## _**CENTRAL AMENITIES FUND HMS COLLINGWOOD**_
## **ANNUAL REPORT AND FINANCIAL STATEMENTS**
## **For Period**
**1 January 2021 to 31 December 2021**
**Registered Charity No. 1131101**
Registered Charity No: 1131101
## **Trustees’ Annual Report and Comments**
Central Amenities Fund HMS COLLINGWOOD
Charity Registered No: 1131101 Covering the Accounting Year: 1 January 2021 to 31 December 2021 Address: HMS COLLINGWOOD Newgate Lane FAREHAM PO14 1AS Governing Document: Central Amenities Fund Constitution Object: The primary aim of the CAF is to promote the welfare and military efficiency of Establishment personnel. This is interpreted as to “improve the well being (both morale and physical) and efficiency of Establishment personnel through the provision of services, amenities and activities that are not within the remit of Crown or employer requirements”. Trustee: Captain C Jordan Royal Navy Trustee selection method: Appointed as such by the Naval Secretary. Bankers: Barclays Bank plc High Street Fareham Independent Examiner: P A Nicholls MBE MAAT 5 Nursery Road Havant Hants PO9 3BG Activities and achievements: To have resources available for expenditure on improvements to the quality of life, and the engenderment of esprit de corps. In normal years generous subsidies are provided for departmental social functions, grants paid to sailing and sports and numerous grants to individuals for sports and adventurous training. Financial Review: The fund had lost £7.2K on its operating activities, mainly as a result of large amount in grants paid out. However, this was more than offset by the £10.3K gain in the value of investments. The fund was worth £793.6K of which £580.7K was held in long term investments. Bank and deposit accounts held £346K which easily covered liabilities to other funds and creditors and totalled £136.7K. Investment Selection Policy: The investment is held primarily to generate income and the Management Committee reviews the portfolio annually. Financial Reserves Policy: The Trustee has considered the level of reserves to retain, appropriate to the charity’s needs. This is set at £500K-£600K and is held in investments. It seeks to provide twelve months CAF running costs but also to be able to fund capital projects. The Trustee aims to ensure that the charity will be able to fulfil its charitable objectives even if there is a temporary shortfall in income and unexpected expenditure. The Trustee will endeavour not to set aside funds unnecessarily.
Registered Charity No: 1131101
Grant Policy: After deliberation by a committee consisting of representatives from entitled personnel, grants may be made to clubs, departments or individuals for a wide range of sporting and other leisure activities. Risk Assessment: The Trustee reviews the major risks to which the charity is exposed through the production of an annual Business Plan. Systems have been established to manage the risks and it is believed that the reserves policy will provide sufficient resources in the event of adverse conditions. Six monthly independent examination of the accounts mitigates the risk of any mismanagement by the Management and Grants Committees and the reports thereof are seen by the Trustee. Public Benefit Statement: This fund provides public benefit by assisting COLLINGWOOD personnel to more effectively perform their roles within the Armed Forces of the Crown. It does this by providing and supporting additional leisure and social activities beyond that supplied by the Crown. This assistance enables personnel to better face the challenges and danger associated with military service by developing and maintaining teamwork, spirit and attitude, and morale. As a result, the fund promotes the efficiency of the Armed Forces by enhancing their capability to undertake the roles demanded of them.
I confirm that I have paid due regard to the Charity Commission of England and Wales’s guidance on public benefit when deciding what activities the charity should undertake.
Declaration:
I declare, in my capacity of Charity Trustee, that I have approved the above report.
> Signature Signed on Original
Name Captain C Jordan Royal Navy Appointment Commanding Officer HMS COLLINGWOOD and Sole Managing Trustee Date 18 February 2022
Registered Charity No: 1131101
## **Independent Examiner’s Report to the Trustee of the HMS Collingwood Central Amenities Fund.**
I report on the accounts of the Charity for the year ended 31 December 2021 which are set out in pages 1 to 8 and accompanying notes.
## **Respective responsibilities of trustees and examiner**
The charity’s trustee is responsible for the preparation of the accounts. The charity’s trustee considers that an audit is not required for this year under section 144(2) of the Charities Act 2011 (The Charities Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the 2011 Act;
- to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the Charities Act, and
- to state whether particular matters have come to my attention.
