**REGISTERED COMPANY NUMBER: 06956837 (England and Wales) REGISTERED CHARITY NUMBER: 1131037** ## Report of the Trustees and Unaudited Financial Statements for the Year Ended 31 March 2025 for Whitby, Scarborough and Ryedale Disability Action Group Philip Burley & Co Chartered Accountants 28 Bagdale Whitby North Yorkshire YO21 1QL Whitby, Scarborough and Ryedale Disability Action Group ## Chairman’s report In my introduction to last year’s Annual Report, I spoke of “choppy waters” ahead. As events unfolded, that warning proved well founded. The year covered by this report has tested Whitby DAG’s resilience, governance and capacity in ways that few of us would have anticipated but it has also demonstrated the organisation’s determination to adapt and endure. Following a period of severe financial pressure in the previous year, Whitby DAG entered this reporting period with renewed hope, supported by the commencement of funding from the Woodsmith Foundation and the NHS Health Inequalities programme. These funding streams provided vital stability but they also came with new expectations around governance, reporting, and organisational development. Meeting those expectations, while continuing to deliver frontline services shaped much of the Trustees’ work throughout the year. At the same time, the organisation experienced significant disruption at senior staff level. This placed additional strain on remaining staff and required Trustees to become more closely involved in operational matters than would normally be the case. While far from ideal, this ensured continuity of services during a difficult period and prompted serious reflection about leadership capacity, organisational structure and how Whitby DAG should be supported to meet future challenges. Financial sustainability remained a central concern. Although the immediate crisis of the previous year had eased, Trustees continued to monitor income, expenditure and reserves very carefully. Fundraising took place in an increasingly competitive environment, leading to a greater reliance on smaller trust applications alongside ongoing engagement with core funders. Work to improve financial reporting and transparency progressed steadily, strengthening confidence in the charity’s financial position and decision-making. Service demand remained high. The Mobility Equipment Hire Service continued to experience strong usage, reflecting the ongoing needs of disabled people and visitors to the area. At the same time, the service raised important questions around staffing, pricing, safety and long-term sustainability, all of which required careful Trustee oversight. The NHS Health Inequalities Hospital Transport Scheme was delivered as a pilot, providing valuable learning about affordability, demand and the practical realities of transport provision in a rural coastal area. The year also marked a period of physical and organisational change. Following the sale of Church House, Whitby DAG completed its move to new premises at the Coliseum. While the relocation brought opportunities, it also highlighted challenges around space, infrastructure, IT provision and staff safety. Alongside this, work continued to strengthen policies, safeguarding arrangements and the Risk Register, reflecting a clear focus on governance and resilience. Throughout the year, Trustees remained mindful of the people behind the organisation. Staff absences, workload pressures and uncertainty were handled with care and we are deeply grateful for the commitment shown by staff and volunteers alike. Long-standing volunteers continued to play a crucial role, even as the charity worked to clarify roles and procedures to support safe and consistent service delivery. As the year progressed, Whitby DAG moved away from the immediate survival mode that characterised the previous period and began to focus more clearly on stability and future direction. Challenges remain, particularly around leadership capacity and long-term fundraising but the organisation is better governed, more financially informed and clearer about the work that lies ahead. Whitby DAG has weathered another difficult year. It has not been without cost but it has reinforced the importance of strong governance, trusted partnerships and the dedication of all involved in the charity. Mike Hutchinson Chairman Whitby, Scarborough and Ryedale Disability Action Group Contents of the Financial Statements for the Year Ended 31 March 2025 ||Page| |---|---| |Report of the Trustees|1| |Independent Examiner's Report|2| |Statement of Financial Activities|3| |Balance Sheet|4| |Notes to the Financial Statements|5 to 10| |Detailed Statement of Financial Activities|11 to 12| Whitby, Scarborough and Ryedale Disability Action Group Report of the Trustees for the Year Ended 31 March 2025 The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). ## **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document** The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006. ## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number** 06956837 (England and Wales) ## **Registered Charity