PAROCHIAL CHURCH COUNCIL OF ST MARYS HAREFIELD Annual Report and Accounts for the year ended 31 Dècember 2021 Incumbent The Reverend Marb"n Davies The Varage Counte55 Close Harefield Middx Bank Santsnder and National Westminster Independent Examiner Charles Homan FCA
PAROCHIAL CHURCH COUNCIL OF ST MARYS HAREFIELD Annual Report for the year ended 31 DKember 2021 Administrative Inforniation The PCC has the responsil)ilty of¢rating the incumtnt. the Revwend M8rlin Davies in promob.ng the ecdesiastl parish of Hafield, ts whole mission of the Chutth. pastoral, evangelistic. sotial ecumenical. The PCC also has Maintenar and othw res[xSItYIrties for the Churth arml Churth Hall in Harefd. Kiddlesex PCC PAembership Members of the PCC are erther ex officio or ele al Ihe Annu Pamthial Chur(J meeb.ng (APCMI in accofdance the Church Representation Rules. During the year the follthbing 5efved as membèrs of the PCC.. In¢umbpnL. The Revd MartÉn Davtes ChairThAn Curate: War(lèns: Rowena S¢xJtt Mark Da¢ton Children's Advocate Clerk of Works Mark Datt Secretrry Treasurer Jill Datton Gift Aid Sec. Jill Dalton Administrdtor Elected members Bnda Ives Victor Cuzmano Rita Bateson Des Malton Shirfey Higgins Roz Booth LrLzie Sumner Lesl¢e Dutton From APCM 2018 From APCM 2018 From APCM 2019 From APCM 2019 From APCM 2019 From APCM 2021 From APCM 2021 From APCM 2021 Deanery Synod Paul MaThJer Stnjcture. govemance and management Membership of thè PCC is determi[ under the Churth Rewesentation Rules and o)nsists of rtain ex-offi(io membets (the InMbnUprieSl-it¥that. Cte. tay reader5 li(Msed to officiate in the rhurch). the church wdidens and [Twr$ ol the Deanery. DI0[} or Gener21 0d$ and Thembers ofthe ¢hur¢h who are elected at Ihe Annual Parochial Church M*ting IAPCM). Members are wamly en¢oureged to stand for election to the PCC and we try to ensure a balatKe of skdis and exwience where possible. Objectlves and activities The PCC has the responsibilty Of(Xting wilh the iFumberrt in Fcting tn the ec(4espstil parish of Haiefield the whiAe mtssion of the Church. p8st0181, ev8ftyistic, sooal and eWmen11.
PAROCHIAL CHURCH COUNCIL OF ST MARYS HAREFIELD Annual Report forthe year ended 31 December 2021 Continued ommittees and Advisors The PCC operates thfough a numtr of ¢yynmittees. wret in addthon to the meetings offv PCC. The PCC'S Stsndin9 Commiitee, which ts reqUId by law. has Ihe POErlo tran98d the $$rSS oflhe PCC between its rneetings. subied to any dtredions gNen by the Council. 11 rA>mprises the Incumbent, ChJrchwardens ar Secsetary and Trea5weras appropriate. The FIna[e Committee oversees the general financ431 Oimension of the vK>rk of St by mnitoring and rewewing income and exFeThditure. and makin9 rec4ynmendakn to the PGC. The Sooal and Fund Raising CAHnmittee pLqns and ca1re5 soc¥al and fijnd rain9 events through the yesi. The Missson Action Planning Group encx)urages MIOn arml outreath. The Pastoral Commrtiee exercÈses Te5ponsibilty foi past31 [e in Ihe Parish. The Christian NurtUTe Group o>ordinates teaching and nurture in the parish. Achievèments and Perforrnanee Re¥iew ofthe year The figures and notgs in the £counts Should be viewed the light of the continuing national and global pandemic that continued to affect Church activities throughout the year. The full PCC mel monthly lexduding the APCM and loCdO pericds) during the year. Committees would have