## **ANNUAL REPORT AND FINANCIAL STATEMENTS For the year ended 31 December 2024**
## **The Parochial Church Council of Holy Trinity, Southwell**
## **Charity Number 1132003**
|
Trustees’ Report
Receipts and Payments Account
Statement of Assets and Liabilities
Notes to the Financial Statements
Independent Examiner’s Report|Page|
|---|---|
||
1
6
7
8
12|
## **2024 Trustees’ Annual Report for the Parochial Church Council of Holy Trinity, Southwell.**
## **Aims and purposes**
In the time of vacancy, Holy Trinity Parochial Church Council (PCC) has had the responsibility of promoting in the ecclesiastical parish the whole mission of the Church, pastoral, evangelistic, social and ecumenical. Holy Trinity PCC also has maintenance responsibilities for the Parish Church, Holy Trinity, and for the Churchyards, two of which are closed by Order of the Council (Old Churchyard closed 31st May 1978; New Churchyard closed 14th February 2006). The Millennium Churchyard has had difficulties with ground water levels and its proximity to the Potwell Dyke and the PCC will eventually be looking to formally close it. Burials into existing graves and interment of cremated remains are still available.
## **Objectives and Activities**
The PCC is committed to enabling as many people as possible to worship at Holy Trinity and to become part of the church community at Holy Trinity. The PCC maintains an overview of worship and activities throughout the Parish and makes suggestions on how our services, worship and activities can involve the many groups that live within our parish. Our services and worship put faith into practice through prayer and Scripture, music and sacrament.
When planning activities for the year, we have considered the Charity Commission’s guidance on public benefit and in particular, the supplementary guidance for charities for the advancement of religion.
We try to enable ordinary people to live out their faith as part of our parish community, especially through:
- Worship and prayer; learning about the gospel; developing their knowledge and trust in Jesus.
- Empowering and discipling the Youth and Children of our Parish and beyond.
- Provision of pastoral care for people living in the parish and beyond.
- World and Home Mission, Outreach Support and Work.
Our Church Mission and Vision Statements reflect our commitment to the Parish and beyond:
Mission Statement: “Making Jesus Christ Known”. Vision Statement: We seek to partner with the Diocese in their renewed vision, embodying their key values, namely: Inspiring Worship, Reaching Younger, Enhancing Diversity, Growing Leaders, Enabling Commitment, Encouraging Generosity and Nurturing Prayer. This is all in the context of reaching out to our community.
These objectives are met by five key values: Relationships, Prayer, Mission, Worship and Discipleship which underpin all our activities in seeking to make Jesus Christ known.
To facilitate this work, it is important that we maintain the fabric of the church of Holy Trinity.
1
## **Achievements and performance**
## **Leadership**
A major focus for the PCC a during the year was the preparation of the Parish Profile leading to the appointment of Revd. Jonathan Morley as Vicar of Holy Trinity. The process took considerable time for the small team but was helpful in identifying the church’s strengths and areas for development.
## **Worship and prayer**
During 2024, Sunday worship services continued with provision from our church’s ministry team including lay ministers and ordained clergy for services which required them. Sunday worship was accompanied with specific focused times of prayer as we sought God’s guidance in the search for our new vicar.
## **Youth and Children**
We run a very well-attended youth café for children in school years 3-6. There has previously been provision for an older youth group (years 7-11) which has currently been put on hold due to the viability of numbers attending.
We run a Tuesday morning Toddler group catering for parents, grandparents, carers and children, and providing fun, mutual support to the community. It continues to thrive and be well attended.
On Sundays at 10.30 there have been few children and we have provided some age appropriate activities during the service in the Stanley Room. A Kids and Families time started as a monthly service but numbers were falling and the format was developed to focus mainly on fun with a brief Christian message. Attendance has reached a peak of around 40 children plus their parents/grandparents/carers.
We have good links with our infant school with church members leading collective worship on a regular basis as well as having two church members on the Governing Body. The Revd. Jonathan Morley is joining the Governing Body imminently. Strengthening links with other schools in Southwell is an aim for the future.
