OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2020-12-31-accounts

The PCC of St Augustine's, Scaynes Hill

Trustees' Report and Financial Statements

Charity number: 1131423 31 December 2020

PCC of St Augustine's, Scaynes Hill Trustees' Report and Financial Statements 2020

Contents

Reference and Administrative Details of the Charity, its Trustees and Advisers 3
Trustees Report 4
Independent Examiner's Report to the Parochial Church Council of St. Augustine's, Scaynes Hill 8
Receipts and Payments 9
Balance Sheet 13
Notes

Page 2 of 14

PCC of St Augustine's, Scaynes Hill Trustees' Report and Financial Statements 2020

Reference and Administrative Details of the Charity, its Trustees and Advisers

Name

The Parochial Church Council of the Ecclesiastical Parish of St Augustine's, Scaynes Hill

PCC of St Augustine's, Scaynes Hill (working name)

Charity registered number: 1131423

Principal office

St. Augustine's Church Church Road Scaynes Hill West Sussex RH17 7NY

Trustees

Trustees
Vicar The Rev’d Canon Lisa Barnett, Chair_(resigned 5 February 2020)_
Curate The Rev’d Lucy Hollingsworth_(resigned 16 August 2020)_
(assistant Priest
from May 2020)
Churchwardens Mrs Jenny Walker Mr Mark Brunet
Deanery Synod Miss Lynne Watkins Mrs Jenny Cattermole_(until 12 October 2020)_
Representatives Mr Steve Argent Mrs Robyn Smith_(from 12 October 2020)_
Elected Mrs Sheila Argent Mr Kelvin Booth_(from 12 October 2020)_
Members Mr Philip Brett Mrs Nicola Calvey_Safeguarding Officer_
Miss Sheila Clarke_(from 12 October 2020)_ Mrs Gaynor Deal
Mr Michael Harding,Hon Treasurer (until 12 Mr Mark Jones
October 2020)
Mr Alistair Ludgate Mrs Nicky Morris
Mr David Sawney_Electoral Roll Officer_ Mrs Marilyn Slater

Independent Examiner

John Caladine FCCA CTA FCIE Chartered Certified Accountant Caladine Limited Chantry House 22 Upperton Road Eastbourne East Sussex BN21 1BF

Bankers & investment advisors

Barclays PLC CCLA Investment Managers Limited 77 South Road 85 Queen Victoria St., Haywards Heath London West Sussex EC4 4ET RH16 4LB

Page 3 of 14

PCC of St Augustine's, Scaynes Hill Trustees' Report and Financial Statements 2020

Trustees Report

The Parochial Church Council (the PCC) (the Trustees) present their annual report together with the financial statements of the Parochial Church Council of the Ecclesiastical Parish of St. Augustine’s, Scaynes Hill (the charity) for the year ended 31 December 2020. The Trustees confirm that the annual report and financial statements of the charity comply with the current statutory requirements and the requirements of the charity’s governing document.

STRUCTURE, GOVERNANCE AND MANAGEMENT

The principal object of the charity is to promote, in the ecclesiastical parish, the whole mission of the Church.

Method of Appointment

The management of the charity is the responsibility of the Parochial Church Council (the Trustees) who are appointed or elected under the Parochial Church Council Powers Measure (1956) as amended and the Church Representation Rules.

Organisational Structure and Decision Making

Membership of the Parochial Church Council (PCC) is determined under the Church Representation Rules and consists of certain ex-officio members – all clerks in Holy Orders beneficed in or licensed to the parish, such Readers licensed to the parish as the Annual Parochial Church Meeting (APCM) determines should be so appointed, the churchwardens and any members of Deanery, Diocesan or General Synods – and up to 12 members of the church who are elected at the APCM. Members are warmly encouraged to stand for election to the PCC.

The full PCC met 5 times during the year. In between meetings subgroups met and gave reports to full PCC meetings.

OBJECTIVES AND ACTIVITIES

Policies and Objectives

The primary objective of St. Augustine’s PCC is the promotion of our Lord Jesus Christ according to the doctrines and practices of the Church of England. The PCC has the responsibility, with the parish priest of promoting in the ecclesiastical parish the whole mission of the Church – pastoral, evangelistic, social and ecumenical.

Public benefit

The PCC has considered the Commission guidance on public benefit, in particular the specific guidance on charities for the advancement of religion. This has always been at the heart of the mission in the parish and the following overview of the year illustrates this.

ACHIEVEMENTS AND PERFORMANCE

Review of Activities

Extraordinary events

The parish entered interregnum on 6 February 2020 when the previous Vicar, Rev’d Lisa Barnett, was licensed as Team Rector for the Parish of St. Mary the Virgin. Horsham Team Ministry, she went with the best wishes of the congregation but was greatly missed. The parish was blessed with the ministry of Lucy Hollingsworth, SSM Associate Vicar, who went far beyond what might have been expected and provided splendid leadership and practical service until moving away in August 2020 following her husband’s appointment as Vicar of the Parish of Sutton with Seaford. Lucy is now licensed with a General License to the Lewes & Seaford Deanery; the congregation at St Augustine’s miss her greatly but are delighted for her in her new role.

