## **PAROCHIAL CHURCH COUNCIL OF ST PAUL’S ADDLESTONE** 

Charity no: 1131087 

## ANNUAL ACCOUNTS 2020 

Prepared for the Annual Parochial Meeting 9 May 2021 

INCUMBENT 

The Revd. Ben Beecroft The Vicarage 140 Church Road Addlestone KT15 1SJ 

## BANKERS 

Barclays National Westminster High Street High Street Weybridge Weybridge 

## INDEPENDENT EXAMINER 

Mrs Jean Hart 2 Bourneside Road Addlestone KT15 2HZ 

_Page 1_ 



## **Independent Examiner’s Report to the members/trustees of St Paul’s Church. Addlestone, Parochial Church Council.** 

I report on the accounts for the year ended 31 December 2020 which are set out in the following pages. 

## **Respective responsibilities of the Trustees and Independent Examiner** 

The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. 

It is my responsibility to: 

- examine the accounts under section 145 of the 2011 Act; 

- follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and 

- state whether particular matters have come to my attention. 

## **Basis of Independent Examiner's Statement** 

My examination was carried out in accordance with the General Directions given by the Charity Commission. 

An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in a full audit, and consequently I do not express an audit opinion on these accounts. 

## **Independent Examiner's statement** 

In connection with my examination, no matters have come to my attention: 

(1) which give me reasonable cause to believe that in any material respect the requirements: 

- to keep accounting records in accordance with section 130 of the 2011 Act; and 

- to prepare accounts which accord with these accounting records have not been met; or 

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. 

Signed: 

Date: 

_Page 2_ 



Mrs Jean Hart 2 Bourneside Road Addlestone KT15 2HZ 

## **Statement of Financial Activities** 

## **For the period from 01 January 2020 to 31 December 2020** 

|||**Unrestricted**|**Restricted**|**Endowment**|**Total**|**Prior year**|
|---|---|---|---|---|---|---|
|||**funds**|**funds**|**funds**|**funds**|**total**|
|**funds**|||||||
||**_Notes_**||||||



_Page 3_ 



|**_Incoming resources_**||||||||
|---|---|---|---|---|---|---|---|
|Incoming resources from generated funds||||||||
|Voluntary income|**2a**|113,730||—|—|113,730|99,366|
|Activities for generating funds|**2b**||162|—|—|162|774|
|Investment income|**2c**|5,935||2,079|—|8,015|5,633|
|Incoming resources from charitable activities|**2d**|34,448||—|—|34,448|49,607|
|Other incoming resources|**2e**||—|—|—|—|259|
|**Total incoming resources**||**154,276**||**2,079**|**—**|**156,356**|**155,641**|
|**_Resources used_**||||||||
|Cost of generating funds|**3a**||317|—|—|317|327|
|Investment management costs||3,000||—|—|3,000|—|
|Charitable activities|**3b**|147,555||144|—|147,700|177,804|
|Governance costs|||34|—|—|34|—|
|**Total resources used**||**150,908**||**144**|**—**|**151,053**|**178,131**|
|**Net income / (expenditure)**||**3,367**||**1,934**|**—**|**5,302**|**(22,490)**|
|**_Transfers_**||||||||
|Gross transfers between funds - in|||—|—|—|—|—|
|Gross transfers between funds - out|||—|—|—|—|—|
|**Net income / (expenditure)**||**3,367**||**1,934**|**—**|**5,302**|**(22,490)**|
|**_Other recognised gains / losses_**||||||||
|Gains / losses on investment assets|||—|—|—|—|—|
|Gains on revaluation, fxed assets, charity's own|use||—|—|—|—|—|
|**Net movement in funds**||**3,367**||**1,934**|**—**|**5,302**|**(22,490)**|
|**_Reconciliation of funds_**||||||||
|**Total funds brought forward**||**298,560**||**38,117**|**1,413**|**338,090**|**360,580**|
|**Total funds carried forward**||**301,928**||**40,052**|**1,413**|**343,393**|**338,090**|



