CENTRAL AMENITIES FUND HMS COLLINGWOOD
ANNUAL REPORT AND FINANCIAL STATEMENTS
For Period
1 January 2021 to 31 December 2021
Registered Charity No. 1131101
Registered Charity No: 1131101
Trustees’ Annual Report and Comments
Central Amenities Fund HMS COLLINGWOOD
Charity Registered No: 1131101 Covering the Accounting Year: 1 January 2021 to 31 December 2021 Address: HMS COLLINGWOOD Newgate Lane FAREHAM PO14 1AS Governing Document: Central Amenities Fund Constitution Object: The primary aim of the CAF is to promote the welfare and military efficiency of Establishment personnel. This is interpreted as to “improve the well being (both morale and physical) and efficiency of Establishment personnel through the provision of services, amenities and activities that are not within the remit of Crown or employer requirements”. Trustee: Captain C Jordan Royal Navy Trustee selection method: Appointed as such by the Naval Secretary. Bankers: Barclays Bank plc High Street Fareham Independent Examiner: P A Nicholls MBE MAAT 5 Nursery Road Havant Hants PO9 3BG Activities and achievements: To have resources available for expenditure on improvements to the quality of life, and the engenderment of esprit de corps. In normal years generous subsidies are provided for departmental social functions, grants paid to sailing and sports and numerous grants to individuals for sports and adventurous training. Financial Review: The fund had lost £7.2K on its operating activities, mainly as a result of large amount in grants paid out. However, this was more than offset by the £10.3K gain in the value of investments. The fund was worth £793.6K of which £580.7K was held in long term investments. Bank and deposit accounts held £346K which easily covered liabilities to other funds and creditors and totalled £136.7K. Investment Selection Policy: The investment is held primarily to generate income and the Management Committee reviews the portfolio annually. Financial Reserves Policy: The Trustee has considered the level of reserves to retain, appropriate to the charity’s needs. This is set at £500K-£600K and is held in investments. It seeks to provide twelve months CAF running costs but also to be able to fund capital projects. The Trustee aims to ensure that the charity will be able to fulfil its charitable objectives even if there is a temporary shortfall in income and unexpected expenditure. The Trustee will endeavour not to set aside funds unnecessarily.
Registered Charity No: 1131101
Grant Policy: After deliberation by a committee consisting of representatives from entitled personnel, grants may be made to clubs, departments or individuals for a wide range of sporting and other leisure activities. Risk Assessment: The Trustee reviews the major risks to which the charity is exposed through the production of an annual Business Plan. Systems have been established to manage the risks and it is believed that the reserves policy will provide sufficient resources in the event of adverse conditions. Six monthly independent examination of the accounts mitigates the risk of any mismanagement by the Management and Grants Committees and the reports thereof are seen by the Trustee. Public Benefit Statement: This fund provides public benefit by assisting COLLINGWOOD personnel to more effectively perform their roles within the Armed Forces of the Crown. It does this by providing and supporting additional leisure and social activities beyond that supplied by the Crown. This assistance enables personnel to better face the challenges and danger associated with military service by developing and maintaining teamwork, spirit and attitude, and morale. As a result, the fund promotes the efficiency of the Armed Forces by enhancing their capability to undertake the roles demanded of them.
I confirm that I have paid due regard to the Charity Commission of England and Wales’s guidance on public benefit when deciding what activities the charity should undertake.
Declaration:
I declare, in my capacity of Charity Trustee, that I have approved the above report.
Signature Signed on Original
Name Captain C Jordan Royal Navy Appointment Commanding Officer HMS COLLINGWOOD and Sole Managing Trustee Date 18 February 2022
Registered Charity No: 1131101
Independent Examiner’s Report to the Trustee of the HMS Collingwood Central Amenities Fund.
I report on the accounts of the Charity for the year ended 31 December 2021 which are set out in pages 1 to 8 and accompanying notes.
Respective responsibilities of trustees and examiner
The charity’s trustee is responsible for the preparation of the accounts. The charity’s trustee considers that an audit is not required for this year under section 144(2) of the Charities Act 2011 (The Charities Act) and that an independent examination is needed.
