REGISTERED COMPANY NUMBER: 06802918 (England and Wales) REGISTERED CHARITY NUMBER: 1130427
Report of the Trustees and Financial Statements For The Year Ended 31st May 2021
for
Guardians of Strutts
Dale Accounting Services Limited 64 High Street Belper Derbyshire DE56 1GF
Guardians of Strutts
Contents of the Financial Statements For The Year Ended 31st May 2021
| Page | |
|---|---|
| Report of the Trustees | 1 to 3 |
| Independent Examiner's Report | 4 |
| Statement of Financial Activities | 5 |
| Balance Sheet | 6 to 7 |
| Notes to the Financial Statements | 8 to 13 |
| Detailed Statement of Financial Activities | 14 |
Guardians of Strutts
Report of the Trustees For The Year Ended 31st May 2021
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31st May 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
To further or benefit the residents of Belper and the neighbourhood, without distinction of sex, sexual orientation, race or political, religious or other opinions by associating together, the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation leisure time occupations with the objectives of improving the conditions of life for the residents.
To secure and preserve the Herbert Strutt School Building on Derby Road, for the benefit and use of the inhabitants of the Township of Belper, in perpetuity, and in accordance with the original 1909 Strutt Conveyance.
To encourage the sustainability of the township of Belper.
Significant activities
Overall income from Room Hire showed a decrease of 83% from last year. This was entirely due to the coronavirus closure during which we effectively lost 44 weeks trading. No income was generated by bar takings and there was very little catering income. It was a fragmented year with the first closure continuing until October, then reopening briefly to November with minimal bookings, and closure again in December 2020 until late April 2021.
During the closures works were undertaken to make the site more "covid secure" and to prepare for reopening. Also, preparations were made for potential licence holders and refurbishment of parts of the site was undertaken.
The AGMs of the Guardians of Strutts, Strutt Centre Limited and Belper Strutts Society were held on Friday 19th February 2021 and these meetings were conducted remotely by Zoom. This was a first for the Project but was the only feasible option to comply with the Government coronavirus restrictions.
The threat of further closure restrictions continued beyond the end of the financial year, with no clear end date to the pandemic, which is a cause for financial uncertainty. The outlook for the income over the next 12 months is of great concern but the policy of building up the reserves and not borrowing has been vindicated as we have no debt to service. The decision to increase the number of licence holders shows that a mixture of community and commercial users makes financial sense under these circumstances. Our prudent approach will give the best chance of ensuring that the Centre will be available to the Community of Belper in the long term.
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Guardians of Strutts
Report of the Trustees
For The Year Ended 31st May 2021
FINANCIAL REVIEW Reserves policy
The Trustees have reviewed the reserves of the charity. The review considered the nature of the income and expenditure streams and the need to match variable income with fixed commitments and the nature of the reserves.
The unrestricted reserves decreased to £144,717 in the year to 31st May 2021.
Restricted reserves show a slight decrease to give a grand total of £13,948 which includes the Ryklow Trust account of £718.
Unrestricted funds decreased by £21,150 compared with an increase of £39,682 in the previous year. This has resulted in an overall surplus to date of £158,665.
Strutts Centre Limited, gifted £13,180 to the charity, which represented an 87% reduction over the previous year.
As a result of the pandemic, the site remained closed to the public until October 2020. It closed again in November 2020 and then remain closed until late April 2021. Strutt Centre Limited effectively ceased trading during these closures with the potential loss of 44 weeks income, estimated to be in excess of £120,000.
On a positive note, Central Government, via the local authority, made further grants of up to £27,000 to the charity as a means of financial support during the coronavirus lockdown. These grants, together with minimizing all discretionary spend on running costs, enabled us to meet all our fixed costs, including insurance, gas, electric, water and safety checks. The Government grants gave us the confidence to complete essential health and safety measures to make the site "covid secure", and to make use of the enforced closures to refurbish the Reception area and more rental rooms.
