## **St Mary’s Church, East Leake** **Annual Report of the Parochial Church Council For the Year Ended 31[st] December 2020** ## **Administrative Information** St Mary’s Church is situated at the corner of Main Street and Station Road, East Leake. It is part of the Diocese of Southwell & Nottingham within the Church of England. The correspondence address is The Rectory, 3 Bateman Road, East Leake, LE12 6LN. The Parochial Church Council ( PCC) is a charity registered with the Charity Commission. Charity number 1130545. PCC members who have served from 1[st] January 2020 until the date of this report are: **Incumbent:** The Rev’d Timothy J Parker Chairperson **Curate:** The Rev’d Michael Allen **Wardens:** Mr Conrad Oatey Treasurer Mrs Voirrey Paesler **Representatives on** Mrs Sue Shaw PCC Secretary **the Deanery Synod:** Mr Conrad Oatey Until APCM 2020, 26[th] October 2020 Mrs Pam Peacock Until APCM 2020, 26[th] October 2020 Mr Colin Knight From APCM 2020, 26[th] October 2020 Mr Ron Hill From APCM 2020, 26[th] October 2020 **Elected Members:** Mrs Doris Elcock Until APCM 2020, 26[th] October 2020 Mrs Laura Taylor Mrs Debbie Anderton Mr Paul Hobson Mrs Barbara Wright Mr Jamie Taylor Mrs Bonnie Clift Mrs Ann Harris Mrs Pam Peacock Mrs Bev Chamberlain From APCM 2020, 26[th] October 2020 Mr John Alexander From APCM 2020, 26[th] October 2020 ## **1. Structure, governance and management** The method of appointment of PCC members is set out in the Church Representation Rules. All church attendees are encouraged to register on the Electoral Roll and stand for election to the PCC. ## **2. Objectives and activities** St Mary’s PCC has the responsibility of co-operating with the incumbent, in promoting in the ecclesiastical parish the whole mission of the Church, pastoral, evangelistic, social and ecumenical. Safeguarding is vital to ensure that children, young people and vulnerable adults are kept safe whilst in the care of the church, an integral part of our church life. The Parish Safeguarding Co-ordinator is Mrs P Peacock. The PCC also has maintenance responsibilities for the Church of St Mary’s and for St Mary’s Hall, both of Main Street, East Leake. 1 ## **3. Achievements and performance** ## **Church attendance** There were 141 parishioners on the Church Electoral Roll at the October 2020 Annual Meeting, compared with 143 people at the 2019 Annual Meeting. The average weekly attendance at church counted during October 2020 was 28, much lower than in a normal year because of reductions in the numbers of people allowed to attend church safely, limited by social distancing. Because of the coronavirus (Covid 19) pandemic, for part of the year the church was closed for services and for a larger part of the year only open midweek for one or two short Holy Communion services. Owing to the restrictions on church attendance, following government guidelines during the Covid 19 lockdown, there were no church services on Easter Sunday. Attendance on Christmas Day was 20 at a short service of Holy Communion. Online Digital Worship was introduced in April 2020, after government restrictions began in late March 2020, and has continued throughout the year, enhanced at Christmas with extra services. ## **Review of the year** The full PCC met 5 times during the year. Oversight Teams from within the PCC had planned to meet between PCC meetings. However, in February a full PCC meeting was held instead and, after a gap covering April to October, full