The other major and unusual factor shaping events during 2020 was the COVID-19 pandemic. Restrictions were increasingly tightened from March onwards, first as advice and then through regulation, culminating in a national “Lockdown” on 23 March. This has been followed by repeated loosening and tightening of restrictions. Worship in church was forbidden during the first lockdown; the parish implemented the recording and on-line streaming of services and has continued to do this on every Sunday since, so that all members of the congregation can access this

Page 4 of 14

PCC of St Augustine's, Scaynes Hill Trustees' Report and Financial Statements 2020

worship even if they cannot or do not wish to attend a service in person. Weekly prayer was also streamed by the Associate Vicar in many weeks; other occasional services from the usual pattern likewise.

When allowed there were also public services of Holy Communion held in the church, usually alternate Sundays an hour before the recorded service went “live”, with appropriate risk amelioration in place to do so as safely as possible, following the national Church of England risk assessment and guidelines and the direction of the Bishop. The congregation greatly appreciated the various priests who officiated to made this possible once the Associate Vicar had left.

In January 2021 the PCC took the decision that it was no longer safe to hold services in church or allow private prayer there.

This period also saw the cessation of Youth Club work although contact remotely with young people has continued. Whilst the Youth and Children’s worker was on maternity leave, others continued to keep these contacts going.

Other outreach activity including the Coffee Shop ceased when required to do so under the prevailing restrictions.

Church attendance

There were 133 parishioners on the church electoral roll as at the Annual Parish Meeting held on 12 October 2020. The average weekly attendance, counted during October, was significantly impacted by the paucity of public services at which an average of 11.5 adults were present on each occasion. However the number of people viewing the online recorded services was estimated to be a similar number to those attending in person in previous years at around 80.

Review of the year

1 The full PCC met 6 times during the year, using on-line video-conferencing after January. In between meetings subgroups met (also virtually) and gave reports at full PCC meetings.

2 In January and February there were usually two services on each Sunday, with variety in the liturgy used with one service being Holy Communion. The pattern of services after that was altered as described above due to the pandemic. The Revd. Jean Sedgely, a retired priest with permission to officiate in the parish, and the two Licensed Lay Readers provided significant support for the Assistant Vicar up to the time of her departure and then shouldered the responsibility of leading services; the contribution of Jean in particular allowed the regular recording of services of Holy Communion. All recordings were made under appropriately safe and socially distanced circumstances, almost entirely by people in a single “bubble”.

3 The PCC continued to engage with children and young people as described above; care and attention to safeguarding in the work with young people and vulnerable adults is embedded into the system, with regular reports to PCC from the Safeguarding Officer. The PCC has complied with the duty under section 5 of the Safeguarding and Clergy Discipline Measure 2016, fully recognising its duty to have due regard to House of Bishops' guidance on safeguarding children and vulnerable adults. The parish has achieved Level 1 (the highest level currently released) of the “Simple Quality Protects” programme.

4 Care for those significantly affected by the impact of the Coronavirus was a key focus of effort during much of the year. A large number of the congregation and others in the parish remain actively involved in the many different activities undertaken in the parish, particularly those which are intended to support parishioners and those which maintain the physical assets in the care of the PCC; the PCC are confident that all resources used contribute to the common good.

5 Work to make the entrance more welcoming and less cluttered was completed at the end of the year.

6 In promoting the mission of the Church, the PCC have historically given 10% of regular income received to other charities, both local and further afield; the list of such charities has historically been set annually by a meeting to which all parishioners are invited. In consideration of the impact of the pandemic on parish finances, no donations were made during 2020 other than those which related to 2019 income; the congregation is to be given an opportunity to support external charities during Lent in 2021.

Page 5 of 14

PCC of St Augustine's, Scaynes Hill Trustees' Report and Financial Statements 2020

7 Where maintenance work to Church assets is required which is beyond the safe ability of volunteers to undertake, the PCC uses monies from grants, the Fabric Fund and special appeals to employ appropriate contractors under the professional control of the retained Architect to carry out the required works.

8 Despite the restrictions during the year there was one baptism. There were four funerals with two Crematorium funerals. There was one wedding.

9 In the middle of the year, Mike Harding handed over the role of Hon Treasurer to Jamie Bewick; PCC expressed their thanks for the nearly seven years that Mike had spent fulfilling the role.

10 In November 2020 the Bishop announced that the Rev’d Beverley Miles would be the next Vicar of the parish, with the induction and collation scheduled for March 1st 2021.

