2025-03-31-accounts - South Wales Police Youth Trust

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SVUUIA VALCO PULILE
YOUTH TRUST __
YMDDIRIEDOLAETH IEVENCTID
HEDDLU DE CYMRU
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@}| CHARITY COMMISSION FOR ENGLAND AND WALES

Trustees’ Annual Report for the period

From April 2024 Period start date To March 2025 Period end date Charity name: South Wales Police Youth Trust

Charity registration number: 1133057

Objectives and Activities TSR Summary of the purposes | Para 1.17reference The aim of South Wales Police Youth Trust of the charity as set out in is to support individuals and organisations its governing document with grants to help young people living in the South Wales area to live safe, happy and fulfilling lives whilst diverting them from criminal and anti-social behaviour and to promote a safer living environment for young people. Summary of the main Fara 1.17 and Grants were given to: activities in relation to those | ° Boardability CIC £5,000.00 purposes for the public SWP (Multi Agency Youth benefit, in particular, the Art Project) £1,050.00 activities, pee os The Outdoor Partnership —-£4,950.00 Seog el Le Cambrian Village Trust £8,200.00 accounts. The activities and purposes of the grant awards is in line with the purposes of the trust to help young people living in the South Wales area to live safe, happy and fulfilling lives whilst diverting them from criminal and anti-social behaviour and to promote a safer living environment for young people. Statement confirming Para 1.18 The trustees confirm that they have whether the trustees have complied with the requirements of section 17 had regard to the guidance of the Charities Act to have due regard to issued by the Charity the public benefit guidance published by the Commission on public Charity Commission for England and Wales benefit

Additional information (optional)

You may choose to include further statements where relevant about:

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YMDDIRIEDOLAETH IEVENCTID a Y HEDDLU Y OUTHUU VALCO TRUSTDE CYMRU PULICC

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||||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| |referenc| |a eee| |Any|group,|organisation|or|individual|who|wishes|to|apply|for| |Para|funding|from|the|Trust|needs|to|complete|an|application|form|and| |Policy|on|1.38|have|their|project|endorsed|by a|serving|police|officer|or|a|South| |grant|Wales|police|staff member.|Applications|are|assessed|ona|rolling| |making|basis and|the|Trust aims|to|respond|to|applicants|within|four-six| |weeks.|All|Applications|are|made|via|the|online|funding|portal|‘flexi| |grant’:|httos://policeandcrimecommissionerforsouthwales.flexigrant.| |com/| |Once|an|application|is|submitted|it|is|assessed|using|the|following| |process:| |1.|The|application|is|initially|checked|by|the|Commissioner's| |staff for due|diligence|and|financial|scrutiny.|Applicants|may| |be|contacted|for additional|information|to|support|this| |screening.|The|applications|are|then|discussed|with|Force| |colleagues|before|being|presented|to|the|Trustees.| |2.|Ifthe|application|is|deemed|eligible|for|consideration|by|the| |Trustees,|it|is|then|reviewed|by|the|grants|sub-group|at|the| |next|appropriate|meeting|or|by|email| |exchange|if there|is|an|immediate|consensus|view.| |3.|Applications|are|assessed|against|our|Outcomes| |Framework.|The|grants|sub-group|assesses|to|what|extent| |the|application|helps young|people|make|more|positive|life| |choices,|have|better|relationships|and|experience|improved| |mental|and|physical|wellbeing.| |4.|Once|the|final|decision|has|been|made,|the|applicant|is| |notified|via|the|online|portal.| |5.|Successful|applicants|will|be|sent a|letter|setting|out|the| |terms|and|conditions|of funding|and|asked|to|sign|and| |return|a|Grant Acceptance|form.| |6.|All|grant|recipients|need|to|submit|a|report|at|the|end|of| |their|project,|providing|details|on|the|activity|undertaken,|the| |outcomes|that were|achieved|and|how|the|grant was| |spent.| |Para| |Policy|on|1.38| |social| |investment| |including| |program| |related| |investment| |All|the|trustees|are|volunteers| |Para| |Contributio|||1.38| |n|made|by| |volunteers| |mm Pp|

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YWVUIA VVALEOS FULICE YOUTH TRUST YMDDIRIEDOLAETH IEVENCTIC HEDDLU DE CYMRU

