PAROCHIAL CHURCH COUNCIL OF ST PAUL’S ADDLESTONE
Charity no: 1131087
ANNUAL ACCOUNTS 2020
Prepared for the Annual Parochial Meeting 9 May 2021
INCUMBENT
The Revd. Ben Beecroft The Vicarage 140 Church Road Addlestone KT15 1SJ
BANKERS
Barclays National Westminster High Street High Street Weybridge Weybridge
INDEPENDENT EXAMINER
Mrs Jean Hart 2 Bourneside Road Addlestone KT15 2HZ
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Independent Examiner’s Report to the members/trustees of St Paul’s Church. Addlestone, Parochial Church Council.
I report on the accounts for the year ended 31 December 2020 which are set out in the following pages.
Respective responsibilities of the Trustees and Independent Examiner
The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
-
examine the accounts under section 145 of the 2011 Act;
-
follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
-
state whether particular matters have come to my attention.
Basis of Independent Examiner's Statement
My examination was carried out in accordance with the General Directions given by the Charity Commission.
An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in a full audit, and consequently I do not express an audit opinion on these accounts.
Independent Examiner's statement
In connection with my examination, no matters have come to my attention:
(1) which give me reasonable cause to believe that in any material respect the requirements:
-
to keep accounting records in accordance with section 130 of the 2011 Act; and
-
to prepare accounts which accord with these accounting records have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed:
Date:
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Mrs Jean Hart 2 Bourneside Road Addlestone KT15 2HZ
Statement of Financial Activities
For the period from 01 January 2020 to 31 December 2020
| Unrestricted | Restricted | Endowment | Total | Prior year | ||
|---|---|---|---|---|---|---|
| funds | funds | funds | funds | total | ||
| funds | ||||||
| Notes |
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| Incoming resources | |||||||
|---|---|---|---|---|---|---|---|
| Incoming resources from generated funds | |||||||
| Voluntary income | 2a | 113,730 | — | — | 113,730 | 99,366 | |
| Activities for generating funds | 2b | 162 | — | — | 162 | 774 | |
| Investment income | 2c | 5,935 | 2,079 | — | 8,015 | 5,633 | |
| Incoming resources from charitable activities | 2d | 34,448 | — | — | 34,448 | 49,607 | |
| Other incoming resources | 2e | — | — | — | — | 259 | |
| Total incoming resources | 154,276 | 2,079 | — | 156,356 | 155,641 | ||
| Resources used | |||||||
| Cost of generating funds | 3a | 317 | — | — | 317 | 327 | |
| Investment management costs | 3,000 | — | — | 3,000 | — | ||
| Charitable activities | 3b | 147,555 | 144 | — | 147,700 | 177,804 | |
| Governance costs | 34 | — | — | 34 | — | ||
| Total resources used | 150,908 | 144 | — | 151,053 | 178,131 | ||
| Net income / (expenditure) | 3,367 | 1,934 | — | 5,302 | (22,490) | ||
| Transfers | |||||||
| Gross transfers between funds - in | — | — | — | — | — | ||
| Gross transfers between funds - out | — | — | — | — | — | ||
| Net income / (expenditure) | 3,367 | 1,934 | — | 5,302 | (22,490) | ||
| Other recognised gains / losses | |||||||
| Gains / losses on investment assets | — | — | — | — | — | ||
| Gains on revaluation, fxed assets, charity's own | use | — | — | — | — | — | |
| Net movement in funds | 3,367 | 1,934 | — | 5,302 | (22,490) | ||
| Reconciliation of funds | |||||||
| Total funds brought forward | 298,560 | 38,117 | 1,413 | 338,090 | 360,580 | ||
| Total funds carried forward | 301,928 | 40,052 | 1,413 | 343,393 | 338,090 |
Balance sheet As at: 31 December 2020
As at 31/12/2020
As at
31/12/2019
£ ~~£~~
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Notes
| Fixed assets Tangible assets 5 Investments Current assets 6 Debtors Investments Cash at bank and in hand Liabilities 7 Creditors: Amounts falling due in one year Net current assets less current liabilities Total assets less current liabilities Total net assets less liabilities Represented by Unrestricted Unrestricted - General fund Designated Designated - Youth and Children Designated - Revaluation reserves Restricted Restricted - Short-term Appeals Restricted - Charities Restricted - Choir Fund Restricted - Fabric Fund Restricted - Needy Fund Restricted - Agency collection Endowment Endowment - Red Room Fund Funds of the church |
271,974 269,974 32,199 30,120 304,174 300,094 (3,798) (4,098) 2,309 9,472 54,998 48,486 53,508 53,860 14,290 15,864 39,218 37,996 343,393 338,090 343,393 338,090 302,684 293,657 5,034 4,902 (5,790) — 90 90 4,437 4,437 40 40 35,130 33,050 498 498 (144) — 1,413 1,413 343,393 338,090 |
|---|---|
NOTES:
1 ACCOUNTING POLICIES Basis of financial statements
The financial statements have been prepared under the Church Accounting regulations 2006
in accordance with applicable accounting standards and the current Statement of
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Recommended Practice Accounting and Reporting by Charities (SORP 2005).
