## **Trustees’ Annual Report for the period** ## **From 01/09/2022 Period start date To 31/08/2023 Period end date** ## **Charity name: The Shackleford Centre** ## **Charity registration number: 1130784** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The Charity's objects are improving the
conditons of life of the inhabitants of the
Parish of Shackleford in the County of Surrey
and the neighbourhood, without distncton of
sex or of politcal, religious or other opinion, by
such means as the Directors shall determine
including by the provision and maintenance of
Shackleford Village Hall, as defned and
described in the Conveyance dated 20th
February 1965 between the Reverend Joseph
Ellis and the Parish Council of Shackleford,
including its use for meetngs, lectures, and
classes and for other forms of recreaton and
leisure tme occupaton.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The Trustees have concentrated on maximising
the usage of the facilites as (1) a Nursery
School serving the local area; (2) Afordable
residental accommodaton for local persons,
wherever possible for key workers; and (3) for
general purpose leisure actvites for
Shackleford and neighbouring villages.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees have had due regard for the
guidance issued by the Charity Commission on
public beneft and recognise that the Centre
exists to beneft the local community without
favouring or disadvantaging any secton of that
community.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||
SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|The charity has developed a Grant Policy
refectng its charitable objects and has made
several small grants, less than £5,000, to the
local school.| |Policyon social investment|Para 1.38|The facilites are available to a wide varietyof| |including program related
investment||groups who each have their own criteria for
social investment. The Trustees have due
regard for the need to ensure that such groups
ofer complementary actvites, whilst not
actually having any control over them.| |---|---|---| |Contribution made by
volunteers|Para 1.38|Other than the Trustees, no volunteers are
involved in the organisaton and running of the
Centre**.**| |Other||None.| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The Centre has two main functon rooms. The
Brigstocke Room, is in daily term-tme use as a
Nursery School for local children. The
Pilkington Hall is available for a wide variety of
leisure purposes and actvites: Parish Council
meetngs; celebratons; and community
functons for all ages. The facilites are
available free of charge to local schools; for
charitable fund-raising events, and public
holiday events such as the Queen’s Jubilee.
The Shackleford Centre provides a safe and
practcal venue for the partcipants and
reduces the need to travel to large urban
areas.| |**Additional information (optional)**
You may choose to include further statements where relevant about:||| |Achievements against
objectives set|Para 1.41|The Hall contnues to provide a high-quality
venue at afordable prices. The main room is in
daily use, ofen with multple sessions.
The hall atracts many hirers from the
surroundingneighbourhood.| |Performance of fundraising
activities against objectives
set|Para 1.41|N/A| |Investment performance
against objectives|Para 1.41|N/A| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The Trustees are pleased to have achieved a
surplus of funds at the end of the year in the
current fnancial climate, whilst managing to
carry out all the maintenance tasks to maintain
the property in good and safe conditon.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Reserves are held (1) to protect against the
sudden loss of income from any two of the
three main income streams for a period of up
to 1-year. (2) to provide additonal protecton
against future unforeseen major repairs.| |Amount of reserves held|Para 1.22|The Reserve Fund stands at £60,000. The target
is £70,000.| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|The Trustees are confdent that the Charity will
contnue as a going concern. Bookings have
recovered post-Covid and our exposure to
infatonary costs, e.g., oil and electricity is
limited. Our liabilites are also limited and we
have sufcient reserves to maintain the
buildingfor the medium-term.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
Hiring fees and rental income from the
integrated cotage.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|N/A| |A description of the principal
risks facing the charity|Para 1.46|The Trustees are confdent that the wide range
of actvites and variety of funding, plus
insurance, protect the charity against normal
levels of risk.
There are no short to medium term risks as we
have sufcient and increasing reserves to cover
maintenance and expenses in line with usage
level.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Memorandum and Artcles of Associaton| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|The Shackleford Centre is a Charitable
Company Limited by Guarantee| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The Trustees (Directors of the Company) are
elected by the Members; membership being
open to all residents (aged over 18) of the local
area, and to others on request and at the
discreton of the Trustees. The Parish
Council has a right to elect one of its number
to serve as a Trustee and has opted to do so.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|
New Trustees are chosen by approaching local
residents who are known to have a good
neighbourly at ude to the life of the village,
and because all actvites are locally based,
training and inducton are carried out
informallyon an as required basis.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The Trustees form the Management
Commitee and regularly meet to discuss the
needs of the Centre and arrange for actons to
be taken as required.
