ANNUAL REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31ST MARCH 2021
HOME-START ARUN, WORTHING & ADUR
(COMPANY LIMITED BY GUARANTEE) CHARITY REGISTRATION NUMBER 1132416 COMPANY REGISTRATION NUMBER 07007031
Independent Examiners Ltd
Unit 2
The Broadbridge Business Centre Delling Lane Bosham PO18 8NF
HOME-START ARUN, WORTHING & ADUR (COMPANY LIMITED BY GUARANTEE) CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2021
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Page
Legal and Administrative Information 3
Independent Examiner's Report on the Accounts 4
Directors' Report 5 to 11
Statement of Financial Activities 12
Balance Sheet 13
Notes to the Accounts 14 to 23
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HOME-START ARUN, WORTHING & ADUR (COMPANY LIMITED BY GUARANTEE) LEGAL AND ADMINISTRATIVE INFORMATION
CHARITY NUMBER
1132416
COMPANY REGISTRATION NUMBER 07007031
DATE OF REGISTRATION 2nd September 2009 START OF FINANCIAL YEAR 01 April 2020 END OF FINANCIAL YEAR 31 March 2021 DIRECTORS AT 31 MARCH 2021 Vince Mewett (Appointed 16 November 2017, Appointed Chair 26 June 2020) Sam Singleton (Appointed 28 November 2019, Appointed Treasurer 23 January 2020) Ruth Blanco (Appointed 16 November 2017, Resigned 26/11/2020) Sue Hepburn (Appointed 16 November 2017) Dr Gina Hobson (Appointed 16 November 2017) Aly Bowman (Appointed 28 November 2019, Resigned 24/09/2020) Millie Abrahams (Appointed 28 November 2019) Lisa Jackson (Appointed 28 November 2019) Peter Crowe (Appointed 7 November 2011 Resigned 10/2/2021) Jeannette Sax (Appointed 28 November 2019) Heather Higginson (Co-opted 25 March 2021) Kalpna Sharma (Co-opted 25 March 2021) Tim Ridgway (Co-opted 27 May 2021) COMPANY SECRETARY Dr Gina Hobson (Appointed 21 September 2017) SCHEME MANAGER Bridget Richardson (Appointed 18 May 2008) GOVERNING DOCUMENT Memorandum and Articles of Association dated 7th December 2018
OBJECTS
a) To safeguard, protect and preserve the good health, both mental and physical of children and parents of children.
b) To prevent cruelty to or maltreatment of children.
c) To relieve sickness, poverty and need amongst children and parents of children. d) To promote the education of the public in better standards of child care within the area of Arun, Worthing & Adur and its environs.
REGISTERED ADDRESS 5c Park Farm Chichester Road Arundel West Sussex BN18 0AG BANKERS Barclays Bank Plc 17 High Street Bognor Regis West Sussex PO21 1RL INDEPENDENT EXAMINER Donna Leppitt Independent Examiners Ltd Unit 2 The Broadridge Business Centre Delling Lane Bosham PO18 8NF
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HOME-START ARUN, WORTHING & ADUR (COMPANY LIMXYED BY GUARANTEE) INDEPENDENT EXAMINER'S REPORT ON ThE ACCOUtirs FOR THE YEAR ENDED 31sr MARCH 2021 Repcrt to the trusteesl monbe¥5 rA Homestart-Arun, Wcrthlno & Adur Th) the &coJnts for the y&gr enooj 31st March 2021. The charW5 trust are rtsp¢)nslb the pr9)arat rf the trAInts. The charf£Vs truste t15er that an aJt1r( ts nct requlred year under 144 11 the Act 2011 (the rte5 Act) and that an kndwdent examlnatb) need&l. It15 my reSpMslbHY to.. examine the accounts under 145 clthe chartt N£t. to the proca1uTeS the genwal DlreLttffls gNen by the arItY ccmS1 lunder 5ecttffi 14515llbl of the Charf(s Act, and to $ttte vthether yrttukir matters ccffie to myattenth]n Bath of Indep•brt •x•rnln•rf• rt•l•m•nt My examknatbn w¥5 urrltsj oJt ITh aCcOrd¢t %h general de£tkn$ by the tharty Cwnm$bn. An emmlnttkn IncbJ¢es revth of the ¥¢oJntkno re£dS W)t by the charty and a ofthe xcwrsts presented wf(h those records. It 8Ls0 ce$ ¢t$eratM of any ynusual ems or dlsck6ures kn the Occnts, ènd seekkn9 expbnatkjns from the trust5 conc¥nlno any such matters. The pr(vreS undertaken do not provkje all the trk1ente that be requlred In an audr(, and conSequt no JpJnkn ts glven as io whether the acCntS present a Irue and and the repcrt 15 11m1t to thce matters set In the statent behjw. Ind•pend•nt •x•mlMe••tat•m•rt In ccTrntttkn wtth my eInattffj. no mter h89 c¢me to rny attentkn whh gw me reJ50nablE uus¢tr> belthat kn, any mater1 wpxt, the ro]uements.' to keep Kctyjntkng records In accu4¢¢ stttkjn 130 crfthe Ch8rf(s Act,. and to prepare ¢Jnt5 whth wlth the K¢wntln9 reccfds and Cmipty wf(h the Tr¢In9 regulremenl5 dthe Charltks kt h4ve nc¢ been met; ry to whkh. kn my cylntffl, attentknn shotskl be In wder toenable ¥ prcyer UnderStkn9 <1 the accwnt5 to be rexhfAI. Donna Lepp*t Independent Exther% Ltd Unf( 2 The Broadrldge PSIneSS tTe Delllng Lane )5ham K)18 8NF Date.. 14th ernb 2021
HOME-START ARUN, WORTHING & ADUR
DIRECTORS’ REPORT
1. Chair’s welcome
After a year in post and six years as trustee, I feel fully conversant with the highs and lows of running a family support charity, and am hugely proud to see Home-Start Arun, Worthing & Adur into the 21[st] year of supporting parents and their young children and, I hope, to help ensure the stability of the charity for many years to come.
