**The PCC of St Augustine's, Scaynes Hill**
Trustees' Report and Financial Statements
Charity number: 1131423 31 December 2020
PCC of St Augustine's, Scaynes Hill Trustees' Report and Financial Statements 2020
## **Contents**
|Reference and Administrative Details of the Charity, its Trustees and Advisers|3|
|---|---|
|Trustees Report|4|
|Independent Examiner's Report to the Parochial Church Council of St. Augustine's, Scaynes Hill|8|
|Receipts and Payments|9|
|Balance Sheet|13|
|Notes||
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PCC of St Augustine's, Scaynes Hill Trustees' Report and Financial Statements 2020
## **Reference and Administrative Details of the Charity, its Trustees and Advisers**
## _**Name**_
The Parochial Church Council of the Ecclesiastical Parish of St Augustine's, Scaynes Hill
PCC of St Augustine's, Scaynes Hill (working name)
## _**Charity registered number: 1131423**_
## _**Principal office**_
St. Augustine's Church Church Road Scaynes Hill West Sussex RH17 7NY
## _**Trustees**_
|**_Trustees_**|||
|---|---|---|
|_Vicar_|The Rev’d Canon Lisa Barnett, Chair_(resigned 5 February 2020)_||
|_Curate_|The Rev’d Lucy Hollingsworth_(resigned 16 August 2020)_||
|_(assistant Priest_|||
|_from May 2020)_|||
|_Churchwardens_|Mrs Jenny Walker|Mr Mark Brunet|
|_Deanery Synod_|Miss Lynne Watkins|Mrs Jenny Cattermole_(until 12 October 2020)_|
|_Representatives_|Mr Steve Argent|Mrs Robyn Smith_(from 12 October 2020)_|
|_Elected_|Mrs Sheila Argent|Mr Kelvin Booth_(from 12 October 2020)_|
|_Members_|Mr Philip Brett|Mrs Nicola Calvey_Safeguarding Officer_|
||Miss Sheila Clarke_(from 12 October 2020)_|Mrs Gaynor Deal|
||Mr Michael Harding,_Hon Treasurer (until 12_|Mr Mark Jones|
||_October 2020)_||
||Mr Alistair Ludgate|Mrs Nicky Morris|
||Mr David Sawney_Electoral Roll Officer_|Mrs Marilyn Slater|
## _**Independent Examiner**_
John Caladine FCCA CTA FCIE Chartered Certified Accountant Caladine Limited Chantry House 22 Upperton Road Eastbourne East Sussex BN21 1BF
## _**Bankers & investment advisors**_
Barclays PLC CCLA Investment Managers Limited 77 South Road 85 Queen Victoria St., Haywards Heath London West Sussex EC4 4ET RH16 4LB
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PCC of St Augustine's, Scaynes Hill Trustees' Report and Financial Statements 2020
## **Trustees Report**
The Parochial Church Council (the PCC) (the Trustees) present their annual report together with the financial statements of the Parochial Church Council of the Ecclesiastical Parish of St. Augustine’s, Scaynes Hill (the charity) for the year ended 31 December 2020. The Trustees confirm that the annual report and financial statements of the charity comply with the current statutory requirements and the requirements of the charity’s governing document.
## _**STRUCTURE, GOVERNANCE AND MANAGEMENT**_
The principal object of the charity is to promote, in the ecclesiastical parish, the whole mission of the Church.
## _**Method of Appointment**_
The management of the charity is the responsibility of the Parochial Church Council (the Trustees) who are appointed or elected under the Parochial Church Council Powers Measure (1956) as amended and the Church Representation Rules.
## _**Organisational Structure and Decision Making**_
Membership of the Parochial Church Council (PCC) is determined under the Church Representation Rules and consists of certain ex-officio members – all clerks in Holy Orders beneficed in or licensed to the parish, such Readers licensed to the parish as the Annual Parochial Church Meeting (APCM) determines should be so appointed, the churchwardens and any members of Deanery, Diocesan or General Synods – and up to 12 members of the church who are elected at the APCM. Members are warmly encouraged to stand for election to the PCC.
The full PCC met 5 times during the year. In between meetings subgroups met and gave reports to full PCC meetings.
