## **Trustees’ Annual Report** **For the period: From 01/04/20 To 31/03/21** **Charity name: Westfield United Reformed Church** **Charity registration number: 1131463** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The object of the Charity is the advancement
of the Christian faith for the benefit of the
public in accordance with the Scheme of
Union of the United Reformed Church.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|Worship services, Home-groups Children's
club, Parents & Toddlers groups School
assemblies & counselling, Community cafe,
Base for assistance to homeless people,
Fair Trade promotion, Ugandan teacher's
support.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have had regard to the
guidance issued by the Charity Commission
on public benefit| ## **Additional information** |**Additional information**||| |---|---|---| ||SORP reference|| |Contribution made by
volunteers|Para 1.38|Volunteers carry out the majority of the work
of the church. Volunteers are on the staff of
the cafe and members of the congregation
carried out the outreach and pastoral work of
the church**.**| ## **Achievements and Performance** SORP reference |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The church’s activities were constrained
during the report period by the restrictions
imposed to reduce the spread of Covid-19.
However, the church adapted its activities
and many continued, though in a different
form.
Worship continued by using Zoom and in
fact enabled people living some distance
from the building, even overseas, to take
part in services. Some members without
computers took part by using a telephone
link but a few were unable to join in this form
of worship.
The premises were closed to groups from
both within and without the church, leading
to a loss of income from lettings. However,
the church cafe staff continued to work with
the local authority to outreach to the
homeless. Although the cafe itself was
closed to the public, the kitchen facilities
were used every weekday to support rough
sleepers and key workers and to prepare
weekly meals and occasional afternoon teas.
These were delivered to the housebound
and seemed to be much appreciated. The
church received surplus flowers and plants
from a town centre store which the church
delivered to local households. These
activities maintained a link with our
community and served to reduce isolation.
Work with children, young people and
families continued during lock-down by
delivering children’s activity packs to family
homes and using a Zoom link and social
media .
Mission work continued by supporting four
bodies outside the church during the year
and also on-going support for dental training
and teacher support in Uganda.| |---|---|---| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The church’s financial situation is shown in
the audited accounts submitted along with
this report. Although income from lettings
and the cafe dropped during the Covid-19
pandemic, giving from the congregation
remained strong. Outgoings were reduced
due to the limited use of the premises, staff
were placed on furlough and grants received
for the church’s work with the homeless and
other support work. The church’s financial
situation is kept under continual review and
the financial year ended with a small surplus
balance.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The church has a policy of holding 3 month’s
staff salary in reserve.| |Amount of reserves held|Para 1.22|£16,026| |Reasons for holding zero
reserves|Para 1.22|Not applicable| |Details of fund materially in
deficit|Para 1.24|Not applicable| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|Funds are monitored closely to assess to the
effect of the easing of lock-down restriction
on income from the cafe and lettings| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
The charities principal source of funds are -
Giving by the congregation
Room lettings
Cafe sales
Grants for specific activities| |---|---|---| |A description of the principal
risks facing the charity|Para 1.46|The principal risk facing the charity in the
year under review was the
unexpected loss of income from room
lettings and the cafe due to the Covid
restrictions. This was managed by reducing
expenditure and securing grants to cover the
continuing work with the community..| ## **Structure, Governance and Management** |Description of charity’s
trusts:||None| |---|---|---| |Type of governing document|Para 1.25|The church has adopted a constitution on
25th July 2021| |How is the charity
constituted?|Para 1.25|The Church is governed by the Church
Meeting. The Church Meeting is open to the
entire congregation, although only Members
are permitted to vote when there is a formal
vote. However, the meeting usually works
by consensus so that the views of all may be
heard and taken into account.
Members of the congregation join the church
by making a confession of faith or by transfer
from another church.
Elders are elected from the membership to
lead the congregation and are ordained into
office. The function of the Elder is much
wider than that of a Trustee and includes
pastoral oversight of the congregation.| |Trustee selection methods|Para 1.25|Trustees are the serving Elders of the
church, selected as above, and generally
serve for a period of two to four years| |**Additional information**||| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|Members receive appropriate training before
appointment as Elders. Once appointed
Elders as Trustees take part in relevant
training provided by the URC as the courses
arise.| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The church is part of the United Reformed
Church and subject to its oversight and
discipline.
