2025-03-31-accounts

Trustees’ Annual Report for the period

From 1 April 2024 To 31 March 2025

Charity name: Southwell u3a

Charity registration number: 11323337

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The advancement of education and in particular, the education of older people and those who are retired from full time work, including activities conducive to learning and personal development.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	1. Members form groups to explore, study and undertake various topics, activities, experiences and academic subjects. These groups are led by the members for the members. The underlying paradigm is firmly in the self-help area. People study and learn for their own benefit. Most groups meet on a monthly basis, but some meet more frequently. 2. The u3a organises a series of events that all members can subscribe to. A regular meeting once a month, with a speaker and ad hoc visits (about 6 each year) give members a chance to explore topics and subjects that they are not regularly engaged with. 3. Workshops focussing on specific topics are organised by the u3a, specifically to assist members with issues pertinent to the third age e.g., First Aid, staying safe online and saving energy. All trustees will have read the statutory guidance and the Treasurer, in particular, regularly refers to this at trustee meetings.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	All charity trustees have regard to the commission’s public benefit guidance

Additional information (optional) You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other

Achievements and Performance

SORP reference The membership of Southwell u3a is around 870 as at March 2025. Summary of the main Para 1.20 We now have over 75 active groups, covering a achievements of the charity, range of activities such as walking, indoor identifying the difference the climbing, geopolitics, film appreciation, charity’s work has made to photography, canasta and jewellery making. the circumstances of its New groups are formed when old groups come beneficiaries and any wider to an end. Numbers in groups vary from about benefits to society as a 6 to over 30. whole. Southwell u3a has also increased the learning opportunities by organising workshops that focus on issues common to people in their third age. These have included using smart phones, first aid, plumbing and energy saving. As our members are in their third age it would not be presumptuous to declare that the trust is having a beneficial effect to the health of our community. There is plenty of research that demonstrates that healthy minds lead more often than not to healthy bodies. In addition, some of our groups major on healthy exercise and activity.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The membership subscripton is collected from the 1stMarch. This allows us to start the new fnancial year with fnancial confdence. The balance that is carried forward into the new fnancial year includes our membership subscriptons for the year and any reserve.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The charity has established a reserves policy, which sets out why reserves are needed, and the target level of reserves. The charity needs to hold reserves for the following reasons: 1. To cover for periods in the fnancial year should outgoings exceed income 2. To cover for risks such as a supplier failure, excesses in the event of an insurance claims, replacement of capital items, over the amount set out in the annual budget etc 3. To set aside funds for future growth and development. The policy aims to keep a minimum level of reserves adequate to cover 1-3 above, but not to exceed the equivalent of 6 months total annual expenditure. The charity holds three accounts with a total surplus at the end of the fnancial year of £2403 (£2823 unrestricted funds and -£420 restricted funds)
Amount of reserves held	Para 1.22	£11,299
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	The charity’s principal source of funds is membership subscriptons supplemented by HMRC Gif Aid. This supports the delivery of those actvites which are set out above, by funding speakers and events, newsleters, afliaton fees to our parent body (Third Age Trust) and capital equipment etc.
Investment policy and

objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46	1. Increased costs 2. Reducton in membership
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Trustees incorporated as a body
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Election at AGM

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Southwell u3a
Other name the charity uses	Southwell and District u3a
Registered charity number	11323337
Charity’s principal address	Room 27 The Minster Centre Church Street SOUTHWELL Nottinghamshire NG25 0HD

Names of the charity trustees who manage the charity

1 2 3 4 6 7 8 9 10 11 12 13 14 15 16	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Jean Hogg	Chair		All members
	Jane Zdanowski	Vice Chair		All members
	Janette Clarke- Humphries	Treasurer		All members
	Nadina Lincoln	Secretary		All members
	Brian Platts			All members
	JudyFessey			All members
	Annabel Kingsbury			All members
	Michele Bennett		From January2025	All members
	TonyMellor			All members
	Miriam Tate		To January2025	All members
	Frank Sheehan		From January2025	All members

