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2021-03-31-accounts

Trustees’ Annual Report

For the period: From 01/04/20 To 31/03/21

Charity name: Westfield United Reformed Church

Charity registration number: 1131463

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The object of the Charity is the advancement
of the Christian faith for the benefit of the
public in accordance with the Scheme of
Union of the United Reformed Church.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.		 Para 1.17 and
1.19		 Worship services, Home-groups Children's
club, Parents & Toddlers groups School
assemblies & counselling, Community cafe,
Base for assistance to homeless people,
Fair Trade promotion, Ugandan teacher's
support.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The trustees have had regard to the
guidance issued by the Charity Commission
on public benefit

Additional information

Additional information
SORP reference
Contribution made by
volunteers		 Para 1.38 Volunteers carry out the majority of the work
of the church. Volunteers are on the staff of
the cafe and members of the congregation
carried out the outreach and pastoral work of
the church.

Achievements and Performance

SORP reference

Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 The church’s activities were constrained
during the report period by the restrictions
imposed to reduce the spread of Covid-19.
However, the church adapted its activities
and many continued, though in a different
form.
Worship continued by using Zoom and in
fact enabled people living some distance
from the building, even overseas, to take
part in services. Some members without
computers took part by using a telephone
link but a few were unable to join in this form
of worship.
The premises were closed to groups from
both within and without the church, leading
to a loss of income from lettings. However,
the church cafe staff continued to work with
the local authority to outreach to the
homeless. Although the cafe itself was
closed to the public, the kitchen facilities
were used every weekday to support rough
sleepers and key workers and to prepare
weekly meals and occasional afternoon teas.
These were delivered to the housebound
and seemed to be much appreciated. The
church received surplus flowers and plants
from a town centre store which the church
delivered to local households. These
activities maintained a link with our
community and served to reduce isolation.
Work with children, young people and
families continued during lock-down by
delivering children’s activity packs to family
homes and using a Zoom link and social
media .
Mission work continued by supporting four
bodies outside the church during the year
and also on-going support for dental training
and teacher support in Uganda.

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 The church’s financial situation is shown in
the audited accounts submitted along with
this report. Although income from lettings
and the cafe dropped during the Covid-19
pandemic, giving from the congregation
remained strong. Outgoings were reduced
due to the limited use of the premises, staff
were placed on furlough and grants received
for the church’s work with the homeless and
other support work. The church’s financial
situation is kept under continual review and
the financial year ended with a small surplus
balance.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 The church has a policy of holding 3 month’s
staff salary in reserve.
Amount of reserves held Para 1.22 £16,026
Reasons for holding zero
reserves		 Para 1.22 Not applicable
Details of fund materially in
deficit		 Para 1.24 Not applicable
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 Funds are monitored closely to assess to the
effect of the easing of lock-down restriction
on income from the cafe and lettings

Additional information (optional) You may choose to include further statements where relevant about:


The charity’s principal
sources of funds (including
any fundraising)
Para 1.47
The charities principal source of funds are -
Giving by the congregation
Room lettings
Cafe sales
Grants for specific activities
A description of the principal
risks facing the charity		 Para 1.46 The principal risk facing the charity in the
year under review was the
unexpected loss of income from room
lettings and the cafe due to the Covid
restrictions. This was managed by reducing
expenditure and securing grants to cover the
continuing work with the community..

Structure, Governance and Management

Description of charity’s
trusts:		 None
Type of governing document Para 1.25 The church has adopted a constitution on
25th July 2021
How is the charity
constituted?		 Para 1.25 The Church is governed by the Church
Meeting. The Church Meeting is open to the
entire congregation, although only Members
are permitted to vote when there is a formal
vote. However, the meeting usually works
by consensus so that the views of all may be
heard and taken into account.
Members of the congregation join the church
by making a confession of faith or by transfer
from another church.
Elders are elected from the membership to
lead the congregation and are ordained into
office. The function of the Elder is much
wider than that of a Trustee and includes
pastoral oversight of the congregation.
Trustee selection methods Para 1.25 Trustees are the serving Elders of the
church, selected as above, and generally
serve for a period of two to four years
Additional information
Policies and procedures
adopted for the induction and
training of trustees		 Para 1.51 Members receive appropriate training before
appointment as Elders. Once appointed
Elders as Trustees take part in relevant
training provided by the URC as the courses
arise.
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51 The church is part of the United Reformed
Church and subject to its oversight and
discipline.
The minister and Elders meet monthly and
advise the Church meeting which meets
every other month.
Relationship with any related
parties		 Para 1.51 none