## **Pastoral Care**
Our pastoral care team has continued to take care of those members of the fellowship who are unwell or in need. Our Small Groups are an integral part of this as the first port of call. Connections and Moments provide pastoral support for, generally, older people in the community and the bereavement group (Living with Loss), which meets fortnightly, has proved a helpful space and support.
## **Mission and Outreach**
The mission committee has led the support for our mission partners and others throughout the year both financially and prayerfully, and by raising awareness.
2
## **Volunteers**
We would like to thank all the many volunteers (approximately 80) who work so hard to make our church the lively community it is, and who work hard to support and fulfill the mission of the church.
## **Deanery Synod**
We have two representatives on Deanery Synod, one of whom is on Diocesan Synod and General Synod. This provides the PCC with an important link between the parish and the wider structures of the Church.
## **Financial Review**
We achieved a net surplus in the year of £11,980. Of this, £870 was on restricted funds. Total income fell by £15,193 while total expenditure fell by £9,361.
Total unrestricted income fell by around £8,000 from £160,203 to £151,626. Unrestricted planned giving fell by £8,600, mainly because there was no Gift Day in 2024. We also had a couple of members of the planned giving scheme leave the church towards the end of 2023. New members joining the church, and increased giving from many, partially offset this loss of income. The associated tax recovery fell similarly as a result. Loose offerings at services increased, as did investment income and income from Church activities. Other voluntary income fell - largely because we had £3,770 grant income in 2023 which was not repeated in 2024.
Total unrestricted expenditure fell by just over £5,000 from £145,865 to £140,516. The Parish Share request from the Diocese increased by just over 6,000 to a more normal level. Clergy and staffing costs fell by just over £17,200 as we still had youth worker salary costs and vicar’s expenses in 2023. Church running costs increased by around £8,000 mainly because of gas and electricity price increases and the expense of partial felling of a tree in the Millennium Churchyard. Unrestricted Mission Giving and Donations fell by just over £2,900 because there were significant payments out of the Holy Trinity Mission Fund in 2023 that were not repeated in 2024.
It is PCC policy to maintain a balance on unrestricted funds which equates to approximately three to six months’ unrestricted payments, to cover emergency situations that may arise from time to time. The General Fund at the end of 2024 was £70,742 which represents just over six months’ expenditure based on the 2025 budget approved by the PCC.
3
## **Structure, Governance and Management**
## **The Parochial Church Council (PCC)**
The PCC is a corporate body established by the Church of England. The PCC operates under the Parochial Church Council Powers Measure. The PCC is a registered Charity.
The method of appointment of PCC members is set out in the Church Representation Rules. At Holy Trinity the membership of the PCC consists of the incumbent, churchwardens, one representative of Preachers Group, three Deanery Synod Representatives and twelve members elected by those who are on the Electoral Roll. All those who attend our services or live in the parish are encouraged to register on the Roll and stand for election to the PCC.
The PCC members are responsible for making decisions on all matters of general concern and importance to the parish including how the funds of the PCC are to be spent.
The activities planned by the PCC complied with the Charity Commission’s guidance on public benefit, and were open to (and often were intended for) residents of the parish and the wider area.
## **Reference and administrative details**
The PCC is registered as the charity “The Parochial Church Council of the Ecclesiastical Parish of Holy Trinity Southwell Notts.” with charity number 1132003. The shorter title is “Holy Trinity PCC Southwell”.
## **Membership of the Parochial Church Council**
Members of the PCC are either ex-officio or elected by the Annual Parochial Church Meeting (APCM) in accordance with the Church Representation Rules. During the year, the following served as members of the PCC:
## **Members ex-officio**
Revd. Jonathan Morley (Incumbent from 13/01/2025) Chris Stead (Churchwarden) Helen Geeson (Churchwarden until APCM 2024) Ian Baird Smith (Churchwarden from APCM 2024) Shelagh Baird-Smith (Deanery Synod until APCM 2024) Peter Harris (Deanery Synod and Diocesan Synod Representative) Fionna Ridgwell (Deanery Synod Representative from 15/05/2024)
4
Elected members
lan Baird-smith (until APCM 2024)
Shelagh Baird-smitli (from APCM 2024)
Julie Barker (from A PCM 2024)
Ann Clark
Suzanne Dent (Lay Chair)
Sue Hurst (from APCM ?024)
Anthony Hustwayte (froin APCM 2024)
RiLhard Marjoribanks (Treasurer)
Peter May (from APCM 2094. resigned December 20?4)
Denise Parkin
Julie Payne (from APCM 2024)
Fionna Ridgywell (from APCM 2024; until 1 $10512024)
Kelly Wall
Staff In Attendance (not voting)
Margaret Newstead (Administrator/PCC Secrctary)
Trustee Interest
Dcnisc Parkin was appointcd Rookkecpcr/A8SiStant Trcc28urcr in a p,iid. self-employed, role
from November 2023. No trustees are remunerated for their work a% trustces.
