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← South Wales Police Youth Trust

2024-03-31-accounts

Trustees’ Annual Report for the period

From April 2023 Period start date To March 2024 Period end date

Charity name: South Wales Police Youth Trust

Charity registration number: 1133057

Objectives and Activities

SORP reference
Summary of the purposes
of the charity as set out in
its governing document		 Para 1.17 The aim of South Wales Police Youth Trust
is to support individuals and organisations
with grants to help young people living in the
South Wales area to live safe, happy and
fulfilling lives whilst diverting them from
criminal and anti-social behaviour and to
promote a safer living environment for young
people.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 Grants were given to:
Neath Boys and Girls
Club
£4,325.
00
Swansea City AFC
Foundation
£8,000.
00
Gellideg Foundation
Group
£6,000.
00
YMCA Swansea
£4,993.
20
Bonymaen Kids Play
Initiative
£2,500.
00
Boys' and Girls' Clubs of
Wales
£3,800.
00
RAW Performance CIC
£6,700.
00
The activities and purposes of the grant
awards is in line with the purposes of the
trust to help young people living in the South
Wales area to live safe, happy and fulfilling
lives whilst diverting them from criminal and
anti-social behaviour and to promote a safer
living environment for young people.
Statement confirming
whether the trustees have
had regard to the guidance		 Para 1.18 The trustees confirm that they have
complied with the requirements of section 17
of the Charities Act to
have due regard to

issued by the Charity Commission on public benefit

the public benefit guidance published by the Charity Commission for England and Wales

Additional information (optional)

You may choose to include further statements where relevant about:

SORP
referenc
e
Policy on
grant
making		 Para
1.38		 Any group, organisation or individual who wishes to apply for
funding from the Trust needs to complete an application form and
have their project endorsed by a serving police officer or a South
Wales police staff member. Applications are assessed on a rolling
basis and the Trust aims to respond to applicants within four-six
weeks. All Applications are made via the online funding portal ‘flexi
grant’: https://policeandcrimecommissionerforsouthwales.flexigrant.
com/
Once an application is submitted it is assessed using the following
process:
1.
The application is initially checked by the Commissioner’s
staff for due diligence and financial scrutiny. Applicants may
be contacted for additional information to support this
screening. The applications are then discussed with Force
colleagues before being presented to the Trustees.
2.
If the application is deemed eligible for consideration by the
Trustees, it is then reviewed by the grants sub-group at the
next appropriate meeting or by email
exchange if there is an immediate consensus view.
3.
Applications are assessed against our_Outcomes_
_Framework._The grants sub-group assesses to what extent
the application helps young people make more positive life
choices, have better relationships and experience improved
mental and physical wellbeing.
4.
Once the final decision has been made, the applicant is
notified via the online portal.
5.
Successful applicants will be sent a letter setting out the
terms and conditions of funding and asked to sign and
return a Grant Acceptance form.
6.
All grant recipients need to submit a report at the end of
their project, providing details on the activity undertaken, the
outcomes that were achieved and how the grant was
spent.
Policy on
social
investment
including
program
related
investment		 Para
1.38
Contributio
n made by
volunteers		 Para
1.38		 All the trustees are volunteers

Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 We distribute funding to not-for-profit
organisations, groups and individuals who
work with young people in the South Wales
area. Examples of organisations we might
fund include:

Registered charities

Voluntary organisations or
community groups

Schools (but not for mainstream
activities)

Faith organisations (but not for the
promotion of their faith)

Public bodies

Statutory agencies (but not for
statutory services)

Community Interest Companies

Individuals (in certain
circumstances)

Additional information (optional) You may choose to include further statements where relevant about:

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Achievements against Para 1.41
objectives set
Performance of fundraising
activities against objectives Para 1.41
set
Investment performance Para 1.41
against objectives
Other
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SOUTH WALES POLICE YOUTH TRUST YMDDIRIEDOLAETH IEUENCTID HEDDLU DE CYMRU

