**REGISTERED COMPANY NUMBER: 06802918 (England and Wales) REGISTERED CHARITY NUMBER: 1130427**
**Report of the Trustees and Financial Statements For The Year Ended 31st May 2021**
**for**
**Guardians of Strutts**
Dale Accounting Services Limited 64 High Street Belper Derbyshire DE56 1GF
**Guardians of Strutts**
## **Contents of the Financial Statements For The Year Ended 31st May 2021**
||**Page**|
|---|---|
|**Report of the Trustees**|1 to 3|
|**Independent Examiner's Report**|4|
|**Statement of Financial Activities**|5|
|**Balance Sheet**|6 to 7|
|**Notes to the Financial Statements**|8 to 13|
|**Detailed Statement of Financial Activities**|14|
**Guardians of Strutts**
## **Report of the Trustees For The Year Ended 31st May 2021**
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31st May 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
To further or benefit the residents of Belper and the neighbourhood, without distinction of sex, sexual orientation, race or political, religious or other opinions by associating together, the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation leisure time occupations with the objectives of improving the conditions of life for the residents.
To secure and preserve the Herbert Strutt School Building on Derby Road, for the benefit and use of the inhabitants of the Township of Belper, in perpetuity, and in accordance with the original 1909 Strutt Conveyance.
To encourage the sustainability of the township of Belper.
## **Significant activities**
Overall income from Room Hire showed a decrease of 83% from last year. This was entirely due to the coronavirus closure during which we effectively lost 44 weeks trading. No income was generated by bar takings and there was very little catering income. It was a fragmented year with the first closure continuing until October, then reopening briefly to November with minimal bookings, and closure again in December 2020 until late April 2021.
During the closures works were undertaken to make the site more "covid secure" and to prepare for reopening. Also, preparations were made for potential licence holders and refurbishment of parts of the site was undertaken.
The AGMs of the Guardians of Strutts, Strutt Centre Limited and Belper Strutts Society were held on Friday 19th February 2021 and these meetings were conducted remotely by Zoom. This was a first for the Project but was the only feasible option to comply with the Government coronavirus restrictions.
The threat of further closure restrictions continued beyond the end of the financial year, with no clear end date to the pandemic, which is a cause for financial uncertainty. The outlook for the income over the next 12 months is of great concern but the policy of building up the reserves and not borrowing has been vindicated as we have no debt to service. The decision to increase the number of licence holders shows that a mixture of community and commercial users makes financial sense under these circumstances. Our prudent approach will give the best chance of ensuring that the Centre will be available to the Community of Belper in the long term.
Page 1
**Guardians of Strutts**
## **Report of the Trustees**
## **For The Year Ended 31st May 2021**
## **FINANCIAL REVIEW Reserves policy**
The Trustees have reviewed the reserves of the charity. The review considered the nature of the income and expenditure streams and the need to match variable income with fixed commitments and the nature of the reserves.
The unrestricted reserves decreased to £144,717 in the year to 31st May 2021.
Restricted reserves show a slight decrease to give a grand total of £13,948 which includes the Ryklow Trust account of £718.
Unrestricted funds decreased by £21,150 compared with an increase of £39,682 in the previous year. This has resulted in an overall surplus to date of £158,665.
Strutts Centre Limited, gifted £13,180 to the charity, which represented an 87% reduction over the previous year.
As a result of the pandemic, the site remained closed to the public until October 2020. It closed again in November 2020 and then remain closed until late April 2021. Strutt Centre Limited effectively ceased trading during these closures with the potential loss of 44 weeks income, estimated to be in excess of £120,000.
On a positive note, Central Government, via the local authority, made further grants of up to £27,000 to the charity as a means of financial support during the coronavirus lockdown. These grants, together with minimizing all discretionary spend on running costs, enabled us to meet all our fixed costs, including insurance, gas, electric, water and safety checks. The Government grants gave us the confidence to complete essential health and safety measures to make the site "covid secure", and to make use of the enforced closures to refurbish the Reception area and more rental rooms.
