# **THE ECCLESIASTICAL PARISH OF ALL SOULS, HARLESDEN** **Charity Commission Registration Number: 1131170** # **Annual Report of the Parochial Church Council for the year ended 31 December 2020** ## **Administrative Information** All Souls Church is situated in Station Road, Harlesden, London NW10 4UJ. It is part of the Willesden Area of the Diocese of London. The correspondence address is: The Vicarage, 3 Station Road, Harlesden, London NW10 4UJ. The Parochial Church Council (PCC) is a registered charity. Charity Commission Registration Number: 1131170. PCC members who have served 1 January until the date this report was approved are: Incumbent: Fr Michael Moorhead (Chair) Reader: Mrs Vena Oglesby Wardens: Mrs Beatrice Babalola (Vice-chair) Mr Lewis Evans Ex-officio: Mrs Nicole Sutherland (Treasurer) Representatives Mr Eric Oglesby on Deanery Synod: Mrs Margaret Oyemade Ms Sharon Dunbar Elected members: Mrs May Roberts (Elected 2018) Ms Wendi Webber Ms Deborah St Louis (Secretary) Mr Hugh Smith Ms Samantha Bruno (Elected 2019) Mrs Emelia Nortey Mr Gaius Umeh Mrs Ingrid Bruno Snelling Ms Clare Thomson (Elected 2020) Ms Gillian Nickie Mr Michael Kiwumulo ## **Structure, Governance and Management** The method of appointment of PCC members is set out in the Church Representative Rules. All Church attendees are encouraged to register on the Electoral Roll and stand for election to the PCC. ## **Objectives and Activities** All Souls PCC has the responsibility of co-operating with the incumbent, Fr Michael Moorhead, in promoting in the ecclesiastical parish the whole mission of the Church, pastoral, evangelistic, social and ecumenical. It also has maintenance responsibilities for the church hall and the Hall Flat at 1 Station Road, London NW10 4UJ. ## **Safeguarding.** The PCC has complied with the duty under section 5 of the Safeguarding and Clergy Discipline Measure 2016, in relation to having due regard to House of Bishops’ guidance on safeguarding children and vulnerable adults. Our Safeguarding Policy is published on the Church website. ## **Achievements and Performance** **Church Attendance** 1 The Electoral roll for May 2021 stands at 240, 14 more than in 2020. Of these 60 are resident within the parish boundaries and 180 are non- resident. The average weekly attendance, counted during October 2020, was 66 (not including Harvest Sunday.) Normally this number increased at festivals and on special occasions but church attendance has been considerably affected by Covid 19 restrictions. The church was closed for a considerable period, however, we maintained connections and worship by telephone conference call. ## **Review of the year.** The PCC met three times in 2020 with an average level of attendance of 62%. Here is a summary of the major agenda items. - Appointment of Officers of the PCC. - Building needs, including Application for faculty for Stained Glass windows. - Financial Reports, Approval of Accounts and meeting with External Examiner. Approval of Annual Report. - Appointment of Safeguarding Officer and Children’s Champion and revisiting of Safeguarding and Children’s Policy and development of Action Plan. - Offer for Common Fund for 2021. - Quinquennial Report - Review of Fire, Health and Safety, Risk Assessments. - Review of Mission Statement and consideration of adoption of a Strapline. - Closure of church due to pandemic and reopening. - Recycling and request for signage for Stop Idling Campaign - Projector and Screen - Action Plan for Quinquennial Report - John Keble School. ## **Report on Fabric and Ornaments 2020/2021.