It is my responsibility to:
-
examine the accounts under section 145 of the 2011 Act;
-
to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the Charities Act, and
-
to state whether particular matters have come to my attention.
Basis of independent examiner’s report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustee for any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no material matters have come to my attention which gives me cause to believe that in any material respect:
-
The accounting records were not kept in accordance with section 130 of the Charities Act; or
-
The accounts did not accord with the accounting records; or
-
The accounts did not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than in any requirement that the accounts give a “true and fair” view which is not a matter considered as part of an independent examination.
I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed on Original
P A Nicholls MBE MAAT 5 Nursery Road Havant Hants PO9 3BG
18 February 2022
Registered Charity No: 1131101
HMS COLLINGWOOD CENTRAL AMENITIES FUND
Registered Charity No 1131101
BALANCE SHEET
31 December 2021
Fixed Assets
| Fixed Assets Notes Property 7 Black Rock Investments 2 CCLA Investments 2 Total Fixed Assets Current Assets Debtors & Prepayments 9 Charity Deposit Fund RBS Holts 30 Day Savings RBS Holts Reserve Bank Accounts Cash Current Liabilities Creditors 10,10A,10B Net Current Assets Total Net Assets Represented by funds General Purpose Fund Designated Funds Major Projects Fund Fixed Asset Replacement Fund Sports Allocation Phase II Allocation |
1,059.69 £ 370,961.14 £ 209,715.96 £ 2,311.00 £ 238,731.38 £ 104,220.43 £ 2.51 £ 3,059.56 £ 350.18 £ 348,675.06 £ 136,758.85 £ |
31-Dec-20 2,567.35 £ 346,006.91 £ 224,369.02 £ 581,736.79 £ 4,878.81 £ 238,710.25 £ 104,146.80 £ 19,000.59 £ 1,327.22 £ 357.77 £ 368,421.44 £ 150,828.02 £ 211,916.21 £ 793,653.00 £ 668,381.39 £ 120,000.00 £ 4,545.32 £ 374.21 £ 352.08 £ 793,653.00 £ |
572,943.28 £ 217,593.42 £ |
|---|---|---|---|
| 790,536.70 £ |
|||
| 662,411.75 £ 120,000.00 £ 5,745.32 £ 2,057.55 £ 322.08 £ |
|||
| 790,536.70 £ |
Approved on 18 February 2022
Signed on Original
Captain C Jordan Royal Navy Sole Managing Trustee
1
HMS COLLINGWOOD CENTRAL AMENITIES FUND
STATEMENT OF FINANCIAL ACTIVITIES
| Income from: Notes Donations & Grants Charitable Activities Other Trading Activities Investment Income Total Income 3 Expenditure Charitable Activities Total Expenditure 4 Net income (expenditure) Plus/(Less) Unrealised gain (loss) on investments Net movement in funds Total Funds brought forward 1 Jan 21 Net Movement of Funds Total Funds carried forward 31 Dec 21 |
4,750.00 £ 4,138.10 £ 3,100.00 £ 16,970.32 £ 28,958.42 £ 36,143.29 £ 36,143.29 £ (7,184.87) £ 10,301.17 £ 3,116.30 £ 790,536.70 £ 3,116.30 £ 793,653.00 £ 2021 |
Total 7,873.72 £ 4,764.31 £ 5,205.00 £ 16,104.61 £ 2020 |
|---|---|---|
| 33,947.64 £ |
||
| 40,326.40 £ |
||
| 40,326.40 £ |
||
| (6,378.76) £ (8,182.01) £ |
||
| (14,560.77) £ |
||
| 805,097.47 £ (14,560.77) £ |
||
| 790,536.70 £ |
2
CAFDec21BSZSOFA SUM
HMS COLLINGWOOD CENTRAL AMENITIES FUND
Notes to the Accounts dated 31 Dec 2021
Note 1 - Accounting policies
a. The financial statements are prepared under the historic cost convention (as modified by the revaluation of fixed asset investments) and in accordance with applicable accounting standards: Charities Statement of Recommended Practice 2019 and the provisions of the Charities Act 2011. Significant policies adopted are:
Income
a. Donations are included in the Statement of Financial Activities (SOFA) when the CAF becomes entitled to the donation or grant and it is reasonably certain that it will be received.
