ANNUAL REPORT AND FINANCIAL STATEMENrs For the year ended 31 December 2023 The Parochial Church Council of Holy Trinityy Southwell Charity Number 1132003 Trnstees Report Receipts and Payments Account Statem¢nt of Assets and Liabilities Notes to the Financial Statements Independent Examiner's Report
2023 Report and Accounts for the Paroehial Church Council of Holy Trinity, SouthwelL Aims and purposes Sinee (ktober 2023 when the Revd. Andrew Porter moved to a new parish Holy Trinity Parochial Church Council {PCC) has had the reSnSIbIlity of promoting in the ecclesiastical parish the whole rnission of the Church, pastoral. evangelistic. 51Kial and ecutnenic•J. Holy Trinity PCC a]so has maintenance respoTtstbilities for the Parish Chu Holy Trinity. and for the Churchyards. two of which are elosed by Order of the Council {Old Churchyard Closed 31. MAY 1978. New hurchyard closed 14 Febnwy 2006). The Millenniutn Churchyard I$ had difficulties with ground water levels and its proximity 10 the Potwell Dyke and the PCC will eventua]ly be looking ¢0 forrnally close it. Burials into existing grnves and intertnenl of cremat¢d remains are still available. Objectives and Activities The PCC is committed to enabling as many people a5 possible to worship at Holy Trinity and to become part of the church community ai Floly Trinity. The PCC maintains an overview of worship and activities throughout the Parish and makes suggestions on how our services, worship and a¢tivilies can involve the many groups that live within our parish. Our services and worship put faith into practice through prayer and Scripture. music and sacrament. When planning activities for the year. we have considered th¢ Charity Commission's guidance on public benefit and in particular. the supplementary guidanc¢ for charities for the advancement of religion. In particular. we ty to enable ordinary people to live out their faith 8$ part of our parish community especially through: Worship and pr8y¢r' learning about the gospel. developing their knowledge and trust in Jesus. Empowering and discipling the Youth and Children of our Parish and beyond. Provision of pastordl care for people living in the parish and beyond. World and Home Mffission, Outrea¢h Support and Work. Our Church Mission and Vision Statements refi1 our commitment to the Parish and beyond.. Mission Ststement: "Making Jesus Christ Known-. Vision Statcment.. We fully support the Diocese refreshed vision for the next 7 y¢ars, namely: Inspiring Worship, Reaching Younger, Enhancing Divcrsity. Growing Leaders. Enabling Commitrncnt, Encouraging Gener051ty and Numwing Prayer. This is all in the context of reaching out to our community. These objectives are met by five key values.. Relationships. Prayer, Mission, Worship and Discipleship which underpin all our activities in secking to make Jesus Christ known. To facilitatc this work. it is important that we maintain the fabric of the church of Holy Trinity.
Achievements and performance Worship and pray¢r ThrouEhout 2023 the service5 continued at 9.CQam ad 10.30am wf(h a shared coffee time between both services to encourage fellowship. Youth and Children lrn Au8USt 2023 the Youth and Famity Worker, rim Ball. moved to a new job as we were financlallv unable to 5UStain a full-time post. On Sundays at 10.30 there is provision for chlldren but numbers are currently low. For the last year there has been a Kids and FamS1ies service on the first Sunday of the month at 4.ClJpm Including tea. The Tuesday mornlng Toddler group continues to thrive. We run a very well attended youth café for children Sn school years 3-6. We also cater for oltler chlldren in years 7+ after this. We have good links with our Infant school with church members leading collertlve worship on re8ular basis. Strengthenlng Ilnk5 With other schoo15 in Southwell is an aim for the future. Pastorgl Care Our pastoral care team has contlnued to take care of those members of the fellowship who are unwell or In need. Our Small Groups are an Sntegral part of thls. In Aprll a group to support the bereaved was launched and meets fortnightly. Thls Is In the context of the Wednesday mornlng support provlded by Connectior15 and Moments, which ministers prlmarlly to older people In the church and community. Mission and Outreach The mlsslon commlttee has led the support for our mission partners and others throughout the year both financially and prayerfully, and by raisinB awareness. Volunteers We would Itke to thank all the many volunteers lapproximately 801 who work so hard to make our church the lively comtnunity it is. and without whorn the work would not take place. Deanery Synod Until April 2023 we had tr40 reps but Sin then only one. This provides the PCC with an important link betwecn the parith and the wider structures of the Church.