The Guardians have used £30,208 of the available funds to general repairs and improve facilities throughout the site during this period including:
|1. Gas Boilers Annual Inspection
2. Fire Extinguishers Inspection
3. Repairs to 2 Office Roof Lanterns
4. Alarm annual inspection
5. Repairs to Alarm System
6. Refurbishment Room 17
7. Refurbishment Caretakers Room
8. Door Repairs
9. Refurbish Reception – Office
10. Grounds Maintenance Equipment costs
11. Repairs to Plaster Room 14
12. Repairs to Electrics Room 14
13. Curtains / Blinds Rooms 16 & 17
14. Mist Sprayer (Covid Fogging Machine)
15. Training Course - PAT Testing
**Total**|360
156
1,340
252
212
3,973
1,791
1,908
11,091
174
461
2,210
3,996
180
90
**30,208**|
|---|---|
The Belper Strutts Society has continued to support the Project with volunteer effort and plans are being made for future fundraising activities after the coronavirus closures. The Trustees wish to thank the Society for all its efforts which will enable the Centre to be reopened with optimism for the future.
The trustees wish to thank those who have supported the Project financially, especially all those individuals and groups who have used the building.
Most importantly of all, the Trustees wish to thank all volunteers for their efforts during a very challenging period. The levels of business achieved in the year to 31st May 2021 would not have been possible without the dedication and hard work our loyal group of volunteers.
Page 2
**Guardians of Strutts**
## **Report of the Trustees For The Year Ended 31st May 2021**
## **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document**
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
The Guardians of Strutts Charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
The Guardians of Strutts Charity owns the Herbert Strutt School site on behalf of the people of Belper and aims to restore the building to its former glory. It has a wholly owned trading company, called Strutt Centre Limited, which operates the site as a community centre and donates its entire operating surplus to the Guardians of Strutts. The Guardians are supported by a "friends group", called the Belper Strutts Society, which raises funds and provides volunteers to help run the Strutts Community Centre.
## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number**
06802918 (England and Wales)
**Registered Charity number** 1130427
## **Registered office**
Strutts Centre Derby Road Belper Derbyshire DE56 1UU
## **Trustees**
Miss J Honey Mrs C H Maddock E Manning Dr N P McLeod F H Smith (Resigned 03/08/2020) Mrs K Manning
## **Independent Examiner**
Edward Wint Dale Accounting Services Limited 64 High Street Belper Derbyshire DE56 1GF
Approved by order of the board of trustees on 11th January 2022 and signed on its behalf by:
Dr N P McLeod - Trustee
Page 3
**Independent Examiner's Report to the Trustees of Guardians of Strutts**
## **Independent examiner's report to the trustees of Guardians of Strutts ('the Company')**
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31st May 2021.
## **Responsibilities and basis of report**
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Edward Wint Dale Accounting Services Limited 64 High Street Belper Derbyshire DE56 1GF Date: .............................................
Page 4
**Guardians of Strutts**
## **Statement of Financial Activities For The Year Ended 31st May 2021**
|Unrestricted
fund
Notes
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
13,180
Investment income
2
19
Other income
27,000
**Total**
40,199
**EXPENDITURE ON**
**Charitable activities**
Other
61,349
**Total**
61,349
**NET INCOME/(EXPENDITURE)**
(21,150)
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
165,867
**TOTAL FUNDS CARRIED FORWARD**
144,717|Restricted
funds
£
-
23
-
23
238
238
(215)
14,163
13,948|2021
Total
funds
£
13,180
42
27,000
40,222
61,587
61,587
(21,365)
180,030
158,665|2020
Total
funds
£
107,912
89
25,000|
|---|---|---|---|
||||133,001
93,301|
||||93,301|
||||39,700
140,330|
||||180,030|
The notes form part of these financial statements
Page 5
**Guardians of Strutts**
## **Balance Sheet**
## **31st May 2021**
|Unrestricted
fund
Notes
£
**FIXED ASSETS**
Tangible assets
6
96,771
Investments
7
1
96,772
**CURRENT ASSETS**
Stocks
8
1,950
Debtors
9
11,554
Cash at bank
38,515
52,019
**CREDITORS**
Amounts falling due within one year
10
(4,074)
**NET CURRENT ASSETS**
47,945
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
144,717
**CREDITORS**
Amounts falling due after more than one year
11
-
**NET ASSETS**
144,717
**FUNDS**
13
Unrestricted funds
Restricted funds
**TOTAL FUNDS**|Restricted
funds
£
59,508
-
59,508
-
-
52,255
52,255
-
52,255
111,763
(97,815)
13,948|2021
Total
funds
£
156,279
1
156,280
1,950
11,554
90,770
104,274
(4,074)
100,200
256,480
(97,815)
158,665
144,717
13,948
158,665|2020
Total
funds
£
163,502
1
163,503
1,926
13,187
103,247
118,360
(4,018)
114,342
277,845
(97,815)
180,030
165,867
14,163
180,030|
|---|---|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31st May 2021.