Decisions are based on consensus arrived at
through discussion or put before the Members
for a vote if necessary.
The charity is a member of ACRE / Surrey
Community Acton, from which it takes advice
and guidance on running the Village Hall.| |Relationship with any related
parties|Para 1.51|N/A| |Other||| **Reference and Administrative details** |Charityname|The Shackleford Centre| |---|---| |Other name the charityuses|Shackleford Village Hall| |Registered charitynumber|1130784| |Charity’s principal address|The Shackleford Centre, Shackleford Road
Shackleford,Godalming,GU8 6AE| ||**Names of the charity trustees who manage the charity**|**Names of the charity trustees who manage the charity**|**Names of the charity trustees who manage the charity**|**Names of the charity trustees who manage the charity**| |---|---|---|---|---| ||**Trustee name**|**Ofce (if any)**|**Dates acted if not**
**for wholeyear**|**Name of person (or body) enttled to appoint**
**trustee(if any)**| |1|Peter Hay|||Members of the Charitable Company| |2|Richard Hazeu|||Members of the Charitable Company| |3|Anna Levene|||Members of the Charitable Company| |4|Sally Wyse|||Shackleford Parish Council| – Corporate trustees names of the directors at the date the report was approved **Director name** Peter Hay Richard Hazeu Anna Levene Sally Wyse Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** The Property is held by the Charitable Company ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Declarations** **The company has taken advantage of the small companies’ exemption in preparing the report above.** **The trustees declare that they have approved the trustees’ report (including directors’ report) above.** **Signed on behalf of the charity’s trustees/directors** **Full Name: Peter George Hay** **Position: Trustee / Director Date: 20[th] May 2024** ## ## |||**2023**|**2022**| |---|---|---|---| |||**£**|**£**| |Room Hire||22,679|24,799| |Rental Income||12,000|11,000| |Other Income**|' ^|0|2,667| |Interest|>|266|4| |**Total Income**||34,945|38,470| |Donations||(7128)|(3,215)| |Marketing||(874)|(564)| |Heat and Light||(5,176)|(4,865)| |Legal and Professional||(0)|(213)| |Licences, Rates and Insurance||(2,185)|(1,966)| |Telephone||(396)|(396)| |Repairs and Maintenance*||(7 199)|(13 472)| |Booking fees||(0)|(0)| |||(22,958)|(24,691)| |||11,987|13,779| |||2023|2022| |---|---|---|---| |Fixed Assets||500^000|500,000| |Current Assets||62,623|50,636| |Prepayments and accrued income|||| |Creditors; amounts failing due within one.year||0|0| |Net current assets (liabilities)||62.623|50,636| |Total assets less current liabilities||562,623|550,636| |Creditors: amounts falling due after more than one|
year|0|0| |Provisions for liabilities||0|0| |Accruals and deferred income||0|0| |**Total Net Assets (liabilities)**||**562.623**|**550.636**| |Reserves||562,623|550,636| ## ## ## ## ## ## ## ## (HARITY (OMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of The Shackleford Centre On accounts forthe year i 31 August 2023 ended Charity no {rf any) 1130784 Set out on pages i 1 of 1 I report to the trustees on my examination of the accounts of the above chatity llhe Tnjsf) for the year ended 31J0812023 Responsibilities and basis of report As the charitys trustees, you are responsible for the preparation of the accounts in accordance WFth the requirements of the Charibes Acl 2011 (llhe Act"}. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 14515)(bl of the Act. Independent I have completed my examination. I confirm that no material matters have examiner's statement come lo my attention in connection with the examination (other Ihan thal disclosed below ") which gives me cause to believe that in, any material respect: the ac£ounting records were not kepl in accordance wth section 130 of the Charities Act- or the accounts did not accord wtth Ihe accounting records., or the accourits did not comply with the applicable requirements concetning the fom and conlent ot accounts set out in the Charities {Accounls and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no cOn￿mS and have come across no othei matters in connection with the examination to which attention should be drawn in this report in order lo enable a proper understanding of the accounts to be reached. . Please delete the words in the brackets rfthey do not apply. Signed: I Date: 17 Name: ': Martine Harry Relevant professional AAT qualification(s) or body (rf any): Address: 10 Silver Birches Way, Elstead, Surrey, GU8 6JA IER Oct 2018 Section B Disclosu Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of chartty accounts: directions and guidan￿ for examiners)- Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018