
-
804
-|-
**-**
-
**2,223**
-
**350**
-
**804**|**-**
**-**
**200**
**-**|
||**1,154**
**2,223**|**-**
**3,377**|**200**|
Page 4 of 6
## **Notes to the Accounts (continued)**
|**Notes to the Accounts (continued)**||||
|---|---|---|---|
|**7.**
**Church Rooms - Summary Income and Expenditure**
Hire fees (Apr 2020 onwards); Donations (2019 to Mar 2020)
**Total Income**
Wages & Salaries, administrator
Care & cleaning
Routine repairs & maintenance
Major repairs
Publicity & consultancy
**Total Expenses**
**Surplus/(Deficit) for year**
Fund Brought Forward from last year
**Fund Carried Forward to next year**
**8.**
**Hurst Freen News - Summary Income and Expenditure**
Advertising Fees
**Total Income**
Printing
Wages & Salaries
**Total Expenses**
**Surplus/(Deficit) for year**
Fund Brought Forward from last year
**Fund Carried Forward to next year**
**9.**
**St. Agatha's Hall - Summary Income and Expenditure**
Hire Fees - Regulars
Hire Fees - One-off bookings
Tandridge District Council grant towards cloakroom refurbishment
Other Income
**Total Income**
Wages & Salaries, administrator
Care & cleaning
Routine repairs & maintenance
Major repairs
Insurance premium / (claims)
Utilities
Publicity & consultancy
**Total Expenses**
**Surplus/(Deficit) for year**
Fund Brought Forward from last year
**Fund Carried Forward to next year**|**Unrestricted**
**Funds**
**£**|**Unrestricted**
**Designated**
**Funds**
**Restricted**
**Funds**
**Total**
**2020**
**£**
**£**
**£**|**Total**
**2019**
**£**|
||9,511
134
500
234|1,258
**1,258**
668
59
-
540
-
**1,267**
**(9)**
500
**491**
4,242
**4,242**
1,846
1,698
**3,544**
**698**
-
**698**|2,190|
||||**2,190**
-
111
-
-
-|
||||**111**|
||||**2,079**
(1,579)|
||||**500**|
||||5,537|
||||**5,537**
2,648
-|
||||**2,648**|
||||**2,889**
(2,889)|
||||**-**|
||||13,447
4,024
-
1,016|
||**10,379**
826
1,276
1,488
14,528
1,179
1,851
1,250||**18,487**
4,057
701
3,866
-
925
1,995
494|
||**22,398**||**12,038**|
||**(12,019)**
19,431||**6,449**
12,982|
||**7,412**||**19,431**|
Page 5 of 6
Independent Ex•mlth•es Rewrt
17C*hwdW
rr
C*N4¥th2021
Page6of6
NUH•T 4REEM