Trustees’ Annual Report
For the period: From 01/04/21 To 31/03/22 Charity name: Westfield United Reformed Church
Charity registration number: 1131463
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The object of the Charity is the advancement of the Christian faith for the benefit of the public in accordance with the Scheme of Union of the United Reformed Church. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Worship services, Home-groups Children's club, Parents & Toddlers groups School assemblies & counselling, Community cafe, Base for assistance to homeless people, Fair Trade promotion, Ugandan teacher's support. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Additional information
| Additional information | ||
|---|---|---|
| SORP reference | ||
| Contribution made by volunteers |
Para 1.38 | Volunteers carry out the majority of the work of the church. Volunteers are on the staff of the cafe and members of the congregation carried out the outreach and pastoral work of the church. |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | At the start of the report period the church’s activities were constrained by the restrictions enforced to reduce the spread of Covid-19. However, over the report period, the church has gradually restarted its own activities and reopened the building to community groups. Communal worship restarted but we retained the Zoom option and a few members still join worship by this method. Initially, the premises were closed to groups from both within and without the church, leading to a loss of income from lettings. However, with the loosening of restrictions, the church encouraged community groups to return to meeting on the premises and rental income showed an encouraging increase. Patronage at the cafe also showed a gradual improvement.The cafe staff continued to work with the local authority to outreach to the homeless. Work with children, young people and families restated and and the popular Showchoir started to meet again. Mission work continued by supporting four bodies outside the church during the year and also on-going support for dental training and teacher support in Uganda. At the end of the report period, a community minister started work in partnership with the church. Her role is to encourage community groups to work together to reduce social isolation. |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The church’s financial situation is shown in the audited accounts submitted along with this report. Although income from lettings and the cafe dropped due to the Covid-19 pandemic, giving from the congregation remained strong. Grants were received for the church’s work with the homeless and other support work. The church’s financial situation is kept under continual review and the financial year ended with a small surplus balance. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The church has a policy of holding 3 month’s staff salary in reserve to maintain security for staff. |
| Amount of reserves held | Para 1.22 | Nil |
| Reasons for holding zero reserves |
Para 1.22 | Not applied during this financial year due to financial restrictions imposed by Covid but reserve reinstated in 2022-23 period. |
| Details of fund materially in deficit |
Para 1.24 | Not applicable |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | Funds are monitored closely to assess to the effect of the easing of lock-down restriction on income from the cafe and lettings |
Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fund raising) |
Para 1.47 |
The charities principal source of funds are - Giving by the congregation Room lettings Cafe sales Grants for specific activities |