-
b. Incoming resources from fund raising are reported gross in the SOFA
-
c. Intangible income is not included in the accounts.
-
d. The CAF receives no unpaid volunteer help.
-
e. Investment income is included in the accounts when receivable.
Expenditure and liabilities
a. Liabilities are recognised as soon as there is a legal or constructive obligation committing the CAF to the expenditure.
b. Administration costs are incurred by the CAF Manager. These costs are not apportioned as his tasks are wide ranging in support of leisure and amenities and include the maintenance of the Central Bank facility for other funds.
Assets
a. Tangible fixed assets are capitalised if they can be used for more than one year and cost at least £250. They are valued at cost or a reasonable value on receipt. The CAF does not have a policy of revaluation. Depreciation is straight line and over the estimated life of the item.
b. Investments on a recognised stock exchange are valued at market value at the date of the Balance Sheet or at best estimate of market value.
Note 2 - Investments
Black Rock
| Black Rock | |
|---|---|
| Market Value at 1 Jan 21 Gain on revaluation Market value at 31 Dec 21 Cost price: £177,854.93 CCLA COIF Fixed Interest |
346,006.91 £ 24,954.23 £ |
| 370,961.14 £ |
|
| Market Value at 1 Jan 21 Loss on revaluation Market value at 31 Dec 21 Cost price: £200,000.00 |
224,369.02 £ (14,653.06) £ |
|---|---|
| 209,715.96 £ |
|
3
Note 3 - Income
| Note 3 - Income | ||
|---|---|---|
| Donations & Grants Gain Share LH Mess RNRMC - Phase II Mess Sports Contributions Charitable Activities Launderette Jetwash Misc Other Trading Activities SARC Income Interest/investment income Total Income |
- £ 541.94 £ - £ 2,665.78 £ 750.00 £ - £ 4,000.00 £ 4,666.00 £ 4,750.00 £ 7,873.72 £ 1,959.70 £ 2,419.90 £ 2,178.40 £ 2,329.40 £ - £ 15.01 £ 4,138.10 £ 4,764.31 £ 3,100.00 £ 5,205.00 £ 16,970.32 £ 16,104.61 £ 28,958.42 £ 33,947.64 £ 2020 2021 |
|
| 1,959.70 £ 2,178.40 £ - £ |
||
| 33,947.64 £ |
Note 4 - Expenditure (General and Designated Funds)
| Charitable Activities Operating Minor Grants Club Grants* Families Day Sports Fund Phase II Jetwash Passing Out Parades TV Newspapers Xmas extras Fireworks Workshop Trading Fixed Asset Replacements Insurance Trophy Hire SPA Depreciation Misc Expenses Governance Costs Independent Examination Fees Support Costs Office Salaries Office Administration Minor Depreciation Total Expenditure |
855.96 £ 16,000.00 £ 1,000.00 £ 1,683.34 £ 720.00 £ 597.04 £ - £ 3,951.00 £ 45.00 £ 224.46 £ 4,645.20 £ - £ 1,200.00 £ 656.33 £ 185.00 £ - £ - £ 1,800.00 £ - £ 1,072.30 £ 1,507.66 £ |
809.20 £ 8,000.00 £ - £ 3,846.02 £ 363.41 £ 542.39 £ 631.74 £ 3,942.85 £ 45.00 £ 1,543.16 £ - £ 87.01 £ 5,196.00 £ 527.25 £ 185.72 £ 413.79 £ 469.33 £ 2,600.00 £ 8,606.80 £ 1,001.97 £ 1,514.76 £ 36,143.29 £ 36,143.29 £ |
40,326.40 £ |
|---|---|---|---|
| 40,326.40 £ |
| *Major Grants Poppies Bar Sailing Club |
6,000.00 £ 10,000.00 £ |
|---|---|
| 16,000.00 £ |
4
Note 5 - Paid Employees
- a. There were no paid employees.