Reference and Administrative details

Charity name Westfield United Reformed Church
Other name the charity uses None
Registered charitynumber 1131463
Charity’s principal address Church Office
West Street
Bridgwater
Somerset
TA6 7EU

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7		 Trustee name Office (if any) Dates acted if not for
wholeyear		 Name of person (or body) entitled
to appoint trustee(if any)
Christopher Baillie Minister Wholeyear N/A
Thomas Dougall Secretary Wholeyear Church Meeting
Ian Dyer Wholeyear Church Meeting
Judith Adcock Wholeyear Church Meeting
Jacqueline Bartholomew Wholeyear Church Meeting
Richard Bartholomew Wholeyear Church Meeting
Rachel Leach Wholeyear Church Meeting

– Corporate trustees names of the directors at the date the report was approved Director name None

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year
None

Funds held as custodian trustees on behalf of others

Description of the assets None held in this capacity

Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Thomas Murray Dougall Position (eg Secretary, Secretary Chair, etc)

Date

Westfield United Reformed Church Westfield United Reformed Church Westfield United Reformed Church 1131463 1131463 1131463 CC16a
For the period
from		 1st April 2020 To 31st March 2021
Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest
£
39,383
2,984
10,899
-
37,139
247
10
90,662
4,537
46,822
17,749
40,897
21,191
3,690
2,500
8,983
-
146,369
- 55,707
- 18,262
- 73,969		 Restricted
funds
to the nearest £
3,553
9,801
8,500
1,417
4,279
21,372
23,080
72,002
12,228
320
414
470
-
13,432
58,570
-
31,425
89,995		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
42,936
2,984
9,801
10,899
-
37,139
-
8,500
1,417
-
-
4,279
21,372
23,080
-
-
247
10
162,664
12,228
4,537
46,822
17,749
40,897
21,191
3,690
320
2,500
414
9,453
-
-
-
-
-
-
-
-
-
-
-
-
-
159,801

2,863		 Last year
to the nearest £
Offerings 39,383 80,149
Donation General 2,984 6,533
Monies raised for outside causes 12,704
Gift aid tax repayment 10,899 11,507
Legacies -
Property- church/hall users 37,139 81,656
Grants received - Sedgemoor District Council 5,470
Grants received - Somerset Communities Foundation 13,922
Grants received - URC SW Synod 5,000
Grants received - Sedgemoor CountyCouncil 500
Grants received - Bridgwater Town Council 3,000
Grants received - Coronavirus - Job Retention Scheme
Grants received - Coronavirus - Workingwith Homeless
Grants received - Coronavirus - Other
Church Organisation Donations(Inc Fair and Car) 8,388
Donations
Miscellaneous 247 2,062
Bank interest & investment income 10 16
Total receipts
A3 Payments
230,907
Mission fund 17,672
Café & Luncheonpurchases 4,537 17,462
Staff costs 46,822 52,969
Utitlitycost of building 17,749 17,575
URCpayments 40,897 44,500
Maintenance of church building 21,191 4,134
Maintenance of Manse 3,690 4,111
Loan repayment / Capital expenditure 90,128
Bad debts 2,500
Loan interest
Miscellaneous 8,983 9,209
-
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
257,760
- 55,707 58,570 -
2,863		 - 26,853
- - - -
- 18,262 31,425 - 13,163 40,016
- 73,969 89,995 - 16,026 13,163

CCXX R1 accounts (SS)

05/10/2021

1

Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on behalf of all the
trustees
B5 Liabilities
B3 Other assets
B2 Other monetary assets
B4 Assets retained for the charity’s own
use
B1 Cash funds		 Details
Gift aid recoverable
Rent receivable
PAYE/NIC recoverable
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Bank current account
Deposit account
Cash
Building saver account
Details
Café account
Mission account
Luncheon account
Details
Kitchen refurbishment
Equipment
Computer equipment
Loan from South West URC Synod
Details
Trade creditors
Wages control account
Signature		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
42
-
-
-
-
-
42
-
Agreement Error
Agreement Error
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
8,230
-
-
13,479
-
4,346
589
-
-
4,182
1,108
-
Fund to which
asset belongs
Cost (optional)
2100
-
0
-
4141
-
-
-
Fund to which
asset belongs
Cost (optional)
24142
-
7632
-
610
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
700
-
633
-
53242
-
-
-
Print Name		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval

