2023-08-31-accounts

Trustees’ Annual Report for the period

From 01/09/2022 Period start date To 31/08/2023 Period end date

Charity name: The Shackleford Centre

Charity registration number: 1130784

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The Charity's objects are improving the conditons of life of the inhabitants of the Parish of Shackleford in the County of Surrey and the neighbourhood, without distncton of sex or of politcal, religious or other opinion, by such means as the Directors shall determine including by the provision and maintenance of Shackleford Village Hall, as defned and described in the Conveyance dated 20th February 1965 between the Reverend Joseph Ellis and the Parish Council of Shackleford, including its use for meetngs, lectures, and classes and for other forms of recreaton and leisure tme occupaton.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The Trustees have concentrated on maximising the usage of the facilites as (1) a Nursery School serving the local area; (2) Afordable residental accommodaton for local persons, wherever possible for key workers; and (3) for general purpose leisure actvites for Shackleford and neighbouring villages.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees have had due regard for the guidance issued by the Charity Commission on public beneft and recognise that the Centre exists to beneft the local community without favouring or disadvantaging any secton of that community.

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	The charity has developed a Grant Policy refectng its charitable objects and has made several small grants, less than £5,000, to the local school.
Policyon social investment	Para 1.38	The facilites are available to a wide varietyof

including program related investment		groups who each have their own criteria for social investment. The Trustees have due regard for the need to ensure that such groups ofer complementary actvites, whilst not actually having any control over them.
Contribution made by volunteers	Para 1.38	Other than the Trustees, no volunteers are involved in the organisaton and running of the Centre.
Other		None.

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The Centre has two main functon rooms. The Brigstocke Room, is in daily term-tme use as a Nursery School for local children. The Pilkington Hall is available for a wide variety of leisure purposes and actvites: Parish Council meetngs; celebratons; and community functons for all ages. The facilites are available free of charge to local schools; for charitable fund-raising events, and public holiday events such as the Queen’s Jubilee. The Shackleford Centre provides a safe and practcal venue for the partcipants and reduces the need to travel to large urban areas.
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set	Para 1.41	The Hall contnues to provide a high-quality venue at afordable prices. The main room is in daily use, ofen with multple sessions. The hall atracts many hirers from the surroundingneighbourhood.
Performance of fundraising activities against objectives set	Para 1.41	N/A
Investment performance against objectives	Para 1.41	N/A
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The Trustees are pleased to have achieved a surplus of funds at the end of the year in the current fnancial climate, whilst managing to carry out all the maintenance tasks to maintain the property in good and safe conditon.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Reserves are held (1) to protect against the sudden loss of income from any two of the three main income streams for a period of up to 1-year. (2) to provide additonal protecton against future unforeseen major repairs.
Amount of reserves held	Para 1.22	The Reserve Fund stands at £60,000. The target is £70,000.
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	The Trustees are confdent that the Charity will contnue as a going concern. Bookings have recovered post-Covid and our exposure to infatonary costs, e.g., oil and electricity is limited. Our liabilites are also limited and we have sufcient reserves to maintain the buildingfor the medium-term.

Additional information (optional)

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The charity’s principal sources of funds (including any fundraising)	Para 1.47	Hiring fees and rental income from the integrated cotage.
Investment policy and objectives including any social investment policy adopted	Para 1.46	N/A
A description of the principal risks facing the charity	Para 1.46	The Trustees are confdent that the wide range of actvites and variety of funding, plus insurance, protect the charity against normal levels of risk. There are no short to medium term risks as we have sufcient and increasing reserves to cover maintenance and expenses in line with usage level.
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Memorandum and Artcles of Associaton
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	The Shackleford Centre is a Charitable Company Limited by Guarantee
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	The Trustees (Directors of the Company) are elected by the Members; membership being open to all residents (aged over 18) of the local area, and to others on request and at the discreton of the Trustees. The Parish Council has a right to elect one of its number to serve as a Trustee and has opted to do so.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	New Trustees are chosen by approaching local residents who are known to have a good neighbourly at ude to the life of the village, and because all actvites are locally based, training and inducton are carried out informallyon an as required basis.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The Trustees form the Management Commitee and regularly meet to discuss the needs of the Centre and arrange for actons to be taken as required. Decisions are based on consensus arrived at through discussion or put before the Members for a vote if necessary. The charity is a member of ACRE / Surrey Community Acton, from which it takes advice and guidance on running the Village Hall.
Relationship with any related parties	Para 1.51	N/A
Other