Financial Revieiy We achieved a net surplus on unrestricted fidS in the year of £12.178. Planned giving. and the associated tsx recovery. increased by 13.8/. (£17.035) while we also received a legacy of £I.000 and a grant of £3.000 under the Diocesan 'Wann Spaces, scheme. Investment income increased but income from other church activities fell slightly. Expenditure fcll from £183.173 to £154.082- a reduction ofju5t over £29,000. The parish share fell by just under £13.000 but wtll increase again in 2023 ¢0 a morc normal level. staIng costs also fell by nearly £7.000 due to savings in administrative costs and because we had to make our Youth worker redundant in August. We spent less on repait3 lo the building in 2023 following the significant cost of work carried oul in 2022 arising frorn the quinquennial inspection. Other costs were at a similar level lo prior year. We have transferred £30,000 to a designated reserve towards the costs of a new youth and children's ministry team which we would hope lo be able to appoint in the next year. A fiher £30,000 has been transferred to a designated Fabric reserve towards future work being onsidered by PCC at the moment. It is PCC policy to maintsin a balance on unrestricted funds which equates to approximatcly ihree months. unrestricted payments. to cover emergency situations that may arise from time to lime. This level is currently set ai £55,000 and the value of th¢ GenerAI Fund at the end of 2023 w&s £63,767. Structure, Governance and Management The Parochial Church Couneil {PCQ The PCC is a corpor8t¢ body estsblished by the Church of England. Thc PCC op¢rates under the Parochial Church Council Powers Measure. The PCC is registered Charity. The method of appointment of PCC members is set out in the Church Representation Rules. Al Holy Trinity the membership of the PCC consists of th¢ incumbenL hurchwardens. onc rcpresentativc of Preachers Group, three Deanery Synod Representatives and twelve members elected by those who are on the Electoral Roll. All those who attend our services or live in the parish are encournged to register on thc Roll and stand for eltion to the PCC. The PCC members are responsible for making decisions on all matters of general concem and importan¢¢ to the parish includlng how the funds of the PCC are to be spent. The activities planned by the PCC ¢omplied with thc Charity Commission's guidance on public benefit, and were open to (and often were intended for) residcnts of the parish gnd thc wider area.
Reference and administrative details The PCC is registered as the charity"Thc Parochial Church Council of the Ecclesiastical Parish of Holy Trinily Southwell Notts." with charity number I I32003. The shorter titlc is Holy Trinity PCC Soutbwell. Membership of tbe Parochial Churth CouncÉl Members of the PCC ore either ex-oificio or elected by the Annual Parochial Church Meeting (APCM) in accordance with the Church Representation Rules. During the year, the following served as members of the PCC: Members ex4bfficio Revd Andr¢w Porter (Incumbcnt) until Septemlxr 2023 Chris Stead (Churohwarden) Helen Geeson (Churchwarden). Shelagh Baird-smith (until April 2023). Peter Harris, (Deanery Synod Rep$) (Pe¢er Harris is also ihe Diocesan Synod Represenlative) Elected members lan Baird-smith Shelagh Baird-smith (from April 2023) Ann Clark Graham Cross (until April 2023) Suzanne Dent (Lay Chair) Stephen Dobson {until April 2023) Alex Lewis (until April 2023) Sally Lewis (until April 2023) John Peacock (from April 2023. resigned August 2023) Steve Perry (until April 2023) Anthony Hustwayte (from OCber 2023) Richard Marjoribanks (from April 2023) - (Treasurer) Peter May (from October 2023 - coopted) Denise Parkin (from April 2023) Kelly Wall Staff ill Attendgnce (not voting) Tim Ball (Youth Worker) until August 2023 Alison Slinger (TreaSUr} until October 2023 Margaret Newstcad (AdministratorlPCC Secretary) Trustee Interest Denise Parkin was appointed as Bookkeeper/Assistant Treasurer in a paid self_employed role frotn November 2023. No trustees are remuneraled for their work as trustees.