PCC meetings were held in November and December 2020. Objectives throughout 2020 have been to lead St Mary’s church, joining together in the transforming mission of God through growing disciples, wider, younger, deeper. The “Churches Together in East Leake” committee was unable to organise practical requirements, as had been done in previous years, because of government restrictions due to the pandemic. There has been discussion about extending the church building, to the north of the existing structure. The aim is to decide what should be done to meet the needs of the growing congregation of worshippers; also to accommodate and encourage future expansion in the church family. However, plans were paused during 2020 because of the restrictions due to the pandemic. Plans for a new role for an employee to work with children and families (Children and Families Minister) also continued within a working group early in 2020. These discussions were paused during 2020 because of the pandemic, but have resumed in 2021. ## **Financial review** Total receipts on ordinary unrestricted funds were £126,510 and are detailed in the financial statements. £116,283 was spent from unrestricted funds to provide the Christian ministry from St Mary’s Church, including a £76,800 contribution to the diocesan parish share, which largely provides the stipends and housing for the clergy. The net result for the year on unrestricted funds was a surplus of £10,227. This was an unexpected outcome in a very unusual year. With very few physical services being held, collection and fee income dropped significantly. Costs were mitigated by furloughing cleaning and administration staff, and there were a number of generous donations during the latter part of the year. 2 Over £8,000 was spent on improvements and extensions to the audio-visual system early in the year. However, all of these costs were met though a donation. After adding bank and deposit balances brought forward at the beginning of the year, the balance carried forward at 31[st] December for unrestricted funds totalled £21,370. Restricted income / expenditure showed a surplus of £60 at the end of the year, with a restricted fund balance of £35,990. **This Annual Report was approved by the PCC on 8[th] March 2021 and signed on their behalf by Revd Tim Parker (PCC chairperson).** 3 **PAROCHIAL CHURCH COUNCIL OF EAST LEAKE** **-** **STATEMENT OF FINANCIAL ACTIVITIES** ||||**FOR THE YEAR ENDED**|**31 December 2020**||| |---|---|---|---|---|---|---| ||||**Unrestricted**|**Restricted**|**Total**|**Total**| ||||**Funds**|**Funds**|**Funds**|**Funds**| ||||||**2020**|**2019**| ||**Note**||**£**|**£**|**£**|**£**| |**INCOMING RESOURCES**||||||| |Donations and Legacies|||111,299|11,650|**122,949**|**132,319**| |Income from other events & Activities|||15,094|5,745|**20,839**|**35,598**| |Investment Income|||117|-|**117**|**61**| |**TOTAL INCOMING RESOURCES**||**2**|**126,510**|**17,395**|**143,905**|**167,979**| |**EXPENDITURE**||||||| |Cost of raising funds|||-|440|**440**|**-**| |Ministry Expenses|||85,636|5,330|**90,966**|**87,046**| |Church Running Costs|||7,838|10,264|**18,102**|**8,747**| |Hall Running Costs|||6,284|796|**7,079**|**6,506**| |Other Expenditure|||1,179|505|**1,684**|**12,033**| |Administration cost|||9,346|-|**9,346**|**11,486**| |Major Repairs and Renewals|||-|-|**-**|**13,477**| |**TOTAL EXPENDITURE**||**3**|116,283|17,335|**133,618**|**149,961**| |**NET