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2020-12-31-accounts

Holy Trinity Parochial Church Council

Registered with the Charity Commission as

“The Parochial Church Council of the Ecclesiastical Parish of Holy Trinity Southwell Notts”. With charity number 1132003

Parish Church:

Holy Trinity Church, Southwell in the Deanery of Newark and Southwell, in the Archdeaconry of Newark and Diocese of Southwell and Nottingham

Address:

Holy Trinity Church Westgate Southwell, Notts. NG25 0LD 01636 815512

Email: holytrinitysouthwell@gmail.com Web site: holytrinitysouthwell.co.uk

Incumbent:

The Revd Andrew Porter Holy Trinity Vicarage, Southwell, Notts. NG25 0NB

Bankers:

Natwest 1 Market Place Newark Notts NG24 1DY

Independent Examiner:

Mrs C A Bolitho FMAAT W H Clifford & Co. Southwell, Notts. NG25 0HX

This is the form of annual report and financial statements required by the Charities Act 2011 and the Church Accounting Regulations 2006 together with the Statement of Recommended Practice 2015 – Accounting and Reporting by Charities and FRS102 . It covers the PCC’s financial year, January to December 2020.

.

1

ANNUAL REPORT FOR 2020

Objectives and Activities

Holy Trinity Parochial Church Council has the responsibility of co-operating with the incumbent, the Reverend Andrew Porter, in promoting in the ecclesiastical parish the whole mission of the Church, pastoral, evangelistic, social and ecumenical.

Holy Trinity PCC also has maintenance responsibilities for the Parish Church, Holy Trinity, and for the Churchyards, two of which are closed by Order of Council (Old Churchyard closed 31[st] May 1978; New Churchyard closed 14[th] February 2006). The Millennium Churchyard is currently in use for the benefit of parishioners.

The PCC is committed to enabling as many people as possible to worship at Holy Trinity and to become part of the church community at Holy Trinity. The PCC maintains an overview of worship and activities throughout the Parish and makes suggestions on how our services, worship and activities can involve the many groups that live within our parish.

When planning activities for the year, the incumbent and the PCC have considered the Commission’s guidance on public benefit and in particular, the specific guidance for charities for the advancement of religion. A key focus is to enable ordinary people to live out their faith as part of our parish community especially through:

Our Church Mission and Vision Statements reflect our commitment to the Parish and beyond:

Mission Statement: “Making Jesus Christ Known”. Vision Statement: Going Deeper with God: Deep rooted, Cross centred and Community Focussed.

This objective is met by five key values; Relationships, Prayer, Mission, Worship and Discipleship which underpin all our activities in seeking to make Jesus Christ known.

Achievements and performance

Worship and prayer

During 2020 the PCC have made regular adaptations to respond to the restrictions of the Covid-19 pandemic. There have been times of closure enforced by the Government restrictions, and times of closure when the PCC considered it was necessary for the health and safety of our fellowship. Each week there has been a recorded service available on the church website and on youtube, and a DVD recording has been made available to those who do not have access to the internet. Any services that have been held in church have been subject to all the latest guidance on the necessary health and safety precautions. The church has remained open on one session each week for private prayer.

2

Youth and Children

In September 2019 we appointed our new Youth Worker on a two-year fixed term contract and in 2020 we continued to benefit from the Joseph Rank Trust funding towards this post. The PCC have decided to extend the term of Tim’s employment for another year. The usual weekly activities for youth and children have moved to an online provision using creative solutions to maintain contact, whilst meeting all safeguarding requirements. It was not possible to hold any residential trips, but the summer holiday club was held online in collaboration with other churches in Southwell.

Pastoral Care

Our pastoral care team have continued to take care of those members of the fellowship who are unwell or in need. This work has been especially important whilst many of our fellowship are experiencing such isolation. The work continues to be led by the Pastoral care co-ordinators and supported by our volunteers.

Mission and Outreach

The mission committee have led the support for many organisations throughout the year both financially and prayerfully and by raising awareness. We have implemented online giving pages to take the place of Mission Sunday plate offerings.

Volunteers

We would like to thank all the many volunteers who work so hard to make our church the lively community it is, and without whom the work would not take place.