Sadly, Pete Crowe, a Trustee and Chair for many years, died at the beginning of 2021. His contribution to all things Home-Start is sorely missed, and I would like to acknowledge here his kindness and patience in guiding me into the role of Chair.
The pandemic brought a new dimension to the challenges families face but, despite some encountering unimaginable hardship and grief, together we have grown in strength, responding quickly to changes and finding new ways to support families.
Our team of staff, volunteers and trustees have worked hard to weather the Covid storm; moving seamlessly from face-to-face interactions, to giving remote support for parents and young children locally as social interaction was restricted. By being flexible and adaptive we are proud to say our families have not missed a single day of support. Buggy Walks gave us an early start back into face-to-face support, which has been so valued by families and given volunteers the interaction with families they joined HomeStart for, and I thank them for their loyalty over this difficult year.
Confirmation from BBC Children in Need gave us funding for a one-year pilot of the counselling service we have wanted to introduce for some years. This in-house service will support around 15 parents whose Mental Health is impacting their parenting. Early feedback shows just how much this service is valued by the parents who couldn’t normally access counselling because of cost, child-minding and work commitments, and our aim is to find continuation funding to expand this provision.
Our Impact Report and updated Strategy Document will soon be available on our new website: www.home-startawa.org.uk. Please do take a look, the updated format better reflects the service we offer, gives a little insight into the teams behind the scenes, highlighting the amazing work of our volunteers and how they are transforming the lives of parents and children with their consistent, compassionate and realistic support.
Vince Mewett Chair
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2. Activities , Impact and Public Benefit
Home-Start Arun, Worthing & Adur (HSAWA) support families that most need help and engages those who feel isolated from their community. We provide a preventative and early intervention service, focusing on the strengths of the family and encouraging the uptake of relevant support. All our services are free at the point of access.
There is no doubt the Covid pandemic placed pressure on a great many relationships across the UK. Overnight we had to pause the majority of our services. But we adapted quickly to ensure that we were able to provide as much support as possible remotely. The pandemic underlined many of the strengths we were acutely aware of - namely our sound governance, our ability to be flexible, and the commitment of staff, volunteers and trustees.
Referrers
The pandemic saw many of our Health Visitors being redeployed into NHS Covid response teams. Despite there being a decrease of 27% in referrals over 2020/21, those families we did work alongside often needed more intensive support through mental health issues.
As referrers move back into their regular roles, referral numbers have already increased by 63.75%, making a robust triaging operation and volunteer recruitment our priorities.
Volunteers and Families
During 2020/21 we had the following impact:
325 children in 147 families were supported over the period. All Family Days at HM Prison Ford were stopped, and we are now working on a plan to re-engage with dads who have had no contact with their children for some considerable time. Fathers and Children Together (FACT) saw the numbers of dads engaging with our service increase slightly to 11.4%, as we provided games and toys with suggestions to use them in more imaginative ways.
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- “I am sad that it came to an end, but I know I am 100% a stronger person in mind and body to when I started…I felt not only was my voice hear but listed to as well. You helped me find and understand myself again.”
Volunteers have played a crucial role in our Covid-19 response. They have continued to support families and their children, with some taking the difficult decision to step back due to their own vulnerability or that of those around them. We have always supported rest periods for our volunteers, and it was important that they made their own decision to suit their own circumstances.
- “It’s lovely to be part of something that helps our town support each other.”
We knew we couldn’t withdraw our support to families already struggling through a difficult time, so staff and volunteers mobilised at a moment’s notice to working from home via phone and Zoom video calls.
Our service was about to introduce a telephone and online support service in April 2020 and so we already had a plan in place to recruit and train volunteers for this new support avenue.
- “Being a part of Home-Start is one of the greatest achievements of my life, I can’t imagine a more supportive place to volunteer.”
Using adapted resources, we held our first Zoom Preparation Course sessions and 22 new volunteers have completed their training during 2020/21; a record number appreciating the need to support those in their community who were finding the effects of the pandemic particularly difficult.
