ANNUAL REPORT AND FINANCIAL STATEMENTS For the year ended 31 December 2024
The Parochial Church Council of Holy Trinity, Southwell
Charity Number 1132003
Trustees’ Report Receipts and Payments Account Statement of Assets and Liabilities Notes to the Financial Statements Independent Examiner’s Report |
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2024 Trustees’ Annual Report for the Parochial Church Council of Holy Trinity, Southwell.
Aims and purposes
In the time of vacancy, Holy Trinity Parochial Church Council (PCC) has had the responsibility of promoting in the ecclesiastical parish the whole mission of the Church, pastoral, evangelistic, social and ecumenical. Holy Trinity PCC also has maintenance responsibilities for the Parish Church, Holy Trinity, and for the Churchyards, two of which are closed by Order of the Council (Old Churchyard closed 31st May 1978; New Churchyard closed 14th February 2006). The Millennium Churchyard has had difficulties with ground water levels and its proximity to the Potwell Dyke and the PCC will eventually be looking to formally close it. Burials into existing graves and interment of cremated remains are still available.
Objectives and Activities
The PCC is committed to enabling as many people as possible to worship at Holy Trinity and to become part of the church community at Holy Trinity. The PCC maintains an overview of worship and activities throughout the Parish and makes suggestions on how our services, worship and activities can involve the many groups that live within our parish. Our services and worship put faith into practice through prayer and Scripture, music and sacrament.
When planning activities for the year, we have considered the Charity Commission’s guidance on public benefit and in particular, the supplementary guidance for charities for the advancement of religion.
We try to enable ordinary people to live out their faith as part of our parish community, especially through:
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Worship and prayer; learning about the gospel; developing their knowledge and trust in Jesus.
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Empowering and discipling the Youth and Children of our Parish and beyond.
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Provision of pastoral care for people living in the parish and beyond.
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World and Home Mission, Outreach Support and Work.
Our Church Mission and Vision Statements reflect our commitment to the Parish and beyond:
Mission Statement: “Making Jesus Christ Known”. Vision Statement: We seek to partner with the Diocese in their renewed vision, embodying their key values, namely: Inspiring Worship, Reaching Younger, Enhancing Diversity, Growing Leaders, Enabling Commitment, Encouraging Generosity and Nurturing Prayer. This is all in the context of reaching out to our community.
These objectives are met by five key values: Relationships, Prayer, Mission, Worship and Discipleship which underpin all our activities in seeking to make Jesus Christ known.
To facilitate this work, it is important that we maintain the fabric of the church of Holy Trinity.
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Achievements and performance
Leadership
A major focus for the PCC a during the year was the preparation of the Parish Profile leading to the appointment of Revd. Jonathan Morley as Vicar of Holy Trinity. The process took considerable time for the small team but was helpful in identifying the church’s strengths and areas for development.
Worship and prayer
During 2024, Sunday worship services continued with provision from our church’s ministry team including lay ministers and ordained clergy for services which required them. Sunday worship was accompanied with specific focused times of prayer as we sought God’s guidance in the search for our new vicar.
Youth and Children
We run a very well-attended youth café for children in school years 3-6. There has previously been provision for an older youth group (years 7-11) which has currently been put on hold due to the viability of numbers attending.
We run a Tuesday morning Toddler group catering for parents, grandparents, carers and children, and providing fun, mutual support to the community. It continues to thrive and be well attended.
On Sundays at 10.30 there have been few children and we have provided some age appropriate activities during the service in the Stanley Room. A Kids and Families time started as a monthly service but numbers were falling and the format was developed to focus mainly on fun with a brief Christian message. Attendance has reached a peak of around 40 children plus their parents/grandparents/carers.
We have good links with our infant school with church members leading collective worship on a regular basis as well as having two church members on the Governing Body. The Revd. Jonathan Morley is joining the Governing Body imminently. Strengthening links with other schools in Southwell is an aim for the future.