Fund accounting
Endowment funds are funds, the capital of which must be retained either permanently or at
the PCC's discretion; the income derived from the endowment is to be used either as
restricted or unrestricted income funds depending upon the purpose for which the
endowment was established in the first place.
Restricted funds comprise (a) income from endowments which is to be expended only on the
restricted purposes intended by the donor and (b) revenue donations or grants for a specific PCC activity intended by the donor.
Unrestricted funds are income funds which are to be spent on the PCC's general purposes.
Designated funds are general funds set aside by the PCC for use in the future. Project funds are designated for particular projects for administration purposes only. Funds designated as investment in fixed assets for the PCC's own use abated in line with assets' annual depreciation charges in the SOFA. Designated funds remain unrestricted and the PCC will
remove any surplus to other general funds.
Incoming resources
Planned giving, collections and similar donations are recognised when received. Tax refunds
are recognised when the incoming resource to which they relate is received. Grants and
legacies are accounted for when the PCC is entitled to the use of the resources, their ultimate receipt is considered reasonably certain and the amounts due are reliably quantifiable. Dividends are accounted for when declared receivable, interest as and when accrued by the
payer. All incoming resources are accounted for gross.
Resources expended
Grants and donations are accounted for when paid over, or when awarded, if that award
creates a binding or constructive obligation on the PCC.
All other expenditure is generally recognised when it is incurred and is accounted for gross.
Analysis of income and expenditure 01 January 2020 to 31 December 2020
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| Total | ||||||
|---|---|---|---|---|---|---|
| Unrestricted | Designated | Restricted | Endowment | This year | Last | |
| year | ||||||
| Incoming resources | ||||||
| 2a. Incoming resources from generated | funds | |||||
| Voluntary income | ||||||
| IN01 - Planned Giving - Tax Efcient | 62,045 | — | — | — | 62,045 | 58,735 |
| IN02 - Planned Giving - Non-Tax | 5,845 | — | — | — | 5,845 | 7,874 |
| IN03 - Gift Aid Tax Reclaim | 16,421 | — | — | — | 16,421 | 16,340 |
| IN04 - Collections - Loose | 3,161 | — | — | — | 3,161 | 5,876 |
| IN05 - Collections - Gift Aid | 100 | — | — | — | 100 | 1,200 |
| IN06 - Donations - Gift Aid | 15,852 | — | — | — | 15,852 | 7,390 |
| IN07 - Donations - Non-Tax | 10,303 | — | — | — | 10,303 | 1,949 |
| IN09 - Legacies | — | — | — | — | — | — |
| IN10 - Income from Grants | — | — | — | — | — | — |
| Voluntary income Sub-totals | 113,730 | — | — | _ | 113,730 | 99,366 |
| 2b. Activities for generating funds | ||||||
| IN11 - Fund Raising | 162 | — | — | — | 162 | 759 |
| IN12 - Fund raising Events | — | — | — | — | — | 15 |
| Activities for generating funds | 162 | — | — | _ | 162 | 774 |
| Sub-totals | ||||||
| 2c. Investment income | ||||||
| IN13 - Interest | 935 | — | — | — | 935 | 944 |
| IN98 – Revaluation | 5,000 | — | 2,079 | — | 7,079 | 4,689 |
| Investment income Sub-totals | 5,935 | 2,079 | — | 8,015 | 5,633 | |
| _ | ||||||
| Incoming resources from | 119,828 | — | 2,079 | — | 121,907 | 105,775 |
| generated funds Totals | ||||||
| Incoming resources from charitable activities | ||||||
