2023-06-30-accounts - Christ Church (United Reformed) Petts Wood Charity

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The United Reformed Church Annual Report Financial Statements ofthe Clllist Church (United Refonned) Petts Wood Charity Charity Number: 113 1806 for the year ended 30 June 2023 The Revd Nadene Snyman Bankers: HSBC 249 High St, Orpington, Kent, BR6 ONR Metro 4 Nugent Retail Park, Cray Ave, Orpington, Kent, BR5 3RP Independent Examiner: Mrs Marion Moore 10 Ban]field Wood Road, Beckenham, Kent. BR3 6SR Charity Number: 1131806 Page I

CHRIST CHURCH (UNITED REFORMED) CHURCH CHAIUTY MISSION STATEMENT Christ Church is a worshipping, welcoming and proclaiming Christian community, wishing to learn, grow spiritually and serve its local neighbourhood whilst being alive to the needs of an ever- changing world. Mission Pri Pra riti To increase the number of individuals who feel comfortable around prayer To establish a congregation which will bring all things to God in prayer To become a faith fflled community of people who on a personal level think deeply about their faith and their relationship with God Welcomin Diverse To be a church where people feel welcome and that they belong To become a church that recognises and celebrates diversity To offer safe, attractive and comfortable surroundings to those who come to our premises Relevant & Accessible To offer ways of being church that will accommodate current lifestyles To increase the number of families associated with the local church To be more visible in our response to global, national and local situations Becomin a Greener Church To be awarded our GOLD Eco-church status (currently silver) Charity Number: 1131806 Page 2

BACKGROUND The Church Meeting: Under the constitution of the United Refornied Church the Church Meeting at Christ Church Petts Wood provides church members the opportunity through discussion, responsible decision and care for one another, to strengthen each other's faith and to foster the life, work and mission of the Church. It also has the responsibility for the maintenance of Christ Church's buildings and its grounds which are owned by the United Reforn]ed Church Southern Synod Trust. The responsibility for the maintenance of the minister's manse in Petts Wood is jointly managed by Christ Church, Petts Wood and Camberwell United Reforn]ed Church. The manse in which Christ Church's minister nornially resides is owned by the United Refonned Church Southern Synod Trust. The Elders Meeting: Amongst other things, the Elders Meeting has responsibility To work with the rninister in fostering in the congregation a concern for witness and service to the community to provide regular public worship to make recommendations to the Church Meeting concerning arrangements for the proper maintenance of buildings and the general oversight of all the financial responsibilities of the local church to ensure that safeguarding measures are in place and are regularly reviewed and that health and safety issues are monitored and addressed Members of the Elders Meeting are the Trustees of Christ Church (United Refonned) Petts Wood Charity HISTORY OF REGISTRATION In 2009 the Church registered with the Charity Commission in its own right as per the Charities Act 2006. The Church Meeting approved the name of the Charity as "Christ Church (United Refonned) Petts Wood Charity" Members of the Elders Meeting were appointed as Trustees of the Charity as from September 2009. Charity Number: 1131806 Page 3

TRUSTEES Members of the Elders Meeting and Trustees are either ex officio or elected by the Church Meeting in accordance with the regulations as laid down by the United Reformed Church. 3 Elders came to the end of their natural terms of service and during 2022-2023 Elders have been planning for the Elders meeting from January 2024 as another 2 Elders will come to the end of their tenns of service and we would like to maintain 10-12 serving Elders. During the year the following served on the Elders Meeting and as Trustees: Trustees Elected as Trustee Susan Calvett January 2018 Katherine Copley January 2015 Peter Dale January 2021 Jacqui Degraft-Johnson January 2021 Fiona Fogden January 2018 Martin Leonard September 2009 Christine McNamara January 2017 Steve McNamara January 2017 Hilary Miles January 2023 Rachel Millington January 2021 Janet Poole January 2020 The Revd Nadene February 2019 Snyman Dad Watts Ceased as Trnstee December 2022 December 2022 December 2022 January 2021 Charity Number: l 13 1806 Page 4

