THE ECCLESIASTICAL PARISH OF ALL SOULS, HARLESDEN
Charity Commission Registration Number: 1131170
Annual Report of the Parochial Church Council for the year ended 31 December 2020
Administrative Information
All Souls Church is situated in Station Road, Harlesden, London NW10 4UJ. It is part of the Willesden Area of the Diocese of London. The correspondence address is: The Vicarage, 3 Station Road, Harlesden, London NW10 4UJ.
The Parochial Church Council (PCC) is a registered charity. Charity Commission Registration Number: 1131170.
PCC members who have served 1 January until the date this report was approved are:
Incumbent: Fr Michael Moorhead (Chair) Reader: Mrs Vena Oglesby Wardens: Mrs Beatrice Babalola (Vice-chair) Mr Lewis Evans Ex-officio: Mrs Nicole Sutherland (Treasurer) Representatives Mr Eric Oglesby on Deanery Synod: Mrs Margaret Oyemade Ms Sharon Dunbar Elected members: Mrs May Roberts (Elected 2018) Ms Wendi Webber Ms Deborah St Louis (Secretary) Mr Hugh Smith Ms Samantha Bruno (Elected 2019) Mrs Emelia Nortey Mr Gaius Umeh Mrs Ingrid Bruno Snelling Ms Clare Thomson (Elected 2020) Ms Gillian Nickie Mr Michael Kiwumulo
Structure, Governance and Management
The method of appointment of PCC members is set out in the Church Representative Rules. All Church attendees are encouraged to register on the Electoral Roll and stand for election to the PCC.
Objectives and Activities
All Souls PCC has the responsibility of co-operating with the incumbent, Fr Michael Moorhead, in promoting in the ecclesiastical parish the whole mission of the Church, pastoral, evangelistic, social and ecumenical. It also has maintenance responsibilities for the church hall and the Hall Flat at 1 Station Road, London NW10 4UJ.
Safeguarding.
The PCC has complied with the duty under section 5 of the Safeguarding and Clergy Discipline Measure 2016, in relation to having due regard to House of Bishops’ guidance on safeguarding children and vulnerable adults. Our Safeguarding Policy is published on the Church website.
Achievements and Performance
Church Attendance
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The Electoral roll for May 2021 stands at 240, 14 more than in 2020. Of these 60 are resident within the parish boundaries and 180 are non- resident. The average weekly attendance, counted during October 2020, was 66 (not including Harvest Sunday.) Normally this number increased at festivals and on special occasions but church attendance has been considerably affected by Covid 19 restrictions. The church was closed for a considerable period, however, we maintained connections and worship by telephone conference call.
Review of the year.
The PCC met three times in 2020 with an average level of attendance of 62%. Here is a summary of the major agenda items.
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Appointment of Officers of the PCC.
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Building needs, including Application for faculty for Stained Glass windows.
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Financial Reports, Approval of Accounts and meeting with External Examiner. Approval of Annual Report.
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Appointment of Safeguarding Officer and Children’s Champion and revisiting of Safeguarding and Children’s Policy and development of Action Plan.
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Offer for Common Fund for 2021.
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Quinquennial Report
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Review of Fire, Health and Safety, Risk Assessments.
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Review of Mission Statement and consideration of adoption of a Strapline.
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Closure of church due to pandemic and reopening.
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Recycling and request for signage for Stop Idling Campaign
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Projector and Screen
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Action Plan for Quinquennial Report
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John Keble School.
Report on Fabric and Ornaments 2020/2021.
Our churchwardens are responsible for the fabric and contents of the church. It is a big responsibility and we all want to assist them in their task. Thank you to those who clean the church on a voluntary basis. Thanks to those who help to keep the church attractive and clean outside and inside. We are very blessed in our volunteers. The following matters were dealt with:
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The church, hall and hall roofs have been inspected, cleared of debris including gutters and gulleys twice in the year. A report is also made on the state of the roof.
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The lightning conductor has been tested.
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Fire extinguishers have been checked and replaced where necessary. The fire alarm system has been serviced. They are tested every week and a trial evacuation of the premises has taken place.
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The security alarms, internal and external, have been tested.
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The hall and hub boilers have been serviced and repaired when necessary.
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The gardens and backyard are cleaned of rubbish. The gardens and grass are well maintained.
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OHP and screen have been replaced. A monitor introduced.
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Report commissioned on four stained glass windows as part of faculty application.