| 2d.Incoming resources from charitable activities | ||||||
| IN14 - Fees Retained | 1,754 | — | — | — | 1,754 | 5,303 |
| IN15 - Hall Lettings | 19,681 | — | — | — | 19,681 | 26,981 |
| IN16 - Fairtrade | — | — | — | — | — | 122 |
| IN17 - Bookstall | (100) | — | — | — | (100) | 54 |
| IN18 - Children and Youth Income | — | 131 | — | — | 131 | 659 |
| IN19 - Other Income | 196 | — | — | — | 196 | 570 |
| Total | |||||
|---|---|---|---|---|---|
| Unrestricted | Designated | Restricted | Endowment | This year | Last |
year
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| IN20 - Charity Collections | — | — | — | — | — | 911 |
|---|---|---|---|---|---|---|
| IN21 - Cofee/Tea/Lunches Income | 203 | — | — | — | 203 | 1,169 |
| IN22 - Courses and Event Fees | — | — | — | — | — | 2,838 |
| IN24 - Rental Income - Northcote | 12,581 | — | — | — | 12,581 | 10,997 |
| Incoming resources from | 34,316 | 131 | — | — | 34,448 | 49,607 |
| charitable activities Sub-totals | ||||||
| Incoming resources from | 34,316 | 131 | — | — | 34,448 | 49,607 |
| charitable activities Totals | ||||||
| 2e. Other incoming resources | ||||||
| Other incoming resources | ||||||
| IN23 - Other Incoming Resources | — | — | — | — | — | — |
| IN99 - Conduit | — | — | — | — | — | 259 |
| Other incoming resources Sub- | — | — | — | — | — | 259 |
| totals | ||||||
| Other incoming resources | — | — | — | — | — | 259 |
| Totals | ||||||
| Incoming resources | 154,144 | 131 | 2,079 | — | 156,356 | |
| 155,641 | ||||||
| Grand totals | ||||||
| Resources used | ||||||
| 3a. Cost of generating funds | ||||||
| Cost of generating funds | ||||||
| A06 - Fundraising Costs | 317 | — | — | — | 317 | 327 |
| Cost of generating funds Sub- | 317 | — | — | — | 317 | 327 |
| Investment management costs | ||||||
| X98 - Depreciation | 3,000 | — | — | — | 3,000 | — |
| Investment management costs | 3,000 | — | — | — | 3,000 | — |
| Sub-totals | ||||||
| Cost of generating funds | 3,317 | — | — | — | 3,317 | 327 |
| Totals |
Total
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Unrestricted Designated Restricted Endowment This year Last
year
| 3b.Charitable activities | ||||||
|---|---|---|---|---|---|---|
| Charitable activities | ||||||
| A01 - Admin Salary | 625 | — | — | — | 625 | 7,625 |
| A02 - Stationary and Postage etc | 392 | — | — | — | 392 | 259 |
| A03 - Photocopier | 391 | — | — | — | 391 | 2,125 |
| A04 - Telephone | 1,436 | — | — | — | 1,436 | 1,430 |
| A05 - Other Ofce Costs | 79 | — | — | — | 79 | 125 |
| E02 - 10% Giving | 7,970 | — | 144 | — | 8,114 | 8,104 |
| E03 - Alpha | — | — | — | — | — | 71 |
| E05 - Mission Publicity | 234 | — | — | — | 234 | 302 |
| F01 - Repairs and Maintenance | 7,832 | — | — | — | 7,832 | 5,807 |
| F02 - Cleaning Salaries | 2,875 | — | — | — | 2,875 | 2,940 |
| F03 - Utilities | 6,398 | — | — | — | 6,398 | 8,371 |
| F04 - Insurance | 5,135 | — | — | — | 5,135 | 6,100 |
| F05 - Safety and Security | 1,534 | — | — | — | 1,534 | 3,287 |
| F07 - Cleaning Materials | 227 | — | — | — | 227 | 638 |
| F08 - Rental Property Maintenance - | 600 | — | — | — | 600 | 600 |
| Northcote | ||||||
| F09 - Annual Service Contracts | 2,610 | — | — | — | 2,610 | 1,576 |
| M01 - Parish Share No1 | 78,121 | — | — | — | 78,121 | 78,387 |
| M02 - Clergy Expenses No1 | 2,999 | 1,200 | — | — | 4,199 | 6,220 |
| M03 - Assistant Vicar | 13,758 | 4,590 | — | — | 18,348 | 18,196 |
| M04 - Clergy Expenses No2 | 450 | — | — | — | 450 | 537 |
| M07 - Other Ministry Expenses | 264 | — | — | — | 264 | — |