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 During 2023/24, income of £44,551 was
generated with expenditure incurred
totalling £55,535, resulting in a net deficit of
£14,984 on financial activity. Therefore,
drawdown from reserves was required to
the value of £14,984
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 Reserves are held to cover any potential
creditors or to fund future grant awards.
Amount of reserves held Para 1.22 Reserves held as at 31stMar 2024 was
£30,805
Reasons for holding zero
reserves		 Para 1.22 N/A
Details of fund materially in
deficit		 Para 1.24 N/A
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 N/A

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 The principal sources of funds for the Trust
are primarily raised through fundraising
gala events, sponsorship and donations.
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46 N/A
A description of the principal
risks facing the charity		 Para 1.46 The current financial climate is affecting
businesses and individuals. This in turn
impacts on the potential to raise funds
through fundraising events and donations.
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing
document
(trust deed, royal charter)		 Para 1.25 Trust Deed
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Unincorporated
Trustee selection methods
including details of any
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint one
or more trustees		 Para 1.25 (i)
There must be at least three
Trustees. The Trustees shall
have the power to appoint
additional Trustees in accordance
with the deed. Every Trustee
must be appointed by a
resolution of the Trustees passed
at a special meeting called under
clause 15 of the deed.
(ii)
In selecting individuals for
appointment as Trustees, the
Trustees must have regard to the
skills, knowledge and experience
needed for the effective
administration of the Charity.
(iii)
In addition to elected trustees
there are “ex officio” trustees
eligible to be appointed. The
Trustees shall hold office for the
following periods respectively:
(a) The ex officio trustees
(“the Office Holders”)
shall be:-
a.
The Chief
Constable for
the time being
of South Wales
Police;
b.
The Police and
Crime
Commissioner
for South
Wales for the
time being;
c.
The High
Sheriff for the
time being of
Mid
Glamorgan;
d.
The High
Sheriff for the
time being of
West
Glamorgan;
and
e. The High
Sheriff for the
time being of
South
Glamorgan
as appointed from time to time. Trustees
who are noted as holding the offices listed at who are noted as holding the offices listed at
clause 9(v)(a)a.-e. are Trustees in their
capacity as Office Holders and, for the
avoidance of doubt, not Trustees in their
personal capacity.
(iv)
All Trustees other than ex officio trustees are
appointed for a term of three (3) years appointed for a term of three (3) years

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures
adopted for the induction
and training of trustees		 Para 1.51 Every Trustee receives a welcome pack
and a copy of the Trust Deed.
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51 Our board of Trustees has a vast range of
expertise including senior members of
South Wales Police, serving and ex-High
Sheriffs, the Police and Crime
Commissioner for South Wales and
members of our local business community.
Relationship with any
related parties		 Para 1.51 N/A
Other

Reference and Administrative details

Charity name South Wales Police Youth Trust
Other name the charity uses
Registered charity number 1133057
Charity’s principal address Ty Morganwwg,
Pencadlys Heddlu / Police Headquarters,
Pen-Y-Bont / Bridgend,
CF31 3SU

SOUTH WALES POLICE YOUTH TRUST YMDDIRIEDOLAETH IEUENCTID HEDDLU DE CYMRU

Names of the charity trustees who manage the charity

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|||||| |---|---|---|---|---| |Dates acted if not for whole|Name of person (or body) entitled| |Trustee name|Office (if any)| |year|to|appoint|trustee|(if any)| |Adrian Paul Oliver|Chair| |1| |LL.B| |The Right|Trustee| |2|Honourable Alun| |Edward Michael| |Jeremy Mark|Trustee| |3| |Vaughan| |Anne Yvette|Trustee| |4| |Morgan JP DL| |5|Mark Travis|Trustee| |6|Henry Gilbert|Trustee| |7|Brian Lakin|Trustee| |8|Jonathan Wall|Trustee| |Jeffrey Edwards|Trustee| |9| |MBE DL| |Wilma Christina|Trustee| |10| |Jean Donnelly| |11|Maria Thomas|Trustee| |Stephen Hugh|Trustee| |12| |Rogers| |13|Jeff Edwards|Trustee| |Rosie Moriarty-|Trustee| |14| |Simmonds| |15| |16| |17| |18| |19| |20|

