## **SOUTHERNHAY** UNITED REFORMED CHURCH
## Registered Charity No 1130547
FINANCIAL REPORT 2022
## **Index**
Report of Independent Examination
Summary Statement of Financial Activities 1 Balance Sheet 2 Summary of Financial Activities A. Incoming Resources 3 B. Resources Expended 4 Movement of Funds 5 Details of Special Causes 6 Notes 7
1
Calculation of Net Expenditure for Ministry and Mission Fund
## **Southernhay URC Trustees at 31. 12. 22**
Diane Burch, Juliet Campling, David Hogan (Until May 2022), Alastair Logan, Wendy Milne, John Scarfe, John Thorndyke (Until March 2022)
## **Treasurer’s Report**
The total income for 2022 is generally similar to 2021, with freewill giving almost exactly matching 2021.
Expenditure is significantly increased in 2022 caused by decisions to improve the AV system and repairs and renovations to the manse as needed for our new minster who will be shared with Heavitree and Pinhoe.
As a new treasurer I am getting to grips with the details of the accounts and trying to form a view of the short to medium, term prospects for the church and its mission.
Clearly with a new minister some costs will inevitably increase, but this is offset by contributions from Heavitree and Pinhoe towards both the minister’s costs and to a share of their manse rental.
Dick Gray
30[th] January 2023
21 Barton Close
Exlon
EX3 OPE
To The Elders
Southernhay United Refor[r Church
Southemhay East
EX11QD
Report of Independent Examlnatlon
I report on Ihe accounts of the Churth for the year ending 311t December 2022, whith are
set out on pages 1- 7 of the Financial Statement.
A8 Ihe Church Eldef8. you are SponsIble for the preparation of the accounts: you
consider that the audit requireThnts of section 43(2) of the Charities Act 1993 (rhe Act)
do not apply.
I hav6 oxamined the Income and Expenditure, the Statement of Financial Activities.
together with the Balance Sheet and related schedules, set out on pages 1- 7. My
examination, whlch did not amount to an audit, was carried out in accordance with the
General Dlrective is8ued by the Charity Crynmissioner for the independent examination of
small tharities.
Duflng my examinalion of the records nothing has come to my attention which glves
cause to believe that the requlrements under the above Act have not been
These are:
(1) to keep accounting rocord$ in accordance with section 41 of the Act;
(2) to prepare accounts which compty with the accounting records and meet the
accounting requirements of the Acl
Yours sincerely
5 2023
lan Harrison
Independent Examiner
Date
## **SOUTHERNHAY UNITED REFORMED CHURCH, EXETER**
## **SUMMARY STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST DECEMBER 2022**
## **FUNDS**
|**2021**
**TOTAL**
**General**
£
£
67,051
TOTAL INCOMING RESOURCES
70,042
(see page 3)
59,784
TOTAL RESOURCES EXPENDED
89,798
(see page 4)
7,267
Surplus/Deficit for the year
-19,756
76,534
TOTAL CHURCH FUNDS B/FWD
77,178
(see page 5)
83,801
TOTAL CHURCH FUNDS C/FWD
57,422
4,601
Special Category Ministry Account
4,601
(see notes on page 2)
**88,402**
TOTAL FUNDS HELD
62,023|**Designated Restricted**
£
£
1,292
894
2,139
910
-847
-15
4,067
2,556
3,220
2,541
3,220
2,541
**2022**|**TOTAL**
£
72,228
92,847
-20,619
83,801
63,182
4,601
**67,783**|
|---|---|---|
Page 1
## **SOUTHERNHAY UNITED REFORMED CHURCH, EXETER**
## **BALANCE SHEET AS AT 31ST DECEMBER 2022**
|**2021**|**2021**|||**2022**|**2022**|
|---|---|---|---|---|---|
||£||||£|
|||**DEPOSITS**||||
|2,129||COIF Deposit Account||149||
|68,602||COIF Ethical Investment Fund||51,874||
|17,171||NatWest Reserve Account||5,266||
|500||NatWest Current Account||500||
|||Outstanding payment|-|6
||
|||Outstanding credit||10,000||
||**88,402**||||**67,783**|
|77,178||**FUNDS AND RESERVES**
General Purpose
Accumulated Fund||57,422||
|3,219|77,178|Designated Buildings Funds
Buildings Fund||3,219|57,422|
|848|3,219|Other Designated Funds
Contact Centre Reserve||-|3,219|
|2,397|848|Restricted Funds
Healing Fund (Noblet)||2,347|-|