Regular communication, especially in the early days, saw training and advice on remote support for the volunteers. We sourced an online Safeguarding Update, a mandatory annual piece of training for all involved with Home-Start, whether meeting with families or providing behind the scenes support. Trustees sent messages of support and thanks, and the staff team kept in weekly contact with each other during the first few months.
The staff team also kept in weekly contact with families and volunteers, creating a safe space for them to talk about how the restrictions and worries about the virus were affecting them, with Buggy Walks allowing for the socially distanced human contact for which so many families were desperate.
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Funding
We had some good success in bidding for Covid related funds, which bridged the gap left by a lack of corporate funding. We will again be working hard to increase the variety of sustainable sources from where our funding comes, with particular emphasis on corporate and community support.
Managing Risk
A rolling review of our Business Continuity Plan, Risk Register and Budget have been carried out by the Trustees, with Board meetings increased from bi-monthly to monthly.
The top four risks on the charity’s risk register, along with summary mitigations, at the end of the 2020/21 financial year were as follows:
| summary mitigations, at the were as follows: |
end of the 2020/21 financial y |
|---|---|
| Risk | Mitigations and Actions |
| An increase in demand as a result of covid restrictions being lifted (including economy, mental health etc); more complex needs of referrals; increased needs of staff/volunteers |
Ensure high quality support for staff and volunteers. Employ Volunteer Development Officer to focus on the recruitment, training and support of new volunteers. Keep robust triaging operation inplace. |
| Change of national, regional or local policy Cause(s): economy; change in Government/Council; Covid implications Effect: reduced availability of resources (financial, people, buildings etc) |
Ensure trustees and senior staff keep abreast of any likely and planned policy change. Foster strong links with West Sussex County Council and plans to amend their service offer, and closure of Children and FamilyCentres. |
| Home-Start AWA operating model no longer fits the operating environment |
Keep the model under review at regular Board meetings. Keep in touch with H-SUK strategic review and for advice Consider risks and opportunities as a result of Covid Flex the offer to provide telephone, video and outdoor support |
| Insufficient staff and/or volunteers with key skills and/or organisational knowledge |
Plan for succession, prioritising the CEO and Senior Organiser positions. Clarify roles Employ Volunteer Development Officer Ensure staff have flexible working options and support mechanisms |
We have routinely questioned whether to issue blanket procedures as government guidance changed, but it was clear that everyone had differing needs and
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vulnerabilities so, with an overarching set of criteria, a personalised approach has been taken.
Safety is always paramount in our planning and individual assessments with all volunteers and families are carried out before any meetings were held.
Key to the success of the change in support, was the ability of the whole team to respond quickly. This confirms what we already knew, that our team has a strong, flexible ethos, and has the well-being of the children and families at the very heart of what they do. Policies are embedded, so working practices were easy to adapt while still adhering to core procedures. If things hadn’t been working so well before, the changes simply wouldn’t have worked.
As appropriate, everyone was included in decision making, the change process was completely transparent and communicated, even when we were waiting on external decisions which would inform our own. This helped to ensure the team was able to trust the reasoning behind decisions being made.
Reserves Policy
The trustees have considered the required level of reserves, appropriate to the charity’s need. The aim is to hold 6 months of reserves. This is based on the charity’s size and the level of financial commitments. The trustees aim to ensure that charity will be able to continue to fulfil its charitable objective even if there is a temporary shortfall in income or increase in expenditure. The trustees endeavour not to set aside funds unnecessarily.
At the end of the year the charity had a total fund value of £141,246, after deducting restricted funds and any fixed assets, the free reserve of the charity is £98,963 - this includes the designated fund we hold as part of the Reserves policy. The trustees aim to hold 6 months of Reserves and currently the charity budgets this to be 111,063. The trustees hope to increase fundraising to ensure alignment with the Reserves policy over the next financial year.
3. Plans for 2021/22
The charity’s priorities are driven by its Strategy and Business Plans. Our overarching priorities for 2021/22 are:
-
Here for everyone
-
Work with a diverse range of families who find themselves in challenging circumstances
-
Improve our offer Continually review and improve our services to meet the individual needs of more families
-
Financially sound Maintain a balanced budget supporting small and local infrastructure
-
Early support Focus on early intervention and prevention support - but resisting pressure to work with families with more complex needs
-
Volunteer led
-
Grow and develop our volunteer network, ensuring we continue to deliver most of our support through volunteers
-
Greater awareness
Raise our local profile while increasing engagement with the wider community
- Develop responsibly
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Become an even more resourceful and sustainable organisation
Detailed plans can be seen in our Strategy Document ‘Building Brighter Futures Together’, to be found on our website: www.home-startawa.org.uk from December 2021.
