REGISTERED COMPANY NUMBER: 07011983 (England and Wales) REGISTERED CHARITY NUMBER: 1132633 Henleaze Swimming Club Annual Trustees, Report and Unaudited Financial Statements for the Year Ended 30 September 2023
Henleaze Swimming Club Contents of the Flnanclal Statements for the Year Ended 30 September 2023 Page Report of the Trustees Ito6 Independent Examiner's Report Statefflent of Financial Activities Balance Sheet 9tolO Cash Flow Statement li Notes to the Financial Statements 12to18
Henleaze Swimming Club Report of the Trustees for the Year Ended 30 Septernber 2023 The Trustees, who are also directors of the charlty for the purposes of the Companies Act 2006, present their report with the financlal statements of the charity for the Year Ended 30 September 2023. The Trustees have adopted the provisions of the Accounting and Reporting by Charltles: Statement of Recommended Practice ISORPI applicable to Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021. Henleaze Swimming Club is a charitable company Ilmited by guarantee, incorporated on 8th September 2009 and registered as a charity on 10th November 2009. Through a Transfer of Undertakin& the affairs of the unincorporated association known as Herbleaze Swimming Club were transferred to the charitable company in March 2010. REFERENCE AND ADMINISTRATIVE DAlLs Reglstered Compony number 07011983 (England and Wales) Registered Charity number 1132633 Registered offlce Henleaze Lake Lake Road Bristol BSIO 5HG Trustee5 Andrew Asplin (resigned 31 December 20231 Simon Bannister (appolnted 7 October 20221 Charles Booth Alan Giles Daphne Hall Ross Harley Iresigned 310ecember 20231 Bethan Harris (appointed 7 October 20221 Nicola Harwin Andrew Lambert lapwinted 27 November 20231 Jack Lee lappointed 27 November 20231 Bronwen Lewi5 Ros Miller Richard Spence Iresigned 31 December 20231 Eleanor Sumner (appointed 27 November 2023, resigned 10 January 20241 M8rkThompson (resigned 31 December 20231 Treasurer until 31 December 2023 Vice Chair Treasurer from l January 2024 Chair As noted above, three directors were appointed on 27 November 2023 {at the charivs Annual General meeting), with the appointment to only take effect from 31 December 2023. Executlve Team Alison Laity General Manager up until en(J of June 2023 General Manager appointed from July 2023 Deputy General Manager appointed 11 September 2023. Josie Evans Esther Brooker
Henleaze Swimrning Club Report of the Trustees for the Year Ended 30 September 2023 REFERENCE AND ADMINISTRATIVE DETAILS Independent Examin Corrigan Accountant5 Limited First Floor 25 King Street Bristol BSI 4PB STRUCTURE, GOVERNANCE AND MANAGEMENT Governlng document Henleaze Swimming Club is governed by the Memorandum and Articles of Association dated Il, September2023. Recrultment and appointment of new Trustees Under the requirements of the Club's Memorandum and Articles of Association there 5h311 be at least 6 and no more than 12 Trustees. Inductlon and tralning of new TrustÈe5 Trustees are invited to participate in a structured induction programme designed to Eive a comprehensive overview of the Charity, its operations, and its governance. They are given an induction pack which intludes the Memorandum & Articles of Association (which includes the objects of the Charity); Charities Commission guldelines on becoming a Trustee. Risk managemerrt. The major rlsks to whith the organisation is exposed, as identified by the Trustees, have been reviewed and Systems or procedures have been established to manage those risks. The principal risks and uncertainties facing the Club, such as those relating to water quality, are discussed later in this report. Organi5ation and management Day to day management of the Club is delegated to the Executive Team, with Trustees providing oversight and strategic guidan. A finance committee provides detailed oversight of financial matters. The remuneration of all paid staff is reviewed annually by the Trustees. OWECTIVES AND AcfiviTIES Objertive5 and aims The objects of the Charity are: 111 To promote the health of the inhabitants of Bristol and the surrounding area by providing facilities for open water swimming and such other facilities for healthy exercise as the Executive Committee shall from time to time determine. 121 To provide or as5iSt in the provision of open water swimming and other facilities in the interests of social welfare for recreation or other leisure time occupation, such facilities being provided at Henleaze Lake for the benefit of the inhabitsnts of Bristol and the surrounding area with the object of improving their conditions of life.