COMMirrEES Members of the Elders Meeting for the following calendar year are elected at the Church's Annual General Meeting held in November. The Elders Meeting meets seven times a year. Working Groups are also appointed at the November Church Meeting. These groups meet regularly and work to support the Elders Meeting in achieving the Church's Mission Statement. They also make reports and recommendations to the Elders Meeting and to Church Meeting. Church Meeting meets six times a year. The Working Groups are: Finance Group (which reports to every Elders Meeting) Property Group Children's and Youth Ministry Working Group Hospitality and Fellowship Group Pastoral Care Group Worship Group World Church and Social Action Group Technology, Media & Communications CHURCH MEMBERSHIP: A Church membership roll is kept. On I st January 2023 there were l 15 members. REVIEW OF THE YEAR July 2022 to July 2023 has been really busy for Christ Church and we delighted that people have come back to in person worship but that also many people are watching our services online and forn] a very special part of our Church community. Our services at Christmas & Easter have been really special times and we shared in a variety of services including a toy service, nativity, carol services, family Christmas worship, Maundy Thursday meal, Easter Sunday breakfast and participated in the Good Friday Walk of Witness with Petts Wood Churches Together. Charity Number: 1131806 Page 5

The average attendance on a Sunday morning which is a combination of in person and online attendance including children is around 150. Services over the past year have principally been led by our minister supplemented by visiting preachers or members of the congregation. The Church of Youth is now meeting each week and Messy Church continues to run monthly. Last Autumn we also started a youth group once a month and although this has small numbers it is a lovely group and many of the young people volunteer elsewhere within the Church. All those who work with children and youth have been DBS checked and we are just looking at renewing some of these checks. The Safeguarding Policy was reviewed and updated. The church has continued to sponsor the Petts Wood Playgroup for Children with Special Needs through the provision of accommodation, volunteers and services. Pastoral care continues to be a very important part of our mission and this has been even more important in a year that has seen some quite a lot of bereavement within our fellowship. All our unifonned organisations continue to meet in the halls and nearly 100 young people attend each week as part of these groups. All these activities were made possible through the voluntary help of church members and of people associated with the church. The church has continued to support the Leprosy Mission, Christian Aid and Commitment for Life (which is a partnership between the United Refornied Church and Christian Aid) through donations from individual members. Other charities were also similarly supported through gifts of money or goods - for example the Hayes Community food bank. Charity Number: l 131806 Page 6

The church halls continue to be used by many local community organisations for all ages and we are continuing to plan for a major hall refurbishment early in 2024 which will ensure our Church and community activities can continue in this space. The Elders and Church Meeting have continued to implement a programme of initiatives in furtherance of their vision for the church over the next few years. KatherAne Copley Church Secretary October 2023 FINANCE REVIEW The financial results from l July 2022 to 30 June 2023 shows a surplus of £ 26,497. The large surplus relates to the delayed receipt of Gift Aid for 2021 to 2022 and the balance of the insurance claim for lost of income during Covid. The church's main expenditure has been the completion of the replacement of the hall complex roofs. The finance kept a review of the press news on Metro Bank. It is reviewing other banks to spread the assets. RESERVES POLICY The Trustees aim to build up free reserves by the transfer of £12,500 into dedicated reserves at the beginning of each Financial Year if funds allow. This to enable a dedicated fund to be built up to cover major capital expenditure on building works over the next 10 years. The balance at the end of June 2023 is £34,174. The Trustees agreed to move funds from the Renovation fund and other funds to the Halls Renovation project to start in the next Financial Year. This fund has a balance of £55,091 Charity Number.. 113 1806 Page 7