Achievements and Performance

SR	0	Wedistributefundingtonot-for-profit	Wedistributefundingtonot-for-profit
		organisations, groups and individuals who
		work	with young people in the South Wales
Summary ofthe main achievements ofthe charity,	Para 1.20 ;	area. fund	Examples oforganisationswe might include:
identifying the difference the		e	Registered charities
charity’s work has made to		e	Voluntary organisations or
the circumstances of its			community groups
beneficiaries and anywider		e	Schools (but not formainstream
benefits to society as a			activities)
whole.		e	Faith organisations (but notforthe
			promotion of theirfaith)
		e	Public bodies
		e	Statutory agencies (but notfor
			statutory services)
		e	Community Interest Companies
		e	Individuals (in certain
			circumstances)

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against	Para 1.41
objectives set
Performance of fundraising activities againstobjectives
set
Investment performance	Para 1.41
against objectives
eee)eee

YMDDIRIEDOLAETH IEVENCTID a Y/ YO THHEDDLUIV U IT VALCOTRUSTDE CYMRU PULILE

Financial Review

Review ofthe charity’s	Para 1.21	During 2024/25, income of£41,306.20
financial position at the end		was generated with expenditure incurred
ofthe period		totalling £34,147.07
		, resulting in a net surplus of£7,159.13.
Statement explaining the	Para 1.22	Reserves are held to coverany potential
policy for holding reserves		creditors orto fund future grant awards.
stating why they are held mavens 2a £37,964.68 ball a reserves deficit
Explanation ofany	Para 1.23	N/A
uncertainties about the
charity continuing as a going
concern

Additional information (optional)

You may choose to include further statements where relevant about: -

		The principal sources offunds for the Trust
		are primarily raised through fundraising
The charity’s principal sources offunds (including	Para 1.47
any fundraising)
		N/A
Investment policy and
objectives including any	Perens
social investment policy
adopted
		The current financial climate is affecting
		businesses and individuals. This in turn
A description ofthe principal	Para 1.46
risks facing the charity		through fundraising events and donations.
ad	nee	ae

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VOUTH TRUST YMDDIRIEDOLAETH IEVENCTID mY SJVUUET VWALCOSHEDDLU DE CYMRU PULILC

Structure, Governance and Management

ee trusts:	ee	ee
How is the charity	Para 1.25	Unincorporated
constituted?
Trustee selection methods	Para 1.25	(i) There must be at least three
including details ofany		Trustees. The Trustees shall
constitutional provisions e.g.		have the power to appoint
election to post orname of		additional Trustees in
any person orbody entitled		accordance with the deed. Every
to appointone ormore		Trustee must be appointed by a
trustees		resolution ofthe Trustees
		passed ata special meeting
		called under clause 15 ofthe
		deed.
		(ii) In selecting individuals for
		appointment as Trustees, the
		Trustees must have regard to
		the skills, knowledge and
		experience needed for the
		effective administration ofthe
		Charity.
		(iii) In addition to elected trustees
		there are “ex officio” trustees
		eligible to be appointed. The
		Trustees shall hold office for the
		following periods respectively:
		The ex officio trustees (“the Office Holders”)
		shall be:-
		a. The ChiefConstable for the time being of
		South Wales Police;
		b.The Police and Crime Commissioner for
		South Wales forthe time being;
.		c.The High Sheriff for the time being of Mid
		Glamorgan;
		d.The High Sheriffforthe time being ofWest
		Glamorgan; and
		e.The High Sheriffforthe time being of
		South Glamorgan
		as appointed from time to time. Trustees
		who are noted as holding the offices listed
		at clause 9(v)(a)a.-e. are Trustees in their
		capacity as Office Holders and, forthe
		avoidance ofdoubt, not Trustees in their
		personal capacity.
		(iv)

ee

QVUUINT VALCO PULiIv€c YOUTH TRUST YMDDIRIEDOLAETH IEVENCTID HEDDLU DE CYMRU

All Trustees other than ex officio trustees are appointed for a term of three (3) years

Additional information (optional) You may choose to include further statements where relevant about: Every Trustee receives a welcome pack and a copy of the Trust Deed. Policies and procedures adopted for the induction Para 1.51 and training of trustees Our board of Trustees has a vast range of expertise including senior members of The charity's organisational South Wales Police, serving and ex-High structure and any wider Para 1.51 Sheriffs, the Police and Crime network with which the Commissioner for South Wales and charity works members of our local business community. N/A Relationship with any Para 1.51 related parties pa Se ae

Reference and Administrative details

South Wales Police Youth Trust Othernamethecharityuses | Registered charity number 1133057 Charity’s principal address Ty Morganwwg, Pencadlys Heddlu / Police Headquarters, Pen-Y-Bont/ Bridgend, CF31 3SU