4. Legal and administrative information
Home-Start AWA is a registered charity and a company limited by guarantee. It is regulated by the Charity Commission. The charity is governed by a board of 10 trustees, at the time of signing (who, for the purpose of company law, are also directors of the company), which oversees Home-Start AWA in the public interest in accordance with the charitable objects and powers contained within the Memorandum of Association and Articles of Association. The board has responsibility for setting the strategic direction of the charity, ensuring that proper financial arrangements are in place, and ensuring that Home-Start AWA remains focused on delivering its outcomes for the benefit of the public. The board appoints a Chief Executive to manage the dayto-day operations of the charity.
The trustees confirm that they have referred to the Charity Commission’s guidance on public benefit and the Charity Governance Code (for smaller charities). In 2021/22 the board intends to continue benchmarking its governance against the principles in the Charity Governance Code.
During 2021, the annual trustee skills audit saw the recruitment and appointment of 3 new trustees through an open and competitive process. New trustees receive an induction to brief them on their responsibilities, the charity’s strategy and business plans, and key activities. Trustees are offered the opportunity to attend additional training events, which in 2020/21 included governance related tropics, safeguarding, data protection, and Home-Start volunteer training to support our families.
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HOME-START ARUN, WORTHING & ADUR {COMPANY LIMITED BY GUARANTEE} DIRECTORS, REPORT {Contfnued) FOR THE YEAR ENDED 31ST MARCH 2021 1x(t$. Re4)ObmlIIlI•S Statement rf Dectors' Aespon51blli5.' The Charits Act and the C(mpaits Aci 2006 reque the oltt$ to pTepare rmanC statements earh finantd v whth gfve a true and l the state affdrs rfthe CpartY 45 at thÈ the fin?ncYdl yw of ltte surplus or ¢eftt c the chwlty In acCwdct with the r4uthents of Sect$ 394 and 395 of the C¢JmPs Act 2006 and thlch otherw&e crmply ¥bh tts requ1$ rdatkng to financ1 statan¢S, so Iw as appkabk to the eharftie oMpy. In preparkng thc6e lknaricw stem¢t)rs the dlr&tcKs are wued to:_ al select suItab accr¥Jnth9 PLIKs then apply them consistentty,. bl make judgentS and estlm&ts that are reasonable ènd prudent; cl prepare the flnancl statements on the odng ccficem ba5& nsS Inapproprwe its presume that the ¢partY wll ¢¢tlnue In bvsinÉs5.' dl $te whether appltjble accwntlng standards and statements (rf rttLYnmtr)ded prKtke sublect to any materlal departures dL4CSe and explbhtsj the statements. The D1rectws are ¥50 respSIb rnahtahkng adequate xcwntkng recwds ¥thth d6cbse wlth rea$table xcurw at tkne the ICl p05kn1 rf the (rAnpY whh we $ufflcnt to Sh expLryn the crffipaA5 tr515 )b them to ensure that the financ SteMentS Sectlms 386 387 cl the C£mp$ Act 2006 and compty ¥vh reguWkm5 made vnder rhe Char5 Act. They are 0 respon5ble fry 5ofe9uwding the assets rf the CpanY •id hence f takng reaSffiab steps the preveDtth dttectyx) of fraud Lner kreoularitks. The Dfrerttrs aro respons1 lor the clthe Dectors' rep(t. 4nd the respcnsiblwty irf the Independent exomlner In retll tothe Dtrettors. repLYI ts Ilmwced to examhkng the report )d en$ung that C the face of the report there we no 1ncons15tencs th the ureS dlsckKsed kn the financi statemeTht5. These accounts have beeh prryared In accordance ¥YKh the Pro$9 appllcab to companks subject to the smal ccfflponles re9lme. approve the attached st)temwt OF flnanclal activIt$ balance $heet c(ffilm that I have made ai Informarknn necessary preparatn. ApPrty by the Okttttfs w the... 5kJn•a on th* beh¥f by DIrt(¢....... ptht 14ame............. .
HOME-START ARUN, WORTHING & ADUR (COMPANY LIMITED BY GUARANTEE) STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST MARCH 2021
| Notes INCOMING RESOURCES Donations & Legacies 3a Investment Income 3b Charitable Activities 3c Other Incoming Resources 3d TOTAL INCOMING RESOURCES Costs of Charitable Activities 4a Costs of Generating Funds 4b Net gains/(Losses) on Investments NET INCOMING/(OUTGOING) RESOURCES TOTAL FUNDS BROUGHT FORWARD PRIOR YEAR ADJUSTMENT TOTAL FUNDS CARRIED FORWARD RESOURCES EXPENDED TOTAL RESOURCES EXPENDED TRANSFERS BETWEEN FUNDS RECONCILIATION OF FUNDS: |
Unrestricted Restricted Designated Total Total Funds Funds Funds 2020/21 2019/20 £ £ £ £ 15,948 212,697 - 228,645 201,513 45 - - 45 176 920 5,261 - 6,181 3,392 96 - - 96 - |
|---|---|
| 17,009 217,958 - 234,967 205,081 |
|
| 22,839 163,984 - 186,823 176,212 1,859 33,445 - 35,304 49,286 |
|
| 24,698 197,429 - 222,127 225,498 |
|
| - - - - - |
|
| (7,689) 20,529 - 12,840 (20,417) |
|
| (12,000) - 12,000 - - 73,652 21,754 33,000 128,406 148,824 (1) |
|
| 53,963 42,283 45,000 141,246 128,406 |
All of the Charity's operations are classed as continuing operations.