DECLARATION
The trustees declare that ihey have approved the Trustees, Report above.
Signed on behalf of the charity's trustees
Signature..
Full Name: ....
S.IAZA.NJ.N.E ...F).£tyJ.T.........
Chair of Meetin
Signature:
Full Name:
.Lk¥PtlLb r}rrJ..-, i2i.fS.Flf-4..s.......
Treasurer
Date:
## **Parochial Church Council of Holy Trinity, Southwell Charity Number 1132003**
## **Financial Statements for the Year Ended 31st December 2024 Receipts and Payments Accounts**
|Note
**RECEIPTS**
**Voluntary receipts:**
Planned Giving
Collections at services
All other giving/voluntary receipts
3
Gift Aid recovered
**Investment income**
4
**Church activities**
5
**Total receipts**
**PAYMENTS**
**Church activities:**
Parish share
Clergy and staffing costs
6
Church running expenses
7
Church repairs and maintenance
8
Mission giving and donations
9
Governance costs
**SUB TOTAL**
**ASSETS AND INVESTMENT PURCHASES**
Asset Purchase
**Total Payments**
**Excess of payments over receipts**
Transfers between funds
Cash at bank and in hand at 1 January
Cash at bank and in hand at 31 December|Unrestricted
Restricted
**TOTAL**
Funds
Funds
**2024**
£
£
**£**
108,836
234
**109,070**
2,373
146
**2,519**
1,982
2,857
**4,839**
19,116
164
**19,280**
132,307
3,401
**135,708**
5,949
1,674
**7,623**
13,370
-
**13,370**
151,626
5,075
**156,701**
74,137
-
**74,137**
10,309
-
**10,309**
37,192
1,570
**38,762**
4,181
-
**4,181**
11,960
2,635
**14,595**
780
-
**780**
138,559
4,205
**142,764**
1,957
-
**1,957**
140,516
4,205
**144,721**
11,110
870
**11,980**
(274)
274
**-**
130,427
6,434
**136,861**
141,263
7,578
**148,841**|TOTAL
2023
£
121,727
1,297
10,120
23,360|
|---|---|---|
|||156,504
5,159
10,231|
|||171,894|
|||68,004
27,510
30,740
5,311
19,637
720|
|||151,922|
|||2,160|
|||154,082|
|||17,812
-
119,049|
|||136,861|
6
## **Parochial Church Council of Holy Trinity, Southwell Charity Number 1132003**
## **Statement of Assets and Liabilities**
|**Cash Funds**
Bank current accounts
Bank Ladies group account
Deposit funds
Cash in hand
**Other monetary assets**
Gift Aid recoverable
Interest and refund due
Other debtors
**Investment assets**
Investment fund shares market value
**Assets retained for the charity's own use**
Office equipment at cost
Kitchen equipment at cost
**Liabilities**
Other amounts owing|Unrestricted
Restricted
Endowment
**TOTAL**
Funds
Funds
Funds
**2024**
£
£
£
£
30,900
685
**31,585**
526
**526**
109,806
6,893
**116,699**
31
**31**
**141,263**
**6,893**
**685**
**148,841**
9,171
**9,171**
1,386
**1,386**
601
**601**
**11,158**
**-**
**-**
**11,158**
44,283
**44,283**
681
**681**
3,436
**3,436**
4,117
-
-
**4,117**
2,541
-
-
**2,541**|TOTAL
2023
£
25,551
493
110,817
-|
|---|---|---|
|||**136,861**|
|||4,305
1,607
-|
|||**5,912**|
|||43,475|
|||-
2,160|
|||2,160|
|||2,935|
7
## **Parochial Church Council of Holy Trinity, Southwell Charity Number 1132003**
## **Notes**
- 1 The financial statements of the PCC have been prepared in accordance with the Church Accounting Regulations 2006 using the Receipts and Payments basis.