Signed by one or two trustees on behalf of all the trustees

CCXX R2 accounts (SS)

05/10/2021

2

WESTFIELD UNITED REFORMED CHURCH RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2021

RECEIPTS
Donations - Unrestricted
Donations - Restricted
Gift aid
Cafe income
Children and young people
Mission - Restricted
Luncheon Club
Fair and carnival parking
Grants
Rent receivable
Other income
Bank interest received
PAYMENTS
Café purchases
Luncheon club purchases
Wages and salaries
Staff pension costs
Staff training
Rates
Insurance
Light and heat
Cleaning
Repairs and maintenance
URC assessment
Print, postage and stationery
Computer costs
Hire of equipment
Pastoral and worship
Accountancy fees
Bank charges
Credit card charges
Bad debts
General expenses
Strengthening communities capital expenditure
Loan interest
CHARITABLE GIVING
Mission - restricted
General expenses - restricted
Charitable donations
Income / (Loss) for the year		 42,367
45,425
3,553
41,257
10,899
11,507
30,869
36,915
3,555
15,878
9,801
12,704
-
5,764
-
8,388
58,648
27,892
2,715
23,099
247
2,062
10
16
162,664
230,907
4,537
13,887
-
3,575
45,887
52,190
505
603
430
176
3,690
4,111
4,013
3,859
8,965
7,115
4,771
6,601
21,191
4,134
40,897
44,500
180
4,940
3,648
945
1,031
817
1,525
1,440
1,277
132
591
584
766
2,500
762
382
320
90,128
414
147,920
240,099
11,411
16,147
470
-
1,514
11,881
17,661
£2,863
(£26,853)
2020
2021		 42,367
45,425
3,553
41,257
10,899
11,507
30,869
36,915
3,555
15,878
9,801
12,704
-
5,764
-
8,388
58,648
27,892
2,715
23,099
247
2,062
10
16
162,664
230,907
4,537
13,887
-
3,575
45,887
52,190
505
603
430
176
3,690
4,111
4,013
3,859
8,965
7,115
4,771
6,601
21,191
4,134
40,897
44,500
180
4,940
3,648
945
1,031
817
1,525
1,440
1,277
132
591
584
766
2,500
762
382
320
90,128
414
147,920
240,099
11,411
16,147
470
-
1,514
11,881
17,661
£2,863
(£26,853)
2020
2021
4,537
-
45,887
505
430
3,690
4,013
8,965
4,771
21,191
40,897
180
4,940
945
817
1,440
132
584
2,500
762
320
414
11,411
470
-
(£26,853)

WESTFIELD UNITED REFORMED CHURCH RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2021

2021 2020
FIXED ASSETS
Kitchen Refurbishments inc Legal Fees 24,142 24,142
Fixtures, fittings & equipment 7,632 7,632
Computer equipment 610 -
32,384 31,774
CURRENT ASSETS
Gift Aid recoverable 2,100 751
Rent receivable - 2,500
PAYE/NIC recoverable 4,141 577
Deposit refurb account 13,479 478
Deposit account 4,346 5,417
Current account 8,230 3,149
Café account 589 2,235
Mission account 4,182 3,072
Luncheon account 1,108 1,159
Petty cash account 42 2
38,217 19,340
CURRENT LIABILTIES
Trade Creditors 700 1,448
Loan - South West URC Synod 53,242 36,239
Wages control account 633 264
(54,575) (37,951)
16,026 13,163
TOTAL RESERVES (Restricted & Unrestricted) 16,026 13,163

ACCOUNTANTS' REPORT

We have prepared the foregoing accounts without carrying out an audit from the books and records maintained by our client and from informaiton and explanations supplied by them.

34 North Street Bridgwater

8th September 2021

Michael J Dodden & Co Chartered Certified Accountants