**Balance sheet As at: 31 December 2020** 

**As at 31/12/2020** 

**As at** 

**31/12/2019** 

**£** ~~**£**~~ 

_Page 4_ 



## **Notes** 

|**Fixed assets**<br>Tangible assets<br>**5**<br>Investments<br>**Current assets**<br>**6**<br>Debtors<br>Investments<br>Cash at bank and in hand<br>**Liabilities**<br>**7**<br>Creditors: Amounts falling due in one year<br>**Net current assets less current liabilities**<br>**Total assets less current liabilities**<br>**Total net assets less liabilities**<br>**Represented by**<br>**Unrestricted**<br>Unrestricted - General fund<br>**Designated**<br>Designated - Youth and Children<br>Designated - Revaluation reserves<br>**Restricted**<br>Restricted - Short-term Appeals<br>Restricted - Charities<br>Restricted - Choir Fund<br>Restricted - Fabric Fund<br>Restricted - Needy Fund<br>Restricted - Agency collection<br>**Endowment**<br>Endowment - Red Room Fund<br>**Funds of the church**|271,974<br>269,974<br>32,199<br>30,120<br>304,174<br>300,094<br>(3,798)<br>(4,098)<br>2,309<br>9,472<br>54,998<br>48,486<br>53,508<br>53,860<br>14,290<br>15,864<br>**39,218**<br>**37,996**<br>**343,393**<br>**338,090**<br>**343,393**<br>**338,090**<br>302,684<br>293,657<br>5,034<br>4,902<br>(5,790)<br>—<br>90<br>90<br>4,437<br>4,437<br>40<br>40<br>35,130<br>33,050<br>498<br>498<br>(144)<br>—<br>1,413<br>1,413<br>**343,393**<br>**338,090**|
|---|---|



## **NOTES:** 

## **1 ACCOUNTING POLICIES Basis of financial statements** 

The financial statements have been prepared under the Church Accounting regulations 2006 

in accordance with applicable accounting standards and the current Statement of 

_Page 5_ 



Recommended Practice Accounting and Reporting by Charities (SORP 2005). 

## **Fund accounting** 

_Endowment funds_ are funds, the capital of which must be retained either permanently or at 

the PCC's discretion; the income derived from the endowment is to be used either as 

restricted or unrestricted income funds depending upon the purpose for which the 

endowment was established in the first place. 

_Restricted funds_ comprise (a) income from endowments which is to be expended only on the 

restricted purposes intended by the donor and (b) revenue donations or grants for a specific PCC activity intended by the donor. 

_Unrestricted funds_ are income funds which are to be spent on the PCC's general purposes. 

_Designated funds_ are general funds set aside by the PCC for use in the future. Project funds are designated for particular projects for administration purposes only. Funds designated as investment in fixed assets for the PCC's own use abated in line with assets' annual depreciation charges in the SOFA. Designated funds remain unrestricted and the PCC will 

remove any surplus to other general funds. 

## **Incoming resources** 

Planned giving, collections and similar donations are recognised when received. Tax refunds 

are recognised when the incoming resource to which they relate is received. Grants and 

legacies are accounted for when the PCC is entitled to the use of the resources, their ultimate receipt is considered reasonably certain and the amounts due are reliably quantifiable. Dividends are accounted for when declared receivable, interest as and when accrued by the 

payer. All incoming resources are accounted for gross. 

## **Resources expended** 

Grants and donations are accounted for when paid over, or when awarded, if that award 

creates a binding or constructive obligation on the PCC. 

All other expenditure is generally recognised when it is incurred and is accounted for gross. 

**Analysis of income and expenditure 01 January 2020 to 31 December 2020** 

_Page 6_ 



|||||||**Total**|
|---|---|---|---|---|---|---|
||**Unrestricted**|**Designated**|**Restricted**|**Endowment**|**_This year_**|**_Last_**|
|**_year_**|||||||
|**Incoming resources**|||||||
|**_2a._** **_Incoming resources from generated_**||**_funds_**|||||
|**Voluntary income**|||||||
|IN01 - Planned Giving - Tax Efcient|62,045|—|—|—|62,045|58,735|
|IN02 - Planned Giving - Non-Tax|5,845|—|—|—|5,845|7,874|
|IN03 - Gift Aid Tax Reclaim|16,421|—|—|—|16,421|16,340|
|IN04 - Collections - Loose|3,161|—|—|—|3,161|5,876|
|IN05 - Collections - Gift Aid|100|—|—|—|100|1,200|
|IN06 - Donations - Gift Aid|15,852|—|—|—|15,852|7,390|
|IN07 - Donations - Non-Tax|10,303|—|—|—|10,303|1,949|
|IN09 - Legacies|—|—|—|—|—|—|
|IN10 - Income from Grants|—|—|—|—|—|—|
|**Voluntary income Sub-totals**|113,730|—|—|_|113,730|99,366|
|**_2b._** **Activities for generating funds**|||||||
|IN11 - Fund Raising|162|—|—|—|162|759|
|IN12 - Fund raising Events|—|—|—|—|—|15|
|**Activities for generating funds**|162|—|—|_|162|774|
|**Sub-totals**|||||||
|**_2c._** **Investment income**|||||||
|IN13 - Interest|935|—|—|—|935|944|
|IN98 – Revaluation|5,000|—|2,079|—|7,079|4,689|
|**Investment income Sub-totals**|5,935||2,079|—|8,015|5,633|
|||_|||||
|**_Incoming resources from_**|119,828|—|2,079|—|121,907|105,775|
|**_generated funds Totals_**|||||||
|**_Incoming resources from charitable activities_**|||||||
|**_2d_**.**Incoming resources from charitable activities**|||||||
|IN14 - Fees Retained|1,754|—|—|—|1,754|5,303|
|IN15 - Hall Lettings|19,681|—|—|—|19,681|26,981|
|IN16 - Fairtrade|—|—|—|—|—|122|
|IN17 - Bookstall|(100)|—|—|—|(100)|54|
|IN18 - Children and Youth Income|—|131|—|—|131|659|
|IN19 - Other Income|196|—|—|—|196|570|