Note 6 - Trustees and Other Related Parties
-
a. No expenses or emoluments have been paid to the Sole Managing Trustee b. There are no amounts due to or from the Sole Managing Trustee
-
c. The sole Managing Trustee is also the sole Managing Trustee of the Wardroom HMS Collingwood and the WO, SR & SNCO Mess HMS Collingwood. These funds pay sums to the CAF as sport contributions. In addition the messes occasionally bid for grants from the CAF. The Sole Managing Trustee is also the trustee of some of the charitable funds that use the CAF as their Central Bank (Note 10A).
Note 7 - Fixed Assets - Fixtures, Fittings and Equipment
| Total value at 1 Jan 21 Less Depreciation Property Value at 31 Dec 21 |
Laundry & Jetwash 2,567.35 £ (1,507.66) £ |
|
|---|---|---|
| 1,059.69 £ |
Note 8 - Stocks - None held
Note 9 - Miscellaneous Debtors & Prepayments
| MBDA Sponsorship Interest Insurance prepaid Sage prepaid TV Licence prepaid |
1,500.00 £ 15.00 £ 311.00 £ 300.00 £ 185.00 £ |
|---|---|
| 2,311.00 £ |
Note 10 - Creditors (payable in less than one year)
| PNIE Collection - Children in Need JR Christmas Trophy Hire Apr - Dec 21 |
900.00 £ 258.30 £ 224.46 £ 139.00 £ |
|---|---|
| 1,521.76 £ |
5
Note 10A - Held for other Collingwood Service Funds
| Chaplaincy Field Gun Competition Motor Club Sailing Club Collingwood Gig Club US Football League Volunteer Band |
1,299.82 £ 16,310.91 £ 1,945.02 £ 3,102.84 £ 388.10 £ 1,392.35 £ 593.76 £ |
|---|---|
| 25,032.80 £ |
Note 10B - Held for other funds (Approved Funds)
| Boxing Covid Welfare Fund DDS Service Fund Grass Roots Fund Open Day Fund Junior Leaders Field Gun Collingwood 80 Collingwood Museum Fund Beehive Project Families Day/Christmas Wonderland Miscellaneous Awards Miscellaneous Holding Funds Poppies Bar (LH Mess) RNRMC Awards and Prizes SFA Awards Funds Victory Squadron E Sports Swanwick Military Charities Swanwick Military Entertainments Swanwick Military Sports & Welfare Fund Swanwick Military Motorhome |
5,804.23 £ 609.66 £ 2,120.96 £ 506.03 £ 41,728.73 £ 28,523.96 £ 3,993.46 £ 1,237.99 £ 1,199.61 £ 282.80 £ 1,186.00 £ 4,898.23 £ 6,000.00 £ 3,646.68 £ 1,003.50 £ 2,437.31 £ 159.90 £ 2,221.40 £ 0.58 £ 2,643.26 £ |
|---|---|
| 110,204.29 £ |
Note 11 - Endowment or Restricted Funds
None held
Note 12 - Other Information
-
a. The CAF does not have any material commitments not provided for in the accounts.
-
b. The CAF has not given any guarantees to any third party that could be called on at the year end. c. The CAF has not granted any loans.
-
d. The CAF did not make any ex gratia payments during the year.
Declarations
-
a. The Trustee has not changed the year end date nor the length of the CAF's financial year b. The CAF has four designated funds.
-
c. All the CAF's operations are continuing operations and no operations were discontinued or acquired during the year.
-
d. The CAF has no intangible assets (other than office and club space provided by MOD)
-
e. There were no interfund loans outstanding at the balance sheet date.
-
f. None of the CAF's functional assets have been revalued during the year and the CAF does not have a policy of revaluation of these assets.
-
g. The CAF has no material fixed assets which have not been capitalised and included in the Balance Sheet.
