St Mary’s Church, East Leake
Annual Report of the Parochial Church Council For the Year Ended 31[st] December 2020
Administrative Information
St Mary’s Church is situated at the corner of Main Street and Station Road, East Leake. It is part of the Diocese of Southwell & Nottingham within the Church of England. The correspondence address is The Rectory, 3 Bateman Road, East Leake, LE12 6LN.
The Parochial Church Council ( PCC) is a charity registered with the Charity Commission. Charity number 1130545.
PCC members who have served from 1[st] January 2020 until the date of this report are:
Incumbent: The Rev’d Timothy J Parker Chairperson Curate: The Rev’d Michael Allen Wardens: Mr Conrad Oatey Treasurer Mrs Voirrey Paesler Representatives on Mrs Sue Shaw PCC Secretary the Deanery Synod: Mr Conrad Oatey Until APCM 2020, 26[th] October 2020 Mrs Pam Peacock Until APCM 2020, 26[th] October 2020 Mr Colin Knight From APCM 2020, 26[th] October 2020 Mr Ron Hill From APCM 2020, 26[th] October 2020 Elected Members: Mrs Doris Elcock Until APCM 2020, 26[th] October 2020 Mrs Laura Taylor Mrs Debbie Anderton Mr Paul Hobson Mrs Barbara Wright Mr Jamie Taylor Mrs Bonnie Clift Mrs Ann Harris Mrs Pam Peacock Mrs Bev Chamberlain From APCM 2020, 26[th] October 2020 Mr John Alexander From APCM 2020, 26[th] October 2020
1. Structure, governance and management
The method of appointment of PCC members is set out in the Church Representation Rules. All church attendees are encouraged to register on the Electoral Roll and stand for election to the PCC.
2. Objectives and activities
St Mary’s PCC has the responsibility of co-operating with the incumbent, in promoting in the ecclesiastical parish the whole mission of the Church, pastoral, evangelistic, social and ecumenical.
Safeguarding is vital to ensure that children, young people and vulnerable adults are kept safe whilst in the care of the church, an integral part of our church life. The Parish Safeguarding Co-ordinator is Mrs P Peacock.
The PCC also has maintenance responsibilities for the Church of St Mary’s and for St Mary’s Hall, both of Main Street, East Leake.
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3. Achievements and performance
Church attendance
There were 141 parishioners on the Church Electoral Roll at the October 2020 Annual Meeting, compared with 143 people at the 2019 Annual Meeting. The average weekly attendance at church counted during October 2020 was 28, much lower than in a normal year because of reductions in the numbers of people allowed to attend church safely, limited by social distancing. Because of the coronavirus (Covid 19) pandemic, for part of the year the church was closed for services and for a larger part of the year only open midweek for one or two short Holy Communion services.
Owing to the restrictions on church attendance, following government guidelines during the Covid 19 lockdown, there were no church services on Easter Sunday. Attendance on Christmas Day was 20 at a short service of Holy Communion.
Online Digital Worship was introduced in April 2020, after government restrictions began in late March 2020, and has continued throughout the year, enhanced at Christmas with extra services.
Review of the year
The full PCC met 5 times during the year. Oversight Teams from within the PCC had planned to meet between PCC meetings. However, in February a full PCC meeting was held instead and, after a gap covering April to October, full PCC meetings were held in November and December 2020. Objectives throughout 2020 have been to lead St Mary’s church, joining together in the transforming mission of God through growing disciples, wider, younger, deeper.
The “Churches Together in East Leake” committee was unable to organise practical requirements, as had been done in previous years, because of government restrictions due to the pandemic.
There has been discussion about extending the church building, to the north of the existing structure. The aim is to decide what should be done to meet the needs of the growing congregation of worshippers; also to accommodate and encourage future expansion in the church family. However, plans were paused during 2020 because of the restrictions due to the pandemic.
Plans for a new role for an employee to work with children and families (Children and Families Minister) also continued within a working group early in 2020. These discussions were paused during 2020 because of the pandemic, but have resumed in 2021.
Financial review
Total receipts on ordinary unrestricted funds were £126,510 and are detailed in the financial statements.
£116,283 was spent from unrestricted funds to provide the Christian ministry from St Mary’s Church, including a £76,800 contribution to the diocesan parish share, which largely provides the stipends and housing for the clergy.
The net result for the year on unrestricted funds was a surplus of £10,227. This was an unexpected outcome in a very unusual year. With very few physical services being held, collection and fee income dropped significantly. Costs were mitigated by furloughing cleaning and administration staff, and there were a number of generous donations during the latter part of the year.
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Over £8,000 was spent on improvements and extensions to the audio-visual system early in the year. However, all of these costs were met though a donation.