The members have not required the company to obtain an audit of its financial statements for the year ended 31st May 2021 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
- (a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
- (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
Page 6
continued...
**Guardians of Strutts**
## **Balance Sheet - continued**
## **31st May 2021**
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 11th January 2022 and were signed on its behalf by:
N P McLeod - Trustee
The notes form part of these financial statements
Page 7
**Guardians of Strutts**
## **Notes to the Financial Statements For The Year Ended 31st May 2021**
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Tangible fixed assets**
The value shown in Accounts for the Land and Buildings represents the legal fees, professional fees and renovation works to the building incurred since the transfer of the property from the Derbyshire County Council to the Charity in September 2009. The Land and Buildings is thought by the Trustees to have a market value between £1.5m and £3.6m.
## **Stocks**
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
## **Taxation**
The charity is exempt from corporation tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **2. INVESTMENT INCOME**
||2021|2020|
|---|---|---|
||£|£|
|Deposit account interest|42|89|
continued...
Page 8
**Guardians of Strutts**
## **Notes to the Financial Statements - continued For The Year Ended 31st May 2021**
## **3. NET INCOME/(EXPENDITURE)**
Net income/(expenditure) is stated after charging/(crediting):
|Depreciation - owned assets|2021
£
11,399|2020
£
10,308|
|---|---|---|
## **4. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 31st May 2021 nor for the year ended 31st May 2020.
## **Trustees' expenses**
There were no trustees' expenses paid for the year ended 31st May 2021 nor for the year ended 31st May 2020.
## **5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
|Unrestricted
fund
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
107,913
Investment income
12
Other income
25,000
**Total**
132,925
**EXPENDITURE ON**
Other
93,243
**NET INCOME**
39,682
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
126,185
**TOTAL FUNDS CARRIED FORWARD**
165,867|Restricted
funds
£
(1)
77
-
76
58
18
14,145
14,163|Total
funds
£
107,912
89
25,000|
|---|---|---|
|||133,001
93,301|
|||39,700
140,330|
|||180,030|
continued...
Page 9
**Guardians of Strutts**
## **Notes to the Financial Statements - continued For The Year Ended 31st May 2021**
## **6. TANGIBLE FIXED ASSETS**
|Fixtures
Freehold
Plant and
and
property
machinery
fittings
£
£
£
**COST**
At 1st June 2020
126,547
53,006
24,833
Additions
-
180
3,996
At 31st May 2021
126,547
53,186
28,829
**DEPRECIATION**
At 1st June 2020
6,537
20,817
14,829
Charge for year
1,675
5,299
4,009
At 31st May 2021
8,212
26,116
18,838
**NET BOOK VALUE**
At 31st May 2021
118,335
27,070
9,991
At 31st May 2020
120,010
32,189
10,004
**7.**
**FIXED ASSET INVESTMENTS**
**MARKET VALUE**
At 1st June 2020 and 31st May 2021
**NET BOOK VALUE**
At 31st May 2021
At 31st May 2020
There were no investment assets outside the UK.
**8.**
**STOCKS**
Stocks
**9.**
**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Trade debtors
Prepayments|Computer
equipment
Totals
£
£
5,494
209,880
-
4,176
5,494
214,056
4,195
46,378
416
11,399
4,611
57,777
883
156,279
1,299
163,502
Unlisted
investments
£
1
1
1
2021
2020
£
£
1,950
1,926
2021
2020
£
£
8,467
8,062
3,087
5,125
11,554
13,187|Computer
equipment
Totals
£
£
5,494
209,880
-
4,176
5,494
214,056
4,195
46,378
416
11,399
4,611
57,777
883
156,279
1,299
163,502
Unlisted
investments
£
1
1
1
2021
2020
£
£
1,950
1,926
2021
2020
£
£
8,467
8,062
3,087
5,125
11,554
13,187|
|---|---|---|
||||
||||
||||
||||
||||
||||
continued...
Page 10
**Guardians of Strutts**
## **Notes to the Financial Statements - continued For The Year Ended 31st May 2021**
## **10. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
|Accrued expenses
**11.**
**CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR**
Other loans (see note 12)|2021
£
4,074
2021
£
97,815||2020
£
4,018
2020
£
97,815|
|---|---|---|---|
This amount is repayable to the Ryklow Charitable Trust in the event of the property or any part of the property being sold for reasons outside our charitable objectives.