## **OBJECTIVES AND ACTIVITIES**
## _**Policies and Objectives**_
The primary objective of St. Augustine’s PCC is the promotion of our Lord Jesus Christ according to the doctrines and practices of the Church of England. The PCC has the responsibility, with the parish priest of promoting in the ecclesiastical parish the whole mission of the Church – pastoral, evangelistic, social and ecumenical.
## _**Public benefit**_
The PCC has considered the Commission guidance on public benefit, in particular the specific guidance on charities for the advancement of religion. This has always been at the heart of the mission in the parish and the following overview of the year illustrates this.
## _**ACHIEVEMENTS AND PERFORMANCE**_
## _**Review of Activities**_
## _Extraordinary events_
The parish entered interregnum on 6 February 2020 when the previous Vicar, Rev’d Lisa Barnett, was licensed as Team Rector for the Parish of St. Mary the Virgin. Horsham Team Ministry, she went with the best wishes of the congregation but was greatly missed. The parish was blessed with the ministry of Lucy Hollingsworth, SSM Associate Vicar, who went far beyond what might have been expected and provided splendid leadership and practical service until moving away in August 2020 following her husband’s appointment as Vicar of the Parish of Sutton with Seaford. Lucy is now licensed with a General License to the Lewes & Seaford Deanery; the congregation at St Augustine’s miss her greatly but are delighted for her in her new role.
The other major and unusual factor shaping events during 2020 was the COVID-19 pandemic. Restrictions were increasingly tightened from March onwards, first as advice and then through regulation, culminating in a national “Lockdown” on 23 March. This has been followed by repeated loosening and tightening of restrictions. Worship in church was forbidden during the first lockdown; the parish implemented the recording and on-line streaming of services and has continued to do this on every Sunday since, so that all members of the congregation can access this
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PCC of St Augustine's, Scaynes Hill Trustees' Report and Financial Statements 2020
worship even if they cannot or do not wish to attend a service in person. Weekly prayer was also streamed by the Associate Vicar in many weeks; other occasional services from the usual pattern likewise.
When allowed there were also public services of Holy Communion held in the church, usually alternate Sundays an hour before the recorded service went “live”, with appropriate risk amelioration in place to do so as safely as possible, following the national Church of England risk assessment and guidelines and the direction of the Bishop. The congregation greatly appreciated the various priests who officiated to made this possible once the Associate Vicar had left.
In January 2021 the PCC took the decision that it was no longer safe to hold services in church or allow private prayer there.
This period also saw the cessation of Youth Club work although contact remotely with young people has continued. Whilst the Youth and Children’s worker was on maternity leave, others continued to keep these contacts going.
Other outreach activity including the Coffee Shop ceased when required to do so under the prevailing restrictions.
## _Church attendance_
There were 133 parishioners on the church electoral roll as at the Annual Parish Meeting held on 12 October 2020. The average weekly attendance, counted during October, was significantly impacted by the paucity of public services at which an average of 11.5 adults were present on each occasion. However the number of people viewing the online recorded services was estimated to be a similar number to those attending in person in previous years at around 80.
## _Review of the year_
1 The full PCC met 6 times during the year, using on-line video-conferencing after January. In between meetings subgroups met (also virtually) and gave reports at full PCC meetings.
2 In January and February there were usually two services on each Sunday, with variety in the liturgy used with one service being Holy Communion. The pattern of services after that was altered as described above due to the pandemic. The Revd. Jean Sedgely, a retired priest with permission to officiate in the parish, and the two Licensed Lay Readers provided significant support for the Assistant Vicar up to the time of her departure and then shouldered the responsibility of leading services; the contribution of Jean in particular allowed the regular recording of services of Holy Communion. All recordings were made under appropriately safe and socially distanced circumstances, almost entirely by people in a single “bubble”.
3 The PCC continued to engage with children and young people as described above; care and attention to safeguarding in the work with young people and vulnerable adults is embedded into the system, with regular reports to PCC from the Safeguarding Officer. The PCC has complied with the duty under section 5 of the Safeguarding and Clergy Discipline Measure 2016, fully recognising its duty to have due regard to House of Bishops' guidance on safeguarding children and vulnerable adults. The parish has achieved Level 1 (the highest level currently released) of the “Simple Quality Protects” programme.
