SOUTHERNHAY UNITED REFORMED CHURCH
Registered Charity No 1130547
FINANCIAL REPORT 2022
Index
Report of Independent Examination
Summary Statement of Financial Activities 1 Balance Sheet 2 Summary of Financial Activities A. Incoming Resources 3 B. Resources Expended 4 Movement of Funds 5 Details of Special Causes 6 Notes 7
1
Calculation of Net Expenditure for Ministry and Mission Fund
Southernhay URC Trustees at 31. 12. 22
Diane Burch, Juliet Campling, David Hogan (Until May 2022), Alastair Logan, Wendy Milne, John Scarfe, John Thorndyke (Until March 2022)
Treasurer’s Report
The total income for 2022 is generally similar to 2021, with freewill giving almost exactly matching 2021.
Expenditure is significantly increased in 2022 caused by decisions to improve the AV system and repairs and renovations to the manse as needed for our new minster who will be shared with Heavitree and Pinhoe.
As a new treasurer I am getting to grips with the details of the accounts and trying to form a view of the short to medium, term prospects for the church and its mission.
Clearly with a new minister some costs will inevitably increase, but this is offset by contributions from Heavitree and Pinhoe towards both the minister’s costs and to a share of their manse rental.
Dick Gray
30[th] January 2023
21 Barton Close Exlon EX3 OPE To The Elders Southernhay United Refor[r Church Southemhay East EX11QD Report of Independent Examlnatlon I report on Ihe accounts of the Churth for the year ending 311t December 2022, whith are set out on pages 1- 7 of the Financial Statement. A8 Ihe Church Eldef8. you are SponsIble for the preparation of the accounts: you consider that the audit requireThnts of section 43(2) of the Charities Act 1993 (rhe Act) do not apply. I hav6 oxamined the Income and Expenditure, the Statement of Financial Activities. together with the Balance Sheet and related schedules, set out on pages 1- 7. My examination, whlch did not amount to an audit, was carried out in accordance with the General Dlrective is8ued by the Charity Crynmissioner for the independent examination of small tharities. Duflng my examinalion of the records nothing has come to my attention which glves cause to believe that the requlrements under the above Act have not been These are: (1) to keep accounting rocord$ in accordance with section 41 of the Act; (2) to prepare accounts which compty with the accounting records and meet the accounting requirements of the Acl Yours sincerely 5 2023 lan Harrison Independent Examiner Date
SOUTHERNHAY UNITED REFORMED CHURCH, EXETER
SUMMARY STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST DECEMBER 2022
FUNDS
| 2021 TOTAL General £ £ 67,051 TOTAL INCOMING RESOURCES 70,042 (see page 3) 59,784 TOTAL RESOURCES EXPENDED 89,798 (see page 4) 7,267 Surplus/Deficit for the year -19,756 76,534 TOTAL CHURCH FUNDS B/FWD 77,178 (see page 5) 83,801 TOTAL CHURCH FUNDS C/FWD 57,422 4,601 Special Category Ministry Account 4,601 (see notes on page 2) 88,402 TOTAL FUNDS HELD 62,023 |
Designated Restricted £ £ 1,292 894 2,139 910 -847 -15 4,067 2,556 3,220 2,541 3,220 2,541 2022 |
TOTAL £ 72,228 92,847 -20,619 83,801 63,182 4,601 67,783 |
|---|---|---|
Page 1
SOUTHERNHAY UNITED REFORMED CHURCH, EXETER
BALANCE SHEET AS AT 31ST DECEMBER 2022
| 2021 | 2021 | 2022 | 2022 | ||
|---|---|---|---|---|---|
| £ | £ | ||||
| DEPOSITS | |||||
| 2,129 | COIF Deposit Account | 149 | |||
| 68,602 | COIF Ethical Investment Fund | 51,874 | |||
| 17,171 | NatWest Reserve Account | 5,266 | |||
| 500 | NatWest Current Account | 500 | |||
| Outstanding payment | - | 6 |
|||
| Outstanding credit | 10,000 | ||||
| 88,402 | 67,783 | ||||
| 77,178 | FUNDS AND RESERVES General Purpose Accumulated Fund |
57,422 | |||
| 3,219 | 77,178 | Designated Buildings Funds Buildings Fund |
3,219 | 57,422 | |
| 848 | 3,219 | Other Designated Funds Contact Centre Reserve |
- | 3,219 | |
| 2,397 | 848 | Restricted Funds Healing Fund (Noblet) |