- 2 The movement in designated and restricted funds during the year were:
|**General and Designated Funds**
General Fund
Youth and children's ministry
Fabric
CMS
CPAS
Uganda Christian Institute
Holy Trinity Mission Fund
Ladies Group|Bal b/fwd
Receipts
Payments
Transfer
Bal c/fwd
£
£
£
£
£
63,767
149,550
(129,049)
(13,526)
70,742
30,000
941
30,941
30,000
941
30,941
910
(3,471)
3,313
752
910
(3,471)
3,313
752
910
(3,471)
3,313
752
3,437
(904)
3,313
5,846
493
194
(150)
537|
|---|---|
||130,427
151,626
(140,516)
(274)
141,263|
10% of regular giving is allocated to four mission partners, CMS, CPAS, Uganda Projects and the Holy Trinity Mission Fund.
|**Restricted Funds**
CMS
CPAS
Uganda projects
AST income (restricted for music)
Refugee Roots
Tearfund
Youthwork
**Total Funds**|40
247
(301)
14
-
130
158
(288)
-
-
132
(132)
-
765
1,490
(1,570)
685
50
83
(133)
-
449
1,072
(1,781)
260
-
5,000
1,893
6,893|
|---|---|
||6,434
5,075
(4,205)
274
7,578|
||136,861
156,701
(144,721)
-
148,841|
## **Endowment Funds**
Archibald Stanley shares:
The CBF Church of England Property Fund 8,842.82 income shares generated income of £584.51 (2023 £575.67).
Market value at 31st December 2024 was £10,893.47 (2023 £10,833.34).
The CBF Church of England Investment Fund 1,444 shares generated income of £906.10 (2023 £892.24). Market value at 31st December 2024 was £33,389.18 (2023 £32,642.05).
Total market value £44,283 at 31st December 2024 (£43,475.39 at 31st December 2023).
The income generated is placed in the AST restricted fund, and is used for expenditure on music under the restrictions placed on the original endowment.
8
## **Parochial Church Council of Holy Trinity, Southwell Charity Number 1132003**
## **Further Analysis of Receipts and Payments Accounts**
|**Receipts**|**Receipts**|Unrestricted|Restricted|**TOTAL**|TOTAL|
|---|---|---|---|---|---|
|||Funds|Funds|**2024**|2023|
|||£|£|**£**|£|
|**3**|**All other giving/voluntary receipts**|||||
||Donations|910|2,857|**3,767**|5,350|
||Legacies|1,072||**1,072**|1,000|
||Grants|-||**-**|3,770|
|||1,982|2,857|**4,839**|10,120|
||The grants in 2023 were from the Listed Place of Worship Scheme to reclaim|||vat on eligible works carried out||
||during the year and the Diocesan 'Warm Spaces' scheme .|||||
||Prior year total includes £4,660 of Restricted Fund income.|||||
|**4**|**Investment income:**|||||
||Halloughton Road Land rent|250||**250**|250|
||Dividends and interest|5,699|1,674|**7,373**|4,909|
|||5,949|1,674|**7,623**|5,159|
||Prior year total includes £1,468 of Restricted Fund income.|||||
|**5**|**Church activities:**|||||
||Fees for wedding and funerals|5,140||**5,140**|3,145|
||Church Lettings - local community use|1,927||**1,927**|1,485|
||Toddlers|1,816||**1,816**|1,972|
||Connections|3,817||**3,817**|2,834|
||Mens Breakfast|457||**457**|-|
||Youth Events|213||**213**|-|
||Adult/Whole Church Events|-||**-**|795|
|||13,370|-|**13,370**|10,231|
9
## **Parochial Church Council of Holy Trinity, Southwell Charity Number 1132003**
## **Further Analysis of Receipts and Payments Accounts**
|**Payments**
**6**
**Clergy and staffing costs:**
Youth worker salary
Youth worker expenses
Administrative salaries
Vicars expenses
Clergy/visiting speaker fees
**7**
**Church running expenses:**
Music and licences
Organ repairs
Upkeep of services
Publicity / Advertising
Cleaning Materials
Gas and Electricity
Insurance premiums
Postage and stationery