## **Basis of independent examiner’s report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustee for any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
## **Independent examiner’s statement**
In connection with my examination, no material matters have come to my attention which gives me cause to believe that in any material respect:
- The accounting records were not kept in accordance with section 130 of the Charities Act; or
- The accounts did not accord with the accounting records; or
- The accounts did not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than in any requirement that the accounts give a “true and fair” view which is not a matter considered as part of an independent examination.
I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
## Signed on Original
P A Nicholls MBE MAAT 5 Nursery Road Havant Hants PO9 3BG
18 February 2022
Registered Charity No: 1131101
## **HMS COLLINGWOOD CENTRAL AMENITIES FUND**
## **Registered Charity No 1131101**
## **BALANCE SHEET**
## **31 December 2021**
## **Fixed Assets**
|**Fixed Assets**
Notes
Property
7
Black Rock Investments
2
CCLA Investments
2
Total Fixed Assets
**Current Assets**
Debtors & Prepayments
9
Charity Deposit Fund
RBS Holts 30 Day Savings
RBS Holts Reserve
Bank Accounts
Cash
**Current Liabilities**
Creditors
10,10A,10B
Net Current Assets
**Total Net Assets**
**Represented by funds**
General Purpose Fund
**Designated Funds**
Major Projects Fund
Fixed Asset Replacement Fund
Sports Allocation
Phase II Allocation|1,059.69
£
370,961.14
£
209,715.96
£
2,311.00
£
238,731.38
£
104,220.43
£
2.51
£
3,059.56
£
350.18
£
348,675.06
£
136,758.85
£|_31-Dec-20_
_2,567.35_
_£_
_346,006.91_
_£_
_224,369.02_
_£_
581,736.79
£
_4,878.81_
_£_
_238,710.25_
_£_
_104,146.80_
_£_
_19,000.59_
_£_
_1,327.22_
_£_
_357.77_
_£_
_368,421.44_
_£_
_150,828.02_
_£_
211,916.21
£
**793,653.00**
**£**
668,381.39
£
120,000.00
£
4,545.32
£
374.21
£
352.08
£
793,653.00
£|_572,943.28_
_£_
_217,593.42_
_£_|
|---|---|---|---|
||||**_790,536.70_**
**_£_**|
||||_662,411.75_
_£_
_120,000.00_
_£_
_5,745.32_
_£_
_2,057.55_
_£_
_322.08_
_£_|
||||_790,536.70_
_£_|
Approved on 18 February 2022
## Signed on Original
Captain C Jordan Royal Navy Sole Managing Trustee
1
## **HMS COLLINGWOOD CENTRAL AMENITIES FUND**
## **STATEMENT OF FINANCIAL ACTIVITIES**
|**Income from:**
Notes
Donations & Grants
Charitable Activities
Other Trading Activities
Investment Income
Total Income
3
**Expenditure**
Charitable Activities
Total Expenditure
4
Net income (expenditure)
Plus/(Less)
Unrealised gain (loss) on investments
Net movement in funds
Total Funds brought forward 1 Jan 21
Net Movement of Funds
Total Funds carried forward 31 Dec 21|4,750.00
£
4,138.10
£
3,100.00
£
16,970.32
£
28,958.42
£
36,143.29
£
36,143.29
£
(7,184.87)
£
10,301.17
£
3,116.30
£
790,536.70
£
3,116.30
£
793,653.00
£
2021|Total
_7,873.72_
_£_
_4,764.31_
_£_
_5,205.00_
_£_
_16,104.61_
_£_
_2020_|
|---|---|---|
|||_33,947.64_
_£_|
|||_40,326.40_
_£_|
|||_40,326.40_
_£_|
|||_(6,378.76)_
_£_
_(8,182.01)_
_£_|
|||_(14,560.77)_
_£_|
|||_805,097.47_
_£_
_(14,560.77)_
_£_|
|||_790,536.70_
_£_|
2
CAFDec21BSZSOFA SUM
## **HMS COLLINGWOOD CENTRAL AMENITIES FUND**
## **Notes to the Accounts dated 31 Dec 2021**
## **Note 1 - Accounting policies**
a. The financial statements are prepared under the historic cost convention (as modified by the revaluation of fixed asset investments) and in accordance with applicable accounting standards: Charities Statement of Recommended Practice 2019 and the provisions of the Charities Act 2011. Significant policies adopted are:
## Income
a. Donations are included in the Statement of Financial Activities (SOFA) when the CAF becomes entitled to the donation or grant and it is reasonably certain that it will be received.