met beiween PGC meetings, to bring )Ints fowdnl for the attention of the PCC. ixrt often f3c£ lo face meetings were simpty not F)SSitk. Special financ1 matters during the year:_ The PCC 5hare137.22Vo l of 9 Lews Close net rentrdl incune amc¥Jrrted to £7.IY29 12020 £7.7T61. The Diocesan quota paHI was £85.2¢XJ (2020 £85,2). Rg¥ièw of the Aetounls Overall, unrestr5Cted general incx)me for the year afflounted to £158,094 as compared with £110,583 for 202Q>. The increase was largety as a result ol a donation from the St MaWs Charitsble Twst in the sum of £30,000, b also a resuK of the ability to hold knEddings ar some Sla1 events. General, unre8tricied eypendtbjre for 2021 totalled £143.337 as COpared with £132,694 for2020. The increase was as a resutt of necessary Hall expendrture. ieplacing the botler at a (x)st of£7,914 as well as sbStan$[ rewrs to thè Hall fioor and roof. The general sutplus for 2021 vrns therefore £14.75712020 defni £22,111) During 2021. the Soual and Fundraising Fund fund&Y PCC expenses to the extent of £5,71912020 £5,2D91. The PCC fell that repair and maintenance costs of the Church would fully p¥Nded for in the forsee8ble future by Ihe St Marfs Charttable Trnt . and thefore decaded to rebjm the Desigrtated Emergency Repair FUF to the Genetal Fund in the surn of £55.8.
In addtbon, that part of the Firt FrKlay ar Lerrt Lunthes Fund that related to First FriY luncjws was not restricted. and was also thef0 retltrm to the Ger1 Fund. In 2020. the Social and Fund Raising commrttee fvnded expenditufg for Chwth antl Hall repair Projects during the year, totalling £5.209. The expenses are fie(led vKthin unrestricted funds. and an equivalent transfer rnade betn the Restri£#ed Fund arKI Gene Fund. In 2021 transfer neèded the Soc#al Fund expetxfrture on Waff of the PCC for repair and rnwntevwKe projects exceeded the net irD)mÈ trthe year. PAROCHtAL CHURCH COUNCIL OF ST MARY'S HAREFIELD Annual Report for the year ended 31 December 2021 Continued Review ofthe A¢¢ounts (continued) The income #nd exrendtture on trIcted funds is Sh in Note 5. Tr b8lance on all restricted and designated funds amounted to £69,642 {2020 £68.8221 , and OR the DesKJnated Eler9cY Repair Fund Nil, thè brought forvrard balance of £.856 having been relurnl to the General Fund (2020 baL7ThE £55.8561. Fufvrè Plans In 2022 and subsequent years. the PCC hoFeS to buihj on the intts3lives undertaken in 2021 in ftTrthersn of its stateij obsectives. Signed on behalfof the PCC Reverend Martin Dawes Chairman and IncLtmbe Date
PAROCHIAL CHURCH COUNCIL OF ST MARYS HAREFIELD STATEMENT OF FINANCtAL ACTMTIES for the year ended 31 D¢cember 2021 Funds IN(ts 51 TOTAL FUNDS 20 Fund Repoir Fund 2020 INCOMING RESOURCES Voluntary in(xyne 21al 77.216 6.170 83, 75.646 21b} 4.055 34.055 545 Olhervoluntary resour Incoffjeffom doritabk and anc4W trthfir¥J 2 Icl 31. 31.590 20,267 Income from invesbnents 2 {Lll 19.288 19.313 19,158 TOTAL INCOAIING RESOURCES 158.094 10,250 168.344 115,716 RESOURCES EXPENDED Grants and dona1j.S 3{al Acbvthes dir• rdating to 01 th8 church 31bl 140.817 1.593 142,210 131,235 misss and Ouireach 31c} 31d) 2,191 2.191 1.840 Church governan costs TOTAL RÉSOURCES EXPENDED 143,337 145,219 133.301 NEf INCOMING I I0GoING)REsOURCEs 14.757 23.125 117.5851 TrANSFERS 8ETWEEN FUNDS Transfer ftom Ernergency Repair Fund TraA8fer ffom F&rst Friday Lunth FurKI (S5.) (7.5481 NET MOVEMENTS IN FUNDS 78,161 (s5.) 820 23,125 117.5851 BALANCES 8ROUGHf FORWARDAT 1 JANLFARY 202? 120201 68,822 205.341 222.928 BALANCES CARRIED FORWARD AT 31 DECEM8ER 2021 12020 15e.824 69,642 228.466 205.341