|159|2,556|Special Causes||193|2,540|
|4,601|83,801
4,601|**TOTAL CHURCH FUNDS**
Special Category Ministry Account (see note be||4,601|**63,182**
4,601|
||**88,402**|**TOTAL FUNDS HELD**|||**67,783**|
||NOTES|The Special Category Ministry Fund is|a restricted fund completely|||
|||separate from the funds of the Church.|It is currently in abeyance|||
|||as there is no one in post.||||
Page 2
## **SOUTHERNHAY UNITED REFORMED CHURCH, EXETER**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31st DECEMBER 2022**
|**General Designated Restricted TOTAL**
£
£
£
£
£
£
**A. INCOMING RESOURCES**
**1. OFFERINGS**
14,359
Monthly Standing Orders
14,702
14,702
2,024
Weekly Envelopes
1,229
1,229
554
Loose
1,841
1,841
581
Other Donations by Members & Frien
1,263
1,263
5,555
Gift Aid claimed on the above
3,973
3,973
23,073
**2. DESIGNATED & RESTRICTED INCOME**
-
Buildings Fund
-
-
-
Contact Centre Reserve
400
400
-
Healing Fund
-
-
502
Special Causes (Collected)
821
821
101
Gift Aid to Special Causes
73
73
603
**3. USE OF BUILDINGS**
13,216
Standard Lettings (net)
16,119
16,119
356
Contact Centre (net)
892
892
-
Church Groups
1,700
1,700
600
Other Users
50
50
99
Coffee Concerts
639
639
9,100
Ground Rent (Berkeley House - net)
11,616
11,616
23,371
**4. WEDDINGS & FUNERALS**
395
Fees (net)
-
-
-
Offerings at Weddings & Funerals
-
-
395
**5 OTHER INCOME**
-
Legacies, etc
-
-
-
Cash Box (inc People & News)
-
-
2,715
Refunds
277
277
2,000
Sundry Receipts
-
-
-
ManseCouncil Tax and Water Rate
-
-
4,937
Manse Rent
7,038
7,038
200
ECC Chaplaincy (net)
220
220
-
Miscellaneous income
433
433
-
Grants
8,903
8,903
9,755
COIF Investment Gain
-
-
2
Interest
40
40
19,609
**67,051**
**TOTAL INCOMING RESOURCES**
**70,042**
**1,292**
**894**
**2021**|**2022**
£
23,007
1,294
31,016
-
16,911
**72,228**|
|---|---|
Page 3
## **SOUTHERNHAY UNITED REFORMED CHURCH, EXETER**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31st DECEMBER 2022**
|**General**
**Designated**
**Restricted**
**TOTAL**
£
£
£
£
£
£
**B**
**RESOURCES EXPENDED**
1
**COSTS OF MINISTRY & WORSHIP**
31,740
**Ministry & Mission**
29,427
29,427
-
Travel Expenses
1
-
-
-
Manse Telephone/Broadband
108
108
-
Books
-
-
-
Stationery
-
-
-
Other Expenses (inc Laptop)
723
723
-
Tax/NI
-
-
230
Visiting Preachers
1,510
1,510
-
Organists
1,107
1,107
Worship costs
-
-
31,970
2
**CHURCH & HALLS**
3,601
Caretaker
5
6,506
6,506
1,822
Repairs and Maintenance
2
3,049
3,049
5,233
Heat and light
5
5,306
5,306
572
Water Charges
412
412
562
Telephone and WiFi
5
484
484
144
Lightning Conductor
-
-
757
Fire extinguishers
5
1,095
1,095
5,227
Insurance
6,189
6,189
407
Organ and Piano Repairs
2
1,176
1,176
-
Equipment
13,690
13,690
130
Cleaning materials
5
292
292
18,455
3
**MANSE**
1,926
Repairs
2
5,671
5,671
590
Insurance
716
716
329
Council Tax and Water Charges
234
234
366
Gas and Electricity Charges
440
440
3,211
4
**OTHER GENERAL PURPOSE FUND**
154
Resources
408
408
109
Flowers and Gifts
38
38
100
Web Site
-
-
561
Photocopying
638
638
55
Refreshments
414
414
639
Secretarial Expenses
546
546
495
Subscriptions & Licences
334
334
-
Donations
4
125
125
-
ECC Chaplaincy
4
-
-
COIF Investment loss
6,728
6,728
Rent review
2,031
2,031
2,113
5
DESIGNATED/RESTRICTED FUNDS
3,568
Buildings Fund
2
-
-
-
Contact Centre Reserve
400
2,139
2,539
-
Healing Fund
-
-
50
50
467
Special Causes
4
-
-
860
860
4,035
**59,784**
**TOTAL EXPENDITURE**
**89,798**
**2,139**
**910**
**2021**
**Footnotes**|**2022**
£
32,875
38,199
7,061
11,263
3,449
**92,847**|
|---|---|
The footnotes refer to Synod designated 'Deductible' Items of Expenditure:
1. Ministers' Car Costs (Total £0) 2. Repairs & Decorations (Total £2049)
3. Capital Works & Projects (Total £0) 4. Benevolent Gifts (Total £860)
5. Expenses incurred in respect of Lettings (see page 3)
- (Total £12588 of which 45% claimed = £5665 representing 36% of total letting receipts of £13216)
Page 4
**SOUTHERNHAY UNITED REFORMED CHURCH, EXETER**
## **MOVEMENT OF FUNDS FOR THE YEAR ENDED 31st DECEMBER 2022**
|**General Purpose**