** Our churchwardens are responsible for the fabric and contents of the church. It is a big responsibility and we all want to assist them in their task. Thank you to those who clean the church on a voluntary basis. Thanks to those who help to keep the church attractive and clean outside and inside. We are very blessed in our volunteers. The following matters were dealt with: - The church, hall and hall roofs have been inspected, cleared of debris including gutters and gulleys twice in the year. A report is also made on the state of the roof. - The lightning conductor has been tested. - Fire extinguishers have been checked and replaced where necessary. The fire alarm system has been serviced. They are tested every week and a trial evacuation of the premises has taken place. - The security alarms, internal and external, have been tested. - The hall and hub boilers have been serviced and repaired when necessary. - The gardens and backyard are cleaned of rubbish. The gardens and grass are well maintained. - OHP and screen have been replaced. A monitor introduced. - Report commissioned on four stained glass windows as part of faculty application. ## **Approved by the PCC on 5[th] May 2021 and signed on their behalf by Fr Michael Moorhead (PCC Chair.)** ## **The Financial Report.** The first page of the accounts is a summary of the receipts (income) during the year and the payments (expenditure.) More detail on this can be found on the following pages. There are three funds involved and these are in the first three columns; _**Unrestricted Funds**_ (commonly called the Church General Fund), the _**Designated Fund**_ (commonly called the Hall and Hall Flat Fund), and finally the _**Restricted Funds**_ (the Fund for Charity Donations and fee payments to the Diocese.) The fourth column is called the _**Endowment Funds**_ but we do not have any endowments and so this is blank. However, we are trying to build up a contingency fund which is CCLA (CBF) deposit account and stood at £4102 at the end of the year. The other deposit account has been closed. The next 2 column is the total of the four funds, _**Total Funds**_ , and the final column is a comparison with 2019, _**Prior year total funds**_ . The first fund includes our Tithes, Collections and Fundraising for the church itself as well as the costs of running the parish. This shows a considerable decrease in income from the previous year. But payments from this fund were also down on 2019. This is to be expected because of the pandemic and the closure of the church and the suspending of church activities. - Income from planned giving is only very slightly down. This is a credit to the congregation and their commitment to paying their tithe even when the church is closed. - The income from tax related giving (Gift Aid) is for two years. - By the end of the year we had paid our Common Fund in full. - Collections and other voluntary receipts (Donations) were substantially down. This reflects the closure of the church, and the end of our successful windows appeal. - Because of the pandemic it has not been possible to have many fundraising activities. The second fund of the accounts is the Designated Fund which includes all the rent and the payments we make in relation to the Hall, Flat and Hub. All our facilities are usually well-used but pandemic has impacted on this fund as well. Some regular users suspended their activities. A Designated Fund means the money in this fund can be used however the PCC sees fit. This is fortunate because this fund generates a substantial profit which can be used to offset any loss in the Church General Fund. The other funds in the accounts are Restricted Funds; mainly Charities Receipts and Payments; and the Diocesan Fees Receipts and Payments. When we have special collections (e.g. Lent boxes for USPG), the income from these go into this Restricted Fund and is normally paid out immediately. It is restricted because we cannot use that money as we please, but must use it for the purpose it was given. Similarly, income received from weddings and funerals and other statutory fees must be paid out to the Diocese. This is why the balance on this fund is usually small but it has also been impacted by the Covid pandemic. _**Reserves Policy.