2,347 | - | |
| 159 | 2,556 | Special Causes | 193 | 2,540 | |
| 4,601 | 83,801 4,601 |
TOTAL CHURCH FUNDS Special Category Ministry Account (see note be |
4,601 | 63,182 4,601 |
|
| 88,402 | TOTAL FUNDS HELD | 67,783 | |||
| NOTES | The Special Category Ministry Fund is | a restricted fund completely | |||
| separate from the funds of the Church. | It is currently in abeyance | ||||
| as there is no one in post. |
Page 2
SOUTHERNHAY UNITED REFORMED CHURCH, EXETER
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31st DECEMBER 2022
| General Designated Restricted TOTAL £ £ £ £ £ £ A. INCOMING RESOURCES 1. OFFERINGS 14,359 Monthly Standing Orders 14,702 14,702 2,024 Weekly Envelopes 1,229 1,229 554 Loose 1,841 1,841 581 Other Donations by Members & Frien 1,263 1,263 5,555 Gift Aid claimed on the above 3,973 3,973 23,073 2. DESIGNATED & RESTRICTED INCOME - Buildings Fund - - - Contact Centre Reserve 400 400 - Healing Fund - - 502 Special Causes (Collected) 821 821 101 Gift Aid to Special Causes 73 73 603 3. USE OF BUILDINGS 13,216 Standard Lettings (net) 16,119 16,119 356 Contact Centre (net) 892 892 - Church Groups 1,700 1,700 600 Other Users 50 50 99 Coffee Concerts 639 639 9,100 Ground Rent (Berkeley House - net) 11,616 11,616 23,371 4. WEDDINGS & FUNERALS 395 Fees (net) - - - Offerings at Weddings & Funerals - - 395 5 OTHER INCOME - Legacies, etc - - - Cash Box (inc People & News) - - 2,715 Refunds 277 277 2,000 Sundry Receipts - - - ManseCouncil Tax and Water Rate - - 4,937 Manse Rent 7,038 7,038 200 ECC Chaplaincy (net) 220 220 - Miscellaneous income 433 433 - Grants 8,903 8,903 9,755 COIF Investment Gain - - 2 Interest 40 40 19,609 67,051 TOTAL INCOMING RESOURCES 70,042 1,292 894 2021 |
2022 £ 23,007 1,294 31,016 - 16,911 72,228 |
|---|---|
Page 3
SOUTHERNHAY UNITED REFORMED CHURCH, EXETER
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31st DECEMBER 2022
| General Designated Restricted TOTAL £ £ £ £ £ £ B RESOURCES EXPENDED 1 COSTS OF MINISTRY & WORSHIP 31,740 Ministry & Mission 29,427 29,427 - Travel Expenses 1 - - - Manse Telephone/Broadband 108 108 - Books - - - Stationery - - - Other Expenses (inc Laptop) 723 723 - Tax/NI - - 230 Visiting Preachers 1,510 1,510 - Organists 1,107 1,107 Worship costs - - 31,970 2 CHURCH & HALLS 3,601 Caretaker 5 6,506 6,506 1,822 Repairs and Maintenance 2 3,049 3,049 5,233 Heat and light 5 5,306 5,306 572 Water Charges 412 412 562 Telephone and WiFi 5 484 484 144 Lightning Conductor - - 757 Fire extinguishers 5 1,095 1,095 5,227 Insurance 6,189 6,189 407 Organ and Piano Repairs 2 1,176 1,176 - Equipment 13,690 13,690 130 Cleaning materials 5 292 292 18,455 3 MANSE 1,926 Repairs 2 5,671 5,671 590 Insurance 716 716 329 Council Tax and Water Charges 234 234 366 Gas and Electricity Charges 440 440 3,211 4 OTHER GENERAL PURPOSE FUND 154 Resources 408 408 109 Flowers and Gifts 38 38 100 Web Site - - 561 Photocopying 638 638 55 Refreshments 414 414 639 Secretarial Expenses 546 546 495 Subscriptions & Licences 334 334 - Donations 4 125 125 - ECC Chaplaincy 4 - - COIF Investment loss 6,728 6,728 Rent review 2,031 2,031 2,113 5 DESIGNATED/RESTRICTED FUNDS 3,568 Buildings Fund 2 - - - Contact Centre Reserve 400 2,139 2,539 - Healing Fund - - 50 50 467 Special Causes 4 - - 860 860 4,035 59,784 TOTAL EXPENDITURE 89,798 2,139 910 2021 Footnotes |
2022 £ 32,875 38,199 7,061 11,263 3,449 92,847 |
|---|---|
The footnotes refer to Synod designated 'Deductible' Items of Expenditure:
-
Ministers' Car Costs (Total £0) 2. Repairs & Decorations (Total £2049)
-
Capital Works & Projects (Total £0) 4. Benevolent Gifts (Total £860)
-
Expenses incurred in respect of Lettings (see page 3)
-
(Total £12588 of which 45% claimed = £5665 representing 36% of total letting receipts of £13216)
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SOUTHERNHAY UNITED REFORMED CHURCH, EXETER
MOVEMENT OF FUNDS FOR THE YEAR ENDED 31st DECEMBER 2022