After adding bank and deposit balances brought forward at the beginning of the year, the balance carried forward at 31[st] December for unrestricted funds totalled £21,370.
Restricted income / expenditure showed a surplus of £60 at the end of the year, with a restricted fund balance of £35,990.
This Annual Report was approved by the PCC on 8[th] March 2021 and signed on their behalf by Revd Tim Parker (PCC chairperson).
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PAROCHIAL CHURCH COUNCIL OF EAST LEAKE
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STATEMENT OF FINANCIAL ACTIVITIES
| FOR THE YEAR ENDED | 31 December 2020 | |||||
|---|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | |||
| Funds | Funds | Funds | Funds | |||
| 2020 | 2019 | |||||
| Note | £ | £ | £ | £ | ||
| INCOMING RESOURCES | ||||||
| Donations and Legacies | 111,299 | 11,650 | 122,949 | 132,319 | ||
| Income from other events & Activities | 15,094 | 5,745 | 20,839 | 35,598 | ||
| Investment Income | 117 | - | 117 | 61 | ||
| TOTAL INCOMING RESOURCES | 2 | 126,510 | 17,395 | 143,905 | 167,979 | |
| EXPENDITURE | ||||||
| Cost of raising funds | - | 440 | 440 | - | ||
| Ministry Expenses | 85,636 | 5,330 | 90,966 | 87,046 | ||
| Church Running Costs | 7,838 | 10,264 | 18,102 | 8,747 | ||
| Hall Running Costs | 6,284 | 796 | 7,079 | 6,506 | ||
| Other Expenditure | 1,179 | 505 | 1,684 | 12,033 | ||
| Administration cost | 9,346 | - | 9,346 | 11,486 | ||
| Major Repairs and Renewals | - | - | - | 13,477 | ||
| TOTAL EXPENDITURE | 3 | 116,283 | 17,335 | 133,618 | 149,961 | |
| NET INCOME/(EXPENDITURE) | 10,227 | 60 | 10,287 | 18,018 | ||
| Transfer between Funds | - | - | - | - | ||
| Net gains (losses) on Investment | ||||||
| Assets - unrealised | - | - | - | - | ||
| Net Movement in Funds | 10,227 | 60 | 10,287 | 18,018 | ||
| RECONCILIATION OF FUNDS | ||||||
| Total funds brought forward | 11,143 | 35,930 | 47,073 | 29,055 | ||
| TOTAL FUNDS CARRIED FORWARD | 21,370 | 35,990 | 57,360 | 47,073 |
The notes on pages 3 to 6 form part of these accounts.
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PAROCHIAL CHURCH COUNCIL OF EAST LEAKE
BALANCE SHEET 31 December 2020
| Notes CURRENT ASSETS Debtors and prepayments Short Term Deposits CBF Church of England Deposit Fund Cash at Bank and in hand Bank Cash Total Current Assets LIABILITIES FALLING DUE WITHIN ONE YEAR Accruals and deferred income LIABILITIES FALLING DUE AFTER ONE YEAR NET ASSETS ACCUMULATED FUNDS Unrestricted Fund Restricted Funds |
2020 Total £ £ 7,462 21,611 38,530 1 38,531 67,604 (10,244) - 57,360 21,370 35,990 57,360 |
2019 Total £ £ 9,590 1,525 38,054 7 38,061 49,176 (2,104) - 47,073 11,143 35,930 47,073 |
2019 Total £ £ 9,590 1,525 38,054 7 38,061 49,176 (2,104) - 47,073 11,143 35,930 47,073 |
|---|---|---|---|
| 49,176 (2,104) - |
|||
| 47,073 | |||
| 11,143 35,930 |
|||
| 47,073 |
Approved by the Parochial Church Council on 8th March 2021 and signed on its behalf by:
Chairman
Treasurer
The notes on pages 3 to 6 form part of these accounts.
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PAROCHIAL CHURCH COUNCIL OF EAST LEAKE
NOTES TO THE FINANCIAL STATEMENTS
For the year ended 31 December 2020
1 ACCOUNTING POLICIES
The financial statements have been prepared in accordance with applicable United Kingdom accounting standards, the "Statement of Recommended Practice" issued by the Charity Commissioners and the Charities Act 1993.The financial statements have been prepared under the historical cost convention. The accruals basis of accounting has been adopted. The principal accounting policies are applied consistently.
Funds
General funds represent the funds of the PCC that are not subject to any restrictions regarding their use and are available for application on the general purposes of the PCC. Funds designated for a particular purpose by the PCC are also unrestricted.
The accounts include all transactions, assets and liabilities for which the PCC is responsible in law. They do not include the accounts of church groups that owe their main affiliation to another body nor those that are informal gatherings of church members.