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HOME-START ARVN, WOR THIIIG & ADUR (COMPANY UMJTED BY GUARANTEE) BALANCt SHEET ASAT 31 MARCH 2021 Unrestrkted RÈ$tncte Fun Funds Totjl 31-mth21 Tot•1 31ryNa20 Flxed Ass•ts Tanglble A55Ls Invesrment Assets NÉt05 2,029 I J04 3J33 1.997 D¥JttYs & Prepaym)ts ca5. at bank and in hthd 2.891 101,886 2,891 142,865 2,824 129,551 40,979 Total Cimnt AM•t 13 378 Credttorj: due vlthln e year io 7,843 7,843 5.969 CURRENT A55ETS 96,934 40,979 137,913 126.409 TOTAL ASS5 current lb11tS 963 4¥283 141.240 118h06 Cmlltors.. due in m¢n than e PUNDS OF THE CHAIUTY Gwer8 Funds Re5trKted Funds t)es¥Jnated Fund5 53,963 53,963 42.283 45,000 73,652 21.754 33,000 42.283 45,ODO TOTAL FUNDS Dirett•rf• responlblllllM'.- Fty Ihe Year ended 3 1st March 2021. The DectLYS are 5attsw the charkabk crthpany was enirc to exemptlon the requirnent to IA)tain •Jdlt undtr sectkn 477 d the C(rnpans kt 2006 and that no member ff rnembers hJ¥e required the company to oblakn an Judlt rlk5 8ecounts fur the year in questk• in acctrdance %Yf(h s&tk)n 476 dthe kf. H¢Mtrer, h Kccrtance th sectTr 145 rl the Charks 2011. the ct$ h4ve bttn ex8rnkn by an Independtht Examts)w whose repLYt appears ater the N(rtts to the FknaTrcKal Statwnents. The 0t5) knl19e th responststy fcf ccrfnptykng h the althe Comp5 P£t 2006 lth rospttt to acc¢)Jfiting the pr4iwatkn cl&cwnts. The accoJnts have been prep¥ed In accordance wlth the pr(1(5 kn Part 15 the Cfjmpans Act 2006 apphcable to oMpan5 subJect to the $mil ¢ompanle5 regthe In accordance the Anincbl Reportlng Standard ent185 leffecte Aprl 20081. The directLY5 th•ir r•sPCn5lbllY for trtsuilng that the company kqeps proper xcountkng records whkh comply wlih sactlons 386 of the Act 20D6 and for preparkng flnancbl statwn¢nts whlch glve è IrLJe and fèk view of the state of alfalrs of the cOMpY as at the of the fffjancK41 year and of Its proft and 1055 lor the flnoncw year In accordance th the requirement settl$ 394 and 395 and thlth otherwLse ¢ompty the requlrneNts ¢1 the Cpmp•ns 2006 reL)to to ¥rryJnts. so l¥ as wpltabk to the company. pprowed by the rtl¥s Cfj the... S¥ned the behal tyy Otr¢ct¢Y........................ ......,.. ....... Con7pony Re9LItrnt Number '. RegiSter3 Office '. 07007031 Sc Park Farm Chkhesier Ro+J Arund West Sus5eX BN180AG
HOME-START ARUN, WORTHING & ADUR (COMPANY LIMITED BY GUARANTEE)
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2021
1. ACCOUNTING POLICIES
The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year.
Basis of preparation:
The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2015) - (Charities SORP - FRS102) and the Charities Act 2011.
The Charity meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost unless otherwise stated in the relevant accounting policy notes.
Assessment of Going Concern
Preparation of the accounts is on a going concern basis. The trustees consider that there are no material uncertainties about the Charity's ability to continue as a going concern.
Cash Flow Statement
The company has taken advantage of the exemption in Financial Reporting Standard No 1 from the requirement to produce a cash flow statement.
Recognition of Incoming Resources
These are included in the Statement of Financial Activities (SOFA) when:
-
the charity becomes entitled to the resources;
-
the trustees are virtually certain they will receive the resources; and
-
the monetary value can be measured with sufficient reliability.
Incoming Resources with Related expenditure
Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resources and related
Grants and Donations
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Tax Reclaims on Donations and Gifts
Incoming resources from tax reclaims are included in the SOFA at the same time as the gift to which they relate.
Contractual Income and Performance Related Grants
This is only included in the SOFA once the related goods or services has been delivered.
Gifts in Kind
Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SOFA as income receivable.
Volunteer Help
The value of any voluntary help received is not included in the accounts and is described in the Report of the Trustees.
Donated Services and Facilities
These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received.
Investments
Investments quoted on a recognised stock exchange are valued at market value at the year end. Other investment assets are included at trustees' best estimate of market value.