|---|---|---|
| A description of the principal risks facing the charity |
Para 1.46 | The principal risk facing the charity at the end of the year under review is the unprecedented increase in energy and other costs. This not only impacts the church directly but also constrains the giving of church members and the ability of the community to patronise the cafe and rent rooms. This challenge will be managed by close financial monitoring and prompt action. |
Structure, Governance and Management
| Description of charity’s trusts: |
None | |
|---|---|---|
| Type of governing document | Para 1.25 | The church has adopted a constitution on 25th July 2021 |
| How is the charity constituted? |
Para 1.25 | The Church is governed by the Church Meeting. The Church Meeting is open to the entire congregation, although only Members are permitted to vote when there is a formal vote. However, the meeting usually works by consensus so that the views of all may be heard and taken into account. Members of the congregation join the church by making a confession of faith or by transfer from another church. Elders are elected from the membership to lead the congregation and are ordained into office. The function of the Elder is much wider than that of a Trustee and includes pastoral oversight of the congregation. |
| Trustee selection methods | Para 1.25 | Trustees are the serving Elders of the church, selected as above, and generally serve for a period of two to four years |
Additional information
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Members receive appropriate training before appointment as Elders. Once appointed Elders as Trustees take part in relevant training provided by the URC as the courses arise. |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The church is part of the United Reformed Church and subject to its oversight and discipline. The minister and Elders meet monthly and advise the Church meeting which meets every other month. |
| Relationship with any related parties |
Para 1.51 | none |
Reference and Administrative details
| Charity name | Westfield United Reformed Church |
|---|---|
| Other name the charity uses | None |
| Registered charitynumber | 1131463 |
| Charity’s principal address | Church Office West Street Bridgwater Somerset TA6 7EU |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Christopher Baillie | Minister | Wholeyear | N/A | |
| Thomas Dougall | Secretary | Wholeyear | Church Meeting | |
| Ian Dyer | Wholeyear | Church Meeting | ||
| Judith Adcock | Wholeyear | Church Meeting | ||
| Jacqueline Bartholomew | Wholeyear | Church Meeting | ||
| Richard Bartholomew | Wholeyear | Church Meeting | ||
| Rachel Leach | Wholeyear | Church Meeting |
– Corporate trustees names of the directors at the date the report was approved
Director name None
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year None
Funds held as custodian trustees on behalf of others
Description of the assets None held in this capacity
Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Thomas Murray Dougall Position (eg Secretary, Secretary Chair, etc)
Date 3rd October 2022
CIIARIIY COMMISSION FOR ENGIANtJ AND WhlES R•ftsimgd Chur¢h Receipts and payments accounts CC16a Forthg pvrlod Irom 1st1 2021 31At Mard) 2022 Section A Receipts and payments Uiirestrlcltd Re51rl¢w Eiidowmonl TolDI lund• L•¥t ywr 10 the A1 Recol 437 8,J$4 2.964 9.001 •.410 4A16 Qrsnlsretsitried. S Gran15[rIOd. (>#rfsIÈcÉe. URCSWI S Gi¥nlsfocqfI0d-S• rco G[ts ¢£Th. Ch• Ci4tllS T¢¢wthS. Coiofwu6. Rotonln S¢r •.¢71 2,267 ,a12 1t.f•JO ChWChO OOna)n •AK41)l 2) 247 Totalr¢¢olpls 120,131 39,723 160,JS4 A3Pa m¢nlS 0.491 Café & Lurhc St4tt¢0919 4.W7 .4TT 1•,1$9 46.471 bJl 39,266 113•2 J20 Bad debls L¢J•nMII•T•St 1¢.190 4fjJ Totalpaymon¢• 147,641 10,504 158.14$ 1$9.$D1 Nel ofrgGoIpPayM•rttsj A6 Tian61ors fund$ A6 cosh fund$ la81 yoar èn Cash Ihl$ yeard 29.21 2,163 75.909 .979 J9.995 16.1126 24.235 13,163 16M2$ ecxxRI
