## **Trustees’ Annual Report** **For the period: From 01/04/21 To 31/03/22 Charity name: Westfield United Reformed Church** **Charity registration number: 1131463** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The object of the Charity is the advancement
of the Christian faith for the benefit of the
public in accordance with the Scheme of
Union of the United Reformed Church.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|Worship services, Home-groups Children's
club, Parents & Toddlers groups School
assemblies & counselling, Community cafe,
Base for assistance to homeless people,
Fair Trade promotion, Ugandan teacher's
support.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have had regard to the
guidance issued by the Charity Commission
on public benefit| ## **Additional information** |**Additional information**||| |---|---|---| ||SORP reference|| |Contribution made by
volunteers|Para 1.38|Volunteers carry out the majority of the work
of the church. Volunteers are on the staff of
the cafe and members of the congregation
carried out the outreach and pastoral work of
the church**.**| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|At the start of the report period the church’s
activities were constrained by the restrictions
enforced to reduce the spread of Covid-19.
However, over the report period, the church
has gradually restarted its own activities and
reopened the building to community groups.
Communal worship restarted but we retained
the Zoom option and a few members still join
worship by this method.
Initially, the premises were closed to groups
from both within and without the church,
leading to a loss of income from lettings.
However, with the loosening of restrictions,
the church encouraged community groups to
return to meeting on the premises and rental
income showed an encouraging increase.
Patronage at the cafe also showed a gradual
improvement.The cafe staff continued to
work with the local authority to outreach to
the homeless.
Work with children, young people and
families restated and and the popular
Showchoir started to meet again.
Mission work continued by supporting four
bodies outside the church during the year
and also on-going support for dental training
and teacher support in Uganda.
At the end of the report period, a community
minister started work in partnership with the
church. Her role is to encourage community
groups to work together to reduce social
isolation.| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The church’s financial situation is shown in
the audited accounts submitted along with
this report. Although income from lettings
and the cafe dropped due to the Covid-19
pandemic, giving from the congregation
remained strong. Grants were received for
the church’s work with the homeless and
other support work. The church’s financial
situation is kept under continual review and
the financial year ended with a small surplus
balance.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The church has a policy of holding 3 month’s
staff salary in reserve to maintain security for
staff.| |Amount of reserves held|Para 1.22|Nil| |Reasons for holding zero
reserves|Para 1.22|Not applied during this financial year due to
financial restrictions imposed by Covid but
reserve reinstated in 2022-23 period.| |Details of fund materially in
deficit|Para 1.24|Not applicable| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|Funds are monitored closely to assess to the
effect of the easing of lock-down restriction
on income from the cafe and lettings| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fund raising)|
Para 1.47|
The charities principal source of funds are -
Giving by the congregation
Room lettings
Cafe sales
Grants for specific activities| |---|---|---| |A description of the principal
risks facing the charity|Para 1.46|The principal risk facing the charity at the
end of the year under review is the
unprecedented increase in energy and other
costs. This not only impacts the church
directly but also constrains the giving of
church members and the ability of the
community to patronise the cafe and rent
rooms.
This challenge will be managed by close
financial monitoring and prompt action.| ## **Structure, Governance and Management** |Description of charity’s
trusts:||None| |---|---|---| |Type of governing document|Para 1.25|The church has adopted a constitution on
25th July 2021| |How is the charity
constituted?|Para 1.25|The Church is governed by the Church
Meeting. The Church Meeting is open to the
entire congregation, although only Members
are permitted to vote when there is a formal
vote. However, the meeting usually works
by consensus so that the views of all may be
heard and taken into account.
Members of the congregation join the church
by making a confession of faith or by transfer
from another church.
Elders are elected from the membership to
lead the congregation and are ordained into
office. The function of the Elder is much
wider than that of a Trustee and includes
pastoral oversight of the congregation.| |Trustee selection methods|Para 1.25|Trustees are the serving Elders of the
church, selected as above, and generally
serve for a period of two to four years| ## **Additional information** |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|Members receive appropriate training before
appointment as Elders. Once appointed
Elders as Trustees take part in relevant
training provided by the URC as the courses
arise.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The church is part of the United Reformed
Church and subject to its oversight and
discipline.