OVUIN WALCO PULICC YOUTH TRUST YMDDIRIEDOLAETH IEVENCTIC HEDDLU DE CYMRU

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Names of the charity trustees who manage the charity

SVU VALCO PULILE YOUTH TRUST YMDDIRIEDOLAETH IEVENCTID HEDDLU DE CYMRU

Me ee

OVUIN VALCO PULILC YOUTH TRUST

YMDDIRIEDOLAETH IEVENCTIC HEDDLU DE CYMRU

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity

Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for | N/A safe custody and segregation of such assets from the charity's own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of	Name	Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

BWVUIMN VALCO PULILEe YOUTH TRUST__ YMDDIRIEDOLAETH IEVENCTIE HEDDLU DE CYMRU

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Chair, etc) Date

South Wales Police Youth Trust Income and Expenditure Account Period to 31st March 2025

		Y/E 31/03/2025
Income	Notes
Fundraising		£19,805.28
Donations		£21,300.00
Donations received through Just Giving Website		£175.63
Interest		£25.29
Total Income		£41,306.20
Expenses
External Fees	2	£14,731.07
Subscriptions		£216.00
Grants Paid	1	£19,200.00
Insurance		£0.00
Bank Fees		£0.00
Total Expenses		£34,147.07
Year End Surplus/Deficit(-)		£7,159.13

South Wales Police Youth Trust

Balance Sheet Account Period to 31st March 2025

Current Assets Cash Bank Balance Debtor Debtor Current Liabilites Creditor Creditor Net Assets/Liabilites Reserves General Fund Opening Balance Earmarked Reserves Current Surplu/Defcit(-) Closing Balance	Y/E 31/03/2025	Y/E 31/03/2025
		£0.00 £37,964.68 £0.00 £0.00 £37,964.68
		£21,280.18 £9,525.37 £7,159.13 £37,964.68

Notes

1 Grants Paid Neath Boys and Girls Club 5/22/2023 Swansea City AFC Foundaton 5/22/2023 Gellideg Foundaton Group 12/8/2023 YMCA Swansea 1/4/2024 Bonymaen Kids Play Initatve 1/11/2024 Boys' and Girls' Clubs of Wales 11/24/2024 RAW Performance CIC 3/20/2024 Boardabiltty CiC 4/17/2024 SWP (Mult Agency Youth Art Project) 8/15/2024 SWP (Outdoor Partnership) 27/09/2024 Cambrian Village Trust 1/7/2025 2 External Fees Youth Trust Fundraising Ofcer 2022/23 GALA 2023 External Costs/Fees Youth Trust Fundraising Ofcer 2023/24 GALA 2024 External Costs/Fees	Y/E 31/03/2024	Y/E 31/03/2024
	£4,325.00 £8,000.00 £6,000.00 £4,993.20 £2,500.00 £3,800.00 £6,700.00 £36,318.20 Y/E 31/03/2025	£4,325.00 £8,000.00 £6,000.00 £4,993.20 £2,500.00 £3,800.00 £6,700.00 £36,318.20
	£5,000.00 £1,050.00 £4,950.00 £8,200.00 £19,200.00 Y/E 31/03/2024	£5,000.00 £1,050.00 £4,950.00 £8,200.00 £19,200.00
	-£13,952.30 -£8,868.40 Y/E 31/03/2025
	-£9,888.10 -£4,842.97

Y/E 31/03/2024

£14,479.00 £29,122.00 £932.25 £17.84

£44,551.09

£22,820.70 £396.00 £36,318.20 £0.00 £0.00

£59,534.90

- £14,983.81

Y/E 31/03/2024

£0.00 £30,805.55

£0.00

£30,805.55

£36,263.99 £9,525.37 -£14,983.81 £30,805.55

400029 400030 400040 400037 400039 400038 400041

400042 400046 400048 300003

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ members of

Charity Name

South Wales Police Youth Trust

On accounts for the year ended

31[st] March 2025

Charity no (if any)

1133057

Set out on pages

(remember to include the page numbers of additional sheets)

Responsibilities and basis of report

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended DD / MM / YYYY .

As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention ~~(other than that disclosed below~~ *) in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * Please delete the words in the brackets if they do not apply.

Signed:

Alistair Taylor

Date:

2[nd] October 2025

Name:

Alistair G Taylor

CIMA Fellow: FCMA, CGMA IER

Relevant professional qualification(s) or body (if any): 1 October 2018

Address:

Gwent Police Headquarters

Llantarnam Park Way

Cwmbran NP44 3FW

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

N/A

October 2018

IER