4 Care for those significantly affected by the impact of the Coronavirus was a key focus of effort during much of the year. A large number of the congregation and others in the parish remain actively involved in the many different activities undertaken in the parish, particularly those which are intended to support parishioners and those which maintain the physical assets in the care of the PCC; the PCC are confident that all resources used contribute to the common good.
5 Work to make the entrance more welcoming and less cluttered was completed at the end of the year.
6 In promoting the mission of the Church, the PCC have historically given 10% of regular income received to other charities, both local and further afield; the list of such charities has historically been set annually by a meeting to which all parishioners are invited. In consideration of the impact of the pandemic on parish finances, no donations were made during 2020 other than those which related to 2019 income; the congregation is to be given an opportunity to support external charities during Lent in 2021.
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PCC of St Augustine's, Scaynes Hill Trustees' Report and Financial Statements 2020
7 Where maintenance work to Church assets is required which is beyond the safe ability of volunteers to undertake, the PCC uses monies from grants, the Fabric Fund and special appeals to employ appropriate contractors under the professional control of the retained Architect to carry out the required works.
8 Despite the restrictions during the year there was one baptism. There were four funerals with two Crematorium funerals. There was one wedding.
9 In the middle of the year, Mike Harding handed over the role of Hon Treasurer to Jamie Bewick; PCC expressed their thanks for the nearly seven years that Mike had spent fulfilling the role.
10 In November 2020 the Bishop announced that the Rev’d Beverley Miles would be the next Vicar of the parish, with the induction and collation scheduled for March 1st 2021.
## _**FINANCIAL REVIEW**_
## _**Reserves Policy**_
It is PCC policy to maintain a balance on the general unrestricted funds (excluding property) which equates to at least two months’ worth of unrestricted payments as contingency against unforeseen situations. This position has been sustained.
It is PCC policy to invest funds balances with the CBF Church of England deposit fund operated by CCLA Investment Managers Limited.
## _**Risk Assessment Policy**_
Part of the on-going role of the PCC is to monitor the major risks to which the church is exposed, in particular those related to buildings and finance. Risks are formally reviewed on a regular basis by the PCC.
## _**Principal Funding**_
The total receipts on general unrestricted funds were £79,529 (2019 - £82,855) and are detailed in the Financial Statements.
The largest unrestricted expenditure of the PCC was paid to the diocese to cover ministry costs. This amount covers the housing, stipend and pension costs of the priest, church insurance plus a standard sum for diocesan central costs, clergy training and a contribution to national church funds. It is important to note that nearly 80% of the total paid relates directly to the costs of this parish. The parish continues to meet 100% of allocated costs.
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PCC of St Augustine's, Scaynes Hill Trustees' Report and Financial Statements 2020
## _**PCC Members’ Responsibilities**_
The PCC members are responsible for preparing the Annual Report and the financial statements in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice.
Charity law requires the PCC members to prepare financial statements, for each financial year, which give a true and fair view of the state of affairs of the church and of its financial activities for that period.
In preparing those financial statements the PCC members are required to:
- Select suitable accounting policies and apply them consistently;
- Make judgements and estimates that are reasonable and prudent;
- Prepare the financial statements on a ‘going concern’ basis unless it is inappropriate to presume that the
- activities of the church will continue.
The PCC members are responsible for keeping proper accounting records which disclose, with reasonable accuracy at any time, the financial position of the church and enables them to ensure that the financial statements comply with the Charities Act 2011 and the current Church Accounting Regulations. They are also responsible for safeguarding the assets of the church and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report was approved by the Trustees on 2021 and signed on their behalf by:
**Rev Beverley Miles** _Chair_
Page 7 of 14
PCC of St Augustine's, Scaynes Hill Trustees' Report and Financial Statements 2020
## **Independent Examiner's Report to the Parochial Church Council of St. Augustine's, Scaynes Hill**
I report on the financial statements of the PCC of St Augustine’s, Scaynes Hill (‘the Charity’) for the year ended 31 December 2020 which are set out on pages 9 to 14.
## _**Respective responsibilities of trustees and examiner**_
The Charity’s trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act..