The minister and Elders meet monthly and
advise the Church meeting which meets
every other month.| |Relationship with any related
parties|Para 1.51|none| ## **Reference and Administrative details** |Charity name|Westfield United Reformed Church| |---|---| |Other name the charity uses|None| |Registered charitynumber|**1131463**| |Charity’s principal address|Church Office
West Street
Bridgwater
Somerset
TA6 7EU| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Christopher Baillie|Minister|Wholeyear|N/A| ||Thomas Dougall|Secretary|Wholeyear|Church Meeting| ||Ian Dyer||Wholeyear|Church Meeting| ||Judith Adcock||Wholeyear|Church Meeting| ||Jacqueline Bartholomew||Wholeyear|Church Meeting| ||Richard Bartholomew||Wholeyear|Church Meeting| ||Rachel Leach||Wholeyear|Church Meeting| ## – Corporate trustees names of the directors at the date the report was approved **Director name** None ## Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** None ## **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** ## **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Thomas Murray Dougall **Position (eg Secretary,** Secretary **Chair, etc)** **Date** 3rd October 2022 CIIARIIY COMMISSION FOR ENGIANtJ AND WhlES R•ftsimgd Chur¢h Receipts and payments accounts CC16a Forthg pvrlod Irom 1st￿1 2021 31At Mard) 2022 Section A Receipts and payments Uiirestrlcltd Re51rl¢w Eiidowmonl TolDI lund• L•¥t ywr 10 the A1 Recol 437 8,J$4 2.964 9.001 •.410 4A16 Qrsnlsretsitried. S Gran15[*￿rIOd. (>#rfsIÈcÉ￿e￿. URCSWI S Gi¥nlsfocqfI0d-S• rco G[￿ts ￿¢£Th￿￿. Ch• Ci4tllS T¢¢wthS. Coiofwu6. Rotonl*n S¢r •.¢71 2,267 ,a12 1t.f•JO ChWChO OOna￿)n •AK41￿)￿l 2*) 247 Totalr¢¢olpls 120,131 39,723 160,JS4 A3Pa m¢nlS 0.491 Café & Lur*hc St4tt¢0919 4.W7 .4TT 1•,1$9 46.471 bJl 39,266 113•2 J20 Bad debls L¢J•nMII•T•St 1¢.190 4fjJ Totalpaymon¢• 147,641 10,504 158.14$ 1$9.$D1 Nel ofrgGoIp￿PayM•rttsj A6 Tian61ors fund$ A6 cosh fund$ la81 yoar èn Cash Ihl$ year￿d 29.21 2,163 75.909 .979 J9.995 16.1126 24.235 13,163 16M2$ ecxxRI Section B Statement of assets and liabililles clt tlie end of tlie period Calogor108 Reslsictod fundj io r4ur•&tÉ D¢lall% lund• B1 CB$h lunds Cpsh rolalcash fund8 Y(•ii Unro•trl¢téd lundB to É 41fT R¢5trt¢t•d lund• Endowmonl fund8 n•ar•81£ Dotalls B#nkfJJw•rA B2 Oth•r mon•tsry a•••tB n•&M•i t Calè J¥12a 2.1¥7 F¥nd IOwhl¢h Co•1 t￿rr¢nI¥#Iu• IloTr41 B3 Oth•r 0$9018 G￿1 91dfets)wr* R•rA PAYEINIC Dolails Cpil l*)PllWIJ B4 A¥8et• retalnod for th• charSty'• own u•• 24142 9710 610 Detolls Fmd lo whl Wh•n B5 LlabllStlo8 PAYEIMC payBblb 316 Slgn•d byoneor trt) ¥ust¢os ots bthffofall ¥* SWur8 Pdnl Namè CCXXR2 &ryMl$lSSI 11108r*)22 wi,:S'I'I,'ITr.I,D UliITf,D Rr.rnRNir.D ciiuiic-.II IILICI.:11 1..