## Trustees’ Annual Report for the period ## From 1 April 2024 To 31 March 2025 Charity name: Southwell u3a ## Charity registration number: 11323337 ## Objectives and Activities ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The advancement of education and in
particular, the education of older people and
those who are retired from full time work,
including activities conducive to learning and
personal development.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|1. Members form groups to explore, study and
undertake various topics, activities,
experiences and academic subjects. These
groups are led by the members for the
members. The underlying paradigm is firmly in
the self-help area. People study and learn for
their own benefit. Most groups meet on a
monthly basis, but some meet more
frequently.
2. The u3a organises a series of events that all
members can subscribe to. A regular meeting
once a month, with a speaker and ad hoc visits
(about 6 each year) give members a chance to
explore topics and subjects that they are not
regularly engaged with.
3. Workshops focussing on specific topics are
organised by the u3a, specifically to assist
members with issues pertinent to the third age
e.g., First Aid, staying safe online and saving
energy.
All trustees will have read the statutory
guidance and the Treasurer, in particular,
regularly refers to this at trustee meetings.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|All charity trustees have regard to the
commission’s public benefit guidance| Additional information (optional) You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## Achievements and Performance SORP reference The membership of Southwell u3a is around 870 as at March 2025. Summary of the main Para 1.20 We now have over 75 active groups, covering a achievements of the charity, range of activities such as walking, indoor identifying the difference the climbing, geopolitics, film appreciation, charity’s work has made to photography, canasta and jewellery making. the circumstances of its New groups are formed when old groups come beneficiaries and any wider to an end. Numbers in groups vary from about benefits to society as a 6 to over 30. whole. Southwell u3a has also increased the learning opportunities by organising workshops that focus on issues common to people in their third age. These have included using smart phones, first aid, plumbing and energy saving. As our members are in their third age it would not be presumptuous to declare that the trust is having a beneficial effect to the health of our community. There is plenty of research that demonstrates that healthy minds lead more often than not to healthy bodies. In addition, some of our groups major on healthy exercise and activity. Additional information (optional) You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## Financial Review |Financial Review||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The membership subscripton is collected from
the 1stMarch. This allows us to start the new
fnancial year with fnancial confdence.
The balance that is carried forward into the
new fnancial year includes our membership
subscriptons for the year and any reserve.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The charity has established a reserves policy,
which sets out why reserves are needed, and
the target level of reserves. The charity needs
to hold reserves for the following reasons:
1. To cover for periods in the fnancial year
should outgoings exceed income
2. To cover for risks such as a supplier failure,
excesses in the event of an insurance claims,
replacement of capital items, over the amount
set out in the annual budget etc
3. To set aside funds for future growth and
development.
The policy aims to keep a minimum level of
reserves adequate to cover 1-3 above, but not
to exceed the equivalent of 6 months total
annual expenditure.
The charity holds three accounts with a total
surplus at the end of the fnancial year of
£2403 (£2823 unrestricted funds and -£420
restricted funds)| |Amount of reserves held|Para 1.22|£11,299| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## Additional information (optional) You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
The charity’s principal source of funds is
membership subscriptons supplemented by
HMRC Gif Aid. This supports the delivery of
those actvites which are set out above, by
funding speakers and events, newsleters,
afliaton fees to our parent body (Third Age
Trust) and capital equipment etc.| |---|---|---| |Investment policy and||| |objectives including any
social investment policy
adopted|Para 1.46|| |---|---|---| |A description of the principal
risks facing the charity|Para 1.46|1.
Increased costs
2.