Section B Statement of assets and liabililles clt tlie end of tlie period Calogor108 Reslsictod fundj io r4ur•&tÉ D¢lall% lund• B1 CB$h lunds Cpsh rolalcash fund8 Y(•ii Unro•trl¢téd lundB to É 41fT R¢5trt¢t•d lund• Endowmonl fund8 n•ar•81£ Dotalls B#nkfJJw•rA B2 Oth•r mon•tsry a•••tB n•&M•i t Calè J¥12a 2.1¥7 F¥nd IOwhl¢h Co•1 trr¢nI¥#Iu• IloTr41 B3 Oth•r 0$9018 G1 91dfets)wr R•rA PAYEINIC Dolails Cpil l)PllWIJ B4 A¥8et• retalnod for th• charSty'• own u•• 24142 9710 610 Detolls Fmd lo whl Wh•n B5 LlabllStlo8 PAYEIMC payBblb 316 Slgn•d byoneor trt) ¥ust¢os ots bthffofall ¥ SWur8 Pdnl Namè CCXXR2 &ryMl$lSSI 11108r)22
wi,:S'I'I,'ITr.I,D UliITf,D Rr.rnRNir.D ciiuiic-.II IILICI.:11 1..% ANI) PAYMTr:N'I'S AC"COUNI' '()11 'l'll I,: Yl,;All I,:Nl)II l) IIST NIAIIC.112022 2022 2021 REC.fipTS Doiiali0118 - Uiireslriclcd Donaiion5 . Rcslriclcd Gift aid Cafe iiicoine C.liildrLli aiid YrnE pwple Missioii- Resli'icled rair and ¢aniival parking Granls Reill receivable Oilicr iiicomc BHiik inleresl received 48,010 4,437 9,415 24.546 9,540 10,341 1.612 24,945 33.177 42,367 3,553 10.899 30,869 3,555 9,801 58,648 2,715 247 10 41 166,354 162.664 PAYMI,:N'rs Cale puirhases Wagcs aiid salaries Siaff peiision costs Staff IraiHing Ralcs Iiisiirance Liglil and heal Clcaiiiiig Repairs and niaiiilei)ai)ce URC assesgiiicnl Print, postage and slalioiicry Compuler ¢osts Hirc of cqiiipillenl PAsloTrl and iyorsliip Accouiilaii¢y fees Baiik cliarges Ci'edil card cliarg¢$ Bad debts Geiieriil expenses Slreiigtl)eiiing coiiiiiiiiii&lie5 capilal expeiidilure IA)#n intcresl 11.222 47.963 514 4.537 45.887 505 430 3.690 4.013 8,965 4,771 21.191 40,897 180 4.940 945 817 1,440 132 584 2,500 762 320 414 3.911 4,387 9,583 5,689 13,362 39.256 560 2,868 172 1.409 1.407 790 4,809 148.186 147.920 CHARII'ABLE GIVINC. Mission - reslricled Geiieral exi)enses . resiricled Cliai'iliibl¢ doiialioiis 7,087 2.008 864 11.411 470 9.959 11,881 IIKome l (Lou) for the y&ir £8.209 £2.863
WlI%1'1..1:l.I> UNI'I'LD Illi'bORMI.:D CHIIRCH IILCLII>'I'S AND PAI'MTr:N'I'S ACCOUP41' I.'OR'I'IlI,: YIIAII Tr;NI)ED 31ST MARCII 2022 2022 021 FIXTr,I) ASSE'I'S Kitclien Ilefiirbislu)ieiits iii¢ IL1 Fccs Fixture8. filtiiigs & LNiiipilleiil Coii)pul¢i' cqiiipiiieiil 24.142 9.710 610 24.142 7.632 610 34.462 32,384 CUIUiLN"r ASSLTS Gill Aid Ircoveiable PAYI-.INIC recoverable Deposit refuil) accouiil Depos&l accoiint Currci)l a¢¢oiinl C8fé oecouiii Mission anI Luiicliwn accouiil Pelly cash accounl 2.1 4.141 13,479 4,346 8,230 589 4,182 1.108 42 16,561 7.332 4.177 2.087 9,972 40.131 38.217 CURRF.NT I,IABILTILS TradL Cicdilors Loan - Soiiih West URC Syn PAYf.JNIC. i)ayabl Wa8e8 coijlrol account 800 49.242 316 700 5J,242 633 (50.358) (54,575) 24.235 16.026 TOTAI. RF.SERVES tslrl e(1 & Unre$trieted 24.235 16,026 Note.. Ther¢ 18 also a 111 Hwarded froin Viridor in relmiion to remov&iig bllrriers. The iotal ainounl of the granl is £71.678 and these inoni¢8 do not pass through t1 cliArili¢$ accounts as tlie coiiliyclors air bciiig paid directly froin Ihe when wuired. ACCOUNTANTS, REPORT We have pirphr¢d Ihc forcgoing Rccouiils ivitlioul ¢anying oul an audit fiDiii Ili¢ books and Ircords ill*iiit4ined by our client ad from infonnaiton alKI explaii81ioiis supplied by tbem. 34 North Street 13rid walcr yl,cthTO Jkn£(. MI¢1¢1 J DLKldeii & Co A¢co SI 2022