- b. Incoming resources from fund raising are reported gross in the SOFA
- c. Intangible income is not included in the accounts.
- d. The CAF receives no unpaid volunteer help.
- e. Investment income is included in the accounts when receivable.
## Expenditure and liabilities
a. Liabilities are recognised as soon as there is a legal or constructive obligation committing the CAF to the expenditure.
b. Administration costs are incurred by the CAF Manager. These costs are not apportioned as his tasks are wide ranging in support of leisure and amenities and include the maintenance of the Central Bank facility for other funds.
## Assets
a. Tangible fixed assets are capitalised if they can be used for more than one year and cost at least £250. They are valued at cost or a reasonable value on receipt. The CAF does not have a policy of revaluation. Depreciation is straight line and over the estimated life of the item.
b. Investments on a recognised stock exchange are valued at market value at the date of the Balance Sheet or at best estimate of market value.
## **Note 2 - Investments**
## Black Rock
|Black Rock||
|---|---|
|Market Value at 1 Jan 21
Gain on revaluation
Market value at 31 Dec 21
Cost price: £177,854.93
CCLA COIF Fixed Interest|346,006.91
£
24,954.23
£|
||370,961.14
£|
|||
|Market Value at 1 Jan 21
Loss on revaluation
Market value at 31 Dec 21
Cost price: £200,000.00|224,369.02
£
(14,653.06)
£|
|---|---|
||209,715.96
£|
|||
3
## **Note 3 - Income**
|**Note 3 - Income**|||
|---|---|---|
|_Donations & Grants_
Gain Share
LH Mess
RNRMC - Phase II
Mess Sports Contributions
_Charitable Activities_
Launderette
Jetwash
Misc
_Other Trading Activities_
SARC Income
_Interest/investment income_
Total Income|-
£
_541.94_
_£_
-
£
_2,665.78_
_£_
750.00
£
_-_
_£_
4,000.00
£
_4,666.00_
_£_
4,750.00
£
_7,873.72_
_£_
1,959.70
£
_2,419.90_
_£_
2,178.40
£
_2,329.40_
_£_
-
£
_15.01_
_£_
4,138.10
£
_4,764.31_
_£_
3,100.00
£
_5,205.00_
_£_
16,970.32
£
_16,104.61_
_£_
28,958.42
£
_33,947.64_
_£_
_2020_
2021||
||1,959.70
£
2,178.40
£
-
£||
||||
|||_33,947.64_
_£_|
## **Note 4 - Expenditure (General and Designated Funds)**
|_Charitable Activities_
_Operating_
Minor Grants
Club Grants*
Families Day
Sports Fund
Phase II
Jetwash
Passing Out Parades
TV
Newspapers
Xmas extras
Fireworks
Workshop Trading
Fixed Asset Replacements
Insurance
Trophy Hire
SPA Depreciation
Misc Expenses
Governance Costs
Independent Examination Fees
Support Costs
Office Salaries
Office Administration
Minor Depreciation
Total Expenditure|855.96
£
16,000.00
£
1,000.00
£
1,683.34
£
720.00
£
597.04
£
-
£
3,951.00
£
45.00
£
224.46
£
4,645.20
£
-
£
1,200.00
£
656.33
£
185.00
£
-
£
-
£
1,800.00
£
-
£
1,072.30
£
1,507.66
£|_809.20_
_£_
_8,000.00_
_£_
_-_
_£_
_3,846.02_
_£_
_363.41_
_£_
_542.39_
_£_
_631.74_
_£_
_3,942.85_
_£_
_45.00_
_£_
_1,543.16_
_£_
_-_
_£_
_87.01_
_£_
_5,196.00_
_£_
_527.25_
_£_
_185.72_
_£_
_413.79_
_£_
_469.33_
_£_
_2,600.00_
_£_
_8,606.80_
_£_
_1,001.97_
_£_
_1,514.76_
_£_
36,143.29
£
36,143.29
£|_40,326.40_
_£_|
|---|---|---|---|
|||||
||||_40,326.40_
_£_|
|*Major Grants
Poppies Bar
Sailing Club|6,000.00
£
10,000.00
£|
|---|---|
||16,000.00
£|
4
## **Note 5 - Paid Employees**
- a. There were no paid employees.