number** 1131037 ## **Registered office** Ingrid Flute Room First Floor, The Coliseum Centre Victoria Place Whitby North Yorkshire YO21 1EZ ## **Trustees** Mrs B L Booth Mr M K Hutchinson Mrs J E Jobling Mrs S M Williams Mr R Weightman Mr R Everitt Mr M E Watt ## **Independent Examiner** Philip Burley & Co Chartered Accountants 28 Bagdale Whitby North Yorkshire YO21 1QL Approved by order of the board of trustees on 19 November 2025 and signed on its behalf by: Mr M K Hutchinson - Trustee Page 1 Independent Examiner's Report to the Trustees of Whitby, Scarborough and Ryedale Disability Action Group ## **Independent examiner's report to the trustees of Whitby, Scarborough and Ryedale Disability Action Group ('the Company')** I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2025. ## **Responsibilities and basis of report** As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act'). Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: 1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or 4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)). I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Stewart M. Davies ACA FCCA Philip Burley & Co Chartered Accountants 28 Bagdale Whitby North Yorkshire YO21 1QL 19 November 2025 Page 2 Whitby, Scarborough and Ryedale Disability Action Group ## Statement of Financial Activities for the Year Ended 31 March 2025 |Notes
Unrestricted
fund
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
33,833
**Charitable activities**
Core activities
34,270
Investment income
2
722
Other income
-
**Total**
68,825
**EXPENDITURE ON**
**Charitable activities**
Core activities
96,904
**NET INCOME/(EXPENDITURE)**
(28,079)
**RECONCILIATION OF FUNDS**
Total funds brought forward
51,705
**TOTAL FUNDS CARRIED FORWARD**
23,626|Restricted
funds
£
81,270
-
-
-
81,270
54,334
26,936
2,840
29,776|31.3.25
Total
funds
£
115,103
34,270
722
-
150,095
151,238
(1,143)
54,545
53,402|31.3.24
Total
funds
£
25,460
42,570
719
8,200
76,949
126,763
(49,814)
104,359
54,545| |---|---|---|---| The notes form part of these financial statements Page 3 Whitby, Scarborough and Ryedale Disability Action Group ## Balance Sheet 31 March 2025 |Unrestricted
Restricted
Notes
fund
£
funds
£
**FIXED ASSETS**
Tangible assets
7
10,256
-
**CURRENT ASSETS**
Cash at bank and in hand
14,510
29,776
**CREDITORS**
Amounts falling due within one year
8
(1,140)
-
**NET CURRENT ASSETS**
13,370
29,776
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
23,626
29,776
**NET ASSETS**
23,626
29,776
**FUNDS**
9
Unrestricted funds
Restricted funds
**TOTAL FUNDS**|31.3.25
Total
funds
£
10,256
44,286
(1,140)
43,146
53,402
53,402
23,626
29,776
53,402|31.3.24
Total
funds
£
12,684
43,001
(1,140)
41,861
54,545
54,545
51,705
2,840
54,545| |---|---|---| The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2025. The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2025 in accordance with Section 476 of the Companies Act 2006. The trustees acknowledge their responsibilities for - (a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and - (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime. The financial statements were approved by the Board of Trustees and authorised for issue on 19 November 2025 and were signed on its behalf by: Mr M K Hutchinson - Trustee The notes form part of these financial statements Page 4 Whitby, Scarborough and Ryedale Disability Action Group Notes to the Financial Statements for the Year Ended 31 March 2025 ## **1. ACCOUNTING POLICIES** ## **Basis of preparing the financial statements** The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention. ## **Income** All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. ## **Expenditure** Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. ## **Tangible fixed assets** Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. Fixtures and fittings - 10% on reducing balance Motor vehicles - 20% on cost Computer equipment - 33% on cost ## **Taxation** The charity is exempt from corporation tax on its charitable activities. ## **Fund accounting** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. Page 5 continued... Whitby, Scarborough and Ryedale Disability Action Group Notes to the Financial Statements - continued for the Year Ended 31 March 2025 ## **2. INVESTMENT INCOME** |**INVESTMENT INCOME**||| |---|---|---| ||31.3.25|31.3.24| ||£|£| |Deposit account interest|722|719| |**NET INCOME/(EXPENDITURE)**||| |Net income/(expenditure) is stated after charging/(crediting):||| ||31.3.25|31.3.24| ||£|£| |Depreciation - owned assets|2,428|5,921| |Surplus on disposal of fixed assets|-|(8,200)| ## **3. NET INCOME/(EXPENDITURE)** ## **4. TRUSTEES' REMUNERATION AND BENEFITS** There were no trustees' remuneration or other benefits for the year ended 31 March 2025 nor for the year ended 31 March 2024. ## **Trustees' expenses** There were no trustees' expenses paid for the year ended 31 March 2025 nor for the year ended 31 March 2024. ## **5. STAFF COSTS** The average monthly number of employees during the year was as follows: |Employees
No employees received emoluments in excess of £60,000.