Pastoral Care
Our pastoral care team has continued to take care of those members of the fellowship who are unwell or in need. Our Small Groups are an integral part of this as the first port of call. Connections and Moments provide pastoral support for, generally, older people in the community and the bereavement group (Living with Loss), which meets fortnightly, has proved a helpful space and support.
Mission and Outreach
The mission committee has led the support for our mission partners and others throughout the year both financially and prayerfully, and by raising awareness.
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Volunteers
We would like to thank all the many volunteers (approximately 80) who work so hard to make our church the lively community it is, and who work hard to support and fulfill the mission of the church.
Deanery Synod
We have two representatives on Deanery Synod, one of whom is on Diocesan Synod and General Synod. This provides the PCC with an important link between the parish and the wider structures of the Church.
Financial Review
We achieved a net surplus in the year of £11,980. Of this, £870 was on restricted funds. Total income fell by £15,193 while total expenditure fell by £9,361.
Total unrestricted income fell by around £8,000 from £160,203 to £151,626. Unrestricted planned giving fell by £8,600, mainly because there was no Gift Day in 2024. We also had a couple of members of the planned giving scheme leave the church towards the end of 2023. New members joining the church, and increased giving from many, partially offset this loss of income. The associated tax recovery fell similarly as a result. Loose offerings at services increased, as did investment income and income from Church activities. Other voluntary income fell - largely because we had £3,770 grant income in 2023 which was not repeated in 2024.
Total unrestricted expenditure fell by just over £5,000 from £145,865 to £140,516. The Parish Share request from the Diocese increased by just over 6,000 to a more normal level. Clergy and staffing costs fell by just over £17,200 as we still had youth worker salary costs and vicar’s expenses in 2023. Church running costs increased by around £8,000 mainly because of gas and electricity price increases and the expense of partial felling of a tree in the Millennium Churchyard. Unrestricted Mission Giving and Donations fell by just over £2,900 because there were significant payments out of the Holy Trinity Mission Fund in 2023 that were not repeated in 2024.
It is PCC policy to maintain a balance on unrestricted funds which equates to approximately three to six months’ unrestricted payments, to cover emergency situations that may arise from time to time. The General Fund at the end of 2024 was £70,742 which represents just over six months’ expenditure based on the 2025 budget approved by the PCC.
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Structure, Governance and Management
The Parochial Church Council (PCC)
The PCC is a corporate body established by the Church of England. The PCC operates under the Parochial Church Council Powers Measure. The PCC is a registered Charity.
The method of appointment of PCC members is set out in the Church Representation Rules. At Holy Trinity the membership of the PCC consists of the incumbent, churchwardens, one representative of Preachers Group, three Deanery Synod Representatives and twelve members elected by those who are on the Electoral Roll. All those who attend our services or live in the parish are encouraged to register on the Roll and stand for election to the PCC.
The PCC members are responsible for making decisions on all matters of general concern and importance to the parish including how the funds of the PCC are to be spent.
The activities planned by the PCC complied with the Charity Commission’s guidance on public benefit, and were open to (and often were intended for) residents of the parish and the wider area.
Reference and administrative details
The PCC is registered as the charity “The Parochial Church Council of the Ecclesiastical Parish of Holy Trinity Southwell Notts.” with charity number 1132003. The shorter title is “Holy Trinity PCC Southwell”.