PAROCHIAL CHURCH COUNCIL OF ST IAARYS HAREFIELD BAWCE SHEET AS AT 31 DECEMBER 2021 FEXED ASSErs At Net 8cokV cuRRErAsSE[s 124.678 Cash * BHnk 2nd m hand 29.11fj 145.(XX) 8.767 124.412 LIABILMES: AMovTrrrs FALLING DUE w1[ ONE YEAR 12.118 15. NETCURREKf ASSErs 132.882 109,tA77 NEY A5SErs 228.466 205.341 FUIIDS 158.f24 55.856 14ET FUNDS 2.341
PAROCHIAL CHURCH COUNCIL OF ST MARY'S HAREFIELD Notes to the Accounts for the Year Ended 31 December 2021 ACCOUNTING POLICIES Accounting convention The financA81 statements of the PCC have been prepared in accordance vMth the Church Accounling Regulations 2006 together 8pplIcab acc£sunting stsndards and the SORP 2005. The financial stalernenls have been prepared under the historical cost convent¥)n except for the valuation of investrnent a$s, which a shown at market value. The financral statements include all transactions, assets and liabilrties for the PCC is respjnsible in law. They do not include the accounts of chuich groups that owe their mairb affiliati(m to another body, nor those that are infomial gatherings of church members. Funds General funds represent the funds of the PCC Ihat are nol subject lo any special restricknons regarding Iheir use and are available for application to the general purposes of the PCC. Fund5 designated for a parkncular purFose by the PCC are also unreslricted. The a(tounts inclutle all transactKm. assets and liabilities for which the PCC is responsible in law. They (k) not include the 8ccounts ol church groups that owe their main affilk31KJn to another body ¢y those that are infom[ gatherings of Church members. Incoming Resourcos Voluntary income and capit¥l sources Collections afe recognised red by or on behalf of the PCC. Planned gmng receNable under Gift Awj is recogntsed only vknen receN*J. Income lax recA)verable on Gift A"d (knations ts recognBed when received. Funds raised by the fete, and SiFnÈlar events are accounted for net of dwect eynses. Sale of l)ooks, guides and magazines frryn the church a account for gross. Other in¢ome Rental from the letting of the church premises is tecogntsed wtten the rental is due. Income fnxn Investsnents tAvidends and interest are acLx)unted for when rl¥able. Flxed assets Consecrated land and buildTngs and movable church furnlshin98 Consecratèd and beneficsal property is excluded from the accounts by the Charities Act 2011. Moveabie church frjmishings held by the VThr and Churchwardens on specral tDJst for the PCC. and whiGh requi a faculty for diswsal, a accAxJnted as inalienable property unless consecrated. They are listed in church's Inventory whh can be inspected (at any reasonable timel. For inalienable property acquired prior to 2000 there is insuffieient C05t 1nforrrt10n available and therefore such assets are not valued in the accounts. Items acquired Sin 1 January 2000 have been capitalised and depreciated in the accounts over their currently anticipated useful X)nOmiC lrfe on a straight linè basis. All expendrture incufred in the year on consecrated or beneficed buildings, indivKlual items under £1.000 or on the repaii of move8ble church fumishings acquired before 1 January 2000 is written off.