Approved by the PCC on 5[th] May 2021 and signed on their behalf by Fr Michael Moorhead (PCC Chair.)
The Financial Report.
The first page of the accounts is a summary of the receipts (income) during the year and the payments (expenditure.) More detail on this can be found on the following pages. There are three funds involved and these are in the first three columns; Unrestricted Funds (commonly called the Church General Fund), the Designated Fund (commonly called the Hall and Hall Flat Fund), and finally the Restricted Funds (the Fund for Charity Donations and fee payments to the Diocese.) The fourth column is called the Endowment Funds but we do not have any endowments and so this is blank. However, we are trying to build up a contingency fund which is CCLA (CBF) deposit account and stood at £4102 at the end of the year. The other deposit account has been closed. The next
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column is the total of the four funds, Total Funds , and the final column is a comparison with 2019, Prior year total funds .
The first fund includes our Tithes, Collections and Fundraising for the church itself as well as the costs of running the parish. This shows a considerable decrease in income from the previous year. But payments from this fund were also down on 2019. This is to be expected because of the pandemic and the closure of the church and the suspending of church activities.
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Income from planned giving is only very slightly down. This is a credit to the congregation and their commitment to paying their tithe even when the church is closed.
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The income from tax related giving (Gift Aid) is for two years.
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By the end of the year we had paid our Common Fund in full.
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Collections and other voluntary receipts (Donations) were substantially down. This reflects the closure of the church, and the end of our successful windows appeal.
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Because of the pandemic it has not been possible to have many fundraising activities.
The second fund of the accounts is the Designated Fund which includes all the rent and the payments we make in relation to the Hall, Flat and Hub. All our facilities are usually well-used but pandemic has impacted on this fund as well. Some regular users suspended their activities. A Designated Fund means the money in this fund can be used however the PCC sees fit. This is fortunate because this fund generates a substantial profit which can be used to offset any loss in the Church General Fund.
The other funds in the accounts are Restricted Funds; mainly Charities Receipts and Payments; and the Diocesan Fees Receipts and Payments. When we have special collections (e.g. Lent boxes for USPG), the income from these go into this Restricted Fund and is normally paid out immediately. It is restricted because we cannot use that money as we please, but must use it for the purpose it was given. Similarly, income received from weddings and funerals and other statutory fees must be paid out to the Diocese. This is why the balance on this fund is usually small but it has also been impacted by the Covid pandemic.
Reserves Policy. It is PCC policy to maintain a balance on unrestricted funds (if possible), which equates to approximately six months’ unrestricted payments (about £60,000), to cover emergency situations that may arise from time to time. The balance of £1622 on unrestricted funds at the end of the year did not match this target. It is our policy to invest our funds balances with the CBF Church of England Deposit Fund and to this end, and to build up a Reserve, the PCC has agreed to set up a Standing Order of £500 per month into this Deposit Fund but it has not been possible to maintain this because of a fall in income because of lockdown.
The Treasurer. We appointed Mrs Nicole Sutherland Treasurer to the PCC during the year and we are enormously grateful for her willingness to continue to take this on. We have also appointed a bookkeeper to assist her. Our TSB current account is a business account which has some advantages for us, notably the ability to use internet banking, but it does mean that bank charges have been introduced (Governance Costs £286.)
The Independent Examiner. The Annual Parochial Church Meeting agreed that the PCC should appoint an Independent Examiner of the accounts and it decided to appoint Ron Bruno-Snelling. This is his third year in this role and we owe him a tremendous debt of gratitude.
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INDEPENDENT EXAMINER’S REPORT TO THE PAROCHIAL CHURCH COUNCIL OF ALL SOULS, HARLESDEN.
This report on the accounts of the PCC for the year ended 31[st] December 2020, which are set out on the following pages, is in respect of an examination carried out in accordance with the Church Accounting Regulations 2006 (‘the Regulations’) and s.43 of the Charities Act 1993 (the Act).
Respective responsibilities of the PCC and the examiner
As members of the PCC you are responsible for the preparation of the accounts; you consider that the audit requirement of Regulations and section 43(2) of the Act does not apply. I notice that since the regulations have been changed the accounts have been prepared in Receipts and Payments form. It is my responsibility to issue this report on those accounts in accordance with the terms of the Regulations.