Membership of the Parochial Church Council
Members of the PCC are either ex-officio or elected by the Annual Parochial Church Meeting (APCM) in accordance with the Church Representation Rules. During the year, the following served as members of the PCC:
Members ex-officio
Revd. Jonathan Morley (Incumbent from 13/01/2025) Chris Stead (Churchwarden) Helen Geeson (Churchwarden until APCM 2024) Ian Baird Smith (Churchwarden from APCM 2024) Shelagh Baird-Smith (Deanery Synod until APCM 2024) Peter Harris (Deanery Synod and Diocesan Synod Representative) Fionna Ridgwell (Deanery Synod Representative from 15/05/2024)
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Elected members lan Baird-smith (until APCM 2024) Shelagh Baird-smitli (from APCM 2024) Julie Barker (from A PCM 2024) Ann Clark Suzanne Dent (Lay Chair) Sue Hurst (from APCM ?024) Anthony Hustwayte (froin APCM 2024) RiLhard Marjoribanks (Treasurer) Peter May (from APCM 2094. resigned December 20?4) Denise Parkin Julie Payne (from APCM 2024) Fionna Ridgywell (from APCM 2024; until 1 $10512024) Kelly Wall Staff In Attendance (not voting) Margaret Newstead (Administrator/PCC Secrctary) Trustee Interest Dcnisc Parkin was appointcd Rookkecpcr/A8SiStant Trcc28urcr in a p,iid. self-employed, role from November 2023. No trustees are remunerated for their work a% trustces. DECLARATION The trustees declare that ihey have approved the Trustees, Report above. Signed on behalf of the charity's trustees Signature.. Full Name: .... S.IAZA.NJ.N.E ...F).£tyJ.T......... Chair of Meetin Signature: Full Name: .Lk¥PtlLb r}rrJ..-, i2i.fS.Flf-4..s....... Treasurer Date:
Parochial Church Council of Holy Trinity, Southwell Charity Number 1132003
Financial Statements for the Year Ended 31st December 2024 Receipts and Payments Accounts
| Note RECEIPTS Voluntary receipts: Planned Giving Collections at services All other giving/voluntary receipts 3 Gift Aid recovered Investment income 4 Church activities 5 Total receipts PAYMENTS Church activities: Parish share Clergy and staffing costs 6 Church running expenses 7 Church repairs and maintenance 8 Mission giving and donations 9 Governance costs SUB TOTAL ASSETS AND INVESTMENT PURCHASES Asset Purchase Total Payments Excess of payments over receipts Transfers between funds Cash at bank and in hand at 1 January Cash at bank and in hand at 31 December |
Unrestricted Restricted TOTAL Funds Funds 2024 £ £ £ 108,836 234 109,070 2,373 146 2,519 1,982 2,857 4,839 19,116 164 19,280 132,307 3,401 135,708 5,949 1,674 7,623 13,370 - 13,370 151,626 5,075 156,701 74,137 - 74,137 10,309 - 10,309 37,192 1,570 38,762 4,181 - 4,181 11,960 2,635 14,595 780 - 780 138,559 4,205 142,764 1,957 - 1,957 140,516 4,205 144,721 11,110 870 11,980 (274) 274 - 130,427 6,434 136,861 141,263 7,578 148,841 |
TOTAL 2023 £ 121,727 1,297 10,120 23,360 |
|---|---|---|
| 156,504 5,159 10,231 |
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| 171,894 | ||
| 68,004 27,510 30,740 5,311 19,637 720 |
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| 151,922 | ||
| 2,160 | ||
| 154,082 | ||
| 17,812 - 119,049 |
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| 136,861 |
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Parochial Church Council of Holy Trinity, Southwell Charity Number 1132003
Statement of Assets and Liabilities
| Cash Funds Bank current accounts Bank Ladies group account Deposit funds Cash in hand Other monetary assets Gift Aid recoverable Interest and refund due Other debtors Investment assets Investment fund shares market value Assets retained for the charity's own use Office equipment at cost Kitchen equipment at cost Liabilities Other amounts owing |
Unrestricted Restricted Endowment TOTAL Funds Funds Funds 2024 £ £ £ £ 30,900 685 31,585 526 526 109,806 6,893 116,699 31 31 141,263 6,893 685 148,841 9,171 9,171 1,386 1,386 601 601 11,158 - - 11,158 44,283 44,283 681 681 3,436 3,436 4,117 - - 4,117 2,541 - - 2,541 |
TOTAL 2023 £ 25,551 493 110,817 - |
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| 136,861 | ||
| 4,305 1,607 - |
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| 5,912 | ||
| 43,475 | ||
| - 2,160 |
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| 2,160 | ||
| 2,935 |
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Parochial Church Council of Holy Trinity, Southwell Charity Number 1132003
Notes
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1 The financial statements of the PCC have been prepared in accordance with the Church Accounting Regulations 2006 using the Receipts and Payments basis.
