REGISTERED COMPANY NUMBER: 06956837 (England and Wales) REGISTERED CHARITY NUMBER: 1131037
Report of the Trustees and
Unaudited Financial Statements for the Year Ended 31 March 2025
for
Whitby, Scarborough and Ryedale Disability Action Group
Philip Burley & Co Chartered Accountants 28 Bagdale Whitby North Yorkshire YO21 1QL
Whitby, Scarborough and Ryedale Disability Action Group
Chairman’s report
In my introduction to last year’s Annual Report, I spoke of “choppy waters” ahead. As events unfolded, that warning proved well founded. The year covered by this report has tested Whitby DAG’s resilience, governance and capacity in ways that few of us would have anticipated but it has also demonstrated the organisation’s determination to adapt and endure.
Following a period of severe financial pressure in the previous year, Whitby DAG entered this reporting period with renewed hope, supported by the commencement of funding from the Woodsmith Foundation and the NHS Health Inequalities programme. These funding streams provided vital stability but they also came with new expectations around governance, reporting, and organisational development. Meeting those expectations, while continuing to deliver frontline services shaped much of the Trustees’ work throughout the year.
At the same time, the organisation experienced significant disruption at senior staff level. This placed additional strain on remaining staff and required Trustees to become more closely involved in operational matters than would normally be the case. While far from ideal, this ensured continuity of services during a difficult period and prompted serious reflection about leadership capacity, organisational structure and how Whitby DAG should be supported to meet future challenges.
Financial sustainability remained a central concern. Although the immediate crisis of the previous year had eased, Trustees continued to monitor income, expenditure and reserves very carefully. Fundraising took place in an increasingly competitive environment, leading to a greater reliance on smaller trust applications alongside ongoing engagement with core funders. Work to improve financial reporting and transparency progressed steadily, strengthening confidence in the charity’s financial position and decision-making.
Service demand remained high. The Mobility Equipment Hire Service continued to experience strong usage, reflecting the ongoing needs of disabled people and visitors to the area. At the same time, the service raised important questions around staffing, pricing, safety and long-term sustainability, all of which required careful Trustee oversight. The NHS Health Inequalities Hospital Transport Scheme was delivered as a pilot, providing valuable learning about affordability, demand and the practical realities of transport provision in a rural coastal area.
The year also marked a period of physical and organisational change. Following the sale of Church House, Whitby DAG completed its move to new premises at the Coliseum. While the relocation brought opportunities, it also highlighted challenges around space, infrastructure, IT provision and staff safety. Alongside this, work continued to strengthen policies, safeguarding arrangements and the Risk Register, reflecting a clear focus on governance and resilience.
Throughout the year, Trustees remained mindful of the people behind the organisation. Staff absences, workload pressures and uncertainty were handled with care and we are deeply grateful for the commitment shown by staff and volunteers alike. Long-standing volunteers continued to play a crucial role, even as the charity worked to clarify roles and procedures to support safe and consistent service delivery.
As the year progressed, Whitby DAG moved away from the immediate survival mode that characterised the previous period and began to focus more clearly on stability and future direction. Challenges remain, particularly around leadership capacity and long-term fundraising but the organisation is better governed, more financially informed and clearer about the work that lies ahead.
Whitby DAG has weathered another difficult year. It has not been without cost but it has reinforced the importance of strong governance, trusted partnerships and the dedication of all involved in the charity.