Financial Review

In 2020 the tax efficient planned giving was 22% lower than 2019. This was not unexpected and not due to the pandemic, and the PCC had already taken steps to reduce staffing costs accordingly.

Some income streams were reduced by the impact of the pandemic, such as income from open plate collections at services, church lettings fees, and the donations usually made at Toddlers and Signpost. These reductions in income were partially offset by the receipt of legacies totalling £1,051 in 2020.

In total the income on the unrestricted funds was £45,447 lower than 2019.

There were corresponding reductions in expenditure caused by the impact of the pandemic. Less was spent on church running costs, upkeep of services costs and church activities costs for Signpost, Toddlers and Youth work.

The net result for the year was a surplus on the unrestricted general fund of £1,889.

It is PCC policy to maintain a balance on unrestricted funds which equates to approximately three months’ unrestricted payments, to cover emergency situations that may arise from time to time. This level is currently set at £55,000 and the value of the General Fund at the end of 2020 was £129,083.

In 2021 we have received a legacy of £21,809 from the estate of Hugh Fry, and we await final settlement of the legacy from the estate of Sylvia Rouse.

3

Structure, Governance and Management

The Parochial Church Council (PCC)

The PCC is a corporate body established by the Church of England. The PCC operates under the Parochial Church Council Powers Measure. The PCC is a registered Charity.

The method of appointment of PCC members is set out in the Church Representation Rules. At Holy Trinity the membership of the PCC consists of the incumbent, churchwardens, one representative of Preachers Group, three Deanery Synod Representatives and twelve members elected by those who are on the Electoral Roll. All those who attend our services or live in the parish are encouraged to register on the Roll and stand for election to the PCC.

The PCC members are responsible for making decisions on all matters of general concern and importance to the parish including how the funds of the PCC are to be spent.

The activities planned by the PCC complied with the Charity Commission’s guidance on public benefit, and were open to (and often were intended for) residents of the parish and the wider area.

Reference and administrative details

The PCC is registered as the charity “The Parochial Church Council of the Ecclesiastical Parish of Holy Trinity Southwell Notts.” with charity number 1132003. The shorter title is Holy Trinity PCC Southwell.

Membership of the Parochial Church Council

Members of the PCC are either ex-officio or elected by the Annual Parochial Church Meeting (APCM) in accordance with the Church Representation Rules. During the year, the following served as members of the PCC:

Members ex-officio

Revd Andrew Porter ( Incumbent) John Peacock ( Churchwarden) Helen Geeson ( Churchwarden) (Either Churchwarden acts as Vice-Chair). Shelagh Baird-Smith, Peter Harris, and Nigel Ladbury ( Deanery Synod Reps ) ( Peter Harris is also the Diocesan Synod Representative)

Staff in Attendance (not voting)

Tim Ball ( Youth Worker) Alison Slinger ( Treasurer) Margaret Newstead ( Administrator/PCC Secretary)

Elected members

Graham Cross, Ian Baird-Smith, Suzanne Dent (Chair), Julie Payne, Mark Smith, Chris Stead, Lawrence Tyrell, Lynda Tyrell, Marian Welham, Kelly Wall, Liza Ware. (Liza Ware stood down from PCC in December 2020)

Elected members who served until 2020 APCM

Matthew Adlem

4

DECLARATION

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Signature: ………………………………………………………………………………

Rev. Andrew Porter Full Name: ……………………………………………………………………………..

Vicar Position: ……………………………………………………………………………….. 24/02/21 Date: ……………………………………………………………………………………