## **12. LOANS**
An analysis of the maturity of loans is given below:
|Amounts falling due in more than five years:
Repayable otherwise than by instalments:
Other loans more 5yrs non-inst
**13.**
**MOVEMENT IN FUNDS**
**Unrestricted funds**
General fund
**Restricted funds**
Ryklow Trust Fund
Lift Fund
Restricted Fund
**TOTAL FUNDS**|At 1.6.20
£
165,867
695
12,508
960
14,163
180,030|2021
£
97,815
Net
movement
in funds
£
(21,150)
23
(162)
(76)
(215)
(21,365)|2020
£
97,815
At
31.5.21
£
144,717
718
12,346
884
13,948
158,665|
|---|---|---|---|
continued...
Page 11
**Guardians of Strutts**
## **Notes to the Financial Statements - continued For The Year Ended 31st May 2021**
## **13. MOVEMENT IN FUNDS - continued**
Net movement in funds, included in the above are as follows:
||Incoming|Resources|Movement|
|---|---|---|---|
||resources|expended|in funds|
||£|£|£|
|**Unrestricted funds**||||
|General fund|40,199|(61,349)|(21,149)|
|**Restricted funds**||||
|Ryklow Trust Fund|23|-|23|
|Lift Fund|-|(162)|(162)|
|Restricted Fund|-|(77)|(76)|
||23|(238)|(215)|
|**TOTAL FUNDS**|40,222|(61,587)|(21,365)|
## **Comparatives for movement in funds**
|At 1.6.19
£
**Unrestricted funds**
General fund
126,186
**Restricted funds**
Ryklow Trust Fund
618
Lift Fund
12,517
Restricted Fund
1,009
14,145
**TOTAL FUNDS**
140,330
Comparative net movement in funds, included in the above are as follows:
Incoming
resources
£
**Unrestricted funds**
General fund
132,925
**Restricted funds**
Ryklow Trust Fund
77
Lift Fund
-
Restricted Fund
(1)
76
**TOTAL FUNDS**
133,001|Net
movement
At
in funds
31.5.20
£
£
39,681
165,867
77
695
(9)
12,508
(49)
960
19
14,163
39,700
180,030
Resources
Movement
expended
in funds
£
£
(93,244)
39,681
-
77
(9)
(9)
(48)
(49)
(57)
19
(93,301)
39,700|
|---|---|
continued...
Page 12
**Guardians of Strutts**
## **Notes to the Financial Statements - continued For The Year Ended 31st May 2021**
## **13. MOVEMENT IN FUNDS - continued**
A current year 12 months and prior year 12 months combined position is as follows:
|**Unrestricted funds**
General fund
**Restricted funds**
Ryklow Trust Fund
Lift Fund
Restricted Fund
**TOTAL FUNDS**|At 1.6.19
£
126,186
618
12,517
1,009
14,144
140,330|Net
movement
in funds
£
18,531
100
(171)
(125)
(196)
18,335|At
31.5.21
£
144,717
718
12,346
884|
|---|---|---|---|
||||13,948|
||||158,665|
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
||Incoming|Resources|Movement|
|---|---|---|---|
||resources|expended|in funds|
||£|£|£|
|**Unrestricted funds**||||
|General fund|173,124|(154,593)|18,531|
|**Restricted funds**||||
|Ryklow Trust Fund|100|-|100|
|Lift Fund|-|(171)|(171)|
|Restricted Fund|-|(125)|(125)|
||100|(296)|(196)|
|**TOTAL FUNDS**|173,224|(154,889)|18,335|
## **14. RELATED PARTY DISCLOSURES**
There were no related party transactions for the year ended 31st May 2021.
Page 13
**Guardians of Strutts**
## **Detailed Statement of Financial Activities For The Year Ended 31st May 2021**
|**INCOME AND ENDOWMENTS**
**Donations and legacies**
Donation - Strutts Centre
Misc income
**Investment income**
Deposit account interest
**Other income**
COVID Council Grant
**Total incoming resources**
**EXPENDITURE**
**Support costs**
**Management**
Rates and water
Insurance
Light and heat
Telephone
Sundries
Property maintenance
**Other**
Freehold property
Plant and machinery
Fixtures and fittings
Computer equipment
Total resources expended
**Net (expenditure)/income**|2021
£
13,180
-
13,180
42
27,000
27,000
40,222
2,505
5,287
11,577
706
4,081
26,032
50,188
1,675
5,299
4,009
416
11,399
61,587
(21,365)|2020
£
107,726
186
107,912
89
25,000
25,000
133,001
1,229
5,173
22,312
675
14,152
39,452
82,993
1,620
4,475
3,687
526
10,308
93,301
39,700|
|---|---|---|
This page does not form part of the statutory financial statements
Page 14