– Corporate trustees names of the directors at the date the report was approved

Director name
Name of trustees holding title to property belonging to the charity
Trustee name	Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Nadina Lincoln Full name(s) Brian Platts Position (eg Secretary, Chair 2023-2024 Secretary Chair, etc)

Date

CHARITY COMMISSION FOR ENGiAND AND WALES Recei tsand ments accounts To CC16a For the period from 1si 2024 31sl March 2025 Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds Last year 10 th• nMrq¥t£ b) th• n•8rnSt£ to th• neamt£ A1 Recei Mernbership Subscriptions Visit￿5 donations sa￿ of Diaries Hire Df Office GiftAKJ Tax Re(um Devebprnent Fund Mi5cdL4neou5 Incom nlerest roups- recei 14130 52 130 18.130 52 130 18J94 104 185 2.051 312 312 339 307 gmp 16.949 16,949 26,680 17.OS4 Sou8￿ lrfps. 8vantJ & c¢)ntart$ ross income 26,680 16A03 ARJ 22J1fj 29 63.231 an seg tsblg . Pa en Hire of venuefor rn•8tirffjs Office Costs Alftlabon fe Bfjacon Foes D￿rIeS Pur¢h4¥ed U34 Joum N￿lA¥ Speakers Equiwnént IC•WI Equipment loth¢rl Groups SuppMJMeebng• Now Members Pl*etings W¢rkshop8 Adm1ni$tralon Refreyhrrnnts rtMeUng8 Website 1,683 1,520 1,663 I￿20 3.020 783 178 1.847 694 128 128 1,144 891 2.820 229 368 116 708 891 2￿20 1,133 248 11S 706 1522 1,175 286 129 67 67 205 473 PuWKiiy Group Devebpment Sumup Comrnispjn m￿￿￿DeOUS Expendituf8 Interest Group5 Payrnenls 473 138 1.965 17.209 25 62.541 1,032 15,383 18,874 48.944 1720 Sub total 19￿2 43.049 A4 Asset and inve5tm•nt Sub total 19.492 fjU41 Net of rec￿Pts1{Paymentsj AS Transfer5 between funds A6 Cash funds last year end Cash funds this year end 1823 2.403A7 6.287 2.823 2.403 6.287 CCXX R1 a¢xsunts ISS) 11108r2025

Section B Statement of assets and liabilities at the end of the period Unrestricted funds to n•vpst£ Restncted funds Endowment funds to n￿reSt£ Categories Oetails B1 Cash funds Ch at B￿k 31AOS 6,670 476 Total cash funds 31830 Unrgstricted fund5 to ne•r•st£ Restrlcted funds to n￿181t£ Endowment funds Det?!Is to nearest£ B2 Other monetary a88Ot8 AL1￿ Eqwwrt PA Systerns St•JirvJ Fund to whkh Details Cortloptknn•ll Curront valuo nal B3 Investment assets Fund to t•knkh •t b•lon Details Co•t Ioplionill Currtnt valu• nal B4 A88ets relalned for the charlty's own u80 Fund to vknlch Amotsnt du• V4h•n due Details B5 Llabllltles Sign￿1 by one or Iwo tru5tee3 on behav of all the Injstees Sonalure Print Name Dale of roval 2S CCXX R2 accounts ISS) 1110812025

Southwell & District U3a Charity number 1132337 Independent examiners report to the trustees of Southwell U3a I report to the trustees on my examination of the financial ststements of Southwell U3a for the year ended 31 St March 2025, detailed in the receipts and payments accounts attached. Responsibilltles and basls of report As a trustee of the charity, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {°the 2011 Act") I report in respect of my examination of the charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. Independent examinerfs statement I confirm that no material matters have come to my attention in connection with my examination given me cause to believe that in any material respect. 1. accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act.. or 2. the accounts do not accord with those records. I have no concerns and have encountered no other matter related to the examination to which attention should be drawn in this report to enable a proper understanding of the accounts. Slgned: Name: Phllip Edwards Chartered Accountant Vanilla Accounts, 26 Rectory Road. West Bridgford. Nottingham. NG2 6BE