| M08 - Denary Share | 481 | — | — | — | 481 | 481 |
| W01 - Organist | 2,480 | — | — | — | 2,480 | 3,937 |
| W02 - Music Group | — | — | — | — | — | 110 |
| W03 - Service Costs | 117 | — | — | — | 117 | 506 |
| W04 - Verger/Organist Costs | 782 | — | — | — | 782 | 1,037 |
| W05 - Other worship costs | 88 | — | — | — | 88 | 117 |
| X01 - Hospitality | 317 | — | — | — | 317 | 1,677 |
| X03 - Bookstall | 42 | — | — | — | 42 | 269 |
| X04 - Training | 289 | — | — | — | 289 | 1,030 |
| X05 - Other Expenses | 650 | — | — | — | 650 | 1,925 |
| X06 - Equipment | 2,383 | — | — | — | 2,383 | 2,010 |
| X08 - Cafe Expenses | — | — | — | — | — | 6,410 |
| X12 - Bank Charges | 197 | — | — | — | 197 | 304 |
| Y01 - Youth Pastor | — | — | — | — | — | 5,219 |
| Y02 - Youth Resources | — | — | — | — | — | 57 |
| Charitable activities Sub-totals | 141,765 | 5,790 | 144 | — | 147,700 | 177,804 |
| Charitable activities Totals | 141,765 | 5,790 | 144 | — | 147,700 | 177,804 |
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| Total | ||||||||
|---|---|---|---|---|---|---|---|---|
| Unrestricted | Designated | Restricted | Endowment | This year | Last | |||
| year | ||||||||
| Governance costs | ||||||||
| Governance costs | ||||||||
| A07 - Governance Costs | 34 | — | — | — | 34 | — | ||
| Governance costs Totals | 34 | — | — | — | 34 | — | ||
| Resources used | 145,118 | 5,790 | 144 | — | 151,053 | |||
| 178,131 | ||||||||
| Grand totals |
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Statement of Assets and Liabilities As at 31. December 2020
Unrestricted Designated Restricted Endowment This year Last year
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Fixed assets - Investments
| FA03 : Investments | — | — | 32,199 | — | 32,199 | 30,120 |
|---|---|---|---|---|---|---|
| Total | — | — | 32,199 | — | 32,199 | 30,120 |
| 5. Fixed assets - Tangible assets | ||||||
| FA01 : Northcote Flat | 260,000 | — | — | — | 260,000 | 255,000 |
| FA02 : Church Equipment | 11,974 | — | — | — | 11,974 | 14,974 |
| Total | 271,974 | — | — | — | 271,974 | 269,974 |
| 6. Current assets - Cash | at bank and in hand | |||||
| CA01 : Barclays Bank | (4,192) | 5,200 | 8,803 | — | 9,811 | 5,872 |
| CA02 : Natwest Bank | 44,859 | — | 301 | — | 45,160 | 42,587 |
| CA03 : Petty Cash | 203 | (166) | (10) | — | 26 | 26 |
| Total | 40,869 | 5,034 | 9,094 | — | 54,998 | 48,486 |
| Current assets - Debtors | ||||||
| Z05 : Accounts Receivable | (5,699) | — | 1,901 | — | (3,798) | (4,098) |
| Total | (5,699) | — | 1,901 | — | (3,798) | (4,098) |
| Current assets - Investments | ||||||
| CA04 : Short Term Deposits | 895 | — | — | 1,413 | 2,309 | 9,472 |
| Total | 895 | — | — | 1,413 | 2,309 | 9,472 |
| Liabilities - Agency accounts | ||||||
| 6699 : Agency collections | — | — | — | — | — | (144) |
| Total | — | — | — | — | — | (144) |
| Liabilities - Creditors: Amounts falling due in | one year | |||||
| Z04 : Accounts Payable | 5,356 | 5,790 | 3,143 | — | 14,290 | 16,009 |
| Total | 5,356 | 5,790 | 3,143 | — | 14,290 | 16,009 |
| Net total assets ~~338,090~~ |
302,684 | (755) | 40,052 | 1,413 | 343,393 |
• Conclusion
The Parochial Church Council of St Paul’s, Addlestone is based at: St Paul’s Church
School Lane, Addlestone, KT15 1TB
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Charity Reference Number: 1131087
Chairperson: Revd. Ben Beecroft
Treasurer: Sean McCarthy
This report dated: 09 May 2021
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