Henleaze Swimmin8 Club Report of the Trustees for the Year Ended 30 September 2023 Slgnlflcant actlvltles The principal activity is open-water swimming at Henleaze Lake. OBJEcnvES AND ACTIVITIES Publk benefit statement The Trustees have had regard to Charity Commission guidance on public benefit and report on these activitie5 below.. Membership numbers continue to be carefully managed wlth the onEolng use of the booking system. We were able to open the waiting list in 2023 offering 1200 spaces with the opportunty to be community access users. Community access I'CA") users can swim at Lake on a pay as you go basis. CA numbers increased to 259S registered users in 202311940 in 20221. We have contlnued to Increase the opportunlties for members of the publlc to use the slte and Its facllltles including talks on the Lakes history and nature walks around the grounds. Through our wider usage programme the Club continued to welcome community group5 to the Lake including Open Minds Active Isocial prescribing group). Cintre House Isupport for vulnerable adultsl and Off The Record Icounselling service for young people). We continued to work with Southmead Development Trust with 2 social prescribing groups meeting at the Lake each week. We hosted 5 se55i0ns for scouts with the age group 8 to 16 years old. We have created a working group to promote equality, diver51ty and inclusion, and to ensure the Club is compliant wfch best prattice under the Equality Art 2010.
Henleaze Swifflming Club Report ol the Trustees forthe Year Ended 30 September2023 ACHIEVEMENT AND PERFORMANCE Charitable artivities This year the Club had a total of 3,525 members, comprising 2,846 adult members and 679 junior members lunder 18-yearsl. Winter Swimming ha5 continued to grow in popularity with an increase in member5 to 950. The retirement of Alison Laity. General Manager at the end of June 2023 led to a transitional period, and following a full public recruitment process. Josie Evans was appointed General Manager in July 2023, and Esther Brooker was appointed as Deputy General Manager in September 2023. The updated Memorandum & Articles of Assoclatlon were approved at an Extraordinary General Meetlng In September 2023. The Trustees contlnue to produce quarterly updates to members. These are well received by members in highlighting the main developments frorn the previous quarter. Water quality remain5 an important focus. We have been very pleased to learn post year-end that the 'Good' classification under the UK bathing water dirertive has been maintained, Performance The total income for the period was £519,71312022'. £415.1381. This included interest of £1,15012022.. £211. Total expenditure for the year was £455,94212022.. £395,451). This gives a surplus for the year of £63,77112022.. £19,687). In addition to routine repair5 and maintenance expenses of £35,102, the Balance Sheet highlights the capitsl costs.. the amount brought forward of £406,702 has been increased by the capital spend in the year of £1.155 and reduced by the deprecation provision of £25,510 to give the net book amount of £382,347 at the end of the year. The Club owns land and buildings which were initially gifted to the Club on formation at nil Cost, and subsequently included in the financial statement5 at £250,000. The estimated value for insurance purposes is regularly discussed with our insurance broker and insurers.