PAROCHIAL CHURCH COUNCIL OF ST MARYS HAREFIELD Notes to the Accounts for the Year Ended 31 December 2021 INCOM114G RESOURCES Genèral Fund Emergency Repair Fund Funds {Nots 5) TOTAL FUNDS 2021 2020 2 (al Voluntary incorne Regular & other Gift Aid dOnatiS One Off Gift Envelope Sthetne Collections at all seNt( Donab'ons Income t&x recoverab on GrfiAid 25.808 4.208 25.808 4,208 2.963 7,495 29,465 13.447 83,386 25,897 4.720 5.395 24,515 11.541 75,646 7.495 23.295 13.447 .218 6,170 6,170 2 (b) Other fées and Voluntsry inooming re%Mfrces Donations and fijndraising income Gift from Charitable Trust 4.055 30.000 34.055 30.(KXJ 4.055 545 2 (cl Income from ¢harltable and anclllary Magazine & book saS ar ad¥8rts Church Hall letting Church fees re weddings & 9,038 17,986 31,5 4,010 5,893 10,464 20,367 9.038 17,986 2 Idl Income from investrnents Rent 9 Lewis Close Interest from deposrt accounts 19.266 19.2e6 47 19,313 18.865 293 19,758 25 25 19,288 TOTAL INCOMING RESOURCES 158.094 10,250 168,344 115.716
PAROCHIAL CHURCH COUNCIL OF ST MARYS HAREFIELD Notes to the Ac¢ounts for the Yoar Ended 31 December 2021 Icontinuedl Unrestrithd Deslgnateql Rostrlct•d General Emergèncy FundB Fu1 Repair Fund (Note S) TOTAL FUNDS 2021 RESOURCES EXPENDED 2020 3 la} Grnnts and donations Missionary and charitsblt gfivlng Home lAions, other Chufth societ and ovgws relief t>on8tions Grants & Donatiorts from restricted fund8 20 289 289 289 349 226 3 Ib) Activities dir8cty rèlating to th¢ work of the Chureh Ministy. diocesan quota dergy expenses 85.2rA) 85.200 wi13ge expenses Costs of generating incx)me Chur(- running expenses :_ Worship costs Churd) maintenance". Insurariee Light heat & water Repairs and maintenan Expendrture on Harefield fflagazjne Restricted Funds expendsbjre 9 Lewis Close. expel 9 Lews Close- Diixtse share Church Hall rurning èxpenses Chufthyard runnang expenses Churth Music 401 117 401 117 407 1ST 157 85 4,7T5 2,745 3,794 4.775 2.745 5,077 2,139 3.139 3,743 401 508 10.581 11.886 5,599 2,470 131.235 1.593 9.268 19.407 19.407 6,793 1,543 1,593 141210 140.617 3 IG) Fund Rai¥ing and Publicity Mission Outreath and Evangelism:_ Publiiity, Mission, Tr8Fning , Children's Churth & Holiday CILEb 469 469 3 Id) Church govemance costs Independenl Examiners Fee AdrRin print post and st8tior Otherfees and bank tharyes 30U 1,540 1,891 1.891 2,191 2.191 1,840 TOTAL RESOURCES USED 143.337 1.882 145.219 133,301 TRANSFERS BEfwEEN FUNDS The PCC corridered that repair and Maintenan CJSts of the Churth would be fully prowded for in the forseeable fLrture, and thefefore deoded to retum the [Snated Emergency Repair Fund tts the General Fund in the sum of £55.856. In addition. that part of the First Friday and Larrt Lunthes Fund that related to First Friday ILmches was nol restri(Aed, and was also therefore reknE to the fneral Fund. £7.548. In 2020. the Sckial and Fvn(l Raising commit¢ fvnoed expenditu for Church and H811 rwa projects during tre year. totalling £5209. The expenses are refie(ed wthin unrestricted fijnds, and an equiva]eftt transfer made ttWeen the Re5trKed Fund and General Fund. In 2021 no such tranth was needed as Ihe Sooal FLtnd exwditurE ()n b@ha crfthe PCC for repair and rnaintersance proieds 8xceeded the n¢t incoTne for the year.