Mike Hutchinson Chairman
Whitby, Scarborough and Ryedale Disability Action Group
Contents of the Financial Statements for the Year Ended 31 March 2025
| Page | |
|---|---|
| Report of the Trustees | 1 |
| Independent Examiner's Report | 2 |
| Statement of Financial Activities | 3 |
| Balance Sheet | 4 |
| Notes to the Financial Statements | 5 to 10 |
| Detailed Statement of Financial Activities | 11 to 12 |
Whitby, Scarborough and Ryedale Disability Action Group
Report of the Trustees for the Year Ended 31 March 2025
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number 06956837 (England and Wales)
Registered Charity number
1131037
Registered office
Ingrid Flute Room First Floor, The Coliseum Centre Victoria Place Whitby North Yorkshire YO21 1EZ
Trustees
Mrs B L Booth Mr M K Hutchinson Mrs J E Jobling Mrs S M Williams Mr R Weightman Mr R Everitt Mr M E Watt
Independent Examiner
Philip Burley & Co Chartered Accountants 28 Bagdale Whitby North Yorkshire YO21 1QL
Approved by order of the board of trustees on 19 November 2025 and signed on its behalf by:
Mr M K Hutchinson - Trustee
Page 1
Independent Examiner's Report to the Trustees of Whitby, Scarborough and Ryedale Disability Action Group
Independent examiner's report to the trustees of Whitby, Scarborough and Ryedale Disability Action Group ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2025.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Stewart M. Davies ACA FCCA
Philip Burley & Co Chartered Accountants 28 Bagdale Whitby North Yorkshire YO21 1QL
19 November 2025
Page 2
Whitby, Scarborough and Ryedale Disability Action Group
Statement of Financial Activities for the Year Ended 31 March 2025
| Notes Unrestricted fund £ INCOME AND ENDOWMENTS FROM Donations and legacies 33,833 Charitable activities Core activities 34,270 Investment income 2 722 Other income - Total 68,825 EXPENDITURE ON Charitable activities Core activities 96,904 NET INCOME/(EXPENDITURE) (28,079) RECONCILIATION OF FUNDS Total funds brought forward 51,705 TOTAL FUNDS CARRIED FORWARD 23,626 |
Restricted funds £ 81,270 - - - 81,270 54,334 26,936 2,840 29,776 |
31.3.25 Total funds £ 115,103 34,270 722 - 150,095 151,238 (1,143) 54,545 53,402 |
31.3.24 Total funds £ 25,460 42,570 719 8,200 76,949 126,763 (49,814) 104,359 54,545 |
|---|---|---|---|
The notes form part of these financial statements
Page 3
Whitby, Scarborough and Ryedale Disability Action Group
Balance Sheet 31 March 2025
| Unrestricted Restricted Notes fund £ funds £ FIXED ASSETS Tangible assets 7 10,256 - CURRENT ASSETS Cash at bank and in hand 14,510 29,776 CREDITORS Amounts falling due within one year 8 (1,140) - NET CURRENT ASSETS 13,370 29,776 TOTAL ASSETS LESS CURRENT LIABILITIES 23,626 29,776 NET ASSETS 23,626 29,776 FUNDS 9 Unrestricted funds Restricted funds TOTAL FUNDS |
31.3.25 Total funds £ 10,256 44,286 (1,140) 43,146 53,402 53,402 23,626 29,776 53,402 |
31.3.24 Total funds £ 12,684 43,001 (1,140) 41,861 54,545 54,545 51,705 2,840 54,545 |
|---|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2025.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2025 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
-
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
-
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 19 November 2025 and were signed on its behalf by:
Mr M K Hutchinson - Trustee
The notes form part of these financial statements
Page 4
Whitby, Scarborough and Ryedale Disability Action Group
Notes to the Financial Statements for the Year Ended 31 March 2025
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Fixtures and fittings - 10% on reducing balance Motor vehicles - 20% on cost Computer equipment - 33% on cost
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Page 5
continued...
Whitby, Scarborough and Ryedale Disability Action Group
Notes to the Financial Statements - continued for the Year Ended 31 March 2025
2. INVESTMENT INCOME
| INVESTMENT INCOME | ||
|---|---|---|
| 31.3.25 | 31.3.24 | |
| £ | £ | |
| Deposit account interest | 722 | 719 |
| NET INCOME/(EXPENDITURE) | ||
| Net income/(expenditure) is stated after charging/(crediting): | ||
| 31.3.25 | 31.3.24 | |
| £ | £ | |
| Depreciation - owned assets | 2,428 | 5,921 |
| Surplus on disposal of fixed assets | - | (8,200) |
3. NET INCOME/(EXPENDITURE)
4. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 March 2025 nor for the year ended 31 March 2024.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 March 2025 nor for the year ended 31 March 2024.