Reference and Administrative details

Charityname	The Shackleford Centre
Other name the charityuses	Shackleford Village Hall
Registered charitynumber	1130784
Charity’s principal address	The Shackleford Centre, Shackleford Road Shackleford,Godalming,GU8 6AE

	Names of the charity trustees who manage the charity	Names of the charity trustees who manage the charity	Names of the charity trustees who manage the charity	Names of the charity trustees who manage the charity
	Trustee name	Ofce (if any)	Dates acted if not for wholeyear	Name of person (or body) enttled to appoint trustee(if any)
1	Peter Hay			Members of the Charitable Company
2	Richard Hazeu			Members of the Charitable Company
3	Anna Levene			Members of the Charitable Company
4	Sally Wyse			Shackleford Parish Council

– Corporate trustees names of the directors at the date the report was approved

Director name Peter Hay Richard Hazeu Anna Levene Sally Wyse

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year The Property is held by the Charitable Company

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Declarations

The company has taken advantage of the small companies’ exemption in preparing the report above.

The trustees declare that they have approved the trustees’ report (including directors’ report) above.

Signed on behalf of the charity’s trustees/directors

Full Name: Peter George Hay

Position: Trustee / Director Date: 20[th] May 2024

		2023	2022
		£	£
Room Hire		22,679	24,799
Rental Income		12,000	11,000
Other Income**	' ^	0	2,667
Interest	>	266	4
Total Income		34,945	38,470
Donations		(7128)	(3,215)
Marketing		(874)	(564)
Heat and Light		(5,176)	(4,865)
Legal and Professional		(0)	(213)
Licences, Rates and Insurance		(2,185)	(1,966)
Telephone		(396)	(396)
Repairs and Maintenance*		(7 199)	(13 472)
Booking fees		(0)	(0)
		(22,958)	(24,691)
		11,987	13,779

		2023	2022
Fixed Assets		500^000	500,000
Current Assets		62,623	50,636
Prepayments and accrued income
Creditors; amounts failing due within one.year		0	0
Net current assets (liabilities)		62.623	50,636
Total assets less current liabilities		562,623	550,636
Creditors: amounts falling due after more than one	year	0	0
Provisions for liabilities		0	0
Accruals and deferred income		0	0
Total Net Assets (liabilities)		562.623	550.636
Reserves		562,623	550,636

(HARITY (OMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of The Shackleford Centre On accounts forthe year i 31 August 2023 ended Charity no {rf any) 1130784 Set out on pages i 1 of 1 I report to the trustees on my examination of the accounts of the above chatity llhe Tnjsf) for the year ended 31J0812023 Responsibilities and basis of report As the charitys trustees, you are responsible for the preparation of the accounts in accordance WFth the requirements of the Charibes Acl 2011 (llhe Act"}. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 14515)(bl of the Act. Independent I have completed my examination. I confirm that no material matters have examiner's statement come lo my attention in connection with the examination (other Ihan thal disclosed below ") which gives me cause to believe that in, any material respect: the ac£ounting records were not kepl in accordance wth section 130 of the Charities Act- or the accounts did not accord wtth Ihe accounting records., or the accourits did not comply with the applicable requirements concetning the fom and conlent ot accounts set out in the Charities {Accounls and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no cOn￿mS and have come across no othei matters in connection with the examination to which attention should be drawn in this report in order lo enable a proper understanding of the accounts to be reached. . Please delete the words in the brackets rfthey do not apply. Signed: I Date: 17 Name: ': Martine Harry Relevant professional AAT qualification(s) or body (rf any): Address: 10 Silver Birches Way, Elstead, Surrey, GU8 6JA IER Oct 2018

Section B Disclosu Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of chartty accounts: directions and guidan￿ for examiners)- Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018