Investment Income
This is included in the accounts when receivable.
Investment Gains and Losses
This included any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year.
This page does not form part of the statutory financial statements
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HOME-START ARUN, WORTHING & ADUR (COMPANY LIMITED BY GUARANTEE) NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2021
1. ACCOUNTING POLICIES (continued)
Expenditure and Liabilities
Liability Recognition
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.
Governance Costs
Include costs of the preparation and examination of statutory accounts, the costs of the trustees meetings and cost of any legal advise to trustees on governance or constitutional matters.
Grants with Performance Conditions
Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SOFA once the recipient of the grant has provided the specified service or output.
Grants Payable without Performance Conditions
These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to a grant which remain in control of the charity.
Support Costs
Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of the resources, eg allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.
Pensions
Pension contributions are charged to the Statement of Financial Activities as they become payable.
Fund Accounting
Funds held by the charity are either:
1. Unrestricted funds
These are funds which can be used in accordance with the charity's objectives, at the discretion of the trustees.
2. Restricted funds
These are funds that can only be used for particular restricted purposes within the objects of the charity.
3. Designated funds
These funds are funds set aside by the trustees out of unrestricted general funds for specific purposes or projects.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Fixed Assets
Fixed Assets are capitalised if they can be used for more than one year and cost at least £1,500. They are valued at cost or, if gifted, at the value to the charity on receipt.
Depreciation Expense
Depreciation is calculated at a rate to write off the cost of tangible fixed assets over their estimated useful lives. The rates applied are as follows:
General Equipment 25% Restricted Equipment 25%
There has been no change to the accounting polices (Variation rules and methods of accounting) since last year.
This page does not form part of the statutory financial statements
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HOME-START ARUN, WORTHING & ADUR (COMPANY LIMITED BY GUARANTEE) NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2021
2. TANGIBLE FIXED ASSETS
| Additions At 31 March 2021 At 1 April 2020 At 1 April 2020 Charge for the Year At 31 March 2021 Net Book Value Cost At 1 April 2020 At 31 March 2021 Accumulated Depreciation |
Restricted Equipment General Equipment 2020/21 £ £ £ 11,057 13,331 24,388 - 2,360 2,360 |
|---|---|
| 11,057 15,691 26,748 |
|
| 9,753 12,638 22,391 - 1,024 1,024 |
|
| 9,753 13,662 23,415 |
|
| 1,304 2,029 3,333 |
|
| 1,304 693 1,997 |
The annual commitments under non-cancelling operating leases and capital commitments are as follows:
31st March 2021 : None
31st March 2020 : None
This page does not form part of the statutory financial statements
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HOME-START ARUN, WORTHING & ADUR (COMPANY LIMITED BY GUARANTEE) NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2021
3. INCOMING RESOURCES
| Note c) Activities for Generating Income d) Other Income Fundraising Income COVID Grants (inc COVID SSP) Trusts & Foundations Corporate (inc Rolls Royce) b) Investment Income Bank Interest Community Fundraising income a) Donations & Legacies Charitable Grants Gift Aid Tax Recovered Gifts & Donations |
Unrestricted Restricted Designated Total Total Funds Funds Funds 2020/21 2019/20 £ £ £ £ - 166,297 - 166,297 135,952 626 - - 626 512 9,249 - - 9,249 16,095 3,500 45,000 - 48,500 11,000 2,573 1,400 - 3,973 37,954 |
|---|---|
| 15,948 212,697 - 228,645 201,513 |
|
| 45 - - 45 176 |
|
| 45 - - 45 176 |
|
| 920 - - 920 1,750 - 5,261 - 5,261 1,642 |
|
| 920 5,261 - 6,181 3,392 |
|
| 96 - - 96 - |
|
| 96 - - 96 - |
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HOME-START ARUN, WORTHING & ADUR (COMPANY LIMITED BY GUARANTEE) NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2021
4. RESOURCES EXPENDED