**_ It is PCC policy to maintain a balance on unrestricted funds (if possible), which equates to approximately six months’ unrestricted payments (about £60,000), to cover emergency situations that may arise from time to time. The balance of £1622 on unrestricted funds at the end of the year did not match this target. It is our policy to invest our funds balances with the CBF Church of England Deposit Fund and to this end, and to build up a Reserve, the PCC has agreed to set up a Standing Order of £500 per month into this Deposit Fund but it has not been possible to maintain this because of a fall in income because of lockdown. _**The Treasurer.**_ We appointed Mrs Nicole Sutherland Treasurer to the PCC during the year and we are enormously grateful for her willingness to continue to take this on. We have also appointed a bookkeeper to assist her. Our TSB current account is a business account which has some advantages for us, notably the ability to use internet banking, but it does mean that bank charges have been introduced (Governance Costs £286.) _**The Independent Examiner.**_ The Annual Parochial Church Meeting agreed that the PCC should appoint an Independent Examiner of the accounts and it decided to appoint Ron Bruno-Snelling. This is his third year in this role and we owe him a tremendous debt of gratitude. 3 ## **INDEPENDENT EXAMINER’S REPORT TO THE PAROCHIAL CHURCH COUNCIL OF ALL SOULS, HARLESDEN.** This report on the accounts of the PCC for the year ended 31[st] December 2020, which are set out on the following pages, is in respect of an examination carried out in accordance with the Church Accounting Regulations 2006 (‘the Regulations’) and s.43 of the Charities Act 1993 (the Act). ## **Respective responsibilities of the PCC and the examiner** As members of the PCC you are responsible for the preparation of the accounts; you consider that the audit requirement of Regulations and section 43(2) of the Act does not apply. I notice that since the regulations have been changed the accounts have been prepared in Receipts and Payments form. It is my responsibility to issue this report on those accounts in accordance with the terms of the Regulations. ## **Basis of this report** My examination was carried out in accordance with the General Directions given by the Charity Commission under section 43(7)(b) of the Act and to be found in the Church guidance, 2006 edition. That examination includes a review of the accounting records kept by the PCC and a comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts. ## **Independent examiner's statement** In connection with my examination, no matter has come to my attention: (1) which gives me reasonable cause to believe that in any material respect the requirements - to keep accounting records in accordance section 41 of the Act; and - to prepare accounts which accord with the accounting records and to comply with the requirements of the Act, and the Regulations have not been met; or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Mr Ron Bruno Snelling BSc (Hons) 19 Newark Crescent London NW10 7BB 5[th] May 2021 4 ## **Balance sheet** ## **Class and code Description** |**lass and code**
**Description**|**This year**
**Last year**| |---|---| |**Fixed assets**
6550
Church hall
6551
Church Flat
**Total Fixed assets**
**Current assets**
6501
Bank current account
6502
Bank Current Account
6505
Bank deposit account
6510
CCLA (CBF) deposit account
**Total Current assets**
**Liabilities**
6601
Loans received Hub
6602
Loan received carpark
6699
Agency collections
**Total Liabilities**
**Net Asset surplus(deficit)**
**Reserves**
Excess / (deficit) to date
Z01
Starting balances
**Total Reserves**
**Represented by funds**
Unrestricted
Designated
Restricted
Endowment
**Total**|465,000
465,000
220,000
220,000| ||**685,000**
**685,000**
(716)
(716)
4,855