**6.**
**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
Unrestricted
fund
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
18,555
**Charitable activities**
Core activities
1,416
Investment income
719
Other income
8,200
**Total**
28,890
**EXPENDITURE ON**
**Charitable activities**
Core activities
78,338
**NET INCOME/(EXPENDITURE)**
(49,448)|31.3.25
6
Restricted
funds
£
6,905
41,154
-
-
48,059
48,425
(366)|31.3.24
5
Total
funds
£
25,460
42,570
719
8,200
76,949
126,763
(49,814)| |---|---|---| Page 6 continued... Whitby, Scarborough and Ryedale Disability Action Group ## Notes to the Financial Statements - continued for the Year Ended 31 March 2025 ## **6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued** |Unrestricted
fund
£
Restricted
funds
£
**RECONCILIATION OF FUNDS**
Total funds brought forward
101,153
3,206
**TOTAL FUNDS CARRIED FORWARD**
51,705
2,840
**7.**
**TANGIBLE FIXED ASSETS**
**COST**
Fixtures
and
Motor
Computer
fittings
vehicles
equipment
£
£
£
At 1 April 2024 and 31 March 2025
5,288
64,051
450
**DEPRECIATION**
At 1 April 2024
4,204
52,451
450
Charge for year
108
2,320
-
At 31 March 2025
4,312
54,771
450
**NET BOOK VALUE**
At 31 March 2025
976
9,280
-
At 31 March 2024
1,084
11,600
-
**8.**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
31.3.25
£
Accrued expenses
1,140
**9.**
**MOVEMENT IN FUNDS**
**Unrestricted funds**
Net
movement
At 1.4.24
in funds
31.3.25
£
£
General fund
51,705
(28,079)
**Restricted funds**
Wheelchairs
700
(700)
Two Ridings Community Foundation
1,405
(1,076)
NYC Locality Budget
735
(210)
Woodsmith Foundation
-
6,972
Postcode Neighbourhood Trust
-
21,950
2,840
26,936
**TOTAL FUNDS**
54,545
(1,143)|Total
funds
£
104,359
54,545
Totals
£
69,789
57,105
2,428
59,533
10,256
12,684
31.3.24
£
1,140
At
£
23,626
-
329
525
6,972
21,950
29,776
53,402| |---|---| Page 7 continued... Whitby, Scarborough and Ryedale Disability Action Group Notes to the Financial Statements - continued for the Year Ended 31 March 2025 ## **9. MOVEMENT IN FUNDS - continued** Net movement in funds, included in the above are as follows: |**Unrestricted funds**
General fund
**Restricted funds**
Wheelchairs
Two Ridings Community Foundation
NYC Locality Budget
Woodsmith Foundation
NHS Humber
Postcode Neighbourhood Trust
**TOTAL FUNDS**
**Comparatives for movement in funds**
**Unrestricted funds**
General fund
**Restricted funds**
Wheelchairs
Two Ridings Community Foundation
NYCC Stronger Communities
(Ryedale)
Hedley Foundation
NYC Locality Budget
**TOTAL FUNDS**|Incoming
resources
£
68,825
-
-
3,000
36,320
20,000
21,950
81,270
150,095
At 1.4.23
£
101,153
700
-
100
1,906
500
3,206
104,359|Resources
expended
£

(96,904)
(700)
(1,076)
(3,210)
(29,348)
(20,000)
-
(54,334)
(151,238)
Net
movement
in funds
£
(49,448)
-
1,405
(100)
(1,906)
235
(366)
(49,814)|Movement
in funds
£
(28,079)
(700)
(1,076)
(210)
6,972
-
21,950
26,936
(1,143)
At
31.3.24
£
51,705
700
1,405
-
-
735
2,840
54,545| |---|---|---|---| Page 8 continued... Whitby, Scarborough and Ryedale Disability Action Group Notes to the Financial Statements - continued for the Year Ended 31 March 2025 ## **9. MOVEMENT IN FUNDS - continued** Comparative net movement in funds, included in the above are as follows: |**Unrestricted funds**
General fund
**Restricted funds**
Wheelchairs
Events and Members
Minibus Fundraising
Two Ridings Community Foundation
NYCC Stronger Communities
(Ryedale)
Hedley Foundation
NYC Locality Budget
**TOTAL FUNDS**|Incoming
resources
£
28,890
24,617
2,952
13,585
4,950
-
-
1,955
48,059
76,949|Resources
expended
£
Movement
in funds
£
(78,338)
(49,448)
(24,617)
-
(2,952)
-
(13,585)
-
(3,545)
(100)