The Guardians have used £30,208 of the available funds to general repairs and improve facilities throughout the site during this period including:
| 1. Gas Boilers Annual Inspection 2. Fire Extinguishers Inspection 3. Repairs to 2 Office Roof Lanterns 4. Alarm annual inspection 5. Repairs to Alarm System 6. Refurbishment Room 17 7. Refurbishment Caretakers Room 8. Door Repairs 9. Refurbish Reception – Office 10. Grounds Maintenance Equipment costs 11. Repairs to Plaster Room 14 12. Repairs to Electrics Room 14 13. Curtains / Blinds Rooms 16 & 17 14. Mist Sprayer (Covid Fogging Machine) 15. Training Course - PAT Testing Total |
360 156 1,340 252 212 3,973 1,791 1,908 11,091 174 461 2,210 3,996 180 90 30,208 |
|---|---|
The Belper Strutts Society has continued to support the Project with volunteer effort and plans are being made for future fundraising activities after the coronavirus closures. The Trustees wish to thank the Society for all its efforts which will enable the Centre to be reopened with optimism for the future.
The trustees wish to thank those who have supported the Project financially, especially all those individuals and groups who have used the building.
Most importantly of all, the Trustees wish to thank all volunteers for their efforts during a very challenging period. The levels of business achieved in the year to 31st May 2021 would not have been possible without the dedication and hard work our loyal group of volunteers.
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Guardians of Strutts
Report of the Trustees For The Year Ended 31st May 2021
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
The Guardians of Strutts Charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
The Guardians of Strutts Charity owns the Herbert Strutt School site on behalf of the people of Belper and aims to restore the building to its former glory. It has a wholly owned trading company, called Strutt Centre Limited, which operates the site as a community centre and donates its entire operating surplus to the Guardians of Strutts. The Guardians are supported by a "friends group", called the Belper Strutts Society, which raises funds and provides volunteers to help run the Strutts Community Centre.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number
06802918 (England and Wales)
Registered Charity number 1130427
Registered office
Strutts Centre Derby Road Belper Derbyshire DE56 1UU
Trustees
Miss J Honey Mrs C H Maddock E Manning Dr N P McLeod F H Smith (Resigned 03/08/2020) Mrs K Manning
Independent Examiner
Edward Wint Dale Accounting Services Limited 64 High Street Belper Derbyshire DE56 1GF
Approved by order of the board of trustees on 11th January 2022 and signed on its behalf by:
Dr N P McLeod - Trustee
Page 3
Independent Examiner's Report to the Trustees of Guardians of Strutts
Independent examiner's report to the trustees of Guardians of Strutts ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31st May 2021.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
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accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Edward Wint Dale Accounting Services Limited 64 High Street Belper Derbyshire DE56 1GF Date: .............................................
Page 4
Guardians of Strutts
Statement of Financial Activities For The Year Ended 31st May 2021
| Unrestricted fund Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 13,180 Investment income 2 19 Other income 27,000 Total 40,199 EXPENDITURE ON Charitable activities Other 61,349 Total 61,349 NET INCOME/(EXPENDITURE) (21,150) RECONCILIATION OF FUNDS Total funds brought forward 165,867 TOTAL FUNDS CARRIED FORWARD 144,717 |
Restricted funds £ - 23 - 23 238 238 (215) 14,163 13,948 |
2021 Total funds £ 13,180 42 27,000 40,222 61,587 61,587 (21,365) 180,030 158,665 |
2020 Total funds £ 107,912 89 25,000 |
|---|---|---|---|
| 133,001 93,301 |
|||
| 93,301 | |||
| 39,700 140,330 |
|||
| 180,030 |
The notes form part of these financial statements
Page 5
Guardians of Strutts
Balance Sheet
31st May 2021
| Unrestricted fund Notes £ FIXED ASSETS Tangible assets 6 96,771 Investments 7 1 96,772 CURRENT ASSETS Stocks 8 1,950 Debtors 9 11,554 Cash at bank 38,515 52,019 CREDITORS Amounts falling due within one year 10 (4,074) NET CURRENT ASSETS 47,945 TOTAL ASSETS LESS CURRENT LIABILITIES 144,717 CREDITORS Amounts falling due after more than one year 11 - NET ASSETS 144,717 FUNDS 13 Unrestricted funds Restricted funds TOTAL FUNDS |
Restricted funds £ 59,508 - 59,508 - - 52,255 52,255 - 52,255 111,763 (97,815) 13,948 |
2021 Total funds £ 156,279 1 156,280 1,950 11,554 90,770 104,274 (4,074) 100,200 256,480 (97,815) 158,665 144,717 13,948 158,665 |
2020 Total funds £ 163,502 1 163,503 1,926 13,187 103,247 118,360 (4,018) 114,342 277,845 (97,815) 180,030 165,867 14,163 180,030 |
|---|---|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31st May 2021.
