ANNUAL REPORT AND FINANCIAL STATEMENrs
For the year ended 31 December 2023
The Parochial Church Council of Holy Trinityy Southwell
Charity Number 1132003
Trnstees Report
Receipts and Payments Account
Statem¢nt of Assets and Liabilities
Notes to the Financial Statements
Independent Examiner's Report
2023 Report and Accounts for the Paroehial Church Council
of Holy Trinity, SouthwelL
Aims and purposes
Sinee (ktober 2023 when the Revd. Andrew Porter moved to a new parish Holy Trinity Parochial
Church Council {PCC) has had the reSnSIbIlity of promoting in the ecclesiastical parish the whole
rnission of the Church, pastoral. evangelistic. 51Kial and ecutnenic•J. Holy Trinity PCC a]so has
maintenance respoTtstbilities for the Parish Chu Holy Trinity. and for the Churchyards. two of
which are elosed by Order of the Council {Old Churchyard Closed 31. MAY 1978. New hurchyard
closed 14 Febnwy 2006). The Millenniutn Churchyard I$ had difficulties with ground water levels
and its proximity 10 the Potwell Dyke and the PCC will eventua]ly be looking ¢0 forrnally close it.
Burials into existing grnves and intertnenl of cremat¢d remains are still available.
Objectives and Activities
The PCC is committed to enabling as many people a5 possible to worship at Holy Trinity and
to become part of the church community ai Floly Trinity. The PCC maintains an overview of
worship and activities throughout the Parish and makes suggestions on how our services,
worship and a¢tivilies can involve the many groups that live within our parish. Our services
and worship put faith into practice through prayer and Scripture. music and sacrament.
When planning activities for the year. we have considered th¢ Charity Commission's
guidance on public benefit and in particular. the supplementary guidanc¢ for charities for the
advancement of religion.
In particular. we ty to enable ordinary people to live out their faith 8$ part of our parish
community especially through:
Worship and pr8y¢r' learning about the gospel. developing their knowledge and trust
in Jesus.
Empowering and discipling the Youth and Children of our Parish and beyond.
Provision of pastordl care for people living in the parish and beyond.
World and Home Mffission, Outrea¢h Support and Work.
Our Church Mission and Vision Statements refi1 our commitment to the Parish and
beyond..
Mission Ststement: "Making Jesus Christ Known-.
Vision Statcment.. We fully support the Diocese refreshed vision for the next 7 y¢ars,
namely: Inspiring Worship, Reaching Younger, Enhancing Divcrsity. Growing Leaders.
Enabling Commitrncnt, Encouraging Gener051ty and Numwing Prayer. This is all in the
context of reaching out to our community.
These objectives are met by five key values.. Relationships. Prayer, Mission, Worship and
Discipleship which underpin all our activities in secking to make Jesus Christ known.
To facilitatc this work. it is important that we maintain the fabric of the church of Holy
Trinity.
Achievements and performance
Worship and pray¢r
ThrouEhout 2023 the service5 continued at 9.CQam ad 10.30am wf(h a shared coffee time between
both services to encourage fellowship.
Youth and Children
lrn Au8USt 2023 the Youth and Famity Worker, rim Ball. moved to a new job as we were financlallv
unable to 5UStain a full-time post.
On Sundays at 10.30 there is provision for chlldren but numbers are currently low. For the last year
there has been a Kids and FamS1ies service on the first Sunday of the month at 4.ClJpm Including tea.
The Tuesday mornlng Toddler group continues to thrive.
We run a very well attended youth café for children Sn school years 3-6. We also cater for oltler
chlldren in years 7+ after this.
We have good links with our Infant school with church members leading collertlve worship on
re8ular basis. Strengthenlng Ilnk5 With other schoo15 in Southwell is an aim for the future.
Pastorgl Care
Our pastoral care team has contlnued to take care of those members of the fellowship who are
unwell or In need. Our Small Groups are an Sntegral part of thls.
In Aprll a group to support the bereaved was launched and meets fortnightly. Thls Is In the context
of the Wednesday mornlng support provlded by Connectior15 and Moments, which ministers
prlmarlly to older people In the church and community.
Mission and Outreach
The mlsslon commlttee has led the support for our mission partners and others throughout the year
both financially and prayerfully, and by raisinB awareness.
Volunteers
We would Itke to thank all the many volunteers lapproximately 801 who work so hard to make
our church the lively comtnunity it is. and without whorn the work would not take place.