FINANCIAL REVIEW

Reserves Policy

It is PCC policy to maintain a balance on the general unrestricted funds (excluding property) which equates to at least two months’ worth of unrestricted payments as contingency against unforeseen situations. This position has been sustained.

It is PCC policy to invest funds balances with the CBF Church of England deposit fund operated by CCLA Investment Managers Limited.

Risk Assessment Policy

Part of the on-going role of the PCC is to monitor the major risks to which the church is exposed, in particular those related to buildings and finance. Risks are formally reviewed on a regular basis by the PCC.

Principal Funding

The total receipts on general unrestricted funds were £79,529 (2019 - £82,855) and are detailed in the Financial Statements.

The largest unrestricted expenditure of the PCC was paid to the diocese to cover ministry costs. This amount covers the housing, stipend and pension costs of the priest, church insurance plus a standard sum for diocesan central costs, clergy training and a contribution to national church funds. It is important to note that nearly 80% of the total paid relates directly to the costs of this parish. The parish continues to meet 100% of allocated costs.

Page 6 of 14

PCC of St Augustine's, Scaynes Hill Trustees' Report and Financial Statements 2020

PCC Members’ Responsibilities

The PCC members are responsible for preparing the Annual Report and the financial statements in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice.

Charity law requires the PCC members to prepare financial statements, for each financial year, which give a true and fair view of the state of affairs of the church and of its financial activities for that period.

In preparing those financial statements the PCC members are required to:

The PCC members are responsible for keeping proper accounting records which disclose, with reasonable accuracy at any time, the financial position of the church and enables them to ensure that the financial statements comply with the Charities Act 2011 and the current Church Accounting Regulations. They are also responsible for safeguarding the assets of the church and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

This report was approved by the Trustees on 2021 and signed on their behalf by:

Rev Beverley Miles Chair

Page 7 of 14

PCC of St Augustine's, Scaynes Hill Trustees' Report and Financial Statements 2020

Independent Examiner's Report to the Parochial Church Council of St. Augustine's, Scaynes Hill

I report on the financial statements of the PCC of St Augustine’s, Scaynes Hill (‘the Charity’) for the year ended 31 December 2020 which are set out on pages 9 to 14.

Respective responsibilities of trustees and examiner

The Charity’s trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act..

Basis of Independent examiner’s report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with my examination giving me cause to believe that in any material respect:

3 the accounts do not comply with the applicable requirements concerning the form and contents of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

John Caladine FCCA CTA FCIE

2021 Chartered Certified Accountant Caladine Limited Chantry House 22 Upperton Road Eastbourne BN21 1BF

Page 8 of 14

St Augustines Church, Scaynes Hill - 1131423 Receipts and payments 1 January 2020 to 31 December 2020

To
From		 01 January 2020
01 January 2019
31 December 2020
31 December 2019
Profit from sale of current asset investments
Asset and investment sales
Total Incoming resources from charitable activities
Receipts excluding asset sales
Youth Cafe sales
May camp fees & gifts
Anchor Cafe sales
Youth entrance fees
Fees - weddings etc
Church magazine-sales
Total Investment income
Incoming resources from charitable activities
Other Events
Total Activities for generating funds
Investment income
Interest received
Fund raising
Music exams
Activities for generating funds
Church magazine-adverts
Tapestry and Cards
Grants received
Total Voluntary income
Charity Collections
Income tax recovered
Church collections
Other Donations
Gift aid giving
Envelope scheme
Voluntary income
General - General fund (Unrestricted) Fund
Receipts
Incoming resources from generated funds
Total receipts
Total asset sale income		 —
850
1,340
12,677
4,467
12,894
951
3,483
2,640
1,265
39,453
4,146
39,132
7,579
21
1,020
73
3,660
220
8
960
412
62,050
68,827
1,269
2,637
2,743
5,105
108
—
339
42
605
178
1,702
709
3,213
350
648
740
2,637
2,743
2,824
2,000
7,278
6,180
6,295
73,234
82,855
—
6,295
—
79,529
82,855

Page 9 of 14

St Augustines Church, Scaynes Hill - 1131423 Receipts and payments 1 January 2020 to 31 December 2020