% ANI) PAYMTr:N'I'S AC"COUNI' '()11 'l'll I,: Yl,;All I,:Nl)II l) IIST NIAIIC.112022 2022 2021 REC.fipTS Doiiali0118 - Uiireslriclcd Donaiion5 . Rcslriclcd Gift aid Cafe iiicoine C.liildrLli aiid Y￿rnE pwple Missioii- Resli'icled rair and ¢aniival parking Granls Reill receivable Oilicr iiicomc BHiik inleresl received 48,010 4,437 9,415 24.546 9,540 10,341 1.612 24,945 33.177 42,367 3,553 10.899 30,869 3,555 9,801 58,648 2,715 247 10 41 166,354 162.664 PAYMI,:N'rs Cale puirhases Wagcs aiid salaries Siaff peiision costs Staff IraiHing Ralcs Iiisiirance Liglil and heal Clcaiiiiig Repairs and niaiiilei)ai)ce URC assesgiiicnl Print, postage and slalioiicry Compuler ¢osts Hirc of cqiiipillenl PAsloTrl and iyorsliip Accouiilaii¢y fees Baiik cliarges Ci'edil card cliarg¢$ Bad debts Geiieriil expenses Slreiigtl)eiiing coiiiiiiiiii&lie5 capilal expeiidilure IA)#n intcresl 11.222 47.963 514 4.537 45.887 505 430 3.690 4.013 8,965 4,771 21.191 40,897 180 4.940 945 817 1,440 132 584 2,500 762 320 414 3.911 4,387 9,583 5,689 13,362 39.256 560 2,868 172 1.409 1.407 790 4,809 148.186 147.920 CHARII'ABLE GIVINC. Mission - reslricled Geiieral exi)enses . resiricled Cliai'iliibl¢ doiialioiis 7,087 2.008 864 11.411 470 9.959 11,881 IIKome l (Lou) for the y&ir £8.209 £2.863 WlI%1'1..1￿:l.I> UNI'I'LD Illi'bORMI.:D CHIIRCH IILCLII>'I'S AND PAI'MTr:N'I'S ACCOUP41' I.'OR'I'IlI,: YIIAII Tr;NI)ED 31ST MARCII 2022 2022 021 FIXTr,I) ASSE'I'S Kitclien Ilefiirbislu)ieiits iii¢ IL￿1 Fccs Fixture8. filtiiigs & LNiiipilleiil Coii)pul¢i' cqiiipiiieiil 24.142 9.710 610 24.142 7.632 610 34.462 32,384 CUIUiLN"r ASSLTS Gill Aid Ircoveiable PAYI-.INIC recoverable Deposit refuil) accouiil Depos&l accoiint Currci)l a¢¢oiinl C8fé oecouiii Mission a￿￿nI Luiicliwn accouiil Pelly cash accounl 2.1 4.141 13,479 4,346 8,230 589 4,182 1.108 42 16,561 7.332 4.177 2.087 9,972 40.131 38.217 CURRF.NT I,IABILTILS TradL Cicdilors Loan - Soiiih West URC Syn PAYf.JNIC. i)ayabl Wa8e8 coijlrol account 800 49.242 316 700 5J,242 633 (50.358) (54,575) 24.235 16.026 TOTAI. RF.SERVES tslrl e(1 & Unre$trieted 24.235 16,026 Note.. Ther¢ 18 also a ￿111 Hwarded froin Viridor in relmiion to remov&iig bllrriers. The iotal ainounl of the granl is £71.678 and these inoni¢8 do not pass through t1￿ cliArili¢$ accounts as tlie coiiliyclors air bciiig paid directly froin Ihe when wuired. ACCOUNTANTS, REPORT We have pirphr¢d Ihc forcgoing Rccouiils ivitlioul ¢anying oul an audit fiDiii Ili¢ books and Ircords ill*iiit4ined by our client a￿d from infonnaiton alKI explaii81ioiis supplied by tbem. 34 North Street 13rid walcr yl,cthTO Jkn£(. MI¢1￿¢1 J DLKldeii & Co A¢co SI 2022