(574)
12
12
4,102
2,902| ||**8,252**
**1,622**
66
66
3,600
3,600
3,047
2,528| ||**6,713**
**6,194**| ||**686,538**
**680,427**| ||6,110
—
680,427
680,427| ||**686,538**
**680,427**
(194,290)
(173,772)
880,797
854,168
32
32
—
—| ||**686,538**
**680,427**| ## **Statement of assets and liabilities** ||**General Designated**
**Restricted Endowment**
**This year**
**Last year**| |---|---| |**Fixed assets - Fixed assets**
Church hall
Church Flat
**Totals**
**Current assets - Current assets**
Bank current account
Bank Current Account
Bank deposit account
CCLA (CBF) deposit account
**Totals**
**Liabilities - Liabilities**
Loans received Hub
Loan received carpark
Agency collections
**Totals**
**Grand total**|—
465,000
—
—
465,000
465,000
—
220,000
—
—
220,000
220,000| ||**—**
**685,000**
**—**
**—**
**685,000**
**685,000**
(83,589)
81,017
1,855
—
(716)
(716)
(107,576)
111,207
1,223
—
4,855
(574)
12
—
—
—
12
12
4,102
—
—
—
4,102
2,902| ||**(187,051)**
**192,225**
**3,079**
**—**
**8,252**
**1,622**
(3,561)
3,627
—
—
66
66
10,800
(7,200)
—
—
3,600
3,600
—
—
3,047
—
3,047
2,528| ||**7,239**
**(3,572)**
**3,047**
**—**
**6,713**
**6,194**| ||**(194,290)**
**880,797**
**32**
**—**
**686,538**
**680,427**| _Page 1_ ## **Fund movement by type** ||**Opening**
**Incoming**
**Outgoing**
**Transfers Gains/losses**
**Closing**| |---|---| |**Charity - Charity**
Restricted
**Sub-total for Charity**
**Hall - Hall/Flat**
Designated
**Sub-total for Hall**
**General - General fund**
Unrestricted
**Sub-total for General**
**Grand total**|0
—
—
—
—
0| ||**0**
**—**
**—**
**—**
**—**
**0**
854,168
39,248
12,618
—
—
880,797| ||**854,168**
**39,248**
**12,618**
**—**
**—**
**880,797**
(173,772)
69,668
90,186
—
—
(194,290)| ||**(173,772)**
**69,668**
**90,186**
**—**
**—**
**(194,290)**| ||**680,395**
**108,916**
**102,805**
**—**
**—**
**686,506**| ## **Analysis of receipts and payments** ## **Planned giving** |**lanned giving**|| |---|---| |0101 - Gift Aid - Bank
0110 - Gift Aid - Envelopes
0201 - Other planned giving
Total|**Total**
**Unrestricted Designated**
**Restricted**
**Endowment**
**This year**
**Last year**
19,759
—
—
—
19,759
16,259
11,789
—
—
—
11,789
16,077
7,378
—
—
—
7,378
7,935| ||38,927
—
—
—
38,927
40,271| ## **Collections and other giving** |**ollections and other giving**|| |---|---| |0301 - Loose plate collections
0401 - Regular gift days
0501 - One-off Gift Aid gifts
Total|**Total**
**Unrestricted Designated**
**Restricted**
**Endowment**
**This year**
**Last year**
3,822
—
—
—
3,822
9,751
—
—
—
—
—
584
—
—
—
—
—
—| ||3,822
—
—
—
3,822
10,335| ## **Other voluntary receipts** |**ther voluntary receipts**|| |---|---| |0410 - Giving through church boxes
0510 - Gifts of quoted securities
0550 - Donations appeals etc
0701 - Legacies
0801 - Recurring grants
08A1 - Non-recurring one-off grants
Total|**Total**
**Unrestricted Designated**
**Restricted**
**Endowment**
**This year**
**Last year**
—
—
—
—
—
—
—
—
—
—
—
—
2,745
—
—
—
2,745
13,100
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—| ||2,745
—
—
—
2,745
13,100| ## **Gift Aid recovered** |0601 - Tax recoverable on Gift Aid
Total|**Total**
**Unrestricted Designated**
**Restricted**
**Endowment**
**This year**
**Last year**
15,821
—
—
—
15,821
—| |---|---| ||15,821
—
—
—
15,821
—| _Page 2_ ## **Other receipts** |0901 - Other funds generated
1035 - Utility Refunds - RSDA
1036 - Utility refunds - Nursery
1037 - Utility Refunds - Vicarage
1310 - Insurance claims
1320 - Surplus - sales of fixed assets
Total|**Total**
**Unrestricted Designated**
**Restricted**
**Endowment**
**This year**
**Last year**
17
—
—
—
17
—
1,449
—
—
—
1,449
3,466
4,344
—
—
—
4,344
5,795
2,345
—
—
—
2,345
1,801
—
—
—
—
—
—
—
—
—
—
—
24| |---|---| ||8,157
—
—
—
8,157
11,088| ## **Activities for generating funds** |0902 - Dinner Dance
0903 - Summer Fair
0904 - Walsingham
0910 - Rummage sales etc
1220 - Bookstall sales - fund raising