5. STAFF COSTS
The average monthly number of employees during the year was as follows:
| Employees No employees received emoluments in excess of £60,000. 6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted fund £ INCOME AND ENDOWMENTS FROM Donations and legacies 18,555 Charitable activities Core activities 1,416 Investment income 719 Other income 8,200 Total 28,890 EXPENDITURE ON Charitable activities Core activities 78,338 NET INCOME/(EXPENDITURE) (49,448) |
31.3.25 6 Restricted funds £ 6,905 41,154 - - 48,059 48,425 (366) |
31.3.24 5 Total funds £ 25,460 42,570 719 8,200 76,949 126,763 (49,814) |
|---|---|---|
Page 6
continued...
Whitby, Scarborough and Ryedale Disability Action Group
Notes to the Financial Statements - continued for the Year Ended 31 March 2025
6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued
| Unrestricted fund £ Restricted funds £ RECONCILIATION OF FUNDS Total funds brought forward 101,153 3,206 TOTAL FUNDS CARRIED FORWARD 51,705 2,840 7. TANGIBLE FIXED ASSETS COST Fixtures and Motor Computer fittings vehicles equipment £ £ £ At 1 April 2024 and 31 March 2025 5,288 64,051 450 DEPRECIATION At 1 April 2024 4,204 52,451 450 Charge for year 108 2,320 - At 31 March 2025 4,312 54,771 450 NET BOOK VALUE At 31 March 2025 976 9,280 - At 31 March 2024 1,084 11,600 - 8. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 31.3.25 £ Accrued expenses 1,140 9. MOVEMENT IN FUNDS Unrestricted funds Net movement At 1.4.24 in funds 31.3.25 £ £ General fund 51,705 (28,079) Restricted funds Wheelchairs 700 (700) Two Ridings Community Foundation 1,405 (1,076) NYC Locality Budget 735 (210) Woodsmith Foundation - 6,972 Postcode Neighbourhood Trust - 21,950 2,840 26,936 TOTAL FUNDS 54,545 (1,143) |
Total funds £ 104,359 54,545 Totals £ 69,789 57,105 2,428 59,533 10,256 12,684 31.3.24 £ 1,140 At £ 23,626 - 329 525 6,972 21,950 29,776 53,402 |
|---|---|
Page 7
continued...
Whitby, Scarborough and Ryedale Disability Action Group
Notes to the Financial Statements - continued for the Year Ended 31 March 2025
9. MOVEMENT IN FUNDS - continued
Net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Restricted funds Wheelchairs Two Ridings Community Foundation NYC Locality Budget Woodsmith Foundation NHS Humber Postcode Neighbourhood Trust TOTAL FUNDS Comparatives for movement in funds Unrestricted funds General fund Restricted funds Wheelchairs Two Ridings Community Foundation NYCC Stronger Communities (Ryedale) Hedley Foundation NYC Locality Budget TOTAL FUNDS |
Incoming resources £ 68,825 - - 3,000 36,320 20,000 21,950 81,270 150,095 At 1.4.23 £ 101,153 700 - 100 1,906 500 3,206 104,359 |
Resources expended £ (96,904) (700) (1,076) (3,210) (29,348) (20,000) - (54,334) (151,238) Net movement in funds £ (49,448) - 1,405 (100) (1,906) 235 (366) (49,814) |
Movement in funds £ (28,079) (700) (1,076) (210) 6,972 - 21,950 26,936 (1,143) At 31.3.24 £ 51,705 700 1,405 - - 735 2,840 54,545 |
|---|---|---|---|
Page 8
continued...