Deanery Synod
Until April 2023 we had tr40 reps but Sin then only one. This provides the PCC with an
important link betwecn the parith and the wider structures of the Church.
Financial Revieiy
We achieved a net surplus on unrestricted fidS in the year of £12.178. Planned giving. and
the associated tsx recovery. increased by 13.8/. (£17.035) while we also received a legacy of
£I.000 and a grant of £3.000 under the Diocesan 'Wann Spaces, scheme. Investment income
increased but income from other church activities fell slightly.
Expenditure fcll from £183.173 to £154.082- a reduction ofju5t over £29,000. The parish
share fell by just under £13.000 but wtll increase again in 2023 ¢0 a morc normal level.
staIng costs also fell by nearly £7.000 due to savings in administrative costs and because
we had to make our Youth worker redundant in August. We spent less on repait3 lo the
building in 2023 following the significant cost of work carried oul in 2022 arising frorn the
quinquennial inspection. Other costs were at a similar level lo prior year.
We have transferred £30,000 to a designated reserve towards the costs of a new youth and
children's ministry team which we would hope lo be able to appoint in the next year. A
fiher £30,000 has been transferred to a designated Fabric reserve towards future work being
onsidered by PCC at the moment.
It is PCC policy to maintsin a balance on unrestricted funds which equates to
approximatcly ihree months. unrestricted payments. to cover emergency situations
that may arise from time to lime. This level is currently set ai £55,000 and the value
of th¢ GenerAI Fund at the end of 2023 w&s £63,767.
Structure, Governance and Management
The Parochial Church Couneil {PCQ
The PCC is a corpor8t¢ body estsblished by the Church of England. Thc PCC
op¢rates under the Parochial Church Council Powers Measure. The PCC is
registered Charity.
The method of appointment of PCC members is set out in the Church Representation
Rules. Al Holy Trinity the membership of the PCC consists of th¢ incumbenL
hurchwardens. onc rcpresentativc of Preachers Group, three Deanery Synod
Representatives and twelve members elected by those who are on the Electoral Roll.
All those who attend our services or live in the parish are encournged to register on
thc Roll and stand for eltion to the PCC.
The PCC members are responsible for making decisions on all matters of general
concem and importan¢¢ to the parish includlng how the funds of the PCC are to be
spent.
The activities planned by the PCC ¢omplied with thc Charity Commission's guidance
on public benefit, and were open to (and often were intended for) residcnts of the
parish gnd thc wider area.
Reference and administrative details
The PCC is registered as the charity"Thc Parochial Church Council of the
Ecclesiastical Parish of Holy Trinily Southwell Notts." with charity number I I32003.
The shorter titlc is Holy Trinity PCC Soutbwell.
Membership of tbe Parochial Churth CouncÉl
Members of the PCC ore either ex-oificio or elected by the Annual Parochial Church
Meeting (APCM) in accordance with the Church Representation Rules. During the
year, the following served as members of the PCC:
Members ex4bfficio
Revd Andr¢w Porter (Incumbcnt) until Septemlxr 2023
Chris Stead (Churohwarden)
Helen Geeson (Churchwarden).
Shelagh Baird-smith (until April 2023). Peter Harris, (Deanery Synod Rep$)
(Pe¢er Harris is also ihe Diocesan Synod Represenlative)
Elected members
lan Baird-smith
Shelagh Baird-smith (from April 2023)
Ann Clark
Graham Cross (until April 2023)
Suzanne Dent (Lay Chair)
Stephen Dobson {until April 2023)
Alex Lewis (until April 2023)
Sally Lewis (until April 2023)
John Peacock (from April 2023. resigned August 2023)
Steve Perry (until April 2023)
Anthony Hustwayte (from OCber 2023)
Richard Marjoribanks (from April 2023) - (Treasurer)
Peter May (from October 2023 - coopted)
Denise Parkin (from April 2023)
Kelly Wall
Staff ill Attendgnce (not voting)
Tim Ball (Youth Worker) until August 2023
Alison Slinger (TreaSUr} until October 2023
Margaret Newstcad (AdministratorlPCC Secretary)
Trustee Interest
Denise Parkin was appointed as Bookkeeper/Assistant Treasurer in a paid self_employed role
frotn November 2023. No trustees are remuneraled for their work as trustees.
DECLARATION
The tnjstees declare that they have approved the trustees. report above
Signed on behalf of the charity's twstees
Signature: ..