DECLARATION The tnjstees declare that they have approved the trustees. report above Signed on behalf of the charity's twstees Signature: .. Full Name: Chair of Meelin Signature.. Full Name: .... éIcii-fve..i... h4TheiA8.tw.kl.r..................... Treasurer Date..
Parochial Church Council of Holy Trinity, Southwell Charity Number 1132003
Financial Statements for the Year Ended 31st December 2023 Receipts and Payments Accounts
| Note RECEIPTS Voluntary receipts: Planned Giving Collections at services All other giving/voluntary receipts 3 Gift Aid recovered Investment income 4 Church activities 5 Total receipts PAYMENTS Church activities: Parish share Clergy and staffing costs 6 Church running expenses 7 Church repairs and maintenance 8 Mission giving and donations 9 Governance costs SUB TOTAL ASSETS AND INVESTMENT PURCHASES Asset Purchase Total Payments Excess of payments over receipts Cash at bank and in hand at 1 January Cash at bank and in hand at 31 December |
Unrestricted Restricted TOTAL Funds Funds 2023 £ £ £ 117,435 4,292 121,727 988 309 1,297 5,460 4,660 10,120 22,398 962 23,360 146,281 10,223 156,504 3,691 1,468 5,159 10,231 - 10,231 160,203 11,691 171,894 68,004 - 68,004 27,510 - 27,510 29,439 1,301 30,740 5,311 - 5,311 14,881 4,756 19,637 720 - 720 145,865 6,057 151,922 2,160 - 2,160 148,025 6,057 154,082 12,178 5,634 17,812 118,249 800 119,049 130,427 6,434 136,861 |
Unrestricted Restricted TOTAL Funds Funds 2022 £ £ £ 100,206 15,372 115,578 823 351 1,174 2,322 492 2,814 22,592 1,538 24,130 |
|---|---|---|
| 125,943 17,753 143,696 1,655 1,463 3,118 13,680 - 13,680 |
||
| 141,278 19,216 160,494 |
||
| 82,668 - 82,668 26,320 7,740 34,060 30,291 1,123 31,414 10,981 - 10,981 13,290 10,040 23,330 720 - 720 |
||
| 164,270 18,903 183,173 |
||
| - - - |
||
| 164,270 18,903 183,173 |
||
| (22,992) 313 (22,679) 141,241 487 141,728 |
||
| 118,249 800 119,049 |
Parochial Church Council of Holy Trinity, Southwell Charity Number 1132003
Statement of Assets and Liabilities
| Cash Funds Bank current accounts Bank Ladies group account Deposit funds Other monetary assets Gift Aid recoverable Interest and refund due Investment assets Investment fund shares market value Assets retained for the charity's own use Dishwasher at cost Liabilities other amounts owing |
Unrestricted Restricted Endowment TOTAL Funds Funds Funds 2023 £ £ £ £ 19,117 6,434 25,551 493 493 110,817 110,817 130,427 6,434 136,861 4,305 4,305 1,607 1,607 5,912 5,912 43,475 43,475 2,160 2,160 2,935 2,935 |
Unrestricted Restricted Endowment TOTAL Funds Funds Funds 2022 £ £ £ £ 10,389 800 11,189 485 485 107,375 107,375 |
|---|---|---|
| 118,249 800 119,049 |
||
| 1,844 1,844 440 440 |
||
| 2,284 2,284 |
||
| 41,377 41,377 |
||
| - | ||
| 536 536 |
Parochial Church Council of Holy Trinity, Southwell Charity Number 1132003
Notes
-
1 The financial statements of the PCC have been prepared in accordance with the Church Accounting Regulations 2006 using the Receipts and Payments basis.