1,405
(100)
(1,906)
(1,906)
(1,720)
235
(48,425)
(366)
(126,763)
(49,814)| |---|---|---| A current year 12 months and prior year 12 months combined position is as follows: ||||Net|| |---|---|---|---|---| ||||movement|At| ||At 1.4.23||in funds|31.3.25| |||£|£|£| |**Unrestricted funds**||||| |General fund|101,153||(77,527)|23,626| |**Restricted funds**||||| |Wheelchairs||700|(700)|-| |Two Ridings Community Foundation||-|329|329| |NYCC Stronger Communities||||| |(Ryedale)||100|(100)|-| |Hedley Foundation||1,906|(1,906)|-| |NYC Locality Budget||500|25|525| |Woodsmith Foundation||-|6,972|6,972| |Postcode Neighbourhood Trust||-|21,950|21,950| |||3,206|26,570|29,776| |**TOTAL FUNDS**|104,359||(50,957)|53,402| Page 9 continued... Whitby, Scarborough and Ryedale Disability Action Group Notes to the Financial Statements - continued for the Year Ended 31 March 2025 ## **9. MOVEMENT IN FUNDS - continued** A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows: |**Unrestricted funds**
General fund
**Restricted funds**
Wheelchairs
Events and Members
Minibus Fundraising
Two Ridings Community Foundation
NYCC Stronger Communities
(Ryedale)
Hedley Foundation
NYC Locality Budget
Woodsmith Foundation
NHS Humber
Postcode Neighbourhood Trust
**TOTAL FUNDS**|Incoming
resources
£
97,715
24,617
2,952
13,585
4,950
-
-
4,955
36,320
20,000
21,950
129,329
227,044|Resources
expended
£
Movement
in funds
£
(175,242)
(77,527)
(25,317)
(700)
(2,952)
-
(13,585)
-
(4,621)
(100)
329
(100)
(1,906)
(1,906)
(4,930)
25
(29,348)
6,972
(20,000)
-
-
21,950
(102,759)
26,570
(278,001)
(50,957)| |---|---|---| ## **10. RELATED PARTY DISCLOSURES** A new website was developed during the year and a payment of £6537.60 was made to Conversion Company Limited which is owned by Mr MK Hutchinson who is also a trustee and chairman of Whitby DAG. Page 10 Whitby, Scarborough and Ryedale Disability Action Group Detailed Statement of Financial Activities for the Year Ended 31 March 2025 |**INCOME AND ENDOWMENTS**
**Donations and legacies**
Donations
Two Ridings Community Foundation
Hedley Foundation
Normanby Trust
NYCC Locality Budget
Woodsmith Foundation
NHS Humber
Postcode Neighbourhood Trust
**Investment income**
Deposit account interest
**Charitable activities**
Fundraising - minibus
Benefits
Wheelchairs
Memberships
**Other income**
Gain on sale of tangible fixed assets
**Total incoming resources**
**EXPENDITURE**
**Charitable activities**
Wages
Rent, rates and service charge
Repairs and maintenance
Insurance
Minibus expenses
Staff expenses
Subscriptions
General expenses
**Support costs**
**Governance costs**
Telephone, printing, postage and stationery
Accountancy and legal fees
Carried forward|31.3.25
£
22,783
-
1,050
10,000
3,000
36,320
20,000
21,950
115,103
722
10,952
200
20,925
2,193
34,270
-
150,095
95,716
15,016
3,307
6,278
11,380
2,374
265
241
134,577
4,133
2,686
6,819|31.3.24
£
18,555
4,950
-
-
1,955
-
-
-| |---|---|---| |||25,460
719
13,585
1,416
24,617
2,952| |||42,570
8,200| |||76,949
72,895
15,109
3,569
6,377
7,871
1,622
362
377| |||108,182
8,904
1,795
10,699| This page does not form part of the statutory financial statements Page 11 Whitby, Scarborough and Ryedale Disability Action Group ## Detailed Statement of Financial Activities for the Year Ended 31 March 2025 |**Governance costs**
Brought forward
Computer and website costs
Bank charges
Fixtures and fittings
Motor vehicles
Total resources expended
**Net expenditure**|31.3.25
£
6,819
6,538
876
108
2,320
16,661
151,238
(1,143)|31.3.24
£
10,699
1,058
903
121
5,800
18,581
126,763
(49,814)| |---|---|---| This page does not form part of the statutory financial statements Page 12