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PAROCHIAL CHURCH COUNCIL OF ST MARYS HAREFIELD Notes to the Accounts for the Year Ended 31 December 2021 6 FUND DAlL$ DESIGNATED FUND The designated Emergency Repair FuThJ comprises futKts sel asde general income, as an annu81 transfer commenong in 21102, to build up a fund to cover emergency repairs when they arise. As future Church repairs wll be fvlly fuTHJed by ts St Ma$ Charitsble Trust in fuiure years for the foreseeable fubjre, the Fund vas rettjmed to Ihe Gerteral Fund. RESTRICTED AND OTHER DESIGNATED FUNDS Social and Fund Raising Fund The Soaal Fund comprises furKls rdised from events hdd duriro the year. This year [5 were raised forvarious projects . arKI otrw expwithtijre is descri in the Tb)te ¢)n Page 13. First Frfday Fund Lunches held during Lent generate funds generally grfted to other Ch1teS and are reskn"¢ted income. Income frorn First Friday luFKhes is tnretsricted arml the balaTh* on the Funo vras returngj to Ihe General Fund. Frienfls Fund The PCC has raised from Friends of St Mtys for rna1ntenan ofthe Church building. Children and Youth Fund This Fund is lo be used for the chfldren and youth of Harefd. other restricted fund5 Any other smaller and one-off gtfts for SEefiC proi&ts a separatsly identified. arKI retained until the M(leS are spent on the p8rtioJlar proiecL FIXED ASSETS FOR USE BY THE PCC Aeeumulated Depreciation Depreciation Charge 2021 2020 Book Value St Mary's Church Hall 35.753 33.190 750 1,813 2.563 Share of 9 Lews Close- 36% AdditiM on 1.1.2007- 1.22% share 90.139 3.632 90.139 3.632 90.139 3,632 129.524 33.190 750 95,584 96,334 10
PAROCHIAL CHURCH COUNCIL OF ST MARVS HAREFIELD Notes to the Accounts for the Year Ended 31 December 2021 Icontinuod) ANALYSIS OF 14Ef ASSETS BY FUND Goneral Fund Emergency Repair Fund Funds {Note 5) TOTAL FUNDS 2021 2020 Fixed assets Current assets Current liabilities Long temi liabiltrs 95.584 75.358 {12,118) 95,584 96.334 145,000 124,412 112.118) (15.4051 69.642 Fund balance 158.824 69,642 228.466 205,341 DEBTORS Income tax recoverable on Gmng to Dttember 2021 {20201 Fete expenses carried forward to 2022 Hall rent due from HADS Cary forward overpaid to D¥xese re MD sl)eets Due from Church Tntst re Oonation from Gill Holmes 2021 2020 14,277 485 690 7,531 485 30,000 46,223 485 8.501 10 CREDITORS Rent due to London Dio¢ese- 9 Lvms Close-January to December 2021 Wedding fees reiVed in advan Independent Examinerfee- 2021. 2020 and 2019 ac£ounts 2021 2020 9,268 1,950 900 10.582 4.223 600 12,118 15.405 11 BANK ACCOUNTS PCC current ac¢ount- Santsniler PCC Nat Wesl account PCC C8F account Fund Raising Santander derrtisit account Fund raising Santander rient account Fund raising CBF account Fund raising Cash in hand Friends Bank account Friends Building Soth accoL Friersds cash in hamd Additional 2021 2020 24,996 4.611 43,109 1.203 9.164 107 50 14,794 614 42,174 2,321 43,086 13.148 2,887 107 145 11,477 424 107 35 115,911 35 98,777 11