||||||**Total**|
|---|---|---|---|---|---|
|**Unrestricted**|**Designated**|**Restricted**|**Endowment**|**_This year_**|**_Last_**|



_**year**_ 

_Page 7_ 



|IN20 - Charity Collections|—|—|—|—|—|911|
|---|---|---|---|---|---|---|
|IN21 - Cofee/Tea/Lunches Income|203|—|—|—|203|1,169|
|IN22 - Courses and Event Fees|—|—|—|—|—|2,838|
|IN24 - Rental Income - Northcote|12,581|—|—|—|12,581|10,997|
|**Incoming resources from**|34,316|131|—|—|34,448|49,607|
|**charitable activities Sub-totals**|||||||
|**_Incoming resources from_**|34,316|131|—|—|34,448|49,607|
|**_charitable activities Totals_**|||||||
|**_2e._** **_Other incoming resources_**|||||||
|**Other incoming resources**|||||||
|IN23 - Other Incoming Resources|—|—|—|—|—|—|
|IN99 - Conduit|—|—|—|—|—|259|
|**Other incoming resources Sub-**|—|—|—|—|—|259|
|**totals**|||||||
|**_Other incoming resources_**|—|—|—|—|—|259|
|**_Totals_**|||||||
|**Incoming resources**|**154,144**|**131**|**2,079**|**—**|**156,356**||
|**155,641**|||||||
|**Grand totals**|||||||
|**Resources used**|||||||
|**_3a._** **_Cost of generating funds_**|||||||
|**Cost of generating funds**|||||||
|A06 - Fundraising Costs|317|—|—|—|317|327|
|**Cost of generating funds Sub-**|317|—|—|—|317|327|
|**Investment management costs**|||||||
|X98 - Depreciation|3,000|—|—|—|3,000|—|
|**Investment management costs**|3,000|—|—|—|3,000|—|
|**Sub-totals**|||||||
|**_Cost of generating funds_**|3,317|—|—|—|3,317|327|
|**_Totals_**|||||||