## **Note 6 - Trustees and Other Related Parties**
- a. No expenses or emoluments have been paid to the Sole Managing Trustee b. There are no amounts due to or from the Sole Managing Trustee
- c. The sole Managing Trustee is also the sole Managing Trustee of the Wardroom HMS Collingwood and the WO, SR & SNCO Mess HMS Collingwood. These funds pay sums to the CAF as sport contributions. In addition the messes occasionally bid for grants from the CAF. The Sole Managing Trustee is also the trustee of some of the charitable funds that use the CAF as their Central Bank (Note 10A).
## **Note 7 - Fixed Assets - Fixtures, Fittings and Equipment**
|Total value at 1 Jan 21
Less Depreciation
Property Value at 31 Dec 21||Laundry
& Jetwash
2,567.35
£
(1,507.66)
£|
|---|---|---|
|||1,059.69
£|
## **Note 8 - Stocks -** None held
**Note 9 - Miscellaneous Debtors & Prepayments**
|MBDA Sponsorship
Interest
Insurance prepaid
Sage prepaid
TV Licence prepaid|1,500.00
£
15.00
£
311.00
£
300.00
£
185.00
£|
|---|---|
||2,311.00
£|
**Note 10 - Creditors (payable in less than one year)**
|PNIE
Collection - Children in Need
JR Christmas
Trophy Hire Apr - Dec 21|900.00
£
258.30
£
224.46
£
139.00
£|
|---|---|
||1,521.76
£|
5
## **Note 10A - Held for other Collingwood Service Funds**
|Chaplaincy
Field Gun Competition
Motor Club
Sailing Club
Collingwood Gig Club
US Football League
Volunteer Band|1,299.82
£
16,310.91
£
1,945.02
£
3,102.84
£
388.10
£
1,392.35
£
593.76
£|
|---|---|
||25,032.80
£|
## **Note 10B - Held for other funds (Approved Funds)**
|Boxing
Covid Welfare Fund
DDS Service Fund
Grass Roots Fund
Open Day Fund
Junior Leaders Field Gun
Collingwood 80
Collingwood Museum Fund
Beehive Project
Families Day/Christmas Wonderland
Miscellaneous Awards
Miscellaneous Holding Funds
Poppies Bar (LH Mess)
RNRMC Awards and Prizes
SFA Awards Funds
Victory Squadron E Sports
Swanwick Military Charities
Swanwick Military Entertainments
Swanwick Military Sports & Welfare Fund
Swanwick Military Motorhome|5,804.23
£
609.66
£
2,120.96
£
506.03
£
41,728.73
£
28,523.96
£
3,993.46
£
1,237.99
£
1,199.61
£
282.80
£
1,186.00
£
4,898.23
£
6,000.00
£
3,646.68
£
1,003.50
£
2,437.31
£
159.90
£
2,221.40
£
0.58
£
2,643.26
£|
|---|---|
||110,204.29
£|
## **Note 11 - Endowment or Restricted Funds**
None held
## **Note 12 - Other Information**
- a. The CAF does not have any material commitments not provided for in the accounts.
- b. The CAF has not given any guarantees to any third party that could be called on at the year end. c. The CAF has not granted any loans.
- d. The CAF did not make any ex gratia payments during the year.
## **Declarations**
- a. The Trustee has not changed the year end date nor the length of the CAF's financial year b. The CAF has four designated funds.
- c. All the CAF's operations are continuing operations and no operations were discontinued or acquired during the year.
- d. The CAF has no intangible assets (other than office and club space provided by MOD)
- e. There were no interfund loans outstanding at the balance sheet date.
- f. None of the CAF's functional assets have been revalued during the year and the CAF does not have a policy of revaluation of these assets.
- g. The CAF has no material fixed assets which have not been capitalised and included in the Balance Sheet.