5

Parochial Church Council of Holy Trinity, Southwell Charity Number 1132003

Statement of Financial Activities for the year ending 31st December 2020

Note
INCOME AND ENDOWMENTS FROM:
Donations and legacies
2
Charitable activities
3
Other trading activities
4
Investments
5
TOTAL
LESS: EXPENDITURE ON:
Charitable activities
6
TOTAL
Transfers between funds
14
NET INCOME/EXPENDITURE
GAINS & LOSSES ON INVESTMENTS
NET MOVEMENT IN FUNDS
TOTAL FUNDS BROUGHT FORWARD
TOTAL FUNDS CARRIED FORWARD		 Unrestricted
Funds
£
142,080
4,751
630
660
148,121
151,303
151,303
7,106
3,924
3,924
149,512
153,436		 Restricted
Funds
£
27,528
0
0
1,406
28,934
20,525
20,525
-7,106
1,303
1,303
3,281
4,584		 Endowment
Funds
£
0
1,305
1,305
39,722
41,027		 TOTAL
2020
£
169,608
4,751
630
2,066
177,055
171,828
171,828
0
5,227
1,305
6,532
192,515
199,047		 Unrestricted
Funds
£
185,546
4,814
1,523
1,685
193,568
169,253
169,253
765
25,080
25,080
124,432
149,512		 Restricted
Funds
£
20,422
0
0
805
21,227
29,321
29,321
-765
-8,859
-8,859
12,140
3,281		 Endowment
Funds
£
0
4,037
4,037
35,685
39,722		 TOTAL
2019
£
205,968
4,814
1,523
2,490
214,795
198,574
198,574
0
16,221
4,037
20,258
172,257
192,515

The notes on pages iii to viii form part of these accounts.

i

Holy Trinity PCC Southwell Charity Number 1132003

Balance Sheet at 31 December 2020

Note
FIXED ASSETS
Tangible assets
7
Investments
8
TOTAL FIXED ASSETS
CURRENT ASSETS
Debtors
9
Investment
10
Cash at bank and in hand
11
TOTAL CURRENT ASSETS
LIABILITIES: FALLING DUE WITHIN ONE YEAR
12
NET CURRENT ASSETS
NET ASSETS
13
THE FUNDS OF THE CHARITY
Unrestricted General fund
14
Unrestricted Designated funds
14
Restricted funds
15
Endowment funds
16
TOTAL FUNDS		 TOTAL
2020
£
18,802
41,027
59,829
4,256
85,917
51,074
141,247
-2,029
139,218
199,047
129,083
24,353
4,584
41,027
199,047		 TOTAL
2019
£
17,636
39,722
57,358
2,440
120,507
14,151
137,098
-1,941
135,157
192,515
127,194
22,318
3,281
39,722
192,515

Approved by the Parochial Church Council on: and signed on its behalf by Rev Andrew Porter

The notes on pages iii to viii form part of these accounts.

ii

Parochial Church Council of Holy Trinity, Southwell Charity Number 1132003

Statement of Cash Flows for the year ending 31st December 2020

Cash flows from operating activities:
Net cash provided by (used in) operating activites
Cash flows from investing activities:
Dividends, interest and rents from investments
Proceeds from the sale of property, plant and equipment
Purchase of property, plant and equipment
Proceeds from sale of investments
Purchase of investments
Net cash provided by (used in) investing activities
Cash flows from financing activities:
Repayments of cash borrowing
Cash inflows from new borrowing
Receipt of endowment
Net cash provided by (used in) financing activities
Change in cash and cash equivalents in the reporting period
Cash and cash equivalents at the beginning of the reporting period
Cash and cash equivalents at the end of the reporting period		 Total
Prior Year
Note
Funds
Funds
£
£
6,007
19,573 see table
2,066
2,490
250
-5,740
-3,066
-3,674
-326
0
0
2,333
19,247
134,658
115,411
136,991
134,658 see below
Reconciliation of net income/expenditure to net cash flow from operating activities Reconciliation of net income/expenditure to net cash flow from operating activities Reconciliation of net income/expenditure to net cash flow from operating activities
Current Year Prior Year
£ £
Net income/(expenditure) for the reporting period 5,227 16,221
(as per the statement of financial activities)
Adjustments for:
Depreciation charges 4,574 4,110
(Gains)/Losses on investments 0 0
Dividends, interest and rents from investments -2,066 -2,490
Loss/(profit) on the sale of fixed assets 1,548
(increase)decrease in debtors -1,816 654
increase/(decrease) in creditors 88 -470
Net cash provided by (used in) operating activities 6,007 19,573
Analysis of Cash and Cash equivalents
Cash at bank and in hand
Notice deposits (less than three months)		 Current Year
Prior Year
£
£
51,074
14,151
85,917
120,507
136,991
134,658

iii

Parochial Church Council of Holy Trinity, Southwell Charity Number 1132003

Notes to the Financial Statements for the year ended 31st December 2020

1 ACCOUNTING POLICIES

Basis of preparation

The financial statements have been prepared under the Charities Act 2011 and in accordance with the Church Accounting Regulations 2006 governing the individual accounts of PCC's, together with applicable accounting standards and the current Statement of Recommended Practice Accounting and Reporting by Charities (Charities SORP), and FRS102.