INCOME/(EXPENDITURE)**|||**10,227**|**60**|**10,287**|**18,018**| |Transfer between Funds|||-|-|**-**|**-**| |Net gains (losses) on Investment||||||| |Assets - unrealised|||-|-|**-**|**-**| |Net Movement in Funds|||10,227|60|**10,287**|**18,018**| |**RECONCILIATION OF FUNDS**||||||| |Total funds brought forward|||11,143|35,930|**47,073**|**29,055**| |**TOTAL FUNDS CARRIED FORWARD**|||**21,370**|**35,990**|**57,360**|**47,073**| The notes on pages 3 to 6 form part of these accounts. Page 1 **PAROCHIAL CHURCH COUNCIL OF EAST LEAKE** **BALANCE SHEET 31 December 2020** |**Notes**
**CURRENT ASSETS**
Debtors and prepayments
Short Term Deposits
CBF Church of England Deposit Fund
Cash at Bank and in hand
Bank
Cash
Total Current Assets
**LIABILITIES FALLING DUE WITHIN ONE YEAR**
Accruals and deferred income
**LIABILITIES FALLING DUE AFTER ONE YEAR**
**NET ASSETS**
**ACCUMULATED FUNDS**
**Unrestricted Fund**
**Restricted Funds**|**2020**
**Total**
**£**
**£**
7,462
21,611
38,530
1
38,531
67,604
(10,244)
-
57,360
21,370
35,990
57,360|**2019**
**Total**
**£**
**£**
9,590
1,525
38,054
7
38,061
49,176
(2,104)
-
47,073
11,143
35,930
47,073|**2019**
**Total**
**£**
**£**
9,590
1,525
38,054
7
38,061
49,176
(2,104)
-
47,073
11,143
35,930
47,073| |---|---|---|---| ||||| ||||49,176
(2,104)
-| ||||47,073| ||||11,143
35,930| ||||47,073| Approved by the Parochial Church Council on 8th March 2021 and signed on its behalf by: Chairman Treasurer The notes on pages 3 to 6 form part of these accounts. Page 2 **PAROCHIAL CHURCH COUNCIL OF EAST LEAKE** ## **NOTES TO THE FINANCIAL STATEMENTS** For the year ended 31 December 2020 ## **1 ACCOUNTING POLICIES** The financial statements have been prepared in accordance with applicable United Kingdom accounting standards, the "Statement of Recommended Practice" issued by the Charity Commissioners and the Charities Act 1993.The financial statements have been prepared under the historical cost convention. The accruals basis of accounting has been adopted. The principal accounting policies are applied consistently. ## **Funds** General funds represent the funds of the PCC that are not subject to any restrictions regarding their use and are available for application on the general purposes of the PCC. Funds designated for a particular purpose by the PCC are also unrestricted. The accounts include all transactions, assets and liabilities for which the PCC is responsible in law. They do not include the accounts of church groups that owe their main affiliation to another body nor those that are informal gatherings of church members. ## **Incoming Resources** ## _**Voluntary income and capital sources**_ Collections are recognised when received by or on behalf of the PCC. Planned giving receivable under Gift Aid is recognised only when received. Income Tax recoverable on Gift Aid donations is recognised when income is recognised. Grants and legacies to the PCC are accounted for as soon as the PCC is notified of its legal entitlement, the amount due is quantifiable and its ultimate receipt by the PCC is reasonably certain. Funds raised by Fund-Raising activities are accounted for gross. ## _**Income from investments**_ Dividends are accounted for when due and payable. Interest entitlements are accounted for as they accrue. ## **Outgoing Resources** ## _**Grants**_ Grants and donations are accounted for when paid over, or when awarded, if that award creates a binding obligation on the PCC. ## _**Activities directly relating to the work of the Church**_ The parish share payable to the Diocese is accounted for when payable. Any parish share unpaid at 31 December is provided for in these accounts as an operational (though not legal) liability and is shown as a creditor in the Balance Sheet. Page 3 **PAROCHIAL CHURCH COUNCIL OF EAST LEAKE** ## **NOTES TO THE FINANCIAL STATEMENTS (Continued)** |**2 Incoming Resources for the year ended**