Independent Examinerfs Report to the PCC of St Mary's Church. Harefield I report on the accounts of the PCC for the year ended 31 December 2021 vthich ate sel OLrt on Pages1 to11. Respective rgsponsibilities of the PCC and the gxarniner As members of the PCC you are responsible for the preparatK)n of the accounts", you considei that the audit requiremerrt of the Church A¢xounting ReguLations and section 144 {2) of the Charities Act 2011 (' the 2011 Artl do not apply. 11 is my responsibilty to= . Examine the accounts under the Church Accounb"ng Regulations and seGb"on 145 of the 2011 ACL . To follow the procedures laid down in the general directions of the Charity Commission under section 14515)Ib) of the 2011 Act and . To stale whether partular matters have oyne to my attention Basis of this report My examinats.on was carried out in accordance wrth the General Directions gNen by the Charity Commission and to be found in the Church guidance. 20 edibon. That examination includes a review of the accounting records kept by the PCC and a comparison of the accJJunts with those records. It also includes considering any unusual ¢tems or disdosures in the accounts and seeking explanations from you as trustees conceming any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit. and consequently no opinion is gNen as lo whether the aLLount5 present a Irue and fair vie%¢ and the report is limited lo those matters set oui in the statement belthv. Indep9ndent examinerfs statement In connection with my examination, no maiter has c(Mne to my atten*on: (1} which gives me reasonable cause to believe that in any matetial respect the requirements . to keep accounting records in accordall with section 130 of the 2Q11 Act,. and . to prepare accounts whh ac(xxd with the accounting records and comply with the requirements of the Act. and the Regulations have not been met.. or 121 to which, in my opinion. attention shoukj be drawn in txder to enable a proper understandirsg of the aUnts to be reached. Chartes H¢)man Date 18th Otber2022 12
ST MARY'S HAREFIELD PC HALL ACCOUNT- N ONLY Additional Notes to thè Accounls 31 CHURCH HALL Income ffom 18ttings Expendituro Hall F¢triCity Hall G2S H211 w4ter ralES Hall insuran Hall rn?intenan 8nd deaning Hall repairs. fiTe s• and refuse ¢IlOn Hall deVcl£t 9.038 811 2.014 207 1.119 13.8C 79) 750 {19.407) 111.8861 NET INCOME IEXPENDITUREI REPAIR CI)STS Ga5 saferty Certffic LBPf refuse Plumbing repairs Boiler and heating repairs Hall boikr repLarmert 5 yeai ethtric test I PATTe5t Fire Extingui8her5 1 Oltw Catpets for Snug Hall Foyer Hall Floor Hall Rf 110.269) 15.993 32 324 107 7.914 128 576 by ScKial & FurKI Rai Funded by SotiJ & Fund Rasirwj Funded by sal & Fund RaEry Funthd by &1? & Furdj RatsvJ 1,275 2.373 13.PJJ9 SOCIALAND FUND SING COAIIAfnEE INCOME_ NOTE ONLY Qur£ ir BarBQ Craft Harvest Supper Ch¥istmas Fayre Donatson FUND RAISING IPICOME FOR20211202O1 20 Dor*tlons AirAmbulan Net Expenditure Fundraising expenses- Quiz 8¥wi#g 207 Ney INCOME I IEXPENDITUREI FOR 2021 12020) retsinBd Transfer to fj¢eral Account a$ funds not raised lorspth pwp)ses Balance brought forward Balance carrfed foNMrd 20 470 3.791 27.164 07HER )CIAL FUFID EXPENSES TREATED AS PCC EXPENDITURE Hall Floor Lock TOlt Dishwasher Roofing Carpet Ckanir¥J 12.9501 11521 1511 {103) 12.373) 19)) Carpets forchurch Hall Chuth roof Hall foyer and Door 17.2751 11,2401 12.694) Total Expenses 5.719 5.209 13