| Note b) Fund Trading Costs Advertising & Publicity Business Development Manager Fundraiser Costs Fundraising Costs Governance/ Head Offfice Legal & Professional fees Training & Recruitment Costs (inc DBS) Travel & Subsistence-Staff Volunteer Costs Governance costs:- Independent Examiner Fee Other Costs:- Activities (inc FACT) Consultancy Costs Depreciation Expense Family Groups Sundry expenses Salary Costs:- Administrative Salaries Salaries & N.I Pensions Costs Website costs Worthing & Adur Staff Costs Premises Costs:- Property Costs Rent, Rates & Utilities a) Charitable Activities Administrative Costs:- Administrative Expenses Telephone & IT |
Unrestricted Restricted Designated Total Total Funds Funds Funds 2020/21 2019/20 £ £ £ £ 9,933 5,240 - 15,173 5,603 2,805 419 - 3,224 6,396 - 1,200 - 1,200 466 - - - - 12,503 299 - - 299 579 1,278 6,548 - 7,826 9,785 2,737 6,051 - 8,788 14,007 (148) 89,230 - 89,082 87,065 3,412 320 - 3,732 2,784 500 15,525 - 16,025 - - 814 - 814 525 1,024 - - 1,024 666 - 24,977 - 24,977 20,963 - 1 - 1 - 4 6,417 - 6,421 2,793 71 480 - 551 2,871 12 971 - 983 1,506 877 143 - 1,020 945 35 - - 35 515 - 5,648 - 5,648 6,240 |
|---|---|
| 22,839 163,984 - 186,823 176,212 |
|
| 272 - - 272 95 159 20,223 - 20,382 31,954 1,408 13,222 - 14,630 16,508 20 - - 20 729 |
|
| 1,859 33,445 - 35,304 49,286 |
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HOME-START ARUN, WORTHING & ADUR (COMPANY LIMITED BY GUARANTEE) NOTES TO THE ACCOUNTS (continued) FOR THE YEAR ENDED 31ST MARCH 2021
5. RESTRICTED FUNDS
CURRENT FINANCIAL YEAR
| Town/Parish Council - Volunteers WSCC - Aspire/Crowd Funding The National Lottery The National Lottery (COVID Fund) Roddick Foundation St James's Palace Foundation Sussex Community Foundation The Michael and Betty Little Trust Children in Need - Dads Crowdfunding-COVID 19 COVID 19 Durrington Cycle Club Henry Smith HSUK (Caring) CAF Children in Need |
Balance Unrealised Balance 01-Apr-20 Income Expenditure Gain/Loss Transfer 31-Mar-21 £ £ £ £ £ £ - 10,000 (10,000) - - - 6,581 31,448 (25,054) - - 12,975 - 8,773 (8,598) - - 175 - 5,445 (5,445) - - - - 3,150 (3,150) - - - - 1,000 (1,000) - - - - 55,000 (53,900) - - 1,100 - 3,600 (284) - - 3,316 574 49,150 (48,404) - - 1,320 - 11,950 (11,950) - - - - 20,000 - - - 20,000 5,360 - (5,360) - - - - 15,000 (15,000) - - - 6,158 - (6,158) - - - 552 3,125 (3,125) - - 552 2,529 316 - - - 2,845 |
|---|---|
| 21,754 217,957 (197,428) - - 42,283 |
PREVIOUS FINANCIAL YEAR
| WSCC - Aspire/Crowd Funding St James's Palace Foundation Sussex Community Foundation The Michael and Betty Little Trust The Seedbed Trust Town/Parish Council - Volunteers Warburton Henry Smith Lions The National Lottery The National Lottery (COVID Fund) The National Lottery Awards for All Roddick Foundation CAF Children in Need Children in Need - Dads Crowdfunding-COVID 19 COVID 19 Durrington Cycle Club Adur DC - Training Adur Vol Action (Training) Bassil Shippham |
Balance Unrealised Balance 01-Apr-19 Income Expenditure Gain/Loss Transfer 31-Mar-20 £ £ £ £ £ 2,146 - (2,146) - - - 371 - (371) - - - 1,057 - (1,057) - - - - - - - - - 6,624 20,741 (20,784) - - 6,581 - 8,711 (8,711) - - - - - - - - - - - - - - - - - - - - - - 53,400 (53,400) - - - 1,413 - (1,413) - - - 31,587 50,000 (76,693) - (4,320) 574 - - - - - - 5,250 - (5,250) - - - - - - - - - 4,500 5,000 (4,140) - - 5,360 - 5,000 (5,000) - - - 6,076 8,000 (7,918) - - 6,158 377 - (377) - - - 837 2,800 (3,085) - - 552 - 250 (250) - - - 6,162 241 (3,874) - - 2,529 |
|---|---|
| 66,400 154,143 (194,469) - (4320) 21,754 |
The Restricted Funds are wholly represented by the Charity's cash reserves and are to be expended as specified above.
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HOME-START ARUN, WORTHING & ADUR (COMPANY LIMITED BY GUARANTEE) NOTES TO THE ACCOUNTS (continued) FOR THE YEAR ENDED 31ST MARCH 2021
6. DESIGNATED FUNDS
CURRENT FINANCIAL YEAR
| PREVIOUS FINANCIAL YEAR Reserve Fund Reserve Fund |
Balance Unrealised 01-Apr-20 Income Expenditure Gain/Loss Transfer 31-Mar-21 £ £ £ £ £ £ 33,000 - - - 12,000 45,000 |
|---|---|
| 33,000 - - - 12,000 45,000 |
|
| Balance Unrealised 01-Apr-19 Income Expenditure Gain/Loss Transfer 31-Mar-20 £ £ £ £ £ 33,000 - - - - 33,000 |
|
| 33,000 - - - - 33,000 |
The trustees have reviewed the charity's needs for reserves last year in line with guidance issued by the Charity Commission and consider it prudent that designated reserves should be sufficient to cover:
-
We aim to hold six months running costs in order to negate any problems with cash flow due to late payments of grants etc. to ensure there will be no interruptions to the service provided to the families. If funds become available we will increase the Designated Fund accordingly.