1240 - Hall Income
1241 - Nursery Rent
1242 - RSDA Rent
1250 - Magazine income - advertising
1260 - Parish magazine sales
Total|**Total**
**Unrestricted Designated**
**Restricted**
**Endowment**
**This year**
**Last year**
—
—
—
—
—
2,166
—
—
—
—
—
434
—
—
—
—
—
940
—
—
—
—
—
150
—
—
—
—
—
—
—
2,408
—
—
2,408
4,670
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—| |---|---| ||—
2,408
—
—
2,408
8,360| ## **Investment Income** |1001 - Dividends
1020 - Bank and building society
interest
1030 - Rent from lands or buildings
1031 - St Michael's Nursery
1032 - Romanian SDA
1033 - Car park
1034 - Flat rent
Total|**Total**
**Unrestricted Designated**
**Restricted**
**Endowment**
**This year**
**Last year**
—
—
—
—
—
—
—
—
—
—
—
2
—
—
—
—
—
1,980
—
19,500
—
—
19,500
16,500
—
8,450
—
—
8,450
13,830
—
3,730
—
—
3,730
2,730
—
5,160
—
—
5,160
9,222| |---|---| ||—
36,840
—
—
36,840
44,264| ## **Receipts from church activities** |1101 - Fees for weddings and
funerals
1210 - Bookstall sales to promote
objectives
1230 - Church hall lettings -
objectives
Total|**Total**
**Unrestricted Designated**
**Restricted**
**Endowment**
**This year**
**Last year**
193
—
—
—
193
1,681
—
—
—
—
—
—
—
—
—
—
—
—| |---|---| ||193
—
—
—
193
1,681| _Page 3_ ## **Cost of generating funds** |**ost of generating funds**|| |---|---| |1701 - Fees paid to fund raisers
1710 - Costs of applying for grants
1720 - Costs of stewardship
campaign
1730 - Costs of fetes & other events
1731 - Entertainment
1740 - Investment management costs
2510 - Bookstall costs
9999 - Temporary adjustment entry
Total|**Total**
**Unrestricted Designated**
**Restricted**
**Endowment**
**This year**
**Last year**
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
685
175
—
—
—
175
412
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
500| ||175
—
—
—
175
1,597| ## **Missionary and Charitable Giving** |1801 - Giving to missionary societies
1830 - Giving - relief and
development agencies
1850 - Home mission
1870 - Secular charities
Total|**Total**
**Unrestricted Designated**
**Restricted**
**Endowment**
**This year**
**Last year**
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
1,172
—
—
—
—
—
—| |---|---| ||—
—
—
—
—
1,172| ## **Parish Share** |1901 - Common Fund
1910 - Ministry parish share etc
Total|**Total**
**Unrestricted Designated**
**Restricted**
**Endowment**
**This year**
**Last year**
54,311
—
—
—
54,311
52,780
—
—
—
—
—
—| |---|---| ||54,311
—
—
—
54,311
52,780| ## **Clergy and Staffing costs** |2001 - Assistant staff costs
2050 - Salary of parish administrator
2101 - Working expenses of
incumbent
2120 - Council tax
2130 - Parsonage house expenses
2140 - Water rates - vicarage
2145 - Parsonage - water
2150 - Vicar's telephone
2370 - Visiting speakers / locums
Total|**Total**
**Unrestricted Designated**
**Restricted**
**Endowment**
**This year**
**Last year**
—
—
—
—
—
—
—
—
—
—
—
—
315
—
—
—
315
716
—
—
—
—
—
—
3,007
—
—
—
3,007
1,397
250
—
—
—
250
243
—
—
—
—
—
—
119
—
—
—
119
178
1,283
—
—
—
1,283
6,172| |---|---| ||4,976
—
—
—
4,976
8,707| _Page 4_ ## **Church Running Expenses** |2170 - Education
2201 - Parish training and mission
2301 - Church running - insurance
2310 - Church office - telephone
2320 - Organ / piano tuning
2330 - Church maintenance
2331 - Cleaning
2340 - Upkeep of services
2350 - Upkeep of churchyard
2360 - Administration
2401 - Church running - electric
2410 - Church running - gas
2420 - Church running - water
2430 - Church running - oil
2440 - Church running - heating and
lighting
2501 - Magazine expenses
Total|**Total**
**Unrestricted Designated**
**Restricted**
**Endowment**
**This year**
**Last year**
—
—
—
—
—
—
8
—
—
—
8
357
3,600
—
—
—
3,600
4,233
392
—
—
—
392
215
2,009
—
—
—
2,009
3,938
2,509
—
—
—
2,509
16,612
—
—
—
—
—
—
1,153
—
—
—
1,153
2,865
60
—
—
—
60
183
1,680
—
—
—
1,680
675
1,371
—
—
—
1,371
1,493
3,927
—
—
—
3,927
6,332