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2 The movement in designated and restricted funds during the year were:
| General and Designated Funds General Fund Youth and children's ministry Fabric CMS CPAS Uganda Christian Institute Holy Trinity Mission Fund Ladies Group |
Bal b/fwd Receipts Payments Transfer Bal c/fwd £ £ £ £ £ 63,767 149,550 (129,049) (13,526) 70,742 30,000 941 30,941 30,000 941 30,941 910 (3,471) 3,313 752 910 (3,471) 3,313 752 910 (3,471) 3,313 752 3,437 (904) 3,313 5,846 493 194 (150) 537 |
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| 130,427 151,626 (140,516) (274) 141,263 |
10% of regular giving is allocated to four mission partners, CMS, CPAS, Uganda Projects and the Holy Trinity Mission Fund.
| Restricted Funds CMS CPAS Uganda projects AST income (restricted for music) Refugee Roots Tearfund Youthwork Total Funds |
40 247 (301) 14 - 130 158 (288) - - 132 (132) - 765 1,490 (1,570) 685 50 83 (133) - 449 1,072 (1,781) 260 - 5,000 1,893 6,893 |
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| 6,434 5,075 (4,205) 274 7,578 |
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| 136,861 156,701 (144,721) - 148,841 |
Endowment Funds
Archibald Stanley shares:
The CBF Church of England Property Fund 8,842.82 income shares generated income of £584.51 (2023 £575.67).
Market value at 31st December 2024 was £10,893.47 (2023 £10,833.34).
The CBF Church of England Investment Fund 1,444 shares generated income of £906.10 (2023 £892.24). Market value at 31st December 2024 was £33,389.18 (2023 £32,642.05).
Total market value £44,283 at 31st December 2024 (£43,475.39 at 31st December 2023).
The income generated is placed in the AST restricted fund, and is used for expenditure on music under the restrictions placed on the original endowment.
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Parochial Church Council of Holy Trinity, Southwell Charity Number 1132003
Further Analysis of Receipts and Payments Accounts
| Receipts | Receipts | Unrestricted | Restricted | TOTAL | TOTAL |
|---|---|---|---|---|---|
| Funds | Funds | 2024 | 2023 | ||
| £ | £ | £ | £ | ||
| 3 | All other giving/voluntary receipts | ||||
| Donations | 910 | 2,857 | 3,767 | 5,350 | |
| Legacies | 1,072 | 1,072 | 1,000 | ||
| Grants | - | - | 3,770 | ||
| 1,982 | 2,857 | 4,839 | 10,120 | ||
| The grants in 2023 were from the Listed Place of Worship Scheme to reclaim | vat on eligible works carried out | ||||
| during the year and the Diocesan 'Warm Spaces' scheme . | |||||
| Prior year total includes £4,660 of Restricted Fund income. | |||||
| 4 | Investment income: | ||||
| Halloughton Road Land rent | 250 | 250 | 250 | ||
| Dividends and interest | 5,699 | 1,674 | 7,373 | 4,909 | |
| 5,949 | 1,674 | 7,623 | 5,159 | ||
| Prior year total includes £1,468 of Restricted Fund income. | |||||
| 5 | Church activities: | ||||
| Fees for wedding and funerals | 5,140 | 5,140 | 3,145 | ||
| Church Lettings - local community use | 1,927 | 1,927 | 1,485 | ||
| Toddlers | 1,816 | 1,816 | 1,972 | ||
| Connections | 3,817 | 3,817 | 2,834 | ||
| Mens Breakfast | 457 | 457 | - | ||
| Youth Events | 213 | 213 | - | ||
| Adult/Whole Church Events | - | - | 795 | ||
| 13,370 | - | 13,370 | 10,231 |
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Parochial Church Council of Holy Trinity, Southwell Charity Number 1132003
Further Analysis of Receipts and Payments Accounts