The minister and Elders meet monthly and
advise the Church meeting which meets
every other month.| |Relationship with any related
parties|Para 1.51|none| ## **Reference and Administrative details** |Charity name|Westfield United Reformed Church| |---|---| |Other name the charity uses|None| |Registered charitynumber|**1131463**| |Charity’s principal address|Church Office
West Street
Bridgwater
Somerset
TA6 7EU| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**wholeyear**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Christopher Baillie|Minister|Wholeyear|N/A| ||Thomas Dougall|Secretary|Wholeyear|Church Meeting| ||Ian Dyer||Wholeyear|Church Meeting| ||Judith Adcock||Wholeyear|Church Meeting| ||Jacqueline Bartholomew||Wholeyear|Church Meeting| ||Richard Bartholomew||Wholeyear|Church Meeting| ||Rachel Leach||Wholeyear|Church Meeting| – Corporate trustees names of the directors at the date the report was approved **Director name** None Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |None||| ## **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Declarations** ## **The trustees declare that they have approved the trustees’ report above.** ## **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Thomas Murray Dougall **Position (eg Secretary,** Secretary **Chair, etc)** **Date** ||**Westfield United Reformed Church**|**Westfield United Reformed Church**|**Westfield United Reformed Church**|**1131463**|**1131463**|**1131463**|**CC16a**| |---|---|---|---|---|---|---|---| ||**For the period**
**from**|1st April 2020|**To**||31st March 2021||| ||||||||| |**Section A Receipts and payments**|||||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**39,383**
**2,984**
**10,899**
**-**
**37,139**
**247**
**10**
**90,662**
**4,537**
**46,822**
**17,749**
**40,897**
**21,191**
**3,690**
**2,500**
**8,983**
**-**
**146,369**
**- 55,707**
**- 18,262**
**- 73,969**|**Restricted**
**funds**
**to the nearest £**
**3,553**
**9,801**
**8,500**
**1,417**
**4,279**
**21,372**
**23,080**
**72,002**
**12,228**
**320**
**414**
**470**
**-**
**13,432**
**58,570**
**-**
**31,425**
**89,995**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**42,936**
**2,984**
**9,801**
**10,899**
**-**
**37,139**
**-**
**8,500**
**1,417**
**-**
**-**
**4,279**
**21,372**
**23,080**
**-**
**-**
**247**
**10**
**162,664**
**12,228**
**4,537**
**46,822**
**17,749**
**40,897**
**21,191**
**3,690**
**320**
**2,500**
**414**
**9,453**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**159,801**

**2,863**||**Last year**
**to the nearest £**| |Offerings|**39,383**||||||**80,149**| |Donation General|**2,984**||||||**6,533**| |Monies raised for outside causes|||||||**12,704**| |Gift aid tax repayment|**10,899**||||||**11,507**| |Legacies|**-**||||||| |Property- church/hall users|**37,139**||||||**81,656**| |Grants received - Sedgemoor District Council|||||||**5,470**| |Grants received - Somerset Communities Foundation|||||||**13,922**| |Grants received - URC SW Synod|||||||**5,000**| |Grants received - Sedgemoor CountyCouncil|||||||**500**| |Grants received - Bridgwater Town Council|||||||**3,000**| |Grants received - Coronavirus - Job Retention Scheme|||||||| |Grants received - Coronavirus - Workingwith Homeless|||||||| |Grants received - Coronavirus - Other|||||||| |Church Organisation Donations(Inc Fair and Car)|||||||**8,388**| |Donations|||||||| |Miscellaneous|**247**||||||**2,062**| |Bank interest & investment income|**10**||||||**16**| |**_Total receipts_**
**A3 Payments**|||||||| ||||||||**230,907**| ||||||||| |Mission fund|||||||**17,672**| |Café & Luncheonpurchases|**4,537**||||||**17,462**| |Staff costs|**46,822**||||||**52,969**| |Utitlitycost of building|**17,749**||||||**17,575**| |URCpayments|**40,897**||||||**44,500**| |Maintenance of church building|**21,191**||||||**4,134**| |Maintenance of Manse|**3,690**||||||**4,111**| |Loan repayment / Capital expenditure|||||||**90,128**| |Bad debts|**2,500**||||||| |Loan interest|||||||| |Miscellaneous|**8,983**||||||**9,209**| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||**-**||||||| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||| ||||||||**257,760**| ||||||||| ||**- 55,707**|**58,570**|**-**||
**2,863**||**- 26,853**| |||**-**|**-**||**-**||**-**| ||**- 18,262**|**31,425**|**-**||**13,163**||**40,016**| ||**- 73,969**|**89,995**|**-**||**16,026**||**13,163**| CCXX R1 accounts (SS) 05/10/2021 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on behalf of all the
trustees