The members have not required the company to obtain an audit of its financial statements for the year ended 31st May 2021 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
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(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
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(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
Page 6
continued...
Guardians of Strutts
Balance Sheet - continued
31st May 2021
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 11th January 2022 and were signed on its behalf by:
N P McLeod - Trustee
The notes form part of these financial statements
Page 7
Guardians of Strutts
Notes to the Financial Statements For The Year Ended 31st May 2021
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
The value shown in Accounts for the Land and Buildings represents the legal fees, professional fees and renovation works to the building incurred since the transfer of the property from the Derbyshire County Council to the Charity in September 2009. The Land and Buildings is thought by the Trustees to have a market value between £1.5m and £3.6m.
Stocks
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
2. INVESTMENT INCOME
| 2021 | 2020 | |
|---|---|---|
| £ | £ | |
| Deposit account interest | 42 | 89 |
continued...
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Guardians of Strutts
Notes to the Financial Statements - continued For The Year Ended 31st May 2021
3. NET INCOME/(EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
| Depreciation - owned assets | 2021 £ 11,399 |
2020 £ 10,308 |
|---|---|---|
4. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31st May 2021 nor for the year ended 31st May 2020.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31st May 2021 nor for the year ended 31st May 2020.
5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| Unrestricted fund £ INCOME AND ENDOWMENTS FROM Donations and legacies 107,913 Investment income 12 Other income 25,000 Total 132,925 EXPENDITURE ON Other 93,243 NET INCOME 39,682 RECONCILIATION OF FUNDS Total funds brought forward 126,185 TOTAL FUNDS CARRIED FORWARD 165,867 |
Restricted funds £ (1) 77 - 76 58 18 14,145 14,163 |
Total funds £ 107,912 89 25,000 |
|---|---|---|
| 133,001 93,301 |
||
| 39,700 140,330 |
||
| 180,030 |
continued...
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Guardians of Strutts
Notes to the Financial Statements - continued For The Year Ended 31st May 2021
6. TANGIBLE FIXED ASSETS
| Fixtures Freehold Plant and and property machinery fittings £ £ £ COST At 1st June 2020 126,547 53,006 24,833 Additions - 180 3,996 At 31st May 2021 126,547 53,186 28,829 DEPRECIATION At 1st June 2020 6,537 20,817 14,829 Charge for year 1,675 5,299 4,009 At 31st May 2021 8,212 26,116 18,838 NET BOOK VALUE At 31st May 2021 118,335 27,070 9,991 At 31st May 2020 120,010 32,189 10,004 7. FIXED ASSET INVESTMENTS MARKET VALUE At 1st June 2020 and 31st May 2021 NET BOOK VALUE At 31st May 2021 At 31st May 2020 There were no investment assets outside the UK. 8. STOCKS Stocks 9. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade debtors Prepayments |
Computer equipment Totals £ £ 5,494 209,880 - 4,176 5,494 214,056 4,195 46,378 416 11,399 4,611 57,777 883 156,279 1,299 163,502 Unlisted investments £ 1 1 1 2021 2020 £ £ 1,950 1,926 2021 2020 £ £ 8,467 8,062 3,087 5,125 11,554 13,187 |
Computer equipment Totals £ £ 5,494 209,880 - 4,176 5,494 214,056 4,195 46,378 416 11,399 4,611 57,777 883 156,279 1,299 163,502 Unlisted investments £ 1 1 1 2021 2020 £ £ 1,950 1,926 2021 2020 £ £ 8,467 8,062 3,087 5,125 11,554 13,187 |
|---|---|---|
continued...