Southwell & District u3a Income and Expenditure for the period 01104124 to 31103125 General Account Totals Groups Account Social Account Totals Year 202312024 16,393.50 2.444.89 104.00 185.00 INCOME Membership Subscriptions Tax refunds (Gift Aid) Donations Sale of Diaries Office Riviera commissions Development fund Miscellaneous Income Groups Accounts SoGial account Financlal Year 202412025 18,130.00 2,050.97 52.00 129.80 18,130.00 2,050.97 52.00 129.80 0.00 -311.96 1,640.73 338.55 306.51 17,054.01 16,403.00 53 229.46 311.96 1,640.73 16,949.00 25,680.09 16,949.00 25 680.09 25 680.09 22,315.46 16 949.00 Expenditure Hire of halls for meetiThJs Office costs Affiliation fees Beacon Fee Diaries U3a Joumals Newsline Speakers Equipment (capital) Equipment (other) Group Supportlmeetings New Members Meetings Worf(shops Administration MM Refreshments Website LiCen￿S Publicity Group Development Sumup Fees Miscellaneous Exp Groups Accounts Bank Social Accounts 1,653.00 1,453.85 3,020.00 783.00 176.19 1,846.80 948.60 1,132.50 1,683.00 1,520.29 3,244.00 593.91 127.50 1,980.56 1.143.55 891.00 2,820.32 229.00 367.71 114.59 706.00 1,045.91 284.91 0.00 67.00 205.02 472.91 29.65 1,965.21 17,208.66 25,839.74 1,683.00 1.520.29 3,244.00 593.91 127.50 1,980.56 1.143.55 891.00 2,820.32 229.00 367.71 114.59 706.00 1,045.91 284.91 0.00 67.00 205.02 472.91 29.65 1,965.21 245.88 522.48 1,175.45 405.43 129.00 138.00 25.36 1,032.54 15,383.01 16,873.56 46 944.65 17,208.66 25,839.74 25 839.74 19 492.04 17 208.66 6 284.81 ProfrtlLoss 2 823.42 -259.66 -159.65 29787.65 29308.3 479.35 Balance at start of period At bank In Cash 36.072.46 35,605.54 466.92 28.606.39 28,581.68 24.71 4627.69 5,185.48 442.21 1,838.38 1,838.38 0.00 36072.46 35605.54 466.92 Balance at end of period At bank In cash 38.476.57 37,975.97 500.60 31.429.81 31.405.10 24.71 5.368.03 4,892.14 475.89 1,678.73 1,678.73 0.00

Notes to the Accounts 202412025 Accounting Policy The accounts are drawn up on a re￿Ipts and expendrture basis. Only monies received and payments made in the period are included. General Account This is the main account that pays for items incurred by the management committee in the day-tO- day operation of the u3a movement. The Social Account (social trips. events and concerts) These events are managed through a separate bank account. A float is retsined to pay for items that may be booked in advance of collecting the money from the members. Groups Accounts (various interest groups) The Groups Account are managed through a separate bank account. Some groups have finan￿S to pay for room hire, and others have none. Southwell & District u3a currently have 27 with fInan￿S and the group leader provides a balance sheet at the end of the year that reflects the income and expenditure of their group during the year. Capltal Items Three capitsl items were purchased during the year. The principal Ftems were a new screen for the monthly meetings and a new computer for our Newsline administrator. All assets are of continuing use to the u3a, are insured, and an up-t(HJate Asset Register is maintained. Reserves At the end of the year. there is a total of £38,476.57 General Account £31,429.81 Social A￿OUnt £1,678.73 Groups Account £5,368.03 When the social and groups reserve are excluded, the available ￿serveS stsrting the new financial year 2025r2026 is £31,405.10 plus cash of £24.71. This sum includes the membership fees for the year that were collected in March 2025. The reserve will allow the trustees of Southwell & District u3a to pay their bills for 2025126 and to have some reserve that gives the trustees a little scope for manoeuvre should a problem arise. For and on behalf of the trustees of Southwell U3a Treasurer (Jan Clarke-Humphries) Date.