**B5 Liabilities**
**B3 Other assets**
**B2 Other monetary assets**
**B4 Assets retained for the charity’s own**
**use**
**B1 Cash funds**|**Details**
Gift aid recoverable
Rent receivable
PAYE/NIC recoverable
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Bank current account
Deposit account
Cash
Building saver account
**Details**
Café account
Mission account
Luncheon account
**Details**
Kitchen refurbishment
Equipment
Computer equipment
Loan from South West URC Synod
**Details**
Trade creditors
Wages control account
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**42**
**-**
**-**
**-**
**-**
**-**
**42**
**-**
Agreement Error
Agreement Error
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**8,230**
**-**
**-**
**13,479**
**-**
**4,346**
**589**
**-**
**-**
**4,182**
**1,108**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
2100
**-**
0
**-**
4141
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
24142
**-**
7632
**-**
610
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
700
**-**
633
**-**
53242
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||||| ||||| Signed by one or two trustees on behalf of all the trustees CCXX R2 accounts (SS) 05/10/2021 2 ## **WESTFIELD UNITED REFORMED CHURCH RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2021** |**RECEIPTS**
Donations - Unrestricted
Donations - Restricted
Gift aid
Cafe income
Children and young people
Mission - Restricted
Luncheon Club
Fair and carnival parking
Grants
Rent receivable
Other income
Bank interest received
**PAYMENTS**
Café purchases
Luncheon club purchases
Wages and salaries
Staff pension costs
Staff training
Rates
Insurance
Light and heat
Cleaning
Repairs and maintenance
URC assessment
Print, postage and stationery
Computer costs
Hire of equipment
Pastoral and worship
Accountancy fees
Bank charges
Credit card charges
Bad debts
General expenses
Strengthening communities capital expenditure
Loan interest
**CHARITABLE GIVING**
Mission - restricted
General expenses - restricted
Charitable donations
Income / (Loss) for the year|42,367
45,425
3,553
41,257
10,899
11,507
30,869
36,915
3,555
15,878
9,801
12,704
-
5,764
-
8,388
58,648
27,892
2,715
23,099
247
2,062
10
16
162,664
230,907
4,537
13,887
-
3,575
45,887
52,190
505
603
430
176
3,690
4,111
4,013
3,859
8,965
7,115
4,771
6,601
21,191
4,134
40,897
44,500
180
4,940
3,648
945
1,031
817
1,525
1,440
1,277
132
591
584
766
2,500
762
382
320
90,128
414
147,920
240,099
11,411
16,147
470
-
1,514
11,881
17,661
£2,863
(£26,853)
**2020**
**2021**|42,367
45,425
3,553
41,257
10,899
11,507
30,869
36,915
3,555
15,878
9,801
12,704
-
5,764
-
8,388
58,648
27,892
2,715
23,099
247
2,062
10
16
162,664
230,907
4,537
13,887
-
3,575
45,887
52,190
505
603
430
176
3,690
4,111
4,013
3,859
8,965
7,115
4,771
6,601
21,191
4,134
40,897
44,500
180
4,940
3,648
945
1,031
817
1,525
1,440
1,277
132
591
584
766
2,500
762
382
320
90,128
414
147,920
240,099
11,411
16,147
470
-
1,514
11,881
17,661
£2,863
(£26,853)
**2020**
**2021**| |---|---|---| ||4,537
-
45,887
505
430
3,690
4,013
8,965
4,771
21,191
40,897
180
4,940
945
817
1,440
132
584
2,500
762
320
414|| ||11,411
470
-|| |||| |||(£26,853)| ## **WESTFIELD UNITED REFORMED CHURCH RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2021** ||**2021**|**2020**|| |---|---|---|---| |**FIXED ASSETS**|||| |Kitchen Refurbishments inc Legal Fees|24,142|24,142|| |Fixtures, fittings & equipment|7,632|7,632|| |Computer equipment|610|-|| ||32,384||31,774| |**CURRENT ASSETS**|||| |Gift Aid recoverable|2,100|751|| |Rent receivable|-|2,500|| |PAYE/NIC recoverable|4,141|577|| |Deposit refurb account|13,479|478|| |Deposit account|4,346|5,417|| |Current account|8,230|3,149|| |Café account|589|2,235|| |Mission account|4,182|3,072|| |Luncheon account|1,108|1,159|| |Petty cash account|42|2|| ||38,217||19,340| |**CURRENT LIABILTIES**|||| |Trade Creditors|700|1,448|| |Loan - South West URC Synod|53,242|36,239|| |Wages control account|633|264|| ||(54,575)||(37,951)| ||16,026||13,163| ||||| |**TOTAL RESERVES (Restricted & Unrestricted)**|16,026||13,163| ## **ACCOUNTANTS' REPORT** We have prepared the foregoing accounts without carrying out an audit from the books and records maintained by our client and from informaiton and explanations supplied by them. 34 North Street Bridgwater 8th September 2021 Michael J Dodden & Co Chartered Certified Accountants