PCC Secretary's Report
PAROCHIAL CHURCH COUNCIL MEMBERSHIP
PRIEST-IN-CHARGE
Revd Canon Jacqui Jones CHURCHWARDENS Betty Sinclair & Alex Cooper AUTHORISED LOCAL PREACHERS Jenny Molyneux-Berry & Janet Arthurs TREASURER Michael Green PARISH SECRETARY Nicola Telling PCC SECRETARY Sue Ferguson DEANERY SYNOD REPRESENTATIVE Steve Arthurs
MMU COMPASS CHURCHES REPRESENTATIVE
Alex Cooper ELECTED REPRESENTATIVES Steve Arthurs Sylvia Beckett Yvonne Bewick Katie Bird Alison Cooper Stephen Farrow Paul Hagger Dennis Mason
Bankers:
Barclays Bank plc, 40/41 High Street, Chelmsford CM1 1BE Sort 20-19-95 Account 90982571
Legal Advisor:
Diocesan Registrar, 53, New St., Chelmsford CM1 1AT
Advisors: Architects
Shenstone and Partners St Paul’s Institute 302 The Highway London E1W 3DH
Independent Examiner:
Mr Alan R. Dixon, 23 Beaumont Park, Danbury CM3 4DE Registered Charity No. 1130296
The full PCC now meets monthly after a period of bi monthly meetings. Ad hoc PCC meetings are called when necessary.
On most occasions a representative from St Mary's Little Baddow has been in attendance. Agendas over the last twelve months have been full and varied and minutes are available to be viewed any time upon request. Once the church is back to running in the usual way they will be available in the folder at the back of the church at all times.
Here are the figures for 2020 which were offered to the Diocese for the year and are collated by the churchwardens:
Due to the COVID pandemic, live services, baptisms, weddings and funerals have been greatly affected both in the number of services held and the number of people attending.. Here are the figures for 2020 which were offered to the Diocese for the year and are collated by the churchwardens;
Baptisms: 2 children (under 1 year), 2 adults Marriages: 1 couple Funerals in church or at crematorium: 26 Interments of ashes 16 There were no live services on Easter Day Communicants on Christmas Eve and Christmas Day: 33 Number attending worship on Christmas Eve and Christmas Day: 44 Average Sunday attendance at 2 live services held in October: 22 adults
Parochial Church Council of Danbury St John the Baptist Financial Statements for the year ended December 31, 2020.
| 2019 Total Funds |
Statement of Financial Activities Note Income Planned giving, collections etc 1 Village Friends 2 Events 9 Grants received 3 Fees Meeting Room income 4 40 Millfields, rental income 5 Garden of Remembrance All other income 6 Special collections 7 Sub-total other Income 13 Total income Expenditure Grants to Charities 7 Parish Share (£64807 - 1%) Meeting Room expenses 4 40 Millfields expenses 5 Garden of Remembrance Other Church expenses 8 Sub-total Major restoration works Total expenditures Net Surplus/-deficit Balance Sheet Net Assets Cash at bank and on deposit 10 Other assets 11 Liablities -due within one year 12 Current Assets Property, 40 Millfields 5 Total Net Assets Funds Endowment funds 13 Restricted- other 13 Unrestricted funds 13 Total cash funds Restricted- Clergy Housing 13 Total Funds 13 |
FUNDS 2020 | FUNDS 2020 | ||
|---|---|---|---|---|---|
| Total Funds £ 50584.29 4065.76 1629.20 1560.00 4520.00 1467.50 13200.00 2370.70 5323.52 0.00 84720.97 0.00 84720.97 -2600.00 -39897.80 -5134.14 -7806.13 -806.62 -23546.86 -79791.55 0.00 -79791.55 4929.42 81967.16 250.00 -4581.02 77636.14 92000.00 169636.14 7603.61 60616.80 9415.74 77636.15 92000.00 169636.15 |
Rest -ricted £ 4066 0 1560 2630 0 8256 0 8256 0 -1690 -1690 -1690 6566 68220 0 0 68220 92000 160220 7604 60617 68220 92000 160220 |
Unrest -ricted |
|||
| £ 55866 4046 7641 1560 7250 8297 13200 1850 4291 600 |
£ 50584 1629 4520 1468 13200 2371 2694 |
||||
| 104601 0 |
76465 | ||||
| 104601 | 76465 | ||||