RISK MANAGEMENT The Trustees have assessed major risks to which the church is exposed, in particular those related to operational and financial risks and are satisfied that systems are in place to mitigate its exposure to major risks. The principle risks and uncertainties currently facing the charity are considered to be: Financial risk: The age of the building will require unexpected repairs costs that potentially be unaffordable by its current income and reserve level. Risk in connection with working with children, young adults and vulnerable adults: The church volunteers have regular contact with children and adults. The risk is that the appropriate level of due care over these individuals is not adequate. Risk in keyman dependency for important roles in running and maintenance of the Church. Our plans and strategies for managing these risks include: Regular rneetings of the Trustees, Finance and other related sub committees monitoring income and expenditure. Spreading money between banks to reduce if banks collapse. Dual authority on banks accounts to safe guard the church, expenditure. Reduce the risk of keyman dependency. Review and produce polices for finance. Maintaining adequate Insurance, ensuring adequate reserve is held, the use of intruder alarnis and relevant procedures for evacuation of the building. Have appropriate safeguarding training and policies in place. Martin Leonard Church Treasurer October 2023 Charity Number: 1131806 Page 8

Chrlst Church (Untted Reformed) Petts Wood Charlty Receipts and Payments forthe yearended 30June 2023 2023 De$l8nated lud5 2022 General fund Restrfcted funds Total fvnd5 Tot81 fu*ds RECEIPTS Voluntary 83,807 22 881 47,584 8,673 65 10,697 95,154 122 881 49,397 8,673 133,788 42 Church aCEivities Other 1,583 230 37,825 19,(NYJ Total receipts 140.967 2.233 11.027 154,227 190,655 PAYMENTS Fundraising Church attivitSes Governance 171 94,794 930 171 125 ai,710 126.629 930 17a,iio 580 Tot61 payments 95,895 125 31,710 127,730 173,690 Exce55 of reteipts over Paymefits Transfers between funds 45,072 2,108 120,6831 26,497 16,965 120.6831 128,3171 49,(N)O Opening cash funds 15.89L 91,983 31,477 139,351 122,386 Clasln8 tash funds 40,280 65.774 59,794 165.848 139.351

Christ Church {United Reformed) Petts Wood Charity Recelptsforthe yearended 30 June 2023 2023 Des16te fund5 2022 Gener31 fund Re$tted funds Total lutMIs Totsl fvnds Vduntary Donations- GAstanding orders Donations- GA envelopes Donations- no GA envelopes Cash collECtions Donations- Gener31 CharityAppe315 Commitment for Life 49.190 2,503 931 4,622 1,456 49,190 2,503 931 4.622 7,824 1,386 25 Sl,432 4,328 1,139 2,171 ,471 1,980 650 5,718 1,386 25 Lepr¥ Mlsslon Gift Aid Legacie5 Grants Contributim to manse exp5 24,909 24,909 3,568 3.568 196 64,267 196 83.807 650 10,697 95.154 133,788 Fundraising Fundr3isin8 event5 Sundry donations 22 11)0 122 22 100 112 Interest Deposit interest 881 42 881 881 42 Church activitles Hospitality workin8 8roup Messy church ttle Fishes on Friday TuesdayToddle Lettin8S Wedding5 & funerals Surnup pavrnents 139 160 139 160 1,047 512 46,216 1,265 58 211 1,047 512 492 391 36,225 506 46,216 1,035 34 230 24 47.584 1,583 230 49.397 37,825 Other Insurance claim 8.673 8,673 19,(M)O 8,673 8,673 19.OJO