6
CENTRAL AMENITIES FUND HMS COLLINGWOOD
ANNUAL REPORT AND FINANCIAL STATEMENTS
For Period
1 January 2021 to 31 December 2021
Registered Charity No. 1131101
Registered Charity No: 1131101
Trustees’ Annual Report and Comments
Central Amenities Fund HMS COLLINGWOOD
Charity Registered No: 1131101 Covering the Accounting Year: 1 January 2021 to 31 December 2021 Address: HMS COLLINGWOOD Newgate Lane FAREHAM PO14 1AS Governing Document: Central Amenities Fund Constitution Object: The primary aim of the CAF is to promote the welfare and military efficiency of Establishment personnel. This is interpreted as to “improve the well being (both morale and physical) and efficiency of Establishment personnel through the provision of services, amenities and activities that are not within the remit of Crown or employer requirements”. Trustee: Captain C Jordan Royal Navy Trustee selection method: Appointed as such by the Naval Secretary. Bankers: Barclays Bank plc High Street Fareham Independent Examiner: P A Nicholls MBE MAAT 5 Nursery Road Havant Hants PO9 3BG Activities and achievements: To have resources available for expenditure on improvements to the quality of life, and the engenderment of esprit de corps. In normal years generous subsidies are provided for departmental social functions, grants paid to sailing and sports and numerous grants to individuals for sports and adventurous training. Financial Review: The fund had lost £7.2K on its operating activities, mainly as a result of large amount in grants paid out. However, this was more than offset by the £10.3K gain in the value of investments. The fund was worth £793.6K of which £580.7K was held in long term investments. Bank and deposit accounts held £346K which easily covered liabilities to other funds and creditors and totalled £136.7K. Investment Selection Policy: The investment is held primarily to generate income and the Management Committee reviews the portfolio annually. Financial Reserves Policy: The Trustee has considered the level of reserves to retain, appropriate to the charity’s needs. This is set at £500K-£600K and is held in investments. It seeks to provide twelve months CAF running costs but also to be able to fund capital projects. The Trustee aims to ensure that the charity will be able to fulfil its charitable objectives even if there is a temporary shortfall in income and unexpected expenditure. The Trustee will endeavour not to set aside funds unnecessarily.
Registered Charity No: 1131101
Grant Policy: After deliberation by a committee consisting of representatives from entitled personnel, grants may be made to clubs, departments or individuals for a wide range of sporting and other leisure activities. Risk Assessment: The Trustee reviews the major risks to which the charity is exposed through the production of an annual Business Plan. Systems have been established to manage the risks and it is believed that the reserves policy will provide sufficient resources in the event of adverse conditions. Six monthly independent examination of the accounts mitigates the risk of any mismanagement by the Management and Grants Committees and the reports thereof are seen by the Trustee. Public Benefit Statement: This fund provides public benefit by assisting COLLINGWOOD personnel to more effectively perform their roles within the Armed Forces of the Crown. It does this by providing and supporting additional leisure and social activities beyond that supplied by the Crown. This assistance enables personnel to better face the challenges and danger associated with military service by developing and maintaining teamwork, spirit and attitude, and morale. As a result, the fund promotes the efficiency of the Armed Forces by enhancing their capability to undertake the roles demanded of them.
I confirm that I have paid due regard to the Charity Commission of England and Wales’s guidance on public benefit when deciding what activities the charity should undertake.
Declaration:
I declare, in my capacity of Charity Trustee, that I have approved the above report.
Signature Signed on Original
Name Captain C Jordan Royal Navy Appointment Commanding Officer HMS COLLINGWOOD and Sole Managing Trustee Date 18 February 2022
Registered Charity No: 1131101
Independent Examiner’s Report to the Trustee of the HMS Collingwood Central Amenities Fund.
I report on the accounts of the Charity for the year ended 31 December 2021 which are set out in pages 1 to 8 and accompanying notes.
Respective responsibilities of trustees and examiner
The charity’s trustee is responsible for the preparation of the accounts. The charity’s trustee considers that an audit is not required for this year under section 144(2) of the Charities Act 2011 (The Charities Act) and that an independent examination is needed.
It is my responsibility to:
-
examine the accounts under section 145 of the 2011 Act;
-
to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the Charities Act, and
-
to state whether particular matters have come to my attention.
Basis of independent examiner’s report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustee for any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no material matters have come to my attention which gives me cause to believe that in any material respect:
-
The accounting records were not kept in accordance with section 130 of the Charities Act; or
-
The accounts did not accord with the accounting records; or
-
The accounts did not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than in any requirement that the accounts give a “true and fair” view which is not a matter considered as part of an independent examination.
I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed on Original
P A Nicholls MBE MAAT 5 Nursery Road Havant Hants PO9 3BG
18 February 2022
Registered Charity No: 1131101