Incoming Resources
Voluntary income and capital sources
Collections are recognised when received by or on behalf of the PCC. Planned giving receivable under Gift Aid is recognised only when received. Income Tax recoverable on Gift Aid donations is recognised when income is recognised. Grants and legacies to the PCC are accounted for as soon as the PCC is notified of its legal entitlement, the amount due is quantifiable and its ultimate receipt by the PCC is reasonably certain. Funds raised by Fund-Raising activities are accounted for gross.
Income from investments
Dividends are accounted for when due and payable. Interest entitlements are accounted for as they accrue.
Outgoing Resources
Grants
Grants and donations are accounted for when paid over, or when awarded, if that award creates a binding obligation on the PCC.
Activities directly relating to the work of the Church
The parish share payable to the Diocese is accounted for when payable. Any parish share unpaid at 31 December is provided for in these accounts as an operational (though not legal) liability and is shown as a creditor in the Balance Sheet.
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PAROCHIAL CHURCH COUNCIL OF EAST LEAKE
NOTES TO THE FINANCIAL STATEMENTS (Continued)
| 2 Incoming Resources for the year ended INCOMING RESOURCES (a) Voluntary receipts Planned giving Giving on which tax is recoverable Income Tax recoverable on giving Other Church collections Donations (b) Other voluntary receipts Grants Legacies (c) Receipts from activities for generating funds Hall Income (d) Receipts from church activities Fees (e) Receipts from investments Interest (f) Other miscellaneous income Social Events Churchyard Community Choir Parish Weekend Contributions toward Youth Ministry Contributions toward Staff Expenses Printing Costs recharged VAT Recoverable Furlough Scheme Receipts Other income TOTAL INCOMING RESOURCES |
31 December 2020 Unrestricted £ £ 74,617 20,583 6,985 831 8,083 111,099 - 200 200 3,663 3,663 2,875 117 - 111 - 3,500 856 - 3,954 134 8,556 |
31 December 2020 Unrestricted £ £ 74,617 20,583 6,985 831 8,083 111,099 - 200 200 3,663 3,663 2,875 117 - 111 - 3,500 856 - 3,954 134 8,556 |
31 December 2020 Unrestricted £ £ 74,617 20,583 6,985 831 8,083 111,099 - 200 200 3,663 3,663 2,875 117 - 111 - 3,500 856 - 3,954 134 8,556 |
Restricted £ £ - 2,202 - - 9,448 11,650 - - - - - - - - - - - 155 5,340 - - - - 250 5,745 |
Restricted £ £ - 2,202 - - 9,448 11,650 - - - - - - - - - - - 155 5,340 - - - - 250 5,745 |
Restricted £ £ - 2,202 - - 9,448 11,650 - - - - - - - - - - - 155 5,340 - - - - 250 5,745 |
TOTAL FUNDS 31 December 2020 £ £ 74,617 22,785 6,985 831 17,531 - 122,749 - 200 200 3,663 - 3,663 2,875 117 - 111 - 155 5,340 3,500 856 - 3,954 384 14,301 |
TOTAL FUNDS 31 December 2020 £ £ 74,617 22,785 6,985 831 17,531 - 122,749 - 200 200 3,663 - 3,663 2,875 117 - 111 - 155 5,340 3,500 856 - 3,954 384 14,301 |
TOTAL FUNDS 31 December 2020 £ £ 74,617 22,785 6,985 831 17,531 - 122,749 - 200 200 3,663 - 3,663 2,875 117 - 111 - 155 5,340 3,500 856 - 3,954 384 14,301 |
TOTAL FUNDS | TOTAL FUNDS |
|---|---|---|---|---|---|---|---|---|---|---|---|
| Unrestricted £ £ 74,617 20,583 6,985 831 8,083 111,099 - 200 200 3,663 3,663 2,875 117 - 111 - 3,500 856 - 3,954 134 8,556 |
Restricted £ £ - 2,202 - - 9,448 11,650 - - - - - - - - - - - 155 5,340 - - - - 250 5,745 |
31 December 2020 £ £ 74,617 22,785 6,985 831 17,531 - 122,749 - 200 200 3,663 - 3,663 2,875 117 - 111 - 155 5,340 3,500 856 - 3,954 384 14,301 |
31 December 2019 £ £ 70,844 22,221 6,363 6,502 25,869 - 131,799 - 520 520 5,309 - 5,309 5,670 61 997 57 - 9,514 5,000 3,500 1,997 2,246 - 1,308 24,619 |
||||||||
| 126,510 | 17,395 | 143,905 | 167,979 | ||||||||
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PAROCHIAL CHURCH COUNCIL OF EAST LEAKE