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Guardians of Strutts
Notes to the Financial Statements - continued For The Year Ended 31st May 2021
10. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| Accrued expenses 11. CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR Other loans (see note 12) |
2021 £ 4,074 2021 £ 97,815 |
2020 £ 4,018 2020 £ 97,815 |
|
|---|---|---|---|
This amount is repayable to the Ryklow Charitable Trust in the event of the property or any part of the property being sold for reasons outside our charitable objectives.
12. LOANS
An analysis of the maturity of loans is given below:
| Amounts falling due in more than five years: Repayable otherwise than by instalments: Other loans more 5yrs non-inst 13. MOVEMENT IN FUNDS Unrestricted funds General fund Restricted funds Ryklow Trust Fund Lift Fund Restricted Fund TOTAL FUNDS |
At 1.6.20 £ 165,867 695 12,508 960 14,163 180,030 |
2021 £ 97,815 Net movement in funds £ (21,150) 23 (162) (76) (215) (21,365) |
2020 £ 97,815 At 31.5.21 £ 144,717 718 12,346 884 13,948 158,665 |
|---|---|---|---|
continued...
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Guardians of Strutts
Notes to the Financial Statements - continued For The Year Ended 31st May 2021
13. MOVEMENT IN FUNDS - continued
Net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 40,199 | (61,349) | (21,149) |
| Restricted funds | |||
| Ryklow Trust Fund | 23 | - | 23 |
| Lift Fund | - | (162) | (162) |
| Restricted Fund | - | (77) | (76) |
| 23 | (238) | (215) | |
| TOTAL FUNDS | 40,222 | (61,587) | (21,365) |
Comparatives for movement in funds
| At 1.6.19 £ Unrestricted funds General fund 126,186 Restricted funds Ryklow Trust Fund 618 Lift Fund 12,517 Restricted Fund 1,009 14,145 TOTAL FUNDS 140,330 Comparative net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 132,925 Restricted funds Ryklow Trust Fund 77 Lift Fund - Restricted Fund (1) 76 TOTAL FUNDS 133,001 |
Net movement At in funds 31.5.20 £ £ 39,681 165,867 77 695 (9) 12,508 (49) 960 19 14,163 39,700 180,030 Resources Movement expended in funds £ £ (93,244) 39,681 - 77 (9) (9) (48) (49) (57) 19 (93,301) 39,700 |
|---|---|
continued...
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Guardians of Strutts
Notes to the Financial Statements - continued For The Year Ended 31st May 2021
13. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds General fund Restricted funds Ryklow Trust Fund Lift Fund Restricted Fund TOTAL FUNDS |
At 1.6.19 £ 126,186 618 12,517 1,009 14,144 140,330 |
Net movement in funds £ 18,531 100 (171) (125) (196) 18,335 |
At 31.5.21 £ 144,717 718 12,346 884 |
|---|---|---|---|
| 13,948 | |||
| 158,665 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 173,124 | (154,593) | 18,531 |
| Restricted funds | |||
| Ryklow Trust Fund | 100 | - | 100 |
| Lift Fund | - | (171) | (171) |
| Restricted Fund | - | (125) | (125) |
| 100 | (296) | (196) | |
| TOTAL FUNDS | 173,224 | (154,889) | 18,335 |
14. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31st May 2021.
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Guardians of Strutts
Detailed Statement of Financial Activities For The Year Ended 31st May 2021
| INCOME AND ENDOWMENTS Donations and legacies Donation - Strutts Centre Misc income Investment income Deposit account interest Other income COVID Council Grant Total incoming resources EXPENDITURE Support costs Management Rates and water Insurance Light and heat Telephone Sundries Property maintenance Other Freehold property Plant and machinery Fixtures and fittings Computer equipment Total resources expended Net (expenditure)/income |
2021 £ 13,180 - 13,180 42 27,000 27,000 40,222 2,505 5,287 11,577 706 4,081 26,032 50,188 1,675 5,299 4,009 416 11,399 61,587 (21,365) |
2020 £ 107,726 186 107,912 89 25,000 25,000 133,001 1,229 5,173 22,312 675 14,152 39,452 82,993 1,620 4,475 3,687 526 10,308 93,301 39,700 |
|---|---|---|
This page does not form part of the statutory financial statements
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