Henleaze Swimmlng Club Report of the Trustees for the Year Ended 30 September 2023 RESTRICTED FUNDS There are no restricted funds. UNRE5TRicfED FUNDS Unrestricted funds are available to spend on activitles that further any of the purpose5 of the charity. DESIGNATED FUNDS Designated funds are unrestricted funds of the tharity which the Trustees have decided at their discretion to set aside to use for a specific purpose. FINANCIAL REVIEW Reserves policy In order to provide on-going financial stability, the organisation aim5 to hold reserves at a level to cater for a period of up to two years of severely curtailed income coupled with the c05t of remedial work. This sort of situation could arise if water quality were to be badly compromised. A reserve of £75,000 is considered adequate for thi5 purpose. This amount is regularly reviewed. Total reserves stand at £650,73012022'. £586,959) withln thls are £382,347of tangible assets (including £250,000 for landl, £273,827 of cash and £7,299 current liabilities. As referred to in the separate comments on charitable activities, the review of the built environment seeks to ensure that the infrastructure at Henleaze Lake is appropriate to achieve our charitable objectives. Work has begun on a comprehensive review and plan for the development of the facilities at the Lake. Investment policy and objectlves The organisation does not currently have a formal investment poliry. The reserve of £75,000 continues to be held in a Busirtess Savings Account. The Trustees plan to adopt an Investment Policy that aligns with the charitable objectives of the Club. FUTURE DEVELOPMENTS enleaze Swimming Club strives to create an environment where people of all ages and backgrounds can enjoy open-water swimming. Facilities for inland open-water swimming and diving are extremely rare. and we wish to use our site to promote these healthy and erbjoyable activtties. Our strategic objectives are: To serve and support our membership and to champion their activities. To be financially secure. To manage the propertyi and especially the lake water. To be a responsible employer. Our specific priorities for the coming year are.. To produ a 5-year plan for the development of the Club's facilities. To produce a 3-year strategic plan for the operational running of the Club. To develop an enhanced membership booking system. To develop the Club's financial reporting and planning. To explore opportunities for income generation to 5UPPOrt the facilities development programme.
Henleaze Swimming Club Report of the Trustees for the Year Ended 30 September 2023 STATEMENT OF TRUSTEES, RESPONSIBIUTIES The Trustees (who are also the directors of the charitable company for the purposes of company lawl are responsible for preparirbg the Trustees Annual Report and the financial statements in accordance with applicable lèw and United Kingdom Accountlng Standards IGenerally Accepted Accounting Practice). Company law requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing those financial statements, the Trustees are required to- select suitable accounting policies and then apply them consistently. observe the methods and principles in the Charity SORP (Statements of Recommended Pra¢ticesl make judgements and estimates that are reasonable and prudent. state whether applicable UK Accounting Standards have been followed. subject to any material. departures disclosed and explained in the financial statements. prepare the financial Statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business. The Trustees are responsible for keeping proper accounting records which disc105e with reasonable accuracy at any time the financial p051tion of the charitable company and to enable them to ensure that the financial Statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other Irregularities. Small Cornpany Exemption5 This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies. ON BEHALF OFTHE BOARD.. Ros Miller- Trustee Dated: 3 April 2024