## _**Basis of Independent examiner’s report**_
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
## _**Independent examiner’s statement**_
I have completed my examination. I confirm that no material matters have come to my attention in connection with my examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the Charity in accordance with section 130 of the 2011 Act; or
- 2 the accounts do not accord with those accounting records; or
3 the accounts do not comply with the applicable requirements concerning the form and contents of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
## **John Caladine FCCA CTA FCIE**
2021 Chartered Certified Accountant Caladine Limited Chantry House 22 Upperton Road Eastbourne BN21 1BF
Page 8 of 14
## **St Augustines Church, Scaynes Hill - 1131423 Receipts and payments 1 January 2020 to 31 December 2020**
|**To**
**From**|**01 January 2020**
**01 January 2019**
**31 December 2020**
**31 December 2019**|
|---|---|
|Profit from sale of current asset investments
**Asset and investment sales**
Total Incoming resources from charitable activities
**Receipts excluding asset sales**
Youth Cafe sales
May camp fees & gifts
Anchor Cafe sales
Youth entrance fees
Fees - weddings etc
Church magazine-sales
Total Investment income
Incoming resources from charitable activities
Other Events
Total Activities for generating funds
_Investment income_
Interest received
Fund raising
Music exams
_Activities for generating funds_
Church magazine-adverts
Tapestry and Cards
Grants received
Total Voluntary income
Charity Collections
Income tax recovered
Church collections
Other Donations
Gift aid giving
Envelope scheme
_Voluntary income_
**General - General fund (Unrestricted) Fund**
**Receipts**
Incoming resources from generated funds
**Total receipts**
_Total asset sale income_|—
850
1,340
12,677
4,467
12,894
951
3,483
2,640
1,265
39,453
4,146
39,132
7,579|
||21
1,020
73
3,660
220
8
960
412
_62,050_
_68,827_|
||_1,269_
2,637
2,743
_5,105_|
||108
—
339
42
605
178
1,702
709
3,213
350
648
740
_2,637_
_2,743_
2,824
2,000|
||_7,278_
_6,180_|
||6,295
**73,234**
**82,855**
—|
||_6,295_
_—_
**79,529**
**82,855**|
Page 9 of 14
## **St Augustines Church, Scaynes Hill - 1131423 Receipts and payments 1 January 2020 to 31 December 2020**
|**From**|**01 January 2020**|**01 January 2019**|
|---|---|---|
|**To**|**31 December 2020**|**31 December 2019**|
## **General - General fund (Unrestricted) Fund**
|**Total payments**
Excess of Incoming resources over Resources used
**Total carried forward balance**
Transfers to/(from)
Brought forward balance
Governance costs
Independent Examiners fees
Total Governance costs
Charity Collections
Total Charitable activities
May camp costs
Coffee shop Charity support
Cleaning
Fees to Diocese re weddings, funerals
Covid 19 Expenditure
Fabric repairs
Insurance
Admin salary
Clergy standin costs
Publicity
Mission & Outreach costs
Other costs
Utilities
Anchor Cafe costs
Church & Annexe repairs
Printing, Stationery, Gifts & Sundry
Magazine printing & Expenses
Clock, Organ & Garden Maintenance
Youth cafe costs
Children's work
Youth & Children's Missioner employment
Youth work expenditure
Clergy Expenses
**Payments**
Charitable activities
Parish Contribution
Church Expenses
Cost of generating funds
Fundraising expenses
_Total Cost of generating funds_|—
26|
|---|---|
||2,294
4,419
—
50
1,310
504
1,501
694
558
—
626
1,300
—
—
1,281
2,961
47
173
—
108
1,250
1,948
363
1,510
3,482
28
3,906
28
—
553
870
1,941
969
1,480
1,831
1,988
852
493
122
382
3,698
203
10,088
1,026
304
845
695
46,657
3,690
2,552
_—_
45,016
3,498
_26_|
||780
780
_75,498_
_84,596_|
||_780_
_780_|
||**76,304**
**85,376**|
||3,225
(2,521)
1,095
(92)
65,996
68,609|
||**70,316**
**65,996**|
Page 10 of 14
## **St Augustines Church, Scaynes Hill - 1131423 Receipts and payments 1 January 2020 to 31 December 2020**
|**From**|**01 January 2020**|**01 January 2019**|
|---|---|---|
|**To**|**31 December 2020**|**31 December 2019**|
|**Total payments**
**Total carried forward balance**
Excess of Incoming resources over Resources used