Basis of this report
My examination was carried out in accordance with the General Directions given by the Charity Commission under section 43(7)(b) of the Act and to be found in the Church guidance, 2006 edition. That examination includes a review of the accounting records kept by the PCC and a comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material respect the requirements
-
to keep accounting records in accordance section 41 of the Act; and
-
to prepare accounts which accord with the accounting records and to comply with the requirements of the Act, and the Regulations have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Mr Ron Bruno Snelling BSc (Hons) 19 Newark Crescent London NW10 7BB
5[th] May 2021
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Balance sheet
Class and code Description
| lass and code Description |
This year Last year |
|---|---|
| Fixed assets 6550 Church hall 6551 Church Flat Total Fixed assets Current assets 6501 Bank current account 6502 Bank Current Account 6505 Bank deposit account 6510 CCLA (CBF) deposit account Total Current assets Liabilities 6601 Loans received Hub 6602 Loan received carpark 6699 Agency collections Total Liabilities Net Asset surplus(deficit) Reserves Excess / (deficit) to date Z01 Starting balances Total Reserves Represented by funds Unrestricted Designated Restricted Endowment Total |
465,000 465,000 220,000 220,000 |
| 685,000 685,000 (716) (716) 4,855 (574) 12 12 4,102 2,902 |
|
| 8,252 1,622 66 66 3,600 3,600 3,047 2,528 |
|
| 6,713 6,194 |
|
| 686,538 680,427 |
|
| 6,110 — 680,427 680,427 |
|
| 686,538 680,427 (194,290) (173,772) 880,797 854,168 32 32 — — |
|
| 686,538 680,427 |
Statement of assets and liabilities
| General Designated Restricted Endowment This year Last year |
|
|---|---|
| Fixed assets - Fixed assets Church hall Church Flat Totals Current assets - Current assets Bank current account Bank Current Account Bank deposit account CCLA (CBF) deposit account Totals Liabilities - Liabilities Loans received Hub Loan received carpark Agency collections Totals Grand total |
— 465,000 — — 465,000 465,000 — 220,000 — — 220,000 220,000 |
| — 685,000 — — 685,000 685,000 (83,589) 81,017 1,855 — (716) (716) (107,576) 111,207 1,223 — 4,855 (574) 12 — — — 12 12 4,102 — — — 4,102 2,902 |
|
| (187,051) 192,225 3,079 — 8,252 1,622 (3,561) 3,627 — — 66 66 10,800 (7,200) — — 3,600 3,600 — — 3,047 — 3,047 2,528 |
|
| 7,239 (3,572) 3,047 — 6,713 6,194 |
|
| (194,290) 880,797 32 — 686,538 680,427 |
Page 1
Fund movement by type
| Opening Incoming Outgoing Transfers Gains/losses Closing |
|
|---|---|
| Charity - Charity Restricted Sub-total for Charity Hall - Hall/Flat Designated Sub-total for Hall General - General fund Unrestricted Sub-total for General Grand total |
0 — — — — 0 |
| 0 — — — — 0 854,168 39,248 12,618 — — 880,797 |
|
| 854,168 39,248 12,618 — — 880,797 (173,772) 69,668 90,186 — — (194,290) |
|
| (173,772) 69,668 90,186 — — (194,290) |
|
| 680,395 108,916 102,805 — — 686,506 |
Analysis of receipts and payments
Planned giving
| lanned giving | |
|---|---|
| 0101 - Gift Aid - Bank 0110 - Gift Aid - Envelopes 0201 - Other planned giving Total |
Total Unrestricted Designated Restricted Endowment This year Last year 19,759 — — — 19,759 16,259 11,789 — — — 11,789 16,077 7,378 — — — 7,378 7,935 |
| 38,927 — — — 38,927 40,271 |
Collections and other giving
| ollections and other giving | |
|---|---|
| 0301 - Loose plate collections 0401 - Regular gift days 0501 - One-off Gift Aid gifts Total |
Total Unrestricted Designated Restricted Endowment This year Last year 3,822 — — — 3,822 9,751 — — — — — 584 — — — — — — |
| 3,822 — — — 3,822 10,335 |
Other voluntary receipts
| ther voluntary receipts | |
|---|---|
| 0410 - Giving through church boxes 0510 - Gifts of quoted securities 0550 - Donations appeals etc 0701 - Legacies 0801 - Recurring grants 08A1 - Non-recurring one-off grants Total |
Total Unrestricted Designated Restricted Endowment This year Last year — — — — — — — — — — — — 2,745 — — — 2,745 13,100 — — — — — — — — — — — — — — — — — — |