Independent Examiner's Report to the Trustees of Henleaze Swlmming Club Independent examiner's report to the Trustees of Henleaze Swimmlng aub {'the CompanV'I I report to the charity Trustees on my examination of the accounts of the Company for the Year Ended 30 September 2023 which are Set out on pages 8 to 18. Responslblllties and basis of report As the charitvs Trustees of the Company land also its directors for the purposes of company lawl you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 20061.the 2006 Act'l. Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charitvs accounts as carried out under sertion 145 of the Charities Act 20111'the 2011 Act'l. In carrying out my examination I have followed the Directions glven by the Charity Commission under sectlon 145151 Ibl of the 2011 Art. Independent examlnerf5 Statement I have completed my examlnation. I confirm that no matters have come to my attention in connettion with the examination giving me cause to believe: iii accountlng records were not kept in respect of the Company as required by section 386 of the 2006 Art,. or the accounts do not actord with those records: or the accounts do not comply with the accounting requirements of 5edion 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view, which is not a matter considered as part of an independent examination,. or the accounts have not been prepared in accordarbce with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charitie5 applicable to charities preparing their accounts in accordance with the Flnanti31 Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021. 121 131 141 I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Stuart Crisp Bsc FCA Corri8an Accountants Limited First Floor 25 King Street Bristol BSI 4PB 3 Apnl 2(!24
Henleaze SwiJnmin8 Club Statement of Financial Activities {Incorporatin8 an Income and Expendlture Account) for the Year Ended 30 September 2023 2023 2022 INCOMING RESOURCES Donatlons and legacles 3.014 Incomlng resource5 from charitsble aclivities Swimming subscriptions Winter dipper subscriptions Swimming vi51tors Income from tradlng artlvltles Other Incoming resources Bank Interest received 348,442 59,205 107,083 2,833 272,385 40,827 95,309 3,582 1,150 21 Total Incoming resources 519,713 415,138 RESOURCES EXPENDED Charltable actlvltles Wages Trainlng Utilities Insurance Cost of stock Sundries Affiliation fees Repairs and maintenance: Routine Repairs and maintenance: Major items Water quality Cardnet services Depreciation 269,877 18.894 12,847 32,784 234,349 9,286 11,297 30,338 795 21,943 225 28,883 14.826 343 35.102 21,750 17,346 496 24.496 25,510 431,933 379,454 Govemance costs Administration Professional fees 11,669 12,340 9.232 6,765 24,009 15,997 Total resources expended 455,942 395,451 INCOMING RESOURCES 63,771 19,687 RECONCILIATION OF FUNDS Total fvnds brought forward 586.959 567,272 TOTAL FUNDS CARRIED FORWARD 650,730 586.959
Henleaze Swimmlng Club (Company Number: 07011983 (Charlty Number: 1132633 Balance Sheet At 30 September 2023 2023 2022 Notes FIXED ASSETS Tangible assets 382,347 406.702 CURRENT ASSETS Cash at bank Debtors 273,827 1,855 185.367 275,682 185,367 CREDITORS Amounts falling due within one year 17,2991 15.110} NET CURREl+lT ASSETS 268,383 180,257 TOTAL ASSEfs LESS CURRENT UABILITIES 650,730 586.959 NET ASSEfs 650,730 586,959 FUNDS Unrestricted funds 9&10 650,730 586,959 TOTAL FUNDS 650,730 586,959 The charitable company 15 entitled to exemption from audit under Section 477 of the Companies Act 2CK for the Year Ended 30 September 2023. The members have not required the charitable company to obtain an audit of its financial statements for the Year Ended 30 September 2023 in accordance with Section 476 of the Companies Act 2006. The Trustees acknowledge their responsibilitie5 for lal ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006, and {bl preparinE financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of eath financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise tomply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company- The financial statements have en prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.
Henleaze Swimming Club (Company Number: 070119831 (Charity Number: 1132633) Balance Sheet At 30 Septem1 2023 The financial statements were approved by the Board of Trustee5 on 3 April 2024 and were signed on its behalf by- Ros Miller- Trustee Bronwen Lewis- Trustee io
Henleaze Swimming Club Cash Flow Statement for the Year Ended 30 Septernber 2023 2023 20Z2 Cash used in operatlng actlvltles Net incoming resources Add back depreciation charge Deduct interest income shown in investing activities Ilncreasel / decrease in debtors Increase I Idecreasel in creditors 63,771 25,510 11,1501 11,8551 2,189 19,687 24,496 1211 1,042 3,110 Cash from l (used In) operating artivities 88,465 48,314 Cash flows from investing activitles Interest income Purchase of tangible fixed assets 1,150 11,1551 21 125,828) Cash from l (used in) investing artivities 125,807) Increase I Idecrea5el in cash and cash equivalents in the year 88,460 22,507 Cash and cash equivalents at the beginning of the year 185,367 162,860 Total cash and cash equivalents at the end of the year 273,827 185,367 An analysis of changes in net debt from the beginning to the end of the reporting period has not been presented since the Club has no borrowing5. li