-
2 The movement in designated and restricted funds during the year were:
| General and Designated Funds General Fund Youth and children's ministry Fabric CMS CPAS Uganda projects Holy Trinity Mission Fund Ladies Group |
Bal b/fwd Receipts Payments Transfer Bal c/fwd 111,631 161,872 (135,252) (74,484) 63,767 - 30,000 30,000 - 30,000 30,000 782 (3,493) 3,621 910 782 (3,493) 3,621 910 782 (3,493) 3,621 910 3,787 (3,971) 3,621 3,437 485 167 (159) 493 |
|---|---|
| 118,249 162,039 (149,861) - 130,427 |
10% of regular giving is allocated to four mission partners, CMS, CPAS, Uganda Projects and the Holy Trinity Mission Fund.
Restricted Funds
| CMS CPAS Uganda projects SASRA AST income (restricted for music) Keframa School SRIS (Refugees Southwell) Refugee Roots Tearfund Youthwork |
- 354 (314) 40 - 631 (501) 130 - 3,565 (3,565) - - 158 (158) - 598 1,468 (1,301) 765 - 10 (10) - - - 202 56 (208) 50 - 449 449 - 5,000 5,000 |
|---|---|
| 800 11,691 (6,057) - 6,434 |
Endowment Funds
Archibald Stanley shares:
The CBF Church of England Property Fund 8,842.82 income shares generated income of £575.67 (2022 £575.67). Market value at 31st December 2023 was £10,833.34 (2022 £11,541.65).
The CBF Church of England Investment Fund 1,444 shares generated income of £892.24 (2022 £887.33). Market value at 31st December 2023 was £32,642.05 (2022 £29,835.06).
Total market value £43,475.39 at 31st December 2023. (£41,376.71 at 31st December 2022.)
The income generated is placed in the AST restricted fund, and is used for expenditure on music under the restrictions placed on the original endowment.
Parochial Church Council of Holy Trinity, Southwell Charity Number 1132003
Further Analysis of Receipts and Payments Accounts
| Receipts | Receipts | Unrestricted | Restricted | TOTAL | Unrestricted | Restricted | TOTAL |
|---|---|---|---|---|---|---|---|
| Funds | Funds | 2023 | Funds | Funds | 2022 | ||
| £ | £ | £ | £ | £ | £ | ||
| 3 | All other giving/voluntary receipts | ||||||
| Donations | 690 | 4,660 | 5,350 | 1,097 | 492 | 1,589 | |
| Legacies | 1,000 | 1,000 | - | ||||
| Grants | 3,770 | 3,770 | 1,225 | 1,225 | |||
| 5,460 | 4,660 | 10,120 | 2,322 | 492 | 2,814 | ||
| The grants were from the Listed Place of | Worship Scheme to | reclaim vat on | eligible works carried out during the year and | ||||
| the Diocesan 'Warm Spaces' scheme . | |||||||
| 4 | Investment income: | ||||||
| Halloughton Road Land rent | 250 | 250 | 250 | 250 | |||
| Dividends and interest | 3,441 | 1,468 | 4,909 | 1,405 | 1,463 | 2,868 | |
| 3,691 | 1,468 | 5,159 | 1,655 | 1,463 | 3,118 | ||
| 5 | Church activities: | ||||||
| Fees for wedding and funerals | 3,145 | 3,145 | 5,510 | 5,510 | |||
| Church Lettings - local community use | 1,485 | 1,485 | 1,415 | 1,415 | |||
| Toddlers | 1,972 | 1,972 | 1,699 | 1,699 | |||
| Connections | 2,834 | 2,834 | 3,808 | 3,808 | |||
| Adult/Whole Church Events | 795 | 795 | 1,248 | 1,248 | |||
| 10,231 | - | 10,231 | 13,680 | - | 13,680 |
Parochial Church Council of Holy Trinity, Southwell Charity Number 1132003
Further Analysis of Receipts and Payments Accounts
| Payments 6 Clergy and staffing costs: Youth worker salary Youth worker expenses Administrative salaries Vicars expenses Clergy speaker fees 7 Church running expenses: Music and licences Organ repairs Upkeep of services Publicity Church running costs Gas and Electricity Photocopier Insurance premiums Postage and stationery Telephone Bank charges Architect fees Conferences and Training Halloughton Road land water rates Churchyard maintenance Youth work Children's work House groups Alpha and adult outreach Toddlers Connections Pastoral care |
