Holmesdale School Parents and Staff Association
Report and Accounts for the Year ended 31 August 2022
Charit�registration number: 1131038
Page 1
Holmesdale School Parents and Staff Association
| Inde� | |
|---|---|
| Page | |
| Report of the E�ecutive Committee | 3-5 |
| Report of the Independent E�aminer | 6 |
| Receipts and Pa�ments Account | 7 |
| Statement of Assets | 7 |
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Holmesdale School Parents and Staff Association Report of the E�ecutive Committee for the �ear ended 31 August 2022
Reference and administration details
Charity registration number: 1131038
Principal addre��
Holmesdale Communit�Infant School, Alma Road, Reigate, Surre�, RH2 0BY
E�ec��i�e commi��ee
| Name | Office | Dates in office if not wholeyear |
|---|---|---|
| Sharon Mullarke� | Committee Member | Appointed 17 Sep 2019 |
| Kate Young | Chair | Appointed 7 June 2019 |
| Miriam Greaves | Vice-Chair | Appointed 19th Ma�2021 |
| Rachael Brett | Vice-Chair | Appointed 19th Ma�2021 |
| Paul Copeman | Treasurer | Appointed 19th Ma�2021 |
| Rebecca Cahill | Vice-Treasurer | Appointed 16 June 2020 |
| Natalie Ross | Publicit�Secretar� | Appointed 7th Oct 2021 |
| Caroline Doubt | Secretar� | Appointed 7 June 2019 |
All members of the E�ecutive committee are trustees to the charit�.
Independen�e�aminer : Stuart Ed�ards
Banker� : HSBC 18 High Street, Reigate, Surre�, RH2 9AY
Structure Go�ernance and Management
The Association is governed under a constitution that �as adopted on 23 April 2008. The po�er to appoint the Trustees lies �ith the members of the Holmesdale School Parents and Staff Association.
Objecti�es and acti�ities
The object of the Association is to advance the education of pupils in the School in particular b�:
-
developing effective relationships bet�een the staff, parents and others associated �ith the School;
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engaging in activities or providing facilities or equipment �hich support the School and advance the education of the pupils.
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The PSA Committee continued �ith the successful virtual �Walk to Lapland�event �hilst the Summer Fair made a �elcome return and the Winter Walk �as a great success. Other events included childrens�discos, a pantomime, Mothers�and Fathers�Da�sales and the Year 2 sailing event.
There �ere also funds generated from the PSA shop, corporate sponsorships, Year 2 leavers T-shirts and Christmas Tree sales.
Achie�ements and performance
During the �ear the Association raised a total of �19,333 �hich can be summarised as follo�s:
| Majo�E�en�� | 10,382 | |
|---|---|---|
| S�����F��� | 6,881 | |
| W�����W��� | 3,501 | |
| S�����S����� | - | |
| O�he�e�en�� | 3,615 | |
| O�he�ac�i�i�ie� | 5,741 | |
| O�he�income | 68 | |
| PSA e��en�e� | - 473 | |
| TOTALS | 19,333 |
The PSA Shop contribution of �1k �as less than the previous �ear of �8k but this �as due to timing of invoices for a large stock order in summer 2021.
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During the �ear the Association applied funds of �18,600 for the benefit of Holmesdale Communit�Infant School and its pupils as follo�s. In addition to this, further contributions �ere made to classes �ho requested funding for resources, �hich totalled �1,003.
| De�ail | Da�e | Dona�ion |
|---|---|---|
| S������G�������������30 | 14/02/2022 | 5,914.00 |
| T����� | 14/02/2022 | 1,594.21 |
| D��������S����������� | 14/02/2022 | 2,410.00 |
| V�����������12 | 14/02/2022 | 990.00 |
| ����1 ���������(����������������'������) - GLS �������� ������������� |
14/02/2022 | 100.00 |
| O����������� | 14/02/2022 | 22.38 |
| L������F��� | 11/07/2022 | 928.00 |
| H���V��������� | 11/07/2022 | 374.00 |
| X�������� | 11/07/2022 | 92.00 |
| J����������� | 11/07/2022 | 1,875.00 |
| L������F����/�����20/21 | 11/07/2022 | 738.00 |
| C�������������� | 11/07/2022 | 2,108.00 |
| J������T��� | 11/07/2022 | 350.00 |
| N������������� | 29/06/2022 | 609.90 |
| L����������� | 29/06/2022 | 24.89 |
| E����T���������� | 29/06/2022 | 469.63 |
| 18,600.01 |
Financial re�ie�
The Association holds cash funds at the end of the �ear of �30,428 all of �hich are unrestricted funds. These funds are held in order to support the activities of the Association and in order to donate equipment and funds to Holmesdale Communit� Infant School.