-
All necessary expenses for the closure of the scheme in the event that this proves necessary - to include staff redundancies, outstanding rent on the office accommodation and other associated closure costs.
The trustees believe that reserves should be at least at this level to ensure the charity can run efficiently and meet the needs of the beneficiaries. Trustees monitor the level of unrestricted reserves at each Management Board meeting. The Designated Funds are wholly represented by the Charity's cash reserves.
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HOME-START ARUN, WORTHING & ADUR (COMPANY LIMITED BY GUARANTEE) NOTES TO THE ACCOUNTS (continued) FOR THE YEAR ENDED 31ST MARCH 2021
7. INVESTMENTS
The Charity held no investment assets during this or the previous financial period.
8. CASH AT BANK AND IN HAND
| T BANK AND IN HAND | |
|---|---|
| Current A/c Bank Investment A/c Petty Cash |
Unrestricted Restricted Designated Total Total Funds Funds Funds 31-Mar-21 31-Mar-20 £ £ £ £ (21,270) 40,979 45,000 64,709 79,345 78,116 - - 78,116 50,209 40 - - 40 - |
| 56,886 40,979 45,000 142,865 129,554 |
9. DEBTORS AND PREPAYMENTS
| Prepayments | Unrestricted Restricted Designated Total Total Funds Funds Funds 31-Mar-21 31-Mar-20 £ £ £ £ 2,891 - - 2,891 2,824 |
|---|---|
| 2,891 - - 2,891 2,824 |
10. CREDITORS AND ACCRUALS AMOUNTS FALLING DUE WITHIN ONE YEAR
| AVIVA Pension Accruals PAYE/NIC Liability Creditors : Short Term Independent Examiner's Fee |
Unrestricted Restricted Designated Total Total Funds Funds Funds 31-Mar-21 31-Mar-20 £ £ £ £ 751 - - 751 658 242 - - 242 671 2,225 - - 2,225 2,149 3,094 - - 3,094 1,020 1,531 - - 1,531 1,471 |
|---|---|
| 7,843 - - 7,843 5,969 |
11. CREDITORS AND ACCRUALS AMOUNTS FALLING DUE IN MORE THAN ONE YEAR
The Charity held no long term liabilities during this or the previous financial period.
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HOME-START ARUN, WORTHING & ADUR (COMPANY LIMITED BY GUARANTEE) NOTES TO THE ACCOUNTS (continued) FOR THE YEAR ENDED 31ST MARCH 2021
12. STAFF COSTS AND NUMBERS
| Gross Wages & Salaries Employer's National Insurance Costs Pension Contributions |
TOTAL 2020/21 £ 95,170 2,701 3,732 101,603 |
TOTAL 2019/20 £ 109,641 3,935 2,784 |
|---|---|---|
| 116,360 |
Employees who were engaged in each of the following activities:
| Charitable Activities Management & Administration |
TOTAL 2020/21 7 3 10 |
TOTAL 2019/20 7 3 |
|---|---|---|
| 10 |
The Charity operates a PAYE scheme to pay all employed members of staff and no employees received emoluments in excess of £60,000. (2019/20- None)
13. CAPITAL AND RESERVES
The Company is Limited by Guarantee (0700703) and it is a charity registered with the Charity Commission (1132416).
It does not have a Share capital and has no income subject to Corporation Tax.
| Profit / Deficit for the financial year Other Recognised Gains Prior year Adjustment Balance Brought Forward Closing Funds at 31-Mar-21 |
31-Mar-21 £ 12,840 - 12,840 128,406 141,246 |
31-Mar-20 £ (20,417) - |
|---|---|---|
| (20,417) | ||
| 148,824 (1) |
||
| 128,406 |
14. TRUSTEES AND OTHER RELATED PARTIES
No payments were made to trustees or any persons connected with them during this financial period. No material transaction took place between the organisation and a trustee or any person connected with them. (2019/20- None)
15. RISK ASSESSMENT
The Directors actively review the major risks which the charity faces on a regular basis and believe that maintaining the free reserves stated combined with the annual review of the controls over key financial systems carried out on an annual basis will provide sufficient resources in the event of adverse conditions. The Directors have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks.
16. RESERVES POLICY
The Directors have considered the level of reserves they wish to retain, appropriate to the charity's needs. This is based on the charity's size and the level of financial commitments held. The Directors aim to ensure the charity will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The Directors will endeavour not to set aside funds unnecessarily.
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HOME-START ARUN, WORTHING & ADUR (COMPANY LIMITED BY GUARANTEE) NOTES TO THE ACCOUNTS (continued) FOR THE YEAR ENDED 31ST MARCH 2021
17. PUBLIC BENEFIT
The Charity acknowledges its requirement to demonstrate clearly that it must have charitable purposes or ‘aims’ that are for the public benefit. Details of how the charity has achieved this are provided in the Directors' report. The Directors confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the charity should undertake.
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