The financial statements have been prepared under the historical cost convention except for investment assets, which are shown at market value.

There are no material uncertainties related to events or condtions that cast significant doubt on the charity's ability to continue as a going concern.

The charity is a public benefit entity.

Income

Income from donations or grants is recognised when there is evidence of entitlement to the gift, receipt is probable and its amount can be measured reliably.

Gift Aid and other tax claims are included in the SOFA at the same time as the cash donations to which they relate.

The value of voluntary help received is not included in the accounts but is described in the trustees' annual report.

Investment income is included in the accounts when its receipt is probable and the amount receivable can be measured reliably.

Investment gains and losses resulting from any sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year are included in the SOFA.

Expenditure and Liabilities

Liabilities are recognised as soon as the legal or constructive obligation arises. Governance costs include costs of the independent examination of statutory accounts.

Assets

Consecrated and benefice property of any kind is excluded from the financial statements in accordance with s.10(2)(a) and (c) of the Charities Act 2011.

Moveable church furnishings are capitalised at cost and depreciated over their useful economic life. Tangible fixed assets are capitalised if they can be used for more than one year, and cost at least £500. They are valued at cost. Depreciation is calculated to write off fixed assets over their estimated useful lives as follows:

Moveable Furnishigs 10 years Organ 15 years Office Equipment 4 or 10 years depending on estimate of useful life General Equipment 5 years

Fund accounting

Endowment funds are funds, the capital of which must be retained permanently. The income derived from the endowment is restricted.

Restricted funds are income funds that must be spent on restricted purposes and details of the funds held and restrictions provided are shown in the notes to the accounts.

Unrestricted funds are the remaining income funds of the PCC that are available for spending on the general purposes of the PCC.

iv

Parochial Church Council of Holy Trinity, Southwell Charity Number 1132003

Notes to the Financial Statements for the year ended 31st December 2020

2
Donations and legacies
Tax-efficient planned giving
Gift Aid recovered
Other planned giving
Collections at services
Grants
Legacies
Donations from groups and events
Other donations
3
Charitable activities
Parochial fees
4
Other trading activities
Church lettings
5
Investment
Dividends,Interest, income from property
TOTAL
EXPENDITURE ON:
6
Charitable activities
Mission Giving and Donations
Diocesan parish share
Other Ministry costs
Salaries - youth, children, families
Salaries - administration and finance
Church running costs
Church maintenance
Upkeep of services
Upkeep of churchyard
Training costs
Depreciation and loss on disposal
Other PCC property upkeep
Church activities costs
Independent Examiner's Fees
TOTAL
INCOME		 Unrestricted
Restricted
TOTAL
Funds
Funds
2020
£
£
£
96,156
12,176
108,332
24,350
4,624
28,974
16,626
200
16,826
446
-
446
-
10,000
10,000
1,051
1,051
3,376
-
3,376
75
528
603
142,080
27,528
169,608
4,751
-
4,751
630
-
630
660
1,406
2,066
148,121
28,934
177,055
12,705
10,525
23,230
91,140
91,140
1,305
1,305
12,021
10,000
22,021
10,259
10,259
9,252
9,252
1,834
1,834
3,535
-
3,535
757
757
-
-
4,574
4,574
58
58
3,143
-
3,143
720
720
151,303
20,525
171,828		 Unrestricted
Restricted
TOTAL
Funds
Funds
2019
£
£
£
123,715
8,220
131,935
30,537
1,894
32,431
15,099
-
15,099
1,589
283
1,872
-
10,000
10,000
-
-
13,927
-
13,927
679
25
704
185,546
20,422
205,968
4,814
-
4,814
1,523
-
1,523
1,685
805
2,490
193,568
21,227
214,795
16,443
13,610
30,053
92,640
92,640
1,953
1,953
5,980
15,711
21,691
11,237
11,237
14,000
14,000
3,411
3,411
5,277
-
5,277
847
847
720
720
5,658
5,658
-
-
10,367
-
10,367
720
720
169,253
29,321
198,574