Telephone, Email and Other Office Costs
Bank charges
Kitchen Costs
Conferences and Training
Halloughton Road land water rates
Churchyard maintenance
Youth work
Children's work
Alpha and adult outreach
Toddlers
Connections / Moments
Pastoral care|Unrestricted
Restricted
**TOTAL**
Funds
Funds
**2024**
£
£
**£**
-
**-**
-
**-**
8,968
**8,968**
-
**-**
1,341
**1,341**
10,309
-
**10,309**
12
1,570
**1,582**
-
**-**
1,871
**1,871**
1,206
**1,206**
320
**320**
16,486
**16,486**
3,648
**3,648**
448
**448**
1,554
**1,554**
690
**690**
1,208
**1,208**
100
**100**
39
**39**
3,320
**3,320**
1,005
**1,005**
362
**362**
357
**357**
978
**978**
3,189
**3,189**
399
**399**
37,192
1,570
**38,762**|TOTAL
2023
£
17,203
344
8,759
1,204
-|
|---|---|---|
|||27,510|
|||1,451
19
3,481
22
387
10,642
3,523
304
1,123
636
629
180
47
1,339
500
508
1,244
1,516
3,158
31|
|||30,740|
Prior year total includes £1,301 of Restricted Fund expenditure.
10
## **Parochial Church Council of Holy Trinity, Southwell Charity Number 1132003**
## **Further Analysis of Receipts and Payments Accounts**
|**Payments**
**8**
**Church repairs and maintenance:**
Toilet repairs / replacements
Disconnecting/connecting kitchen oven
Office laptop and other equipment
Cellar wall and steps and handrail
Roof / gutter works
Heating system service/maintenance
Sound Desk & AV equipment
General repairs and maintenance
9
**Mission Giving and donations:**
Church Mission Society (CMS)
Church Pastoral Aid Society (CPAS)
Uganda Christian Institure
Holy Trinity Mission Fund - other projects
Keframa School in Uganda
Tearfund
Refugee Roots
SASRA
Other giving & grants|Unrestricted
Restricted
**TOTAL**
Funds
Funds
**2024**
£
£
**£**
361
**361**
1,191
**1,191**
**-**
**-**
216
**216**
1,818
**1,818**
**-**
595
**595**
4,181
-
4,181
3,471
301
**3,772**
3,471
288
**3,759**
3,471
**3,471**
904
**904**
100
132
**232**
1,781
**1,781**
133
**133**
170
**170**
373
**373**
11,960
2,635
**14,595**|TOTAL
2023
£
1,970
-
873
240
228
-
426
1,574|
|---|---|---|
|||5,311|
|||3,807
3,994
7,058
4,194
10
-
208
158
208|
|||19,637|
Prior year total includes £4,756 of Restricted Fund expenditure.
11
Independent Examiner's Report to the membersltrustees of Holy Trinity Church,
Southwell, Parochial Church Council (PCC}
I report to the membersltrustees on my examination of the accounts of Holy Trinity Church for
the year ended 3181 December 2024.
Responsibilities and ba8is of report
As the charity trustees of the PCC you are responsible for the preparatian of the accounts in
accordance with the requirements ofthe Charities Act 2011.
I report in respect of my examination of the PCC'S accounts carried out under section 145 of
the 2011 Act and in carrying out my examination I have followed all the applicable Directions
given by the Charity Commission under section 145(51(b) of the Act.
Ind8pendent Examlnor'8 Statement
I have completed my examination. I confirm that no material matters have come to my
attention in connection with the examination giving me cause to believe th8t in any material
respect..
accounting records were not kept in respect of the Trust as required by section 130 of
the Act,. or
the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the
examination to which attention should be drawn in this report in order to enable a proper
understanding of the accounts to be reached.
C. A Bolitho FMAAT,
W. H. Clifford & Co.,
Accountant5,
Easthorpe,
Southwell,
Notts.
NG25 OHX
Date.. 3rd April 2025