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—| |---|---| ||16,711
—
—
—
16,711
36,907| ## **Hall Running Costs** |2520 - Hall running - oil
2530 - Hall running - electricity
2540 - Hall running - gas
2550 - Hall running - insurance
2560 - Hall running - maintenance
2570 - Hall running - telephone
2580 - Hall running - water
2590 - Hall running - heating and
lighting
Total|**Total**
**Unrestricted Designated**
**Restricted**
**Endowment**
**This year**
**Last year**
—
—
—
—
—
—
—
1,984
—
—
1,984
2,024
—
4,228
—
—
4,228
2,857
—
1,107
—
—
1,107
496
396
2,327
—
—
2,724
3,918
—
—
—
—
—
—
—
1,116
—
—
1,116
1,092
—
—
—
—
—
—| |---|---| ||396
10,764
—
—
11,161
10,388| ## **Church Repairs & Maintenance** |**hurch Repairs & Maintenance**|| |---|---| |2701 - Church major repairs -
structure
2710 - Church major repairs -
installation
2720 - Church interior and exterior
decorating
Total|**Total**
**Unrestricted Designated**
**Restricted**
**Endowment**
**This year**
**Last year**
—
—
—
—
—
10,390
12,192
—
—
—
12,192
3,127
864
—
—
—
864
—| ||13,056
—
—
—
13,056
13,517| ## **Hall Repairs & Maintenance** |2801 - Hall + major repairs - structure
2820 - Hall + major repairs -
installation|**Total**
**Unrestricted Designated**
**Restricted**
**Endowment**
**This year**
**Last year**
—
—
—
—
—
10,231
—
—
—
—
—
—| |---|---| _Page 5_ |2830 - Hall + interior and exterior
decorating
2840 - Other PCC property upkeep
Total|—
—
—
—
—
—
271
1,854
—
—
2,126
3,125| |---|---| ||271
1,854
—
—
2,126
13,357| ## **New Building work** |**ew Building work**|| |---|---| |2841 - Loan Interest
2901 - New building parsonage
house
2910 - New building house for curate
2920 - New building Church
2930 - New building Hall
Total|**Total**
**Unrestricted Designated**
**Restricted**
**Endowment**
**This year**
**Last year**
—
—
—
—
—
104
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—| ||—
—
—
—
—
104| ## **Governance Costs** |**overnance Costs**|| |---|---| |2601 - Governance costs
examination/audit fee
Total|**Total**
**Unrestricted Designated**
**Restricted**
**Endowment**
**This year**
**Last year**
286
—
—
—
286
216| ||286
—
—
—
286
216| _Page 6_ ## **INDEPENDENT EXAMINER’S REPORT TO THE PAROCHIAL CHURCH COUNCIL OF ALL SOULS, HARLESDEN.** This report on the accounts of the PCC for the year ended 31[st] December 2020, which are set out on the following pages, is in respect of an examination carried out in accordance with the Church Accounting Regulations 2006 (‘the Regulations’) and s.43 of the Charities Act 1993 (the Act). ## **Respective responsibilities of the PCC and the examiner** As members of the PCC you are responsible for the preparation of the accounts; you consider that the audit requirement of Regulations and section 43(2) of the Act does not apply. I notice that since the regulations have been changed the accounts have been prepared in Receipts and Payments form. It is my responsibility to issue this report on those accounts in accordance with the terms of the Regulations. ## **Basis of this report** My examination was carried out in accordance with the General Directions given by the Charity Commission under section 43(7)(b) of the Act and to be found in the Church guidance, 2006 edition. That examination includes a review of the accounting records kept by the PCC and a comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts. ## **Independent examiner's statement** In connection with my examination, no matter has come to my attention: (1) which gives me reasonable cause to believe that in any material respect the requirements - to keep accounting records in accordance section 41 of the Act; and - to prepare accounts which accord with the accounting records and to comply with the requirements of the Act, and the Regulations have not been met; or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Mr Ron Bruno Snelling BSc (Hons) 19 Newark Crescent London NW10 7BB 9[th] May 2021 1