Note: In 2019 Collections at service of £1,589 were incorrectly included in Tax Efficient Planned Giving. This has now been amended - see above.

v

Notes to the accounts

7
8
9
10
11
12
13		 Movable
Tangible fixed assets
(unrestricted)
furnishings
Office
General
& fittings
Organ
equipment
equipment
£
£
£
£
Actual/deemed cost
At 1 Jan 2020
128,300
18,144
8,072
2,109
Additions
5,740
Disposals
24,121
-
-
At 31 Dec 2020
109,919
18,144
8,072
2,109
-
Depreciation
At 1 Jan 2020
114,994
16,934
4,952
2,109
Charge for the year
3,006
1,210
358
On disposals
24,121
-
-
At 31 Dec 2020
93,879
18,144
5,310
2,109
-
Total net book value
At 31 Dec 2020
16,040
-
2,762
-
-
At 31 Dec 2019
13,306
1,210
3,120
-
The old sound desk was removed and replaced with a new model in 2020.
TOTAL
2020
Investment fixed assets (valuation)
£
Archibald Stanley Trust (endowment)
Market Value at 1st January 2020
39,722
Investment losses/gains
1,305
Market Value at 31st December 2020
41,027
CBF Church of England Property Fund: 8,842.82 shares market value £11,443.49, historic cost £10,979.25.
CBF Investment Fund 1,444 shares market value £29,583.66, historic cost £9,604.44.
Debtors(unrestricted)
HMRC - Gift Aid due
4,256
Lettings fees due
-
4,256
Short Term Deposit
CBF Deposit Fund_(unrestricted)
85,917
Cash at bank, on short term deposit & in hand
Nat West current a/c(unrestricted, restricted funds)
50,695
Nat West current a/c (unrestricted, restricted funds)
-
Petty cash imprest account (_unrestricted)
-
Ladies Group account (unrestricted)
379
51,074
Liabilities
Other amounts owing (unrestricted)
2,029
NET ASSETS BY FUND TYPE
Unrestricted
Restricted
Endowment
TOTAL
Funds
Funds
Funds
2020
£
£
£
£
Tangible fixed assets
18,802
18,802
Investment fixed assets
41,027
41,027
Current assets
136,663
4,584
141,247
Current liabilities
2,029
-
2,029
-
totals
153,436
4,584
41,027
199,047		 TOTAL
2020
£
156,625
5,740
24,121
138,244
138,989
4,574
24,121
119,442
18,802
17,636
TOTAL
2019
£
35,685
4,037
39,722
2,200
240
2,440
120,507
13,591
45
51
464
14,151
1,941
TOTAL
2019
£
17,636
39,722
137,098
1,941
-
192,515

vi

Parochial Church Council of Holy Trinity, Southwell Charity Number 1132003

Notes to the Financial Statements for the year ended 31st December 2020

----- Start of picture text -----
14 Movement in unrestricted funds Fund Balances Income Expenditure Transfers Fund Balances
brought forward carried forward
General Fund 127,194 148,083 134,016 - 12,178 129,083
CMS 785 3,388 3,386 783
CPAS 785 3,388 3,386 783
Youth Worker - staff costs - -
Capitalised assets 17,636 4,574 5,740 18,802
Ladies Group 464 38 123 379
Uganda Projects 785 3,388 3,386 783
Holy Trinity Mission Fund 1,863 2,426 3,386 2,823
TOTAL 149,512 148,121 151,303 7,106 153,436
----- End of picture text -----

10% of regular giving is allocated to four mission partners, CMS, CPAS, Uganda Projects and the Holy Trinity Mission Fund.