| 2,745 — — — 2,745 13,100 |
Gift Aid recovered
| 0601 - Tax recoverable on Gift Aid Total |
Total Unrestricted Designated Restricted Endowment This year Last year 15,821 — — — 15,821 — |
|---|---|
| 15,821 — — — 15,821 — |
Page 2
Other receipts
| 0901 - Other funds generated 1035 - Utility Refunds - RSDA 1036 - Utility refunds - Nursery 1037 - Utility Refunds - Vicarage 1310 - Insurance claims 1320 - Surplus - sales of fixed assets Total |
Total Unrestricted Designated Restricted Endowment This year Last year 17 — — — 17 — 1,449 — — — 1,449 3,466 4,344 — — — 4,344 5,795 2,345 — — — 2,345 1,801 — — — — — — — — — — — 24 |
|---|---|
| 8,157 — — — 8,157 11,088 |
Activities for generating funds
| 0902 - Dinner Dance 0903 - Summer Fair 0904 - Walsingham 0910 - Rummage sales etc 1220 - Bookstall sales - fund raising 1240 - Hall Income 1241 - Nursery Rent 1242 - RSDA Rent 1250 - Magazine income - advertising 1260 - Parish magazine sales Total |
Total Unrestricted Designated Restricted Endowment This year Last year — — — — — 2,166 — — — — — 434 — — — — — 940 — — — — — 150 — — — — — — — 2,408 — — 2,408 4,670 — — — — — — — — — — — — — — — — — — — — — — — — |
|---|---|
| — 2,408 — — 2,408 8,360 |
Investment Income
| 1001 - Dividends 1020 - Bank and building society interest 1030 - Rent from lands or buildings 1031 - St Michael's Nursery 1032 - Romanian SDA 1033 - Car park 1034 - Flat rent Total |
Total Unrestricted Designated Restricted Endowment This year Last year — — — — — — — — — — — 2 — — — — — 1,980 — 19,500 — — 19,500 16,500 — 8,450 — — 8,450 13,830 — 3,730 — — 3,730 2,730 — 5,160 — — 5,160 9,222 |
|---|---|
| — 36,840 — — 36,840 44,264 |
Receipts from church activities
| 1101 - Fees for weddings and funerals 1210 - Bookstall sales to promote objectives 1230 - Church hall lettings - objectives Total |
Total Unrestricted Designated Restricted Endowment This year Last year 193 — — — 193 1,681 — — — — — — — — — — — — |
|---|---|
| 193 — — — 193 1,681 |
Page 3
Cost of generating funds
| ost of generating funds | |
|---|---|
| 1701 - Fees paid to fund raisers 1710 - Costs of applying for grants 1720 - Costs of stewardship campaign 1730 - Costs of fetes & other events 1731 - Entertainment 1740 - Investment management costs 2510 - Bookstall costs 9999 - Temporary adjustment entry Total |
Total Unrestricted Designated Restricted Endowment This year Last year — — — — — — — — — — — — — — — — — — — — — — — 685 175 — — — 175 412 — — — — — — — — — — — — — — — — — 500 |
| 175 — — — 175 1,597 |
Missionary and Charitable Giving
| 1801 - Giving to missionary societies 1830 - Giving - relief and development agencies 1850 - Home mission 1870 - Secular charities Total |
Total Unrestricted Designated Restricted Endowment This year Last year — — — — — — — — — — — — — — — — — 1,172 — — — — — — |
|---|---|
| — — — — — 1,172 |
Parish Share
| 1901 - Common Fund 1910 - Ministry parish share etc Total |
Total Unrestricted Designated Restricted Endowment This year Last year 54,311 — — — 54,311 52,780 — — — — — — |
|---|---|
| 54,311 — — — 54,311 52,780 |
Clergy and Staffing costs
| 2001 - Assistant staff costs 2050 - Salary of parish administrator 2101 - Working expenses of incumbent 2120 - Council tax 2130 - Parsonage house expenses 2140 - Water rates - vicarage 2145 - Parsonage - water 2150 - Vicar's telephone 2370 - Visiting speakers / locums Total |
Total Unrestricted Designated Restricted Endowment This year Last year — — — — — — — — — — — — 315 — — — 315 716 — — — — — — 3,007 — — — 3,007 1,397 250 — — — 250 243 — — — — — — 119 — — — 119 178 1,283 — — — 1,283 6,172 |
|---|---|
| 4,976 — — — 4,976 8,707 |
Page 4
Church Running Expenses
| 2170 - Education 2201 - Parish training and mission 2301 - Church running - insurance 2310 - Church office - telephone 2320 - Organ / piano tuning 2330 - Church maintenance 2331 - Cleaning 2340 - Upkeep of services 2350 - Upkeep of churchyard 2360 - Administration 2401 - Church running - electric 2410 - Church running - gas 2420 - Church running - water 2430 - Church running - oil 2440 - Church running - heating and lighting 2501 - Magazine expenses Total |