Unrestricted Restricted TOTAL Funds Funds 2023 £ £ £ 17,203 - 17,203 344 344 8,759 8,759 1,204 1,204 - - 27,510 - 27,510 150 1,301 1,451 19 19 3,481 3,481 22 22 387 387 10,642 10,642 681 681 3,523 3,523 304 304 442 442 636 636 629 629 180 180 47 47 1,339 1,339 500 500 508 508 - - 1,244 1,244 1,516 1,516 3,158 3,158 31 31 29,439 1,301 30,740 |
Unrestricted Restricted TOTAL Funds Funds 2022 £ £ £ 12,852 7,740 20,592 293 293 12,151 12,151 813 813 211 211 |
|---|---|---|
| 26,320 7,740 34,060 |
||
| 1,123 1,123 - 4,638 4,638 689 689 806 806 11,309 11,309 499 499 3,371 3,371 392 392 357 357 595 595 - 1,313 1,313 90 90 730 730 468 468 277 277 6 6 699 699 1,240 1,240 2,640 2,640 172 172 |
||
| 30,291 1,123 31,414 |
Parochial Church Council of Holy Trinity, Southwell Charity Number 1132003
Further Analysis of Receipts and Payments Accounts
| Payments 8 Church repairs and maintenance: Toilet door and other repairs Office laptop and other equipment Spire Works Cellar wall and steps and handrail Gas heater investigation report Vacuum cleaner Roof works Sound Desk & AV equipment General repairs and maintenance 9 Mission Giving and donations: Church Mission Society (CMS) Church Pastoral Aid Society (CPAS) UCI and food aid for Uganda Holy Trinity Mission Fund - other projects Keframa School in Uganda Tearfund Refugee Roots SRIS (Southwell refugees) SASRA Other giving & grants |
Unrestricted Restricted TOTAL Funds Funds 2023 £ £ £ 1,970 1,970 873 873 - 240 240 - - 228 228 426 426 1,574 1,574 5,311 - 5,311 3,493 314 3,807 3,493 501 3,994 3,493 3,565 7,058 4,194 4,194 10 10 - 208 208 - 158 158 208 208 14,881 4,756 19,637 |
Unrestricted Restricted TOTAL Funds Funds 2022 £ £ £ - - 3,163 3,163 5,436 5,436 714 714 378 378 330 330 204 204 756 756 |
|---|---|---|
| 10,981 - 10,981 |
||
| 2,932 441 3,373 2,932 468 3,400 2,932 4,915 7,847 4,394 4,394 987 987 2,620 2,620 - 609 609 - 100 100 |
||
| 13,290 10,040 23,330 |
Independent ExmIn•8 R•port ¢0 the m•mbernftrusts of Holy Trlnty Church. Southwèll. Pamchlal Church Councll IPCCI I report to the MembetrUStees on my examinatson of the aceounts of Holy Tnnity Church foi the year ended 31 ¥ December 2023. Rosponslbllltl•s and ba819 of report As the chanty Irustoes of the PCC you are reSpor>s$b for the preparation of th• accounts in accordance wrth the requirements of the Charities Act 2011. l pOrt in respect of my examination of the PCC'S accounis carried oul undef section 145 of the 2011 Act and In carrying out my examination I have followed all the applb Di¢t10nS given by the Charty Commission under sectKn 14515llbl of the Act Ind•p•nd•nt Ex•mln•rf• Stat•m•nl I have completed my examinabon. I c4)nfim that no maten.al m8tters have Con lo my attention in conrcb"on with the examinab'on gNing rr cause lo believe that in any material respect." accounting record5 were not kept in respect of the Trust as requifed by section 130 of the Act.. or the accounts do not acord with those records. I have no concems and have CO across no other matters In connection with the examination to which attention shoukl be drawn in this rewrt In ordef to enable a proper understsnding of the accounts to bè rèached. C. A Bolblho FMA4T, W H Clifford & Co., Accounlanls. Ea$lhorpe, Soulhwell, Notts. NG25 OHX Date. 5th April 2024