**Total** 

_Page 8_ 



**Unrestricted Designated Restricted Endowment** _**This year Last**_ 

## _**year**_ 

|**_3b_**.**_Charitable activities_**|||||||
|---|---|---|---|---|---|---|
|**Charitable activities**|||||||
|A01 - Admin Salary|625|—|—|—|625|7,625|
|A02 - Stationary and Postage etc|392|—|—|—|392|259|
|A03 - Photocopier|391|—|—|—|391|2,125|
|A04 - Telephone|1,436|—|—|—|1,436|1,430|
|A05 - Other Ofce Costs|79|—|—|—|79|125|
|E02 - 10% Giving|7,970|—|144|—|8,114|8,104|
|E03 - Alpha|—|—|—|—|—|71|
|E05 - Mission Publicity|234|—|—|—|234|302|
|F01 - Repairs and Maintenance|7,832|—|—|—|7,832|5,807|
|F02 - Cleaning Salaries|2,875|—|—|—|2,875|2,940|
|F03 - Utilities|6,398|—|—|—|6,398|8,371|
|F04 - Insurance|5,135|—|—|—|5,135|6,100|
|F05 - Safety and Security|1,534|—|—|—|1,534|3,287|
|F07 - Cleaning Materials|227|—|—|—|227|638|
|F08 - Rental Property Maintenance -|600|—|—|—|600|600|
|Northcote|||||||
|F09 - Annual Service Contracts|2,610|—|—|—|2,610|1,576|
|M01 - Parish Share No1|78,121|—|—|—|78,121|78,387|
|M02 - Clergy Expenses No1|2,999|1,200|—|—|4,199|6,220|
|M03 - Assistant Vicar|13,758|4,590|—|—|18,348|18,196|
|M04 - Clergy Expenses No2|450|—|—|—|450|537|
|M07 - Other Ministry Expenses|264|—|—|—|264|—|
|M08 - Denary Share|481|—|—|—|481|481|
|W01 - Organist|2,480|—|—|—|2,480|3,937|
|W02 - Music Group|—|—|—|—|—|110|
|W03 - Service Costs|117|—|—|—|117|506|
|W04 - Verger/Organist Costs|782|—|—|—|782|1,037|
|W05 - Other worship costs|88|—|—|—|88|117|
|X01 - Hospitality|317|—|—|—|317|1,677|
|X03 - Bookstall|42|—|—|—|42|269|
|X04 - Training|289|—|—|—|289|1,030|
|X05 - Other Expenses|650|—|—|—|650|1,925|
|X06 - Equipment|2,383|—|—|—|2,383|2,010|
|X08 - Cafe Expenses|—|—|—|—|—|6,410|
|X12 - Bank Charges|197|—|—|—|197|304|
|Y01 - Youth Pastor|—|—|—|—|—|5,219|
|Y02 - Youth Resources|—|—|—|—|—|57|
|**Charitable activities Sub-totals**|141,765|5,790|144|—|147,700|177,804|
|**_Charitable activities Totals_**|**141,765**|**5,790**|**144**|**—**|**147,700**|**177,804**|



_Page 9_ 



||||||||**Total**||
|---|---|---|---|---|---|---|---|---|
|||**Unrestricted**|**Designated**|**Restricted**|**Endowment**|**_This year_**|**_Last_**||
|**_year_**|||||||||
||**_Governance costs_**||||||||
||**Governance costs**||||||||
||A07 - Governance Costs|34|—|—|—|34||—|
||**_Governance costs Totals_**|34|—|—|—|34||—|
||**Resources used**|**145,118**|**5,790**|**144**|**—**|**151,053**|||
||**178,131**||||||||
||**Grand totals**||||||||



_Page 10_ 



## **Statement of Assets and Liabilities As at 31. December 2020** 

**Unrestricted Designated Restricted Endowment This year    Last year** 

_Page 11_ 



## **Fixed assets - Investments** 

|FA03 : Investments|—|—|32,199|—|32,199|30,120|
|---|---|---|---|---|---|---|
|**Total**|—|—|32,199|—|32,199|30,120|
|**5.** **Fixed assets - Tangible assets**|||||||
|FA01 : Northcote Flat|260,000|—|—|—|260,000|255,000|
|FA02 : Church Equipment|11,974|—|—|—|11,974|14,974|
|**Total**|271,974|—|—|—|271,974|269,974|
|**6.** **Current assets - Cash**|**at bank and in hand**||||||
|CA01 : Barclays Bank|(4,192)|5,200|8,803|—|9,811|5,872|
|CA02 : Natwest Bank|44,859|—|301|—|45,160|42,587|
|CA03 : Petty Cash|203|(166)|(10)|—|26|26|
|**Total**|40,869|5,034|9,094|—|54,998|48,486|
|**Current assets - Debtors**|||||||
|Z05 : Accounts Receivable|(5,699)|—|1,901|—|(3,798)|(4,098)|
|**Total**|(5,699)|—|1,901|—|(3,798)|(4,098)|
|**Current assets - Investments**|||||||
|CA04 : Short Term Deposits|895|—|—|1,413|2,309|9,472|
|**Total**|895|—|—|1,413|2,309|9,472|
|**Liabilities - Agency accounts**|||||||
|6699 : Agency collections|—|—|—|—|—|(144)|
|**Total**|—|—|—|—|—|(144)|
|**Liabilities - Creditors: Amounts falling due in**|||**one year**||||
|Z04 : Accounts Payable|5,356|5,790|3,143|—|14,290|16,009|
|**Total**|5,356|5,790|3,143|—|14,290|16,009|
||||||||
|**Net total assets**<br>~~**338,090**~~|**302,684**|**(755)**|**40,052**|**1,413**|**343,393**||



## • **Conclusion** 

The Parochial Church Council of St Paul’s, Addlestone is based at: St Paul’s Church 

School Lane, Addlestone, KT15  1TB 

_Page 12_ 



Charity Reference Number: 1131087 

Chairperson: Revd. Ben Beecroft 

Treasurer: Sean McCarthy 

This report dated: 09 May 2021 

_Page 13_