Chrlst Church Iunlted Reformed) Petts Wood Charity Payments forthe yearended 30June 2023 2023 nated funds 2022 General fund Rerftted lund5 Totsl funds Total lund5 Fundraising events 171 171 Church artivitie5 Charity Appè31s Ministry and Mission 5,474 5,474 54,371 400 742 2,457 21.571 125 54,371 400 742 122 377 54,059 160 1,097 Ministers. expense5 Contracts Repairs & malntenance Kitchen project Roof Garden Renovatlon Insurance 2.335 21.194 3,570 1.392 46,686 6,620 8,855 14,896 5,724 2.125 86 1,147 603 2,255 6,743 901 312 1.239 5,744 832 2,685 667 213 136 125 7,926 5.541 2.122 832 L,147 749 1,216 951 843 595 126 6.8SS 1,393 220 303 325 138 297 3,385 236 7.926 5,541 2,122 832 1,147 749 1,216 2,447 843 G35 Water Waste Telephone & broadband Heating Manse expenses CCLI License Postage & siationery Other expenses Cleaning C1eaninE mèteri31s Finance working group Worship working group Pastoral working group Hospitality worklng group SErvery refreshments Technology, comms & Meth3 Disciple & witne55 working group Eco church World Church working group Church of Youth/Youth group Messy Church Wedding5 & funerals Organist Flowers 1,496 595 1,337 6,855 1,393 220 1,211 303 325 138 297 3,385 236 1,757 91 57 41 466 349 255 2,220 466 149 255 Z.220 197 315 265 1,320 72 94,794 125 31,7LO 126,629 173,110 Governance 610 120 200 610 L20 200 270 iio 200 Bank char8&S Independent examination 930 930 580

Christ Church (United Refomiedl Petts Wood Charity Movement OTr funds Openin baLrynce at I July2022 Transfers between funds C105ing balance at 30 Jurie 2021 Reteipts Paymeffts General fund 15,891 140,967 195,8951 120,6831 40,2 Iksignated funds ttle Fishes Local Community Orchestra Audiovisual Renovation Sanctuary Tuesday Toddlers 5,634 1,412 2.434 14.362 29,174 1,047 6,681 1.412 2,584 14,362 34,174 Iso 5,(NJO 1,986 512 2,498 Designated le8acies Administration legacy Osborne legacv Kltchen Property legacy Luncheon Club 40 19,217 2,446 119,(M)01 217 5LKI 2,821 15,0001 19,3171 10,332 24 1.039 Total designated funds 91,983 2,233 128,3171 65,774 Restricted funds Charitable Causès 5,477 L411 15,4741 1,414 887 128 2,719 126 15711 Piano Bowls club 128 2.019 1.600 700 11.4741 G3rden URC Tnaintenènce Erants Roof & Halls 3.568 5,348 14,5681 121,1941 21,937 49.0(NJ 5S,091 Total restrKted fund5 31,477 11,027 131,7101 49,0(M) 59,794 Total funds 139,351 154.227 1127,730 L65,848 Notes

Chrlst Church Iunlted Reformed) Petts Wood Charity statsment of assets and liabilities 2023 Totsl fufids 2022 Total fund5 Monetaryas5et5 Metro current account Metro letEings account Cash-float In safe Cash Messy Church Isafel Metro Deposits CAF accounts HSBC- Deposit 7,325 2,903 ILM) 127 70,430 48,063 804 i(KJ 127 6,(K)I 84,963 84,2S6 165.848 L39,351 Other monetory assets Uncleared deposits- Metro current Lettings involced not yet received 3,345 3,164 PAYE LettiDE deposrts- refundable Monies held for Petts Wood church Together Retention for Rty)f work 1,9901 16671 16531 12,8321 Approved by the Trustees on and signed on their behalf by.. J A023 C NIAOL6 S9 N AJ)

Independent Examiner’s report to the Trustees of Christ Church (United Reformed) Petts Wood Charity

I report to the Elders (as trustees) on my examination of the accounts of the church for the year ended 30 June 2023.

Responsibilities and basis of report

As the charity trustees of the church you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the church’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145 (5) (b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

Accounting records were not kept in respect of the church as required by section 130 of the Act; or
The accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Marion Moore MA FCA DChA 10 Barnfield Wood Road Beckenham BR3 6SR

7 November 2023