Full Name:
Chair of Meelin
Signature..
Full Name: ....
éIcii-fve..i... h4TheiA8.tw.kl.r.....................
Treasurer
Date..
## **Parochial Church Council of Holy Trinity, Southwell Charity Number 1132003**
## **Financial Statements for the Year Ended 31st December 2023 Receipts and Payments Accounts**
|Note
**RECEIPTS**
**Voluntary receipts:**
Planned Giving
Collections at services
All other giving/voluntary receipts
3
Gift Aid recovered
**Investment income**
4
**Church activities**
5
**Total receipts**
**PAYMENTS**
**Church activities:**
Parish share
Clergy and staffing costs
6
Church running expenses
7
Church repairs and maintenance
8
Mission giving and donations
9
Governance costs
**SUB TOTAL**
**ASSETS AND INVESTMENT PURCHASES**
Asset Purchase
**Total Payments**
**Excess of payments over receipts**
Cash at bank and in hand at 1 January
Cash at bank and in hand at 31 December|Unrestricted
Restricted
**TOTAL**
Funds
Funds
**2023**
£
£
**£**
117,435
4,292
**121,727**
988
309
**1,297**
5,460
4,660
**10,120**
22,398
962
**23,360**
146,281
10,223
**156,504**
3,691
1,468
**5,159**
10,231
-
**10,231**
160,203
11,691
171,894
68,004
-
**68,004**
27,510
-
**27,510**
29,439
1,301
**30,740**
5,311
-
**5,311**
14,881
4,756
**19,637**
720
-
**720**
145,865
6,057
**151,922**
2,160
-
**2,160**
148,025
6,057
**154,082**
12,178
5,634
**17,812**
118,249
800
**119,049**
130,427
6,434
**136,861**|Unrestricted
Restricted
**TOTAL**
Funds
Funds
**2022**
£
£
**£**
100,206
15,372
**115,578**
823
351
**1,174**
2,322
492
**2,814**
22,592
1,538
**24,130**|
|---|---|---|
|||125,943
17,753
**143,696**
1,655
1,463
**3,118**
13,680
-
**13,680**|
|||141,278
19,216
**160,494**|
|||82,668
-
**82,668**
26,320
7,740
**34,060**
30,291
1,123
**31,414**
10,981
-
**10,981**
13,290
10,040
**23,330**
720
-
**720**|
|||164,270
18,903
**183,173**|
|||-
-
**-**|
|||164,270
18,903
**183,173**|
|||(22,992)
313
**(22,679)**
141,241
487
**141,728**|
|||118,249
800
**119,049**|
## **Parochial Church Council of Holy Trinity, Southwell Charity Number 1132003**
## **Statement of Assets and Liabilities**
|**Cash Funds**
Bank current accounts
Bank Ladies group account
Deposit funds
**Other monetary assets**
Gift Aid recoverable
Interest and refund due
**Investment assets**
Investment fund shares market value
**Assets retained for the charity's own use**
Dishwasher at cost
**Liabilities**
other amounts owing|Unrestricted
Restricted
Endowment
**TOTAL**
Funds
Funds
Funds
**2023**
£
£
£
**£**
19,117
6,434
**25,551**
493
**493**
110,817
**110,817**
130,427
6,434
**136,861**
4,305
**4,305**
1,607
**1,607**
5,912
**5,912**
43,475
**43,475**
2,160
**2,160**
2,935
**2,935**|Unrestricted
Restricted
Endowment
**TOTAL**
Funds
Funds
Funds
**2022**
£
£
£
**£**
10,389
800
**11,189**
485
**485**
107,375
**107,375**|
|---|---|---|
|||118,249
800
**119,049**|
|||1,844
**1,844**
440
**440**|
|||2,284
**2,284**|
||||
|||41,377
**41,377**|
||||
|||**-**|
||||
|||536
**536**|
**Parochial Church Council of Holy Trinity, Southwell Charity Number 1132003**
## **Notes**
- 1 The financial statements of the PCC have been prepared in accordance with the Church Accounting Regulations 2006 using the Receipts and Payments basis.