At the �ear end the PSA held stocks of uniform in the PSA shop for sale in 2021/22.
Reser�es polic�
To ensure adequate reserves the PSA �ill not commit to items of greater value than the cash book balance adjusted for e�isting commitments and spending.
Declaration
The members of the E�ecutive Committee declare that the�have approved this report
Signed on behalf of the E�ecutive Committee
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Signed: Stuart McKa�_______
Full name: Stuart McKa�____________
Position: Treasurer____________
Date: 30/06/2023____________
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Independent E�aminer�s Report to the trustees of Holmesdale School Parents and Staff Association
I report on the accounts of Holmesdale School Parents and Staff Association on the accounts for the �ear ended 31 August 2022 set out on pages 7 and 8.
Respecti�e responsibilities of trustees and e�aminer
The charit��s trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this �ear under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent e�amination is needed.
It is m�responsibilit�to:
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E�amine the accounts under section 145 of the 2011 Act;
-
To follo�the procedures laid do�n in the General Directions given b�the Charit� Commission under section 145 (5)(b) of the 2011 Act; and
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To state �hether particular matters have come to m�attention.
Basis of independent e�aminer�s statement
M�e�amination �as carried out in accordance �ith General Directions given b�the Charit�Commission. An e�amination includes a revie�of the accounting records kept b�the charit�and a comparison of the accounts presented �ith those records. It also includes consideration of an�unusual items or disclosures in the accounts, and seeking e�planations from �ou as the trustees concerning an�such matters. The procedures undertaken do not provide all the evidence that �ould be required in an audit, and consequentl�no opinion is given as to �hether the accounts present a �true and fair vie��and the report is limited to those matter set on the statement belo�.
Independent e�aminer�s statement
In connection �ith m�e�amination, no matter has come to m�attention;
-
Which gives me reasonable cause to believe that in an�material respect the requirements;
-
to keep accounting records in accordance �ith section 130 of the 2011 Act; and
-
to prepare accounts �hich accord to the accounting records and compl��ith the accounting requirements of the 2011 Act
have not been met.
- To �hich, in m�opinion, attention should be dra�n in order to enable proper understanding of the accounts to be reached
Name and Qualification: Stuart Ed�ards (demonstrable e�perience of financial management �hich is suitable for cash accounting �here income is less than �250k. Address: 2 Alders Road, Reigate, Surre�RH2 0ED
Date: 30th June 2023
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School Parnnts Staff Association Rertnd forthe!-¢ireThdEd 31.4uwst 2021 [TnrstrlctdFud& loarto 31 Augu8t 1022 Yiar to 31 31 August 2020 2021 Re£eip¢5 ChrislinisFa Il'ajk Fa Julee ChalieDge FundRaisin Spnng sle¢ lQ.848 6.1?3 9.752 74 144 ChildrcnD15cO Toi" Sa Bthgo PalltomttDe i1eTatg Mothc[sD"5alc Father>Dai. Sale PSA Shop Cake Sale chri5liniscs ile6te Spotssor olice Board Cbrisbba5kndmg chr15lma5llrehmthuIg Cbrislttiag frees Year2 LeaiErsDID &. T-sbirts 3,202 I,(uo ?.874 1.699 422 907 10.16S i7 9.liS 685 i24 4.140 402 823 600 2.53) 1.489 1.858 2.590 444 co1L$S1ol AtTu)ll s10 HOrAtsd0IE T-sh Mufti Da IlallttoLapland 21 for ?] Chlenge Cbnstlllas Rhffle 408 576 576 atulilies 539 PareMBIDonation .949 34,970 34.965 Chn51ina? Fa 5vnlln F FUnd-RSU1 Sollee Ea5tcr Eg85 30 525 455 Cknldrenth8co BgO Pant0Mr hers Dal Se Father5Dai Sale PSA Shop Chn5W? Cards Nonce Board Chnslllllls PuddmE 297 9.980 5.124 4.074 282 Cbnstlllas Tiee Lea1- 878 i86 2.iOO DIT)& T.Shty5 792 $40 2.565 Action Station5 Hojtte SehDohttÉ T-Sknrt> Mufti Dai" Page 8
I'alk to Lapland I for )1 CballellEe ChnsQna5Raffle Su]JJmerRa&le O¢herAthiintte$ PSA FuttdedEI'ertt> eli patents social Batsktgts PSA Ilebsile PSA 106 169 62 360 473 657 4.204 ieceipts oll&ctii-i¢ies DODaD0 To Stbotslljtttl. EIOO tL455) ieceipts e}ea[periOd Ca5hknd5 at I SwernbEr Ch fund5 at 31 Aug 30 699 30 699 2Q2Z 2021 2020 Cash fvnds CUrAc(lin* Uttpie5etttedChequ 30.699 30.699 2i.199 Page 9