From 01 January 2020 01 January 2019
To 31 December 2020 31 December 2019

General - General fund (Unrestricted) Fund

Total payments
Excess of Incoming resources over Resources used
Total carried forward balance
Transfers to/(from)
Brought forward balance
Governance costs
Independent Examiners fees
Total Governance costs
Charity Collections
Total Charitable activities
May camp costs
Coffee shop Charity support
Cleaning
Fees to Diocese re weddings, funerals
Covid 19 Expenditure
Fabric repairs
Insurance
Admin salary
Clergy standin costs
Publicity
Mission & Outreach costs
Other costs
Utilities
Anchor Cafe costs
Church & Annexe repairs
Printing, Stationery, Gifts & Sundry
Magazine printing & Expenses
Clock, Organ & Garden Maintenance
Youth cafe costs
Children's work
Youth & Children's Missioner employment
Youth work expenditure
Clergy Expenses
Payments
Charitable activities
Parish Contribution
Church Expenses
Cost of generating funds
Fundraising expenses
Total Cost of generating funds		 —
26
2,294
4,419
—
50
1,310
504
1,501
694
558
—
626
1,300
—
—
1,281
2,961
47
173
—
108
1,250
1,948
363
1,510
3,482
28
3,906
28
—
553
870
1,941
969
1,480
1,831
1,988
852
493
122
382
3,698
203
10,088
1,026
304
845
695
46,657
3,690
2,552
—
45,016
3,498
26
780
780
75,498
84,596
780
780
76,304
85,376
3,225
(2,521)
1,095
(92)
65,996
68,609
70,316
65,996

Page 10 of 14

St Augustines Church, Scaynes Hill - 1131423 Receipts and payments 1 January 2020 to 31 December 2020

From 01 January 2020 01 January 2019
To 31 December 2020 31 December 2019
Total payments
Total carried forward balance
Excess of Incoming resources over Resources used
Brought forward balance
Organist & Church music
Youth & Children's ministry salary - B S
Total Charitable activities
Smith - B Smith Fund (Restricted) Fund
Receipts
Incoming resources from generated funds
Investment income
Interest received
Payments
Charitable activities
Total Investment income
Total receipts
Excess of Incoming resources over Resources used
Transfers to/(from)
Brought forward balance
Total carried forward balance
Fabric repairs
Total Charitable activities
Total payments
Payments
Charitable activities
Professional fees
Voluntary income
Fabric - Fabric Fund (Restricted) Fund
Receipts
Incoming resources from generated funds
Grants received
Total Voluntary income
Church & Annexe repairs
Total carried forward balance
Welland - Clive Welland Legacy Fund (Restricted) Fund
Transfers to/(from)
Brought forward balance
Investment income
Interest received
Total Investment income
Total receipts		 —
1,706
1,074
—
1,706
917
1,074
917
904
—
4,043
917
2,780
769
302
—
1,206
4,812
1,206
4,812
(289)
(1,300)
(2,032)
—
27,148
29,180
25,559
27,148
—
(10,000)
—
10,000
35
107
—
—
35
107
140
260
1,400
2,400
35
107
1,540
2,660
1,540
2,660
(1,505)
(2,553)
2,559
5,112
1,054
2,559

Page 11 of 14

St Augustines Church, Scaynes Hill - 1131423 Receipts and payments 1 January 2020 to 31 December 2020

From 01 January 2020 01 January 2019
To 31 December 2020 31 December 2019
Voluntary income
Bible - Bible Fund (Restricted) Fund
Receipts
Incoming resources from generated funds
Bibles
Other Donations
Total Voluntary income
Total receipts
Payments
Charitable activities
Total Charitable activities
Total payments
Excess of Incoming resources over Resources used
Transfers to/(from)
Brought forward balance
Total carried forward balance		 —
127
—
127
205
140
—
127
205
140
205
140
(205)
(13)
205
92
—
(79)
—
—

Page 12 of 14

St Augustines Church, Scaynes Hill - 1131423 Statement of Assets and Liabilities As at 31 December 2020

31/12/2020
31/12/2019
Fixed assets
Current assets
Total current assets
Total assets
Investments at cost (Market value £121,027, 2019: £132,991)
Cash at bank and in hand
Tangible assets		 855
855
77,457
91,162
19,472
4,541
96,929
95,703
97,784
96,558

Analysis of Net Assets between Funds

Tangible fixed assets
Current assets		 Unrestricted
Restricted
Total
funds
funds
funds
2020
2020
2020
855
-
855
70,316
26,613
96,929		 Total
funds
2019
855
95,703
71,171
26,613
97,784
96,558

The financial statements were approved by the Trustees on 2021 and signed on their behalf, by:

Rev Beverley Miles Chair

Jamie Bewick Hon Treasurer

Page 13 of 14

PCC of St Augustine's, Scaynes Hill Trustees' Report and Financial Statements 2020

Accounting policies

1.1 Basis of preparation of financial statements

The financial statements have been prepared on a receipts and payments basis in accordance with Section 133 of the Charities Act 2011

1.2 Income

Donations and other income are recognised when received by the charity

1.3 Expenditure

Expenditure is recognised in the period in which it is incurred and allocated to the appropriate cost centre. Expenditure includes irrecoverable VAT

2. Restricted Funds

The B. Smith Fund was established for the musical life of the church and children’s church.

The Bible Fund was established from donations from parishioners for the provision of bibles to local school children.

The Fabric Fund was established to be used for the maintenance of the church buildings.

Page 14 of 14