- 2 The movement in designated and restricted funds during the year were:
|**General and Designated Funds**
General Fund
Youth and children's ministry
Fabric
CMS
CPAS
Uganda projects
Holy Trinity Mission Fund
Ladies Group|Bal b/fwd
Receipts
Payments
Transfer
Bal c/fwd
111,631
161,872
(135,252)
(74,484)
63,767
-
30,000
30,000
-
30,000
30,000
782
(3,493)
3,621
910
782
(3,493)
3,621
910
782
(3,493)
3,621
910
3,787
(3,971)
3,621
3,437
485
167
(159)
493|
|---|---|
||118,249
162,039
(149,861)
-
130,427|
10% of regular giving is allocated to four mission partners, CMS, CPAS, Uganda Projects and the Holy Trinity Mission Fund.
## **Restricted Funds**
|CMS
CPAS
Uganda projects
SASRA
AST income (restricted for music)
Keframa School
SRIS (Refugees Southwell)
Refugee Roots
Tearfund
Youthwork|-
354
(314)
40
-
631
(501)
130
-
3,565
(3,565)
-
-
158
(158)
-
598
1,468
(1,301)
765
-
10
(10)
-
-
-
202
56
(208)
50
-
449
449
-
5,000
5,000|
|---|---|
||800
11,691
(6,057)
-
6,434|
## **Endowment Funds**
Archibald Stanley shares:
The CBF Church of England Property Fund 8,842.82 income shares generated income of £575.67 (2022 £575.67). Market value at 31st December 2023 was £10,833.34 (2022 £11,541.65).
The CBF Church of England Investment Fund 1,444 shares generated income of £892.24 (2022 £887.33). Market value at 31st December 2023 was £32,642.05 (2022 £29,835.06).
Total market value £43,475.39 at 31st December 2023. (£41,376.71 at 31st December 2022.)
The income generated is placed in the AST restricted fund, and is used for expenditure on music under the restrictions placed on the original endowment.
## **Parochial Church Council of Holy Trinity, Southwell Charity Number 1132003**
## **Further Analysis of Receipts and Payments Accounts**
|**Receipts**|**Receipts**|Unrestricted|Restricted|**TOTAL**|Unrestricted|Restricted|**TOTAL**|
|---|---|---|---|---|---|---|---|
|||Funds|Funds|**2023**|Funds|Funds|**2022**|
|||£|£|**£**|£|£|**£**|
|**3**|**All other giving/voluntary receipts**|||||||
||Donations|690|4,660|**5,350**|1,097|492|**1,589**|
||Legacies|1,000||**1,000**|||**-**|
||Grants|3,770||**3,770**|1,225||**1,225**|
|||5,460|4,660|**10,120**|2,322|492|**2,814**|
||The grants were from the Listed Place of|Worship Scheme to|reclaim vat on|eligible works carried out during the year and||||
||the Diocesan 'Warm Spaces' scheme .|||||||
|**4**|**Investment income:**|||||||
||Halloughton Road Land rent|250||**250**|250||**250**|
||Dividends and interest|3,441|1,468|**4,909**|1,405|1,463|**2,868**|
|||3,691|1,468|**5,159**|1,655|1,463|**3,118**|
|**5**|**Church activities:**|||||||
||Fees for wedding and funerals|3,145||**3,145**|5,510||**5,510**|
||Church Lettings - local community use|1,485||**1,485**|1,415||**1,415**|
||Toddlers|1,972||**1,972**|1,699||**1,699**|
||Connections|2,834||**2,834**|3,808||**3,808**|
||Adult/Whole Church Events|795||**795**|1,248||**1,248**|
|||10,231|-|**10,231**|13,680|-|**13,680**|
## **Parochial Church Council of Holy Trinity, Southwell Charity Number 1132003**
## **Further Analysis of Receipts and Payments Accounts**
|**Payments**
**6**
**Clergy and staffing costs:**
Youth worker salary
Youth worker expenses
Administrative salaries
Vicars expenses
Clergy speaker fees
**7**
**Church running expenses:**
Music and licences
Organ repairs
Upkeep of services
Publicity
Church running costs
Gas and Electricity
Photocopier
Insurance premiums
Postage and stationery
Telephone
Bank charges
Architect fees
Conferences and Training
Halloughton Road land water rates
Churchyard maintenance
Youth work
Children's work
House groups
Alpha and adult outreach
Toddlers
Connections
Pastoral care|Unrestricted
Restricted
**TOTAL**
Funds
Funds