| Payments 6 Clergy and staffing costs: Youth worker salary Youth worker expenses Administrative salaries Vicars expenses Clergy/visiting speaker fees 7 Church running expenses: Music and licences Organ repairs Upkeep of services Publicity / Advertising Cleaning Materials Gas and Electricity Insurance premiums Postage and stationery Telephone, Email and Other Office Costs Bank charges Kitchen Costs Conferences and Training Halloughton Road land water rates Churchyard maintenance Youth work Children's work Alpha and adult outreach Toddlers Connections / Moments Pastoral care |
Unrestricted Restricted TOTAL Funds Funds 2024 £ £ £ - - - - 8,968 8,968 - - 1,341 1,341 10,309 - 10,309 12 1,570 1,582 - - 1,871 1,871 1,206 1,206 320 320 16,486 16,486 3,648 3,648 448 448 1,554 1,554 690 690 1,208 1,208 100 100 39 39 3,320 3,320 1,005 1,005 362 362 357 357 978 978 3,189 3,189 399 399 37,192 1,570 38,762 |
TOTAL 2023 £ 17,203 344 8,759 1,204 - |
|---|---|---|
| 27,510 | ||
| 1,451 19 3,481 22 387 10,642 3,523 304 1,123 636 629 180 47 1,339 500 508 1,244 1,516 3,158 31 |
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| 30,740 |
Prior year total includes £1,301 of Restricted Fund expenditure.
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Parochial Church Council of Holy Trinity, Southwell Charity Number 1132003
Further Analysis of Receipts and Payments Accounts
| Payments 8 Church repairs and maintenance: Toilet repairs / replacements Disconnecting/connecting kitchen oven Office laptop and other equipment Cellar wall and steps and handrail Roof / gutter works Heating system service/maintenance Sound Desk & AV equipment General repairs and maintenance 9 Mission Giving and donations: Church Mission Society (CMS) Church Pastoral Aid Society (CPAS) Uganda Christian Institure Holy Trinity Mission Fund - other projects Keframa School in Uganda Tearfund Refugee Roots SASRA Other giving & grants |
Unrestricted Restricted TOTAL Funds Funds 2024 £ £ £ 361 361 1,191 1,191 - - 216 216 1,818 1,818 - 595 595 4,181 - 4,181 3,471 301 3,772 3,471 288 3,759 3,471 3,471 904 904 100 132 232 1,781 1,781 133 133 170 170 373 373 11,960 2,635 14,595 |
TOTAL 2023 £ 1,970 - 873 240 228 - 426 1,574 |
|---|---|---|
| 5,311 | ||
| 3,807 3,994 7,058 4,194 10 - 208 158 208 |
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| 19,637 |
Prior year total includes £4,756 of Restricted Fund expenditure.
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Independent Examiner's Report to the membersltrustees of Holy Trinity Church, Southwell, Parochial Church Council (PCC} I report to the membersltrustees on my examination of the accounts of Holy Trinity Church for the year ended 3181 December 2024. Responsibilities and ba8is of report As the charity trustees of the PCC you are responsible for the preparatian of the accounts in accordance with the requirements ofthe Charities Act 2011. I report in respect of my examination of the PCC'S accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(51(b) of the Act. Ind8pendent Examlnor'8 Statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe th8t in any material respect.. accounting records were not kept in respect of the Trust as required by section 130 of the Act,. or the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. C. A Bolitho FMAAT, W. H. Clifford & Co., Accountant5, Easthorpe, Southwell, Notts. NG25 OHX Date.. 3rd April 2025