Accumulated Fund
Totals
**Designated Buildings Funds**
Buildings Fund
Totals
**Other Designated Funds**
Contact Centre Reserve
Totals
**Restricted Funds**
Healing Fund (Noblet)
Special Causes
Totals
**TOTALS FOR CHURCH FUNDS**
Special Category Ministry Acc
see note 1 on page 2
**TOTALS HELD**|**Balance**
**Receipts Gift Aid Interest Payments**
**Balance**
**01.01.2022**
**2022**
**2022**
**2022**
**2022**
**31.12.2022**
£
£
£
£
£
£
77,178
66,030
3,973
40
89,798
-
57,422
77,178
66,030
3,973
40
89,798
-
57,422
3,219
-
-
-
-
3,219
3,219
-
-
-
-
3,219
848
1,292
-
-
2,139
-
0
848
1,292
-
-
2,139
-
0
2,397
-
-
-
50
-
2,347
159
821
73
-
860
-
193
2,556
821
73
-
910
-
2,540
**83,801**
**68,143**
**4,046**
**40**
**92,847**
**-**
**63,182**
4,601
-
-
-
-
4,601
**88,402**
**68,143**
**4,046**
**40**
**92,847**
**-**
**67,783**|
|---|---|
Page 5
**SOUTHERNHAY UNITED REFORMED CHURCH, EXETER**
## **DETAILS OF SPECIAL CAUSES FOR YEAR ENDED 31st DECEMBER 2022**
|Commitment for Life
Christian Aid
St Petrocks (Coffee)
DEC|Balance
01.01.2022
£
81
48
30
0
**159**|Collected
2022
£
188
125
419
90
**822**|Gift Aid
Paid Out
Balance
2022
2022
31.12.2022
£
£
£
36
-234
71
36
-143
66
0
-393
56
0
-90
0|
|---|---|---|---|
||||**72**
**-860**
**193**|
Page 6
## **NOTES**
**1. Accounting Policies.** These Annual Accounts for Southernhay Church aim to comply with the provisions of the Charities Act 1993. This Act was passed with the aim of bringing about greater openness and transparency in the financial affairs of all charities. The regulations prescribe certain rules, procedures and format to ensure compliance, and these have been adopted here.
The Statement format is taken from the Charity Commissioners’ Guidance literature and working definitions of the fund types as follows:
- **(a) General Purpose Funds** may be used for any legitimate activity of the church without constraint.
- **(b) Designated Funds** are funds which are held for the general purposes of the church but which have been separately ‘designated’ for specific purposes. They are funds which could be reallocated back into General Funds at any time if so decided by the Church Meeting.
- **(c) Restricted Funds** have specific purposes from which monies may not be diverted and
- may have been established by Legacy or Deed.
The Annual Accounts are prepared on a Receipts and Payments basis. Any material expenditure paid after the year end will be included by way of a note to the accounts (there is none for 2021).
**2. Depreciation Policy.** All new items of equipment procured are written off in the year of purchase. As a result such items are not part of the Fixed Assets of the church and depreciation does not apply.
**3. Employees of the Local Church and their Remuneration.** There are no employees; the Church contracts out caretaking to a self-employed operator.
**4. Local Trustees’ Expenses.** No expenses were paid to any members of the Elders’ Meeting or the Finance and Fabric Committee except in the form of direct reimbursement of sums actually incurred and paid on behalf of the church.
**5. Insurance.** Church and hall premises at Southernhay were insured in 2022 as follows:
||Church Premises|£ 10,972,448|
|---|---|---|
||Contents|£ 277,687|
||Business Interruption|£ 200,000|
|||---------------|
||Total|£ 11,450,135 (2021 £10,339,148)|
||The Cover for the manse at 6 Hill Close was:||
||Buildings and Contents of Common Parts £386,826||
||Contents|£ 13,289|
|||--------------|
|Total||£ 400,035 (2021 £361,815)|
**6. Local Funds not under Church Control.** The Treasurer is aware of the existence of small funds which fall within this category. Contributions are not received from the church nor are these funds subject to Church Meeting control. As a consequence, and with the agreement of the independent examiner, they have been excluded from the above Accounts.
Signed: Date: 13/1/2023
Dick Gray, Church Treasurer
Page 7