Henleaze Swlmmlng Club Notes to the Flnanclal Statemenls for the Year Ended 30 September 2Q23 STATUTORY INFORMATION The company is a private company limited.by guarantee without share capital incorporated in England and Wales. The addre55 of its registered office is.. Henleaze Lake Lake Road Bristol BSIO 5HG ACCOUhlTING POLICIES Accountlng conventlon The financial statements have been prepared under the historical cost convention and in accordance with Accounting and Reporting by Charities.. Statement of Recommended Practice applitable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021- (Charities SORP IFRS 10211 and in compliance with the provisions of Section IA 'Small Entities" of Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland" and the Companies Act 2006. Henleaze Swimming Club meets the definition of a public benefit entity under FRS 102. The financial statements are prepared in pounds sterling which is the functional currency of the company. Monetary amounts in these financial statements are rounded tg the nearest £. Preparation of the accounts on a golng concern basis The Trustees consider it appropriate to prepare the Financial Statement5 on a Boing concern basis, which means that, based on reasonable forecasts and expectations, the Charity will be able to meet its liabilities as they fall due over the next 12 months. Iri reaching this conclusion, the Trustee5 have taken into account their best estimate of the uncertaintie5 such as the outlook for the wider economy. However, based on the level of reserves held and the budget for the coming year, the going concern basls remains appropriate. Incoming resources All incoming resources are included on the Statement of Financial Artivities when the charlty is legally entitled to the income and the amount can be quantified with reasonable atcura¢v. Resources expended Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all c05t related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. Governance costs are those costs incurred in connection with compliance with constitutional and statutory requirements. 12
Henleaze Swimming Club Notes to the Flnantlal Statements for the Year Ended 30 September 2023 ACCOUNTING POLICIES {Continuedl Tanglble flxed assets Depreciation is provided on all fixed assets, except land, at the following annual rates in order to write off each asset over its estimated useful life- Fixtures and fittings Buildings Straight line basis over 8 years Straight line basis over 10 years Cash and cash equivalents Cash and cash equivalents comprise cash on hand and call deposits. Stock5 Stocks are stated at the lower of cost and estimated selling price less costs to complete and sell. Cost 15 determined using the first-in, first-out IFI FOI method. The tost of finished goods comprises direct materials and, where applicable, those costs that have been incurred in bringing the inventories to their present location and condition. At each reporting date. stocks are assessed for impairment. If Stocks are impaired, the carrying amount is reduced to its selling price less costs to complete and sell,- the impairment loss is recoEnised immediately in profit or1055. Creditors and provisions Creditors and provisions are recognised where the Charity has a present obligation resulting from a past event that will probably result in the transfer of funds to 8 third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount. Taxatlon The charity is exempt from corporation tax on its charwtable activities. Fund accountlng Unrestricted funds can be used in accordance with the charitable objective5 at the discretion of the Trustees. There are no restricted funds. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. 13