(0)
NOTES TO THE FINANCIAL STATEMENTS (Continued)
3 Expenditure for the year ended
31 December 2020
| RESOURCES USED Costs of fundraising Activities relating to the work of the Church Charitable giving: Church overseas and missions Church societies and home mission Other Charities Ministry Diocesan Parish Share Expenses of Incumbent Expenses of Assistant Staff Honoraria Service Expenses Organist Fees Youth Ministry Outreach and Messy Church Church Running Costs Insurance Electricity Gas Water Repairs Audio Visual System Quinquennial Inspection Hall Running Costs Insurance Electricity Caretaker Repairs Sundry Exps Other Expenditure Upkeep of Churchyard Miscellaneous Expenses Parish Weekend Community Choir Social Events General Administration Printing and Copying Other Expenses Salaries Major Repairs Fabric New Heating Boiler Installations Surplus/(Deficit) for year before other recognised gains and losses Gains/(Losses) on investment assets Inter Fund Transfers Net movement of Funds Opening Reserves Closing Reserves |
TOTAL FUNDS | TOTAL FUNDS | TOTAL FUNDS | TOTAL FUNDS | TOTAL FUNDS | ||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| Unrestricted £ £ - 3,000 3,000 - 6,000 76,800 400 541 290 1,773 1,252 4,522 58 85,636 2,425 1,153 1,685 100 379 2,096 - 7,838 548 2,086 3,000 506 144 6,284 111 1,069 - - - 1,179 2,825 1,775 4,747 9,346 - 116,283 10,227 - - 10,227 11,143 21,370 |
Restricted £ £ 440 - - 0 0 - - - - - - 5,330 - 5,330 - - - - - 10,264 - 10,264 - - - 796 - 796 - - 505 - - 505 - - - - 17,335 60 - - 60 35,930 35,990 |
31 December 2020 £ £ 440 3,000 3,000 0 6,000 76,800 400 541 290 1,773 1,252 9,852 58 90,966 2,425 1,153 1,685 100 379 12,359 - 18,102 548 2,086 3,000 1,302 144 7,079 111 1,069 505 - - 1,684 2,825 1,775 4,747 9,346 - - - - 133,618 10,287 - - 10,287 47,073 57,360 |
31 December 2019 £ £ 3,000 3,000 4,667 10,667 68,000 90 1,622 485 1,611 4,724 10,324 189 87,046 2,360 1,674 3,096 64 1,553 - - 8,747 538 1,763 2,925 880 400 6,506 57 2,222 8,915 - 839 12,033 4,172 2,303 5,010 11,486 - 13,477 - 13,477 149,961 18,018 - - 18,018 29,055 47,073 |
||||||||
| - - |
|||||||||||
| - - - |
|||||||||||
| 116,283 10,227 - - |
17,335 60 - - |
133,618 10,287 - - |
149,961 18,018 - - |
||||||||
| 10,227 11,143 |
60 35,930 |
10,287 47,073 |
18,018 29,055 |
||||||||
| 21,370 | 35,990 | 57,360 | 47,073 | ||||||||
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PAROCHIAL CHURCH COUNCIL OF EAST LEAKE
NOTES TO THE FINANCIAL STATEMENTS (Continued)
| 4 STAFF COSTS Wages and salaries No payments have been made to members of the Parochial Church Council. 5 DEBTORS Income Tax recoverable Hall Income Youth Ministry Compass Contribution VAT Recoverable Other debtors and prepayments 6 ANALYSIS OF NET ASSETS BY FUND Unrestricted Funds £ Cash on Short Term Deposit 21,611 Other Current Assets 10,003 Current liabilities (10,244) 21,370 7 FUND DETAILS Balance 1 January Restricted Funds; Church Fabric Fund 9,012 Hall Fabric Fund 796 Parish Weekend 1,013 Flower Fund 115 Disadvantaged Fund 708 Young Children / Holiday Club 37 Youth Ministry Fund 1,107 Charities - Childrens Mission (inc Church extension) 23,141 35,930 |
2020 £ 8,999 2,381 1,201 1,340 - - 2,540 7,462 Restricted Funds £ - 35,990 - 35,990 Income 10,479 - 155 10 - 313 5,340 - 1,099 17,395 |
2019 £ 12,659 2,726 1,000 1,340 - 2,246 2,278 9,590 Total Funds £ 21,611 45,993 (10,244) 57,360 Expenditure 10,264 796 505 - - 144 5,186 0 440 17,335 |
Balance 31 December 2020 9,228 - 663 125 708 205 1,261 (0) 23,800 35,990 |
|---|---|---|---|
The Endowment Capital of the Birchnall, Potter and Little/Godber Capital Endowment Funds comprise a combination of CBF Shares and deposits. At 31 December 2020 the value of the funds was £2395 (2019: £2259).
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