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– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

SOUTH WALES POLICE YOUTH TRUST YMDDIRIEDOLAETH IEUENCTID HEDDLU DE CYMRU

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity

Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Adrian Paul Oliver

Position (eg Secretary, Chair Chair, etc) Date

South Wales Police Youth Trust

Income and Expenditure Account

Period to 31st March 2024

Y/E 31/03/2024

Income Notes
Fundraising £14,479.00
Donations £29,122.00
Donations received through Just Giving Website £932.25
Interest £17.84
Total Income £44,551.09
Expenses
External Fees £22,820.70
Subscriptions £396.00
Grants Paid 1 £36,318.20
Insurance £0.00
Bank Fees £0.00
Total Expenses £59,534.90
Year End Surplus/Deficit(-) -£14,983.81

South Wales Police Youth Trust

Balance Sheet Account
Period to 31st March 2024
Current Assets Y/E 31/03/2024
Cash £0.00
Bank Balance £30,805.55
Debtor
Debtor £0.00
Current Liabilities
Creditor
Creditor £0.00
Net Assets/Liabilities £30,805.55
Reserves
General Fund Opening Balance £36,263.99
Earmarked Reserves £9,525.37
Current Surplu/Defcit(-) -£14,983.81
Closing Balance £30,805.55

Grants Paid

Notes

Y/E 31/03/2024 Y/E 31/03/2024
Neath Boys and Girls Club £4,325.00
Swansea City AFC Foundation £8,000.00
Gellideg Foundation Group £6,000.00
YMCA Swansea £4,993.20
Bonymaen Kids Play Initiative £2,500.00
Boys' and Girls' Clubs of Wales £3,800.00
RAW Performance CIC £6,700.00
£36,318.20
Y/E 31/03/2023
Cathays Central Outreach £3,000.00
Struggles to Smiles £3,000.00
The Arts Factory for the Health
and Wellbeing Winter Youth Club £10,000.00
Skewen RFC Minis & Juniors £2,500.00
Horn Development Trust £4,992.00
Waun Wen Families £5,231.48
Stephens & George Development T £4,500.00
£33,223.48

Y/E 31/03/2023

£47,905.00 £5,415.92 £945.90 £1.27

£54,268.09

£20,031.60 £312.00 £33,223.48 £0.00 £5.00

£53,572.08

£696.01

Y/E 31/03/2023

£38.00 £45,751.36

£0.00

£0.00

£45,789.36

£35,567.98 £9,525.37 £696.01 £45,789.36

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report 10 the trustee81 mbers of South Wales Police Youth Trust On accounts for the y8ar ended 31st March 2024 Charlty no (If any) 113057 Set out on pages I report to the trustees on my 8xamlnatlon of th8 accounls of the above charity ("the Trusf) for the year ended 3110311024. Respon8ibilities and As the charity trustees of the Trust, you are responsible for the preparation basls of report of the accounts in accordance with the requiremenls of the Charities Act 2011 ( the ACV,). I report in respect of my exam1r￿tIon of the Trust's accounts carried out under section 145 01 the 2011 Acl and in carrying out my examination, I have lollowed the applicable Directions given by the Charity Commission under section 145(5)(b) ol the Act. I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below.) in connection with the 8xamination vthich gives me cause lo believe thal in, any material respect: accounting records were not kepl in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concerns aThJ have come across no other matters in connection with the examination lo which attenlion should be drawn in order to enable a proper understanding of the accounts to be reached. Please d818t8 the words in the brackets if they do not apply. Slgned: Date: oq ZOL4 Nanx: Alistair G Taylor Relevant profes8lonal quallflcatlon{3) or body (if any): FCMA. CGMA- Fellow of the Chartered Institute of Management Accountants Address: CIO G￿￿nt Police HQ Llantarnam Park Way, Cwmbran NP44 3FW IER October 2018

Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directiorks and guidance lor exami ners). Glve here brief details of any Items that the exanmner wishes to disclose. IER October 2018