Brought forward balance
Organist & Church music
Youth & Children's ministry salary - B S
Total Charitable activities
**Smith - B Smith Fund (Restricted) Fund**
**Receipts**
Incoming resources from generated funds
_Investment income_
Interest received
**Payments**
Charitable activities
Total Investment income
**Total receipts**
Excess of Incoming resources over Resources used
Transfers to/(from)
Brought forward balance
**Total carried forward balance**
Fabric repairs
Total Charitable activities
**Total payments**
**Payments**
Charitable activities
Professional fees
_Voluntary income_
**Fabric - Fabric Fund (Restricted) Fund**
**Receipts**
Incoming resources from generated funds
Grants received
Total Voluntary income
Church & Annexe repairs
**Total carried forward balance**
**Welland - Clive Welland Legacy Fund (Restricted) Fund**
Transfers to/(from)
Brought forward balance
_Investment income_
Interest received
Total Investment income
**Total receipts**|—
1,706|
|---|---|
||1,074
_—_
_1,706_
917|
||_1,074_
_917_|
||904
—
4,043
**917**
**2,780**
769
302
—|
||_1,206_
_4,812_|
||**1,206**
**4,812**|
||(289)
(1,300)
(2,032)
—
27,148
29,180|
||**25,559**
**27,148**
—
(10,000)
—
10,000|
||35
107
**—**
**—**|
||_35_
_107_|
||140
260
1,400
2,400
**35**
**107**|
||_1,540_
_2,660_|
||**1,540**
**2,660**|
||(1,505)
(2,553)
2,559
5,112|
||**1,054**
**2,559**|
Page 11 of 14
## **St Augustines Church, Scaynes Hill - 1131423 Receipts and payments 1 January 2020 to 31 December 2020**
|**From**|**01 January 2020**|**01 January 2019**|
|---|---|---|
|**To**|**31 December 2020**|**31 December 2019**|
|_Voluntary income_
**Bible - Bible Fund (Restricted) Fund**
**Receipts**
Incoming resources from generated funds
Bibles
Other Donations
Total Voluntary income
**Total receipts**
**Payments**
Charitable activities
Total Charitable activities
**Total payments**
Excess of Incoming resources over Resources used
Transfers to/(from)
Brought forward balance
**Total carried forward balance**|—
127|
|---|---|
||_—_
_127_|
||205
140
**—**
**127**|
||_205_
_140_|
||**205**
**140**|
||(205)
(13)
205
92
—
(79)|
||**—**
**—**|
Page 12 of 14
## **St Augustines Church, Scaynes Hill - 1131423 Statement of Assets and Liabilities As at 31 December 2020**
||**31/12/2020**
**31/12/2019**|
|---|---|
|||
|**Fixed assets**
**Current assets**
**Total current assets**
**Total assets**
Investments at cost (Market value £121,027, 2019: £132,991)
Cash at bank and in hand
Tangible assets|855
855
77,457
91,162
19,472
4,541
**96,929**
**95,703**|
||**97,784**
**96,558**|
## **Analysis of Net Assets between Funds**
|Tangible fixed assets
Current assets|**Unrestricted**
**Restricted**
**Total**
**funds**
**funds**
**funds**
**2020**
**2020**
**2020**
855
-
855
70,316
26,613
96,929|**Total**|
|---|---|---|
|||**funds**|
|||**2019**|
|||855|
|||95,703|
||||
||71,171
26,613
97,784||
|||96,558|
The financial statements were approved by the Trustees on 2021 and signed on their behalf, by:
**Rev Beverley Miles** Chair
**Jamie Bewick** Hon Treasurer
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PCC of St Augustine's, Scaynes Hill Trustees' Report and Financial Statements 2020
## **Accounting policies**
## _**1.1 Basis of preparation of financial statements**_
The financial statements have been prepared on a receipts and payments basis in accordance with Section 133 of the Charities Act 2011
## _**1.2 Income**_
Donations and other income are recognised when received by the charity
## _**1.3 Expenditure**_
Expenditure is recognised in the period in which it is incurred and allocated to the appropriate cost centre. Expenditure includes irrecoverable VAT
## _**2. Restricted Funds**_
The B. Smith Fund was established for the musical life of the church and children’s church.
The Bible Fund was established from donations from parishioners for the provision of bibles to local school children.
The Fabric Fund was established to be used for the maintenance of the church buildings.
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