6
## _**CENTRAL AMENITIES FUND HMS COLLINGWOOD**_
## **ANNUAL REPORT AND FINANCIAL STATEMENTS**
## **For Period**
**1 January 2021 to 31 December 2021**
**Registered Charity No. 1131101**
Registered Charity No: 1131101
## **Trustees’ Annual Report and Comments**
Central Amenities Fund HMS COLLINGWOOD
Charity Registered No: 1131101 Covering the Accounting Year: 1 January 2021 to 31 December 2021 Address: HMS COLLINGWOOD Newgate Lane FAREHAM PO14 1AS Governing Document: Central Amenities Fund Constitution Object: The primary aim of the CAF is to promote the welfare and military efficiency of Establishment personnel. This is interpreted as to “improve the well being (both morale and physical) and efficiency of Establishment personnel through the provision of services, amenities and activities that are not within the remit of Crown or employer requirements”. Trustee: Captain C Jordan Royal Navy Trustee selection method: Appointed as such by the Naval Secretary. Bankers: Barclays Bank plc High Street Fareham Independent Examiner: P A Nicholls MBE MAAT 5 Nursery Road Havant Hants PO9 3BG Activities and achievements: To have resources available for expenditure on improvements to the quality of life, and the engenderment of esprit de corps. In normal years generous subsidies are provided for departmental social functions, grants paid to sailing and sports and numerous grants to individuals for sports and adventurous training. Financial Review: The fund had lost £7.2K on its operating activities, mainly as a result of large amount in grants paid out. However, this was more than offset by the £10.3K gain in the value of investments. The fund was worth £793.6K of which £580.7K was held in long term investments. Bank and deposit accounts held £346K which easily covered liabilities to other funds and creditors and totalled £136.7K. Investment Selection Policy: The investment is held primarily to generate income and the Management Committee reviews the portfolio annually. Financial Reserves Policy: The Trustee has considered the level of reserves to retain, appropriate to the charity’s needs. This is set at £500K-£600K and is held in investments. It seeks to provide twelve months CAF running costs but also to be able to fund capital projects. The Trustee aims to ensure that the charity will be able to fulfil its charitable objectives even if there is a temporary shortfall in income and unexpected expenditure. The Trustee will endeavour not to set aside funds unnecessarily.
Registered Charity No: 1131101
Grant Policy: After deliberation by a committee consisting of representatives from entitled personnel, grants may be made to clubs, departments or individuals for a wide range of sporting and other leisure activities. Risk Assessment: The Trustee reviews the major risks to which the charity is exposed through the production of an annual Business Plan. Systems have been established to manage the risks and it is believed that the reserves policy will provide sufficient resources in the event of adverse conditions. Six monthly independent examination of the accounts mitigates the risk of any mismanagement by the Management and Grants Committees and the reports thereof are seen by the Trustee. Public Benefit Statement: This fund provides public benefit by assisting COLLINGWOOD personnel to more effectively perform their roles within the Armed Forces of the Crown. It does this by providing and supporting additional leisure and social activities beyond that supplied by the Crown. This assistance enables personnel to better face the challenges and danger associated with military service by developing and maintaining teamwork, spirit and attitude, and morale. As a result, the fund promotes the efficiency of the Armed Forces by enhancing their capability to undertake the roles demanded of them.
I confirm that I have paid due regard to the Charity Commission of England and Wales’s guidance on public benefit when deciding what activities the charity should undertake.
Declaration:
I declare, in my capacity of Charity Trustee, that I have approved the above report.
> Signature Signed on Original
Name Captain C Jordan Royal Navy Appointment Commanding Officer HMS COLLINGWOOD and Sole Managing Trustee Date 18 February 2022
Registered Charity No: 1131101
## **Independent Examiner’s Report to the Trustee of the HMS Collingwood Central Amenities Fund.**
I report on the accounts of the Charity for the year ended 31 December 2021 which are set out in pages 1 to 8 and accompanying notes.
## **Respective responsibilities of trustees and examiner**
The charity’s trustee is responsible for the preparation of the accounts. The charity’s trustee considers that an audit is not required for this year under section 144(2) of the Charities Act 2011 (The Charities Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the 2011 Act;
- to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the Charities Act, and
- to state whether particular matters have come to my attention.
## **Basis of independent examiner’s report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustee for any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
## **Independent examiner’s statement**
In connection with my examination, no material matters have come to my attention which gives me cause to believe that in any material respect:
- The accounting records were not kept in accordance with section 130 of the Charities Act; or
- The accounts did not accord with the accounting records; or
- The accounts did not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than in any requirement that the accounts give a “true and fair” view which is not a matter considered as part of an independent examination.
I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
## Signed on Original
P A Nicholls MBE MAAT 5 Nursery Road Havant Hants PO9 3BG
18 February 2022
Registered Charity No: 1131101