**2023**
£
£
**£**
17,203
-
**17,203**
344
**344**
8,759
**8,759**
1,204
**1,204**
-
**-**
27,510
-
**27,510**
150
1,301
**1,451**
19
**19**
3,481
**3,481**
22
**22**
387
**387**
10,642
**10,642**
681
**681**
3,523
**3,523**
304
**304**
442
**442**
636
**636**
629
**629**
180
**180**
47
**47**
1,339
**1,339**
500
**500**
508
**508**
-
**-**
1,244
**1,244**
1,516
**1,516**
3,158
**3,158**
31
**31**
29,439
1,301
**30,740**|Unrestricted
Restricted
**TOTAL**
Funds
Funds
**2022**
£
£
**£**
12,852
7,740
**20,592**
293
**293**
12,151
**12,151**
813
**813**
211
**211**|
|---|---|---|
|||26,320
7,740
**34,060**|
|||1,123
**1,123**
**-**
4,638
**4,638**
689
**689**
806
**806**
11,309
**11,309**
499
**499**
3,371
**3,371**
392
**392**
357
**357**
595
**595**
**-**
1,313
**1,313**
90
**90**
730
**730**
468
**468**
277
**277**
6
**6**
699
**699**
1,240
**1,240**
2,640
**2,640**
172
**172**|
|||30,291
1,123
**31,414**|
## **Parochial Church Council of Holy Trinity, Southwell Charity Number 1132003**
## **Further Analysis of Receipts and Payments Accounts**
|**Payments**
**8**
**Church repairs and maintenance:**
Toilet door and other repairs
Office laptop and other equipment
Spire Works
Cellar wall and steps and handrail
Gas heater investigation report
Vacuum cleaner
Roof works
Sound Desk & AV equipment
General repairs and maintenance
9
**Mission Giving and donations:**
Church Mission Society (CMS)
Church Pastoral Aid Society (CPAS)
UCI and food aid for Uganda
Holy Trinity Mission Fund - other projects
Keframa School in Uganda
Tearfund
Refugee Roots
SRIS (Southwell refugees)
SASRA
Other giving & grants|Unrestricted
Restricted
**TOTAL**
Funds
Funds
**2023**
£
£
**£**
1,970
**1,970**
873
**873**
**-**
240
**240**
**-**
**-**
228
**228**
426
**426**
1,574
**1,574**
5,311
-
**5,311**
3,493
314
**3,807**
3,493
501
**3,994**
3,493
3,565
**7,058**
4,194
**4,194**
10
**10**
**-**
208
**208**
**-**
158
**158**
208
**208**
14,881
4,756
**19,637**|Unrestricted
Restricted
**TOTAL**
Funds
Funds
**2022**
£
£
**£**
**-**
**-**
3,163
**3,163**
5,436
**5,436**
714
**714**
378
**378**
330
**330**
204
**204**
756
**756**|
|---|---|---|
|||10,981
-
**10,981**|
|||2,932
441
**3,373**
2,932
468
**3,400**
2,932
4,915
**7,847**
4,394
**4,394**
987
**987**
2,620
**2,620**
**-**
609
**609**
**-**
100
**100**|
|||13,290
10,040
**23,330**|
Independent Ex*mIn•8 R•port ¢0 the m•mbernftrusts of Holy Trlnty Church.
Southwèll. Pamchlal Church Councll IPCCI
I report to the MembetrUStees on my examinatson of the aceounts of Holy Tnnity Church foi
the year ended 31 ¥ December 2023.
Rosponslbllltl•s and ba819 of report
As the chanty Irustoes of the PCC you are reSpor>s$b for the preparation of th• accounts in
accordance wrth the requirements of the Charities Act 2011.
l pOrt in respect of my examination of the PCC'S accounis carried oul undef section 145 of
the 2011 Act and In carrying out my examination I have followed all the applb Di¢t10nS
given by the Charty Commission under sectK*n 14515llbl of the Act
Ind•p•nd•nt Ex•mln•rf• Stat•m•nl
I have completed my examinabon. I c4)nfim that no maten.al m8tters have Con lo my
attention in conr*cb"on with the examinab'on gNing rr* cause lo believe that in any material
respect."
accounting record5 were not kept in respect of the Trust as requifed by section 130 of
the Act.. or
the accounts do not acord with those records.
I have no concems and have CO across no other matters In connection with the
examination to which attention shoukl be drawn in this rewrt In ordef to enable a proper
understsnding of the accounts to bè rèached.
C. A Bolblho FMA4T,
W H Clifford & Co.,
Accounlanls.
Ea$lhorpe,
Soulhwell,
Notts.
NG25 OHX
Date. 5th April 2024