----- Start of picture text -----
15 Movement in restricted funds Fund Balances Income Expenditure Transfers Fund Balances
brought forward carried forward
Archibald Stanley: Dividend Income 1,406 - 1,406 -
CMS -
CPAS 2,066 2,066 -
Fabric 7,536 - 5,740 1,796
- -
Family Care
HT Mission Fund 104 250 354 -
- -
Keframa Building Project
Keframa School 2,524 4,297 4,438 40 2,423
Refugee Roots (Rainbow Project renamed) 546 365 546 365
- -
Servicemen ministry (Simon Farmer)
Tearfund - 169 169 -
Uganda Christian Institute 107 2,845 2,952 -
Youth Worker - 10,000 10,000 -
TOTAL 3,281 28,934 20,525 - 7,106 4,584
----- End of picture text -----

In September 2020 Holy Trinity PCC received a grant for the Joseph Rank Trust to fund the staff costs of the Childrens and Youth staff. The grant was for £30,000 over three years and this is the third tranche.

16
Endowment Funds
Archibald Stanley Shares: valuation
17
Gross Transfers between Funds		 2020
41,027		 2019
39,722

The Archibald Stanley Endowment Shares generated dividend income of £1,406 in 2020.

This was transferred into the general fund to cover expenditure incurred on music as specified by the restriction placed on the endowment.

vii

Parochial Church Council of Holy Trinity, Southwell Charity Number 1132003

Notes to the Financial Statements for the year ended 31st December 2020

2020
£
17
Salaries
Gross wages and salaries
30,259
Employers national insurance contributions
-
Pension costs
693
Other employment expenses
1,328
32,280
Number of employees at the end of the year
3
The full time staff post was the Youth Worker.
The remaining two staff work part time in administration and finance.
No employees received employee benefits of more than £60,000 per year.		 2019
£
31,049
120
901
858
32,928
3

18 Payments to PCC Members The following payments were made to PCC members or persons closely connected to them or related parties. The payments were for verger and organist fees and for conducting funerals.

Shelah Baird-Smith
Ian Baird-Smith
Suzanne Dent
19
Independent Examiner Fee
W H Clifford and Co
20
Reserves Policy		 2020
£
28
20
72
2020
£
720		 2019
£
168
-
81
2019
£
720

Reserves Policy

The PCC has a reserves policy of retaining three months normal expenditure in the general reserve, this has been agreed as £55,000.

The balance in the general fund at the end of 2020 was: £129,083

viii

Independent Examine¢s Report to the membersftrnstees of Holy Trinity Church. Southwell, Parochial Church Council IPCC) I report to the merr*>ersltrugtees on my examination of the aC￿)Unts of Hc4y Trinity Church for the year ènded 31•l Decenkner 2020. Responslbllities and basis of report As the charity trustee5 of the PCC you are responsible for the preparation of the accounts in aGcordance with the requirements of the Chaiities Act 2011. I rgport in respect of my exarrmnalion of the PCC'S accounts tarried out under sectlon 145 of the 2011 Act Bnd in caTTying out my exarnination I have followed all applicable Directions given by the Ch8rity Commission under sects"t)n 14515}Ib) ol the kl. Independent Examlnerfi Statement I have complelgd my examination. l eonfim that no m816rial matters have com8 to my ottenlion in mnneth'on with the 6xamination giving m& cause lo télieve that in any material respect.. accounting rec%)rds not kept in respgct of the Tru$1 as required by secb'on 130 of Ihe 2011 Act., or the accounts do not a￿)rd wth those re￿5.. or. the accounts do not tt)mply V+ilh the applicable require￿nts cThceming th8 form and conlenl ol accounts set out ifi the Charities {Accounls and Reports) Regulation8 2008 other Ihan any requirement that the account8 give a 'tnJe and fair, view which 18 not 8 metter considered 88 part ol an independent examination. I have no (x)ncems and have 8cros8 no other ￿ttor¥ In wnnoction wth thé examination lo which attention should drawn In this rep)rt in order to ona1￿8 8 proper understanding of the aco)unts to be reached. C. A Boli11￿ FMAAT, W. H. Clifford & Co., Accountants. Easlhorpe, Soulhwell. Notts. NG25 OHX D8le.' 15th Apftl 2021