Total Unrestricted Designated Restricted Endowment This year Last year — — — — — — 8 — — — 8 357 3,600 — — — 3,600 4,233 392 — — — 392 215 2,009 — — — 2,009 3,938 2,509 — — — 2,509 16,612 — — — — — — 1,153 — — — 1,153 2,865 60 — — — 60 183 1,680 — — — 1,680 675 1,371 — — — 1,371 1,493 3,927 — — — 3,927 6,332 — — — — — — — — — — — — — — — — — — — — — — — — |
|---|---|
| 16,711 — — — 16,711 36,907 |
Hall Running Costs
| 2520 - Hall running - oil 2530 - Hall running - electricity 2540 - Hall running - gas 2550 - Hall running - insurance 2560 - Hall running - maintenance 2570 - Hall running - telephone 2580 - Hall running - water 2590 - Hall running - heating and lighting Total |
Total Unrestricted Designated Restricted Endowment This year Last year — — — — — — — 1,984 — — 1,984 2,024 — 4,228 — — 4,228 2,857 — 1,107 — — 1,107 496 396 2,327 — — 2,724 3,918 — — — — — — — 1,116 — — 1,116 1,092 — — — — — — |
|---|---|
| 396 10,764 — — 11,161 10,388 |
Church Repairs & Maintenance
| hurch Repairs & Maintenance | |
|---|---|
| 2701 - Church major repairs - structure 2710 - Church major repairs - installation 2720 - Church interior and exterior decorating Total |
Total Unrestricted Designated Restricted Endowment This year Last year — — — — — 10,390 12,192 — — — 12,192 3,127 864 — — — 864 — |
| 13,056 — — — 13,056 13,517 |
Hall Repairs & Maintenance
| 2801 - Hall + major repairs - structure 2820 - Hall + major repairs - installation |
Total Unrestricted Designated Restricted Endowment This year Last year — — — — — 10,231 — — — — — — |
|---|---|
Page 5
| 2830 - Hall + interior and exterior decorating 2840 - Other PCC property upkeep Total |
— — — — — — 271 1,854 — — 2,126 3,125 |
|---|---|
| 271 1,854 — — 2,126 13,357 |
New Building work
| ew Building work | |
|---|---|
| 2841 - Loan Interest 2901 - New building parsonage house 2910 - New building house for curate 2920 - New building Church 2930 - New building Hall Total |
Total Unrestricted Designated Restricted Endowment This year Last year — — — — — 104 — — — — — — — — — — — — — — — — — — — — — — — — |
| — — — — — 104 |
Governance Costs
| overnance Costs | |
|---|---|
| 2601 - Governance costs examination/audit fee Total |
Total Unrestricted Designated Restricted Endowment This year Last year 286 — — — 286 216 |
| 286 — — — 286 216 |
Page 6
INDEPENDENT EXAMINER’S REPORT TO THE PAROCHIAL CHURCH COUNCIL OF ALL SOULS, HARLESDEN.
This report on the accounts of the PCC for the year ended 31[st] December 2020, which are set out on the following pages, is in respect of an examination carried out in accordance with the Church Accounting Regulations 2006 (‘the Regulations’) and s.43 of the Charities Act 1993 (the Act).
Respective responsibilities of the PCC and the examiner
As members of the PCC you are responsible for the preparation of the accounts; you consider that the audit requirement of Regulations and section 43(2) of the Act does not apply. I notice that since the regulations have been changed the accounts have been prepared in Receipts and Payments form. It is my responsibility to issue this report on those accounts in accordance with the terms of the Regulations.
Basis of this report
My examination was carried out in accordance with the General Directions given by the Charity Commission under section 43(7)(b) of the Act and to be found in the Church guidance, 2006 edition. That examination includes a review of the accounting records kept by the PCC and a comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material respect the requirements
-
to keep accounting records in accordance section 41 of the Act; and
-
to prepare accounts which accord with the accounting records and to comply with the requirements of the Act, and the Regulations have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Mr Ron Bruno Snelling BSc (Hons) 19 Newark Crescent London NW10 7BB
9[th] May 2021
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