**INCOMING RESOURCES**
_(a) Voluntary receipts_
Planned giving
Giving on which tax is recoverable
Income Tax recoverable on giving
Other
Church collections
Donations
_(b) Other voluntary receipts_
Grants
Legacies
_(c) Receipts from activities for generating funds_
Hall Income
_(d) Receipts from church activities_
Fees
_(e) Receipts from investments_
Interest
_(f) Other miscellaneous income_
Social Events
Churchyard
Community Choir
Parish Weekend
Contributions toward Youth Ministry
Contributions toward Staff Expenses
Printing Costs recharged
VAT Recoverable
Furlough Scheme Receipts
Other income
**TOTAL INCOMING RESOURCES**|**31 December 2020**
**Unrestricted**
£
£
74,617
20,583
6,985
831
8,083
111,099
-
200
200
3,663
3,663
2,875
117
-
111
-
3,500
856
-
3,954
134
8,556|**31 December 2020**
**Unrestricted**
£
£
74,617
20,583
6,985
831
8,083
111,099
-
200
200
3,663
3,663
2,875
117
-
111
-
3,500
856
-
3,954
134
8,556|**31 December 2020**
**Unrestricted**
£
£
74,617
20,583
6,985
831
8,083
111,099
-
200
200
3,663
3,663
2,875
117
-
111
-
3,500
856
-
3,954
134
8,556|**Restricted**
£
£
-
2,202
-
-
9,448
11,650
-
-
-
-
-
-
-
-
-
-
-
155
5,340
-
-
-
-
250
5,745|**Restricted**
£
£
-
2,202
-
-
9,448
11,650
-
-
-
-
-
-
-
-
-
-
-
155
5,340
-
-
-
-
250
5,745|**Restricted**
£
£
-
2,202
-
-
9,448
11,650
-
-
-
-
-
-
-
-
-
-
-
155
5,340
-
-
-
-
250
5,745|**TOTAL FUNDS**
**31 December 2020**
£
£
74,617
22,785
6,985
831
17,531
-
122,749
-
200
200
3,663
-
3,663
2,875
117
-
111
-
155
5,340
3,500
856
-
3,954
384
14,301|**TOTAL FUNDS**
**31 December 2020**
£
£
74,617
22,785
6,985
831
17,531
-
122,749
-
200
200
3,663
-
3,663
2,875
117
-
111
-
155
5,340
3,500
856
-
3,954
384
14,301|**TOTAL FUNDS**
**31 December 2020**
£
£
74,617
22,785
6,985
831
17,531
-
122,749
-
200
200
3,663
-
3,663
2,875
117
-
111
-
155
5,340
3,500
856
-
3,954
384
14,301|**TOTAL FUNDS**|**TOTAL FUNDS**| |---|---|---|---|---|---|---|---|---|---|---|---| ||**Unrestricted**
£
£
74,617
20,583
6,985
831
8,083
111,099
-
200
200
3,663
3,663
2,875
117
-
111
-
3,500
856
-
3,954
134
8,556|||**Restricted**
£
£
-
2,202
-
-
9,448
11,650
-
-
-
-
-
-
-
-
-
-
-
155
5,340
-
-
-
-
250
5,745|||**31 December 2020**
£
£
74,617
22,785
6,985
831
17,531
-
122,749
-
200
200
3,663
-
3,663
2,875
117
-
111
-
155
5,340
3,500
856
-
3,954
384
14,301|||**31 December 2019**
£
£
70,844
22,221
6,363
6,502
25,869
-
131,799
-
520
520
5,309
-
5,309
5,670
61
997
57
-
9,514
5,000
3,500
1,997
2,246
-
1,308
24,619|| ||||||||||||| |||**126,510**|||**17,395**|||**143,905**|||**167,979**| ||||||||||||| Page 4 **PAROCHIAL CHURCH COUNCIL OF EAST LEAKE** **(0)** ## **NOTES TO THE FINANCIAL STATEMENTS (Continued)** - **3 Expenditure for the year ended** ## **31 December 2020** |**RESOURCES USED**
_Costs of fundraising_
_Activities relating to the work of the Church_
Charitable giving:
Church overseas and missions
Church societies and home mission
Other Charities
Ministry
Diocesan Parish Share
Expenses of Incumbent
Expenses of Assistant Staff
Honoraria
Service Expenses
Organist Fees
Youth Ministry
Outreach and Messy Church
Church Running Costs
Insurance