| General Purpose Accumulated Fund Totals Designated Buildings Funds Buildings Fund Totals Other Designated Funds Contact Centre Reserve Totals Restricted Funds Healing Fund (Noblet) Special Causes Totals TOTALS FOR CHURCH FUNDS Special Category Ministry Acc see note 1 on page 2 TOTALS HELD |
Balance Receipts Gift Aid Interest Payments Balance 01.01.2022 2022 2022 2022 2022 31.12.2022 £ £ £ £ £ £ 77,178 66,030 3,973 40 89,798 - 57,422 77,178 66,030 3,973 40 89,798 - 57,422 3,219 - - - - 3,219 3,219 - - - - 3,219 848 1,292 - - 2,139 - 0 848 1,292 - - 2,139 - 0 2,397 - - - 50 - 2,347 159 821 73 - 860 - 193 2,556 821 73 - 910 - 2,540 83,801 68,143 4,046 40 92,847 - 63,182 4,601 - - - - 4,601 88,402 68,143 4,046 40 92,847 - 67,783 |
|---|---|
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SOUTHERNHAY UNITED REFORMED CHURCH, EXETER
DETAILS OF SPECIAL CAUSES FOR YEAR ENDED 31st DECEMBER 2022
| Commitment for Life Christian Aid St Petrocks (Coffee) DEC |
Balance 01.01.2022 £ 81 48 30 0 159 |
Collected 2022 £ 188 125 419 90 822 |
Gift Aid Paid Out Balance 2022 2022 31.12.2022 £ £ £ 36 -234 71 36 -143 66 0 -393 56 0 -90 0 |
|---|---|---|---|
| 72 -860 193 |
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NOTES
1. Accounting Policies. These Annual Accounts for Southernhay Church aim to comply with the provisions of the Charities Act 1993. This Act was passed with the aim of bringing about greater openness and transparency in the financial affairs of all charities. The regulations prescribe certain rules, procedures and format to ensure compliance, and these have been adopted here.
The Statement format is taken from the Charity Commissioners’ Guidance literature and working definitions of the fund types as follows:
-
(a) General Purpose Funds may be used for any legitimate activity of the church without constraint.
-
(b) Designated Funds are funds which are held for the general purposes of the church but which have been separately ‘designated’ for specific purposes. They are funds which could be reallocated back into General Funds at any time if so decided by the Church Meeting.
-
(c) Restricted Funds have specific purposes from which monies may not be diverted and
-
may have been established by Legacy or Deed.
The Annual Accounts are prepared on a Receipts and Payments basis. Any material expenditure paid after the year end will be included by way of a note to the accounts (there is none for 2021).
2. Depreciation Policy. All new items of equipment procured are written off in the year of purchase. As a result such items are not part of the Fixed Assets of the church and depreciation does not apply.
3. Employees of the Local Church and their Remuneration. There are no employees; the Church contracts out caretaking to a self-employed operator.
4. Local Trustees’ Expenses. No expenses were paid to any members of the Elders’ Meeting or the Finance and Fabric Committee except in the form of direct reimbursement of sums actually incurred and paid on behalf of the church.
5. Insurance. Church and hall premises at Southernhay were insured in 2022 as follows:
| Church Premises | £ 10,972,448 | |
|---|---|---|
| Contents | £ 277,687 | |
| Business Interruption | £ 200,000 | |
| --------------- | ||
| Total | £ 11,450,135 (2021 £10,339,148) | |
| The Cover for the manse at 6 Hill Close was: | ||
| Buildings and Contents of Common Parts £386,826 | ||
| Contents | £ 13,289 | |
| -------------- | ||
| Total | £ 400,035 (2021 £361,815) |
6. Local Funds not under Church Control. The Treasurer is aware of the existence of small funds which fall within this category. Contributions are not received from the church nor are these funds subject to Church Meeting control. As a consequence, and with the agreement of the independent examiner, they have been excluded from the above Accounts.
Signed: Date: 13/1/2023
Dick Gray, Church Treasurer
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