Whitby, Scarborough and Ryedale Disability Action Group
Notes to the Financial Statements - continued for the Year Ended 31 March 2025
9. MOVEMENT IN FUNDS - continued
Comparative net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Restricted funds Wheelchairs Events and Members Minibus Fundraising Two Ridings Community Foundation NYCC Stronger Communities (Ryedale) Hedley Foundation NYC Locality Budget TOTAL FUNDS |
Incoming resources £ 28,890 24,617 2,952 13,585 4,950 - - 1,955 48,059 76,949 |
Resources expended £ Movement in funds £ (78,338) (49,448) (24,617) - (2,952) - (13,585) - (3,545) (100) 1,405 (100) (1,906) (1,906) (1,720) 235 (48,425) (366) (126,763) (49,814) |
|---|---|---|
A current year 12 months and prior year 12 months combined position is as follows:
| Net | ||||
|---|---|---|---|---|
| movement | At | |||
| At 1.4.23 | in funds | 31.3.25 | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 101,153 | (77,527) | 23,626 | |
| Restricted funds | ||||
| Wheelchairs | 700 | (700) | - | |
| Two Ridings Community Foundation | - | 329 | 329 | |
| NYCC Stronger Communities | ||||
| (Ryedale) | 100 | (100) | - | |
| Hedley Foundation | 1,906 | (1,906) | - | |
| NYC Locality Budget | 500 | 25 | 525 | |
| Woodsmith Foundation | - | 6,972 | 6,972 | |
| Postcode Neighbourhood Trust | - | 21,950 | 21,950 | |
| 3,206 | 26,570 | 29,776 | ||
| TOTAL FUNDS | 104,359 | (50,957) | 53,402 |
Page 9
continued...
Whitby, Scarborough and Ryedale Disability Action Group
Notes to the Financial Statements - continued for the Year Ended 31 March 2025
9. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Restricted funds Wheelchairs Events and Members Minibus Fundraising Two Ridings Community Foundation NYCC Stronger Communities (Ryedale) Hedley Foundation NYC Locality Budget Woodsmith Foundation NHS Humber Postcode Neighbourhood Trust TOTAL FUNDS |
Incoming resources £ 97,715 24,617 2,952 13,585 4,950 - - 4,955 36,320 20,000 21,950 129,329 227,044 |
Resources expended £ Movement in funds £ (175,242) (77,527) (25,317) (700) (2,952) - (13,585) - (4,621) (100) 329 (100) (1,906) (1,906) (4,930) 25 (29,348) 6,972 (20,000) - - 21,950 (102,759) 26,570 (278,001) (50,957) |
|---|---|---|
10. RELATED PARTY DISCLOSURES
A new website was developed during the year and a payment of £6537.60 was made to Conversion Company Limited which is owned by Mr MK Hutchinson who is also a trustee and chairman of Whitby DAG.
Page 10
Whitby, Scarborough and Ryedale Disability Action Group
Detailed Statement of Financial Activities
for the Year Ended 31 March 2025
| INCOME AND ENDOWMENTS Donations and legacies Donations Two Ridings Community Foundation Hedley Foundation Normanby Trust NYCC Locality Budget Woodsmith Foundation NHS Humber Postcode Neighbourhood Trust Investment income Deposit account interest Charitable activities Fundraising - minibus Benefits Wheelchairs Memberships Other income Gain on sale of tangible fixed assets Total incoming resources EXPENDITURE Charitable activities Wages Rent, rates and service charge Repairs and maintenance Insurance Minibus expenses Staff expenses Subscriptions General expenses Support costs Governance costs Telephone, printing, postage and stationery Accountancy and legal fees Carried forward |
31.3.25 £ 22,783 - 1,050 10,000 3,000 36,320 20,000 21,950 115,103 722 10,952 200 20,925 2,193 34,270 - 150,095 95,716 15,016 3,307 6,278 11,380 2,374 265 241 134,577 4,133 2,686 6,819 |
31.3.24 £ 18,555 4,950 - - 1,955 - - - |
|---|---|---|
| 25,460 719 13,585 1,416 24,617 2,952 |
||
| 42,570 8,200 |
||
| 76,949 72,895 15,109 3,569 6,377 7,871 1,622 362 377 |
||
| 108,182 8,904 1,795 10,699 |
This page does not form part of the statutory financial statements
Page 11
Whitby, Scarborough and Ryedale Disability Action Group
Detailed Statement of Financial Activities
for the Year Ended 31 March 2025
| Governance costs Brought forward Computer and website costs Bank charges Fixtures and fittings Motor vehicles Total resources expended Net expenditure |
31.3.25 £ 6,819 6,538 876 108 2,320 16,661 151,238 (1,143) |
31.3.24 £ 10,699 1,058 903 121 5,800 18,581 126,763 (49,814) |
|---|---|---|
This page does not form part of the statutory financial statements
Page 12