Electricity
Gas
Water
Repairs
Audio Visual System
Quinquennial Inspection
Hall Running Costs
Insurance
Electricity
Caretaker
Repairs
Sundry Exps
Other Expenditure
Upkeep of Churchyard
Miscellaneous Expenses
Parish Weekend
Community Choir
Social Events
General Administration
Printing and Copying
Other Expenses
Salaries
Major Repairs
Fabric
New Heating Boiler
Installations
**Surplus/(Deficit) for year before other**
**recognised gains and losses**
Gains/(Losses) on investment assets
Inter Fund Transfers
Net movement of Funds
Opening Reserves
**Closing Reserves**|||||||**TOTAL FUNDS**|**TOTAL FUNDS**|**TOTAL FUNDS**|**TOTAL FUNDS**|**TOTAL FUNDS**| |---|---|---|---|---|---|---|---|---|---|---|---| ||**Unrestricted**
£
£
-
3,000
3,000
-
6,000
76,800
400
541
290
1,773
1,252
4,522
58
85,636
2,425
1,153
1,685
100
379
2,096
-
7,838
548
2,086
3,000
506
144
6,284
111
1,069
-
-
-
1,179
2,825
1,775
4,747
9,346
-
**116,283**
**10,227**
-
-
**10,227**
11,143
**21,370**|||**Restricted**
£
£
440
-
-
0
0
-
-
-
-
-
-
5,330
-
5,330
-
-
-
-
-
10,264
-
10,264
-
-
-
796
-
796
-
-
505
-
-
505
-
-
-
-
**17,335**
**60**
-
-
**60**
35,930
**35,990**|||**31 December 2020**
£
£
440
3,000
3,000
0
6,000
76,800
400
541
290
1,773
1,252
9,852
58
90,966
2,425
1,153
1,685
100
379
12,359
-
18,102
548
2,086
3,000
1,302
144
7,079
111
1,069
505
-
-
1,684
2,825
1,775
4,747
9,346
-
-
-
-
**133,618**
**10,287**
-
-
**10,287**
47,073
**57,360**|||**31 December 2019**
£
£
3,000
3,000
4,667
10,667
68,000
90
1,622
485
1,611
4,724
10,324
189
87,046
2,360
1,674
3,096
64
1,553
-
-
8,747
538
1,763
2,925
880
400
6,506
57
2,222
8,915
-
839
12,033
4,172
2,303
5,010
11,486
-
13,477
-
13,477
**149,961**
**18,018**
-
-
**18,018**
29,055
**47,073**|| |||||-
-|||||||| ||||||||-
-
-||||| ||||||||||||| |||**116,283**
**10,227**
-
-|||**17,335**
**60**
-
-|||**133,618**
**10,287**
-
-|||**149,961**
**18,018**
-
-| |||**10,227**
11,143|||**60**
35,930|||**10,287**
47,073|||**18,018**
29,055| |||**21,370**|||**35,990**|||**57,360**|||**47,073**| ||||||||||||| Page 5 ## **PAROCHIAL CHURCH COUNCIL OF EAST LEAKE** **NOTES TO THE FINANCIAL STATEMENTS (Continued)** - |**4 STAFF COSTS**
Wages and salaries
No payments have been made to members of the Parochial Church Council.
**5 DEBTORS**
Income Tax recoverable
Hall Income
Youth Ministry
Compass Contribution
VAT Recoverable
Other debtors and prepayments
**6 ANALYSIS OF NET ASSETS BY FUND**
**Unrestricted**
**Funds**
**£**
Cash on Short Term Deposit
21,611
Other Current Assets
10,003
Current liabilities
(10,244)
21,370
**7 FUND DETAILS**
**Balance**
**1 January**
Restricted Funds;
Church Fabric Fund
9,012
Hall Fabric Fund
796
Parish Weekend
1,013
Flower Fund
115
Disadvantaged Fund
708
Young Children / Holiday Club
37
Youth Ministry Fund
1,107
Charities
-
Childrens Mission (inc Church extension)
23,141
35,930|**2020**
£
8,999
2,381
1,201
1,340
-
-
2,540
7,462
**Restricted**
**Funds**
**£**
-
35,990
-
35,990
**Income**
10,479
-
155
10
-
313
5,340
-
1,099
17,395|**2019**
£
12,659
2,726
1,000
1,340
-
2,246
2,278
9,590
**Total**
**Funds**
**£**
21,611
45,993
(10,244)
57,360
**Expenditure**
10,264
796
505
-
-
144
5,186
0
440
17,335|**Balance**
**31 December 2020**
9,228
-
663
125
708
205
1,261
(0)
23,800
35,990| |---|---|---|---| The Endowment Capital of the Birchnall, Potter and Little/Godber Capital Endowment Funds comprise a combination of CBF Shares and deposits. At 31 December 2020 the value of the funds was £2395 (2019: £2259). Page 6 ## ## ##