Reducton in membership| |Other||| ## Structure, Governance and Management |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Trustees incorporated as a body| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Election at AGM| ## Additional information (optional) You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## Reference and Administrative details |Charity name|Southwell u3a| |---|---| |Other name the charity uses|Southwell and District u3a| |Registered charity number|11323337| |Charity’s principal address|Room 27
The Minster Centre
Church Street
SOUTHWELL
Nottinghamshire
NG25 0HD| ||| Names of the charity trustees who manage the charity |1
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16|Trustee name|Office (if any)|Dates acted if not for whole
year|Name of person (or body) entitled to
appoint trustee (ifany)| |---|---|---|---|---| ||Jean Hogg|Chair||All members| ||Jane Zdanowski|Vice Chair||All members| ||Janette Clarke-
Humphries|Treasurer||All members| ||Nadina Lincoln|Secretary||All members| ||Brian Platts|||All members| ||JudyFessey|||All members| ||Annabel Kingsbury|||All members| ||Michele Bennett||From January2025|All members| ||TonyMellor|||All members| ||Miriam Tate||To January2025|All members| ||Frank Sheehan||From January2025|All members| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved |Director name||| |---|---|---| |||| |||| |||| |||| |||| |||| |Name of trustees holding title to property belonging to the charity||| |Trustee name|Dates acted if not for whole year|| |||| |||| |||| |||| |||| |||| ## Funds held as custodian trustees on behalf of others Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## Additional information (optional) Names and addresses of advisers (Optional information) Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information) ## Exemptions from disclosure Reason for non-disclosure of key personnel details ## Other optional information ## Declarations The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s) Nadina Lincoln Full name(s) Brian Platts Position (eg Secretary, Chair 2023-2024 Secretary Chair, etc) Date CHARITY COMMISSION FOR ENGiAND AND WALES Recei tsand ments accounts To CC16a For the period from 1si 2024 31sl March 2025 Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds Last year 10 th• nMrq¥t£ b) th• n•8rnSt£ to th• neamt£ A1 Recei Mernbership Subscriptions Visit￿5 donations sa￿ of Diaries Hire Df Office GiftAKJ Tax Re(um Devebprnent Fund Mi5cdL4neou5 Incom nlerest roups- recei 14130 52 130 18.130 52 130 18J94 104 185 2.051 312 312 339 307 gmp 16.949 16,949 26,680 17.OS4 Sou8￿ lrfps. 8vantJ & c¢)ntart$ ross income 26,680 16A03 ARJ 22J1fj 29 63.231 an seg tsblg . Pa en Hire of venuefor rn•8tirffjs Office Costs Alftlabon fe Bfjacon Foes D￿rIeS Pur¢h4¥ed U34 Joum N￿lA¥ Speakers Equiwnént IC•WI Equipment loth¢rl Groups SuppMJMeebng• Now Members Pl*etings W¢rkshop8 Adm1ni$tralon Refreyhrrnnts rtMeUng8 Website 1,683 1,520 1,663 I￿20 3.020 783 178 1.847 694 128 128 1,144 891 2.820 229 368 116 708 891 2￿20 1,133 248 11S 706 1522 1,175 286 129 67 67 205 473 PuWKiiy Group Devebpment Sumup Comrnispjn m￿￿￿DeOUS Expendituf8 Interest Group5 Payrnenls 473 138 1.965 17.209 25 62.541 1,032 15,383 18,874 48.944 1720 Sub total 19￿2 43.049 A4 Asset and inve5tm•nt Sub total 19.492 fjU41 Net of rec￿Pts1{Paymentsj AS Transfer5 between funds A6 Cash funds last year end Cash funds this year end 1823 2.403A7 6.287 2.823 2.403 6.287 CCXX R1 a¢xsunts ISS) 11108r2025 Section B Statement of assets and liabilities at the end of the period Unrestricted funds to n•*vpst£ Restncted funds Endowment funds to n￿reSt£ Categories Oetails B1 Cash funds C*h at B￿k 31AOS 6,670 476 Total cash funds 31830 Unrgstricted fund5 to ne•r•st£ Restrlcted funds to n￿181t£ Endowment funds Det?!Is to nearest£ B2 Other monetary a88Ot8 AL*1￿ Eqwwrt PA Systerns St•JirvJ Fund to whkh Details Cortloptknn•ll Curront valuo nal B3 Investment assets Fund to t•knkh *•t b•lon Details Co•t Ioplionill Currtnt valu• nal B4 A88ets relalned for the charlty's own u80 Fund to vknlch Amotsnt du• V4h•n due Details B5 Llabllltles Sign￿1 by one or Iwo tru5tee3 on behav of all the Injstees Sonalure Print Name Dale of roval 2S CCXX R2 accounts ISS) 1110812025 Southwell & District U3a Charity number 1132337 Independent examiners report to the trustees of Southwell U3a I report to the trustees on my examination of the financial ststements of Southwell U3a for the year ended 31 St March 2025, detailed in the receipts and payments accounts attached. Responsibilltles and basls of report As a trustee of the charity, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {°the 2011 Act") I report in respect of my examination of the charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. Independent examinerfs statement I confirm that no material matters have come to my attention in connection with my examination given me cause to believe that in any material respect. 1. accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act.. or 2. the accounts do not accord with those records. I have no concerns and have encountered no other matter related to the examination to which attention should be drawn in this report to enable a proper understanding of the accounts. Slgned: Name: Phllip Edwards Chartered Accountant Vanilla Accounts, 26 Rectory Road. West Bridgford. Nottingham. NG2 6BE Southwell & District u3a Income and Expenditure for the period 01104124 to 31103125 General Account Totals Groups Account Social Account Totals Year 202312024 16,393.50 2.444.89 104.00 185.00 INCOME Membership Subscriptions Tax refunds (Gift Aid) Donations Sale of Diaries Office Riviera commissions Development fund Miscellaneous Income Groups Accounts SoGial account Financlal Year 202412025 18,130.00 2,050.97 52.00 129.80 18,130.00 2,050.97 52.00 129.80 0.00 -311.96 1,640.73 338.55 306.51 17,054.01 16,403.00 53 229.46 311.96 1,640.73 16,949.00 25,680.09 16,949.00 25 680.09 25 680.09 22,315.46 16 949.00 Expenditure Hire of halls for meetiThJs Office costs Affiliation fees Beacon Fee Diaries U3a Joumals Newsline Speakers Equipment (capital) Equipment (other) Group Supportlmeetings New Members Meetings Worf(shops Administration MM Refreshments Website LiCen￿S Publicity Group Development Sumup Fees Miscellaneous Exp Groups Accounts Bank Social Accounts 1,653.00 1,453.85 3,020.00 783.00 176.19 1,846.80 948.60 1,132.50 1,683.00 1,520.29 3,244.00 593.91 127.50 1,980.56 1.143.55 891.00 2,820.32 229.00 367.71 114.59 706.00 1,045.91 284.91 0.00 67.00 205.02 472.91 29.65 1,965.21 17,208.66 25,839.74 1,683.00 1.520.29 3,244.00 593.91 127.50 1,980.56 1.143.55 891.00 2,820.32 229.00 367.71 114.59 706.00 1,045.91 284.91 0.00 67.00 205.02 472.91 29.65 1,965.21 245.88 522.48 1,175.45 405.43 129.00 138.00 25.36 1,032.54 15,383.01 16,873.56 46 944.65 17,208.66 25,839.74 25 839.74 19 492.04 17 208.66 6 284.81 ProfrtlLoss 2 823.42 -259.66 -159.65 29787.65 29308.3 479.35 Balance at start of period At bank In Cash 36.072.46 35,605.54 466.92 28.606.39 28,581.68 24.71 4627.69 5,185.48 442.21 1,838.38 1,838.38 0.00 36072.46 35605.54 466.92 Balance at end of period At bank In cash 38.476.57 37,975.97 500.60 31.429.81 31.405.10 24.71 5.368.03 4,892.14 475.89 1,678.73 1,678.73 0.00 Notes to the Accounts 202412025 Accounting Policy The accounts are drawn up on a re￿Ipts and expendrture basis. Only monies received and payments made in the period are included. General Account This is the main account that pays for items incurred by the management committee in the day-tO- day operation of the u3a movement. The Social Account (social trips. events and concerts) These events are managed through a separate bank account. A float is retsined to pay for items that may be booked in advance of collecting the money from the members. Groups Accounts (various interest groups) The Groups Account are managed through a separate bank account. Some groups have finan￿S to pay for room hire, and others have none. Southwell & District u3a currently have 27 with fInan￿S and the group leader provides a balance sheet at the end of the year that reflects the income and expenditure of their group during the year. Capltal Items Three capitsl items were purchased during the year. The principal Ftems were a new screen for the monthly meetings and a new computer for our Newsline administrator. All assets are of continuing use to the u3a, are insured, and an up-t(HJate Asset Register is maintained. Reserves At the end of the year. there is a total of £38,476.57 General Account £31,429.81 Social A￿OUnt £1,678.73 Groups Account £5,368.03 When the social and groups reserve are excluded, the available ￿serveS stsrting the new financial year 2025r2026 is £31,405.10 plus cash of £24.71. This sum includes the membership fees for the year that were collected in March 2025. The reserve will allow the trustees of Southwell & District u3a to pay their bills for 2025126 and to have some reserve that gives the trustees a little scope for manoeuvre should a problem arise. For and on behalf of the trustees of Southwell U3a Treasurer (Jan Clarke-Humphries) Date.