2022-12-31-accounts

Trustees’ Annual Report for the period

Period start date - 1st January 2022.

Period end date - 31st December 2022.

Charity name: The Repton Village Hall Company.

Charity registration number: 1131731

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	for the purposes of physical and mental recreation, and social, moral and intellectual development through the medium of reading and recreational rooms, library, lectures, classes, recreations and entertainments or otherwise, as may be found expedient for the benefit of the inhabitants of Repton, Derbyshire and its neighbourhood, without distinction of sex or political, religious or other opinions.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The provision of spaces for community use and for hire by individuals and groups. Provision of a community café and a youth group activity
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Yes

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	No grants were made
Policy on social investment including program related investment	Para 1.38	Financial support is given to prime new activities of social value such as the youth group, dementia café and initiatives to reduce social isolation and digital exclusion. Some activities simply

		require free use of space and provision of simple refreshments.
Contribution made by volunteers	Para 1.38	Volunteers give freely of their time and in some special areas of expertise, eg IT, cooking, gardening and with repairs. This is in addition to the financial and governance expertise among the trustees
Other		We pay two part time carteakers and clerks who monitor booking queries and process invoices. We pay for a wages service.

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The hall is a popular venue for family events and has a thriving timetable full of exercise classes, musical and sporting activities. The youth group is a new venture. The café is a popular hub and reaches out to more isolated individuals. The team promote simpe ctivities to encourage community and support the vulnerable appropriate to the level of lay expertise. It provides a venue for youngsters and the disabled to have work experience in a safe community setting.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	A busy timetable, good income and a well-maintained building supported by happy staff and volunteers remains the goal and we do meet it.
Performance of fundraising activities against objectives set	Para 1.41	Fundraising for the hall itself is not needed but we do run events to support funding the youth group.
Investment performance against objectives	Para 1.41	??

Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	Positive as identified in the accounts.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Future risks identified: significant maintenance of wood dance floor, car park surface, tree works, replacement of heating system plus any unknowns
Amount of reserves held	Para 1.22	£359k unrestricted
Reasons for holding zero reserves	Para 1.22	n/a
Details of fund materially in deficit	Para 1.24	n/a
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	n/a

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Income, grants via S106 and legacies
Investment policy and objectives including any social investment policy adopted	Para 1.46	To look at more efficient but safe investment vehicles compared to ordinary savings accounts
A description of the principal risks facing the charity	Para 1.46	Potential site costs listed above
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Trust deed
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Advertising in the community for volunteers with relevant knowledge, experience or willingness.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	All trustees are directed to the Charity Commission guidance and training is offered from time to time by Rural Action Derbyshire. We maintain a complete library of ACRE Guidance
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	We are members of ACRE and Rural Action Derbyshire. We get help from Community Volunteer Servies of South Derbyshire Trustees/ volunteers
Relationship with any related parties	Para 1.51	Informally we talk to other halls.
Other

Reference and Administrative details

Charity name	Repton Village Hall
Other name the charity uses
Registered charity number	1131731
Charity’s principal address	Askew Grove, Repton, Derby DE65 6GR

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	John Perks
	Chris Jerram
	Kyran Farrell
	Simon Lovatt	Trustee	21/10/2022	Existingtrustees
	Adrian Argyle	Trustee	21/10/2022	Existingtrustees

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of adviser	Name Address	Name Address
Examiner	Martin Rogers	Wood Knoll, Burton Rd, Repton, Derby DE65 6FN

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s)

Position (eg Secretary, Chair, etc)

Date

Repton Village Hall Company

Statement of assets and liabilites Year ended 31st December 2022

Fixed Assets Current Assets Debtors Cash at Bank Creditors Amounts falling due within 12 months. NetAssets Accumulated Surplus Assets transferred from registered charity 1st Jan 2022 Surplus for the year Balance at 31st December 2022		Restricted Funds £ 625,406 0 625,406 0 625,406 638,486 -13,080 625,406		Unrestricted Funds £ 237,797 121,269	Unrestricted Funds £ 237,797 121,269
					359,066 0
					359,066
					337,994 21,072
					359,066

Page 1 of 2

Total Funds £ 863,203 0 121,269 984,472 0 984,472 976,480 7,992 984,472

Repton Village Hall Company

Statement of receipts and payments Year ended 31st December 2022

Notes Incoming Resources Income resources from generated funds Voluntary Income Grants Actvites for generatng funds Investment Income Income resources from charitable actvites Hire of Village Hall Sale of Equipment Total Incoming Resources Resources expended Cost of generatng funds Fundraising costs Charitable actvites Total Resources Expended Net Incoming/ (Outgoing) Resources Assets transferred from registered charity 1st January 2022 Balances carried forward	Restricted Funds 0 0 0 0 0 0 0 0 13080 13080 -13080 638486 625406	Unrestricted	Unrestricted	Unrestricted
				Funds 12592 2667 36883 0 27860 0 80002 16899 42031 58930 21072 337994 359066

Detailed Statement of receipts and payments - Unrestricted Funds Year ended 31st December 2022

Incoming Resources

Voluntary Income

Donations Grants from Local Authority & Parish Council

Actvites for generatng funds

Fundraising events 100 Club Subscriptions Café Income

Investment income

Interest from funds on deposit

Income from charitable actvites

Letting of Village Hall

Total Income

Resources Expended

100 Club Café Youth Club Donations

General Expenditure

Staff wages Rates & Water Light and Heating Equipment Hire Postage and Stationery Telephone and Broadband Payroll Services Legal ICT Repairs & Maintenance Security Cleaning Insurance Licenses Bank Charges Sundries Depreciation

Governance Costs Nett Incomel (Expenditure)

Page 2 of 2

d		Total Funds 12592 2667 36883 0 27860 0
		80002
		16899 55111
		72010
		7992 976480
		984472

£

12,592 2,667

7,424 1,913 27,546

0

27,860

80,002

893 11,739 3,000 1,267

13,530 868 4,040 1,285

54 1,184 200 145 173 4,036 632 2,239 1,580 760 3 234 11,068

58,930

21,072

Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees The Repton Village Hall Company On accounts for the year ended 31 Demcember 2022 Charity no {rf any) 1131731 Set out on pages I report to the trustees on my examination of the ac(x)unts of Ihe above charity (Wie Trusf) for the year ended Responsibilitles and basis of report As the charity's trustees, you are responsible for the preparalion of the accounts in accordance wilh the requirements of the Charities Act 2011 {"the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of Ihe 2011 Act and in carrying out my examination. I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement I have compleled my examination. I confirm that no material matters have come to my attention in connection wilh the examination which gives me cause to believe that in, any material respecl: the accounting records were not kept in accordance with section 130 of the Charities Act- or Ihe accounts did not accord wilh the accounting records. or the accounts did not comply with the applicable requirements conceming the form and content of accounts set out in the Charitips (Accounts and Reports) Regulations 2008 other than any requirement that ihe accounts give a 'true and fair, view which is not a malter considered as part of an independent examination. I have no cOn￿rnS and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Slgned: Date: Name: Martin Rogers Relevant professional qualification(s) or body (if any): Institute of Chartered Accountants in England and Wales Address: 49 Burton Road . Replon , Derbyshire IER Oct 2018