Henleaze Swimmingclub Note5 to the Flnanclal Statements for the Year Ended 30 September 2023 NET INCOMING RESOURCES Net incoming resources are stated after charging the following amounts payable to the independent examiner:_ 2023 2022 Independent examination Accounting services 1,375 550 1,250 500 1,925 1,750 TRUSTEES. REMUNERATION AND BENEFITS There were no Trustees, or directors, remuneration or other benefits for the Year Ended 30 September 2023 nor for the year ended 30 September 2022. Trustees, Expenses There were no Trustees, or directors, expenses pald for the Year Ended 30 September 2023 nor for the year ended 30 September 2022. STAFF COSTS 2023 2022 Wage5 and salaries Social security costs Penslon costs, defined contribution 5Gheme 228,512 36,485 4,880 212,560 16,667 5.112 Wages and salaries 269,877 234,349 No employees had employee benefits in excess of £60,00012022- nonel. Pension costs are wholly charged to unrestritted funds. Employees are used to cover the lake's facilities as required. The following were employed during the year: 2023 No. 2022 Executive team (Part-time, all yearl Grounds staff (Part-time, all year) Superintendents (Part-time, primarily 5 months May to September) 33 29 39 35 14
Henleaze Swimming Club Notes to the Financial Statements for the Year Ended 30 September 2023 TANGIBLE FIXED ASSETS Land & Buildings Fixture5 & Fittlngs Tolal COST At 30 September 2022 Additions 357,849 1,155 114,520 472,369 1,155 At 30 September 2023 359.004 114.520 473,524 DEPRECIATIO14 At 30 September 2022 CharEe for year 30,628 10,846 35,039 14,664 65,667 25,510 At 30 September 2023 41,474 49,703 91,177 NEf BOOK VALUE At 30 September 2023 317,530 64,817 382,347 At 30 September 2022 327,221 79,481 406,702 DEBTORS 2023 202Z Accrued income 1.855 1,855 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2023 2022 Accrued expenses Deferred income 7,299 5,110 7,299 5,110 15
Henleaze Swimming Club Notes to the Flnanclal Statements for the Year Ended 30 September 2023 MOVEMENT IN FUNDS 2023 Atl October 2022 Net movement in funds Transfer At30 between September fund5 2023 Unrestricted funds General fund Desigrsated funds 75,000 511,959 63,771 163,7711 63,771 75,000 575,730 TOTAL FUNDS 586.959 63,771 650,730 2022 Atl October 2021 Net movement in funds Transfer At30 between September funds 2022 Unrestrirted fund5 General fund Designated funds 7S,O 492,272 19,687 119,6871 19,687 75,000 511,959 TOTAL FUNDS 567,272 19,687 586,959 Net movement in funds, included in the above are as follows.. Z023 Incomlng resources Resources expended Movement in funds Unrestrirted funds General fund Designated funds 519,713 455.942 63.771 TOTAL FUNDS 519,713 455,942 63,771 2022 Incoming resources Resources expended Movement In funds Unrestrlrted funds General fund Designated funds 415,138 1395.4511 19.687 TOTAL FUNDS 415,138 1395,4511 19,687 16
Henleaze Swimming Club Notes to the Flnancial Statements for the Year Ended 30 September 2023 MOVEMENT IN FUNDS ICONTINUEDI Information regardlng fund balances Unrestrlcted funds: The funds of the charity include unrestricted funds comprising of the following balances of income received in the general furtherance of the charity's object.. Generalfvnd.. General fund represents 'free reseNes' available for spending on the furtherance of the charitW5 objetts. Deslgnotedfvnd.. The Designated funds are unrestricted funds of the charlty whlch the Trustees have decided at their discretion to set aside for future development. Transfer between funds The transfer between funds is effected to demonstrate to stakeholders the level of reserves held which is over and above that specified within the reserves policy. 10. ANALYSIS OF NET ASSETS BETWEEN FUNDS 2023 General Fund Designated funds Total Tangible fixed a55etS Cash at bank Debtors Stock Creditors 382,347 191,528 1,855 382,347 273,827 1,855 82,299 17,2991 17.2991 TOTAL 75,0(K) 575,730 650.730 2022 General Designated Fund funds Total Tangible fixed assets Cash at bank Debtors Stock Creditors 406,702 105,257 406,702 185,367 80,110 15,1101 15,1101 TOTAL 75.000 511,959 586,959 17
Henleaze Swlmmin8 Club Notes to the Flnanclal Statements for the Year Ended 30 September 2023 11. RELATED PARTY TRANSACTIONS During the year ended 30 September 2023, Daphne Hall, a Trustee of the Charity. used the charity'5 premises to provlde yoga classes at the lake, in return for voluntary contributions from participants to her. See note 4 for details of transactlons with Trustees. There were no other related party transactions which required disclosure for Year Ended 30 September 2023. 12. CAPITAL COMMITMENTS At 30 September 2023, the charity had capital commitrnents agreed for but not provided for in this financial statement of approximately £O.0012022 - £0.00). 18