| -4950 -64159 -7343 -733 -593 -23497 |
-2600 -39898 -5134 -7806 -807 -21857 |
||||
| -101274 0 |
-78102 | ||||
| -101274 | -78102 | ||||
| 3327 | -1636 | ||||
| 78342 500 -6135 |
13747 250 -4581 |
||||
| 72707 92000 |
9416 | ||||
| 164707 | 9416 | ||||
| 7604 54051 11052 |
9416 | ||||
| 72707 92000 |
9416 | ||||
| 164707 | 9416 |
Approved by the Parochial Church Council on January 11th 2021 and signed on its behalf by:
Canon Jacqui Jones (Chairman)
Michael S Green (Treasurer)
ii
Parochial Church Council of Danbury St John the Baptist
Notes to the Financial Statements
| 2019 Total Funds |
FUNDS 2020 Total Rest Unrest Statement of Financial Activities Funds -ricted -ricted Note 1: Planned giving, collections etc £ £ £ Planned Giving: non-PGS 5891.37 5891 Planned Giving: Parish Giving Scheme 31876.63 31877 General collections & Gift Aid 1744.16 1744 Tax reclaimed: non PGS 3336.05 3336 Tax reclaimed: Parish Giving Scheme 7736.08 7736 50584.29 0 50584 Note 2: Village Friends Planned Giving: non-PGS 320.00 320 Planned Giving: Parish Giving Scheme 2944.33 2944 Tax reclaimed: non PGS 80.00 80 tax reclaimed: Parish Giving Scheme 721.43 721 4065.76 4066 Note 3: Grants Danbury Parish Council: Churchyard 1500.00 1500 War Graves Commission: Churchyard 60.00 60 1560.00 1560 Note 4: Meeting Room Fees from letting 1467.50 1468 Expenses: Cleaning -1515.90 -1516 Electricity & water -2343.37 -2343 Repairs & mtce -69.60 -70 Glebe rent -330.00 -330 Insurance -734.95 -735 Sundry -140.32 -140 -3666.64 0 -3667 Note 5: 40 Millfields The PCC owns the curates house at 40 Millfields, purchased in 1989 for £92000. The capital value is restricted to the Clergy Fund; net operating surplus/deficit is General Fund. Maintenance -7514.50 -7515 Insurance -291.63 -292 total costs -7806.13 -7806 net rental income 13200.00 13200 net surplus/-deficit 5393.87 5394 Note 6: Other Income Bequests 2000.00 2000 0 Interest 288.49 0 288 Donations 657.03 500 157 Wall safe 0.00 0 Landisdale Charity 130.00 130 0 Covid volunteers 600.00 600 Church heating fees 100.00 100 Rectory car park income 1548.00 1548 5323.52 2630 2694 Note: 7 Grants to Charities Friends of Essex Churches -500.00 -500 CHESS -500.00 -500 World Vision (Suzanne Gaywood) -500.00 -500 Safer Places -500.00 -500 Quantock Christian Trust (Rev Janet Muhindo) -500.00 -500 Eves Cnr Christmas event/RBL Poppy Appeal -100.00 -100 St John's Discretionary Fund 0.00 0 -2600.00 -2600 SPECIAL COLLECTIONS Essex Clergy Charity 0.00 0 DEC Indonesia Appeal 0.00 0 Essex Wildlife Trust 0.00 0 Remembrance Day: RBL Poppy Appeal 0.00 0 Christingle: The Childrens' Society 0.00 0 Sub total: 0.00 0 Total -2600.00 0 -2600 iii |
FUNDS 2020 | ||
|---|---|---|---|---|
| Unrest -ricted |
||||
| £ 6280 31469 6784 3757 7577 |
£ 5891 31877 1744 3336 7736 |
|||
| 55866 | 50584 | |||
| 395 2854 99 699 |
||||
| 4046 | ||||
| 1500 60 |
||||
| 1560 | ||||
| 8297 -1806 -2365 -1921 -300 -728 -223 |
1468 -1516 -2343 -70 -330 -735 -140 |
|||
| 954 | -3667 | |||
| -450 -283 |
||||
| -733 13200 |
-7806 13200 |
|||
| 12468 | 5394 | |||
| 2000 0 0 70 137 0 500 1584 |
0 288 157 0 0 600 100 1548 |
|||
| 4291 | 2694 | |||
| -850 -850 -850 -850 -850 -100 0 |
-500 -500 -500 -500 -500 -100 0 |
|||
| -4350 | -2600 | |||
| 0 0 -125 -100 -375 |
||||
| -600 | ||||
| -4950 | -2600 | |||
Parochial Church Council of Danbury St John the Baptist
Notes to the Financial Statements (Cont'd)
| 2019 Total Funds £ 0 -3007 -655 -1864 -619 -644 -627 0 -1186 -323 -802 -7452 -4789 -345 -275 -909 |
FUNDS 2020 Total Rest Statement of Financial Activities Funds -ricted Note: 8 other church expenses £ £ Mission 0.00 Insurance -2939.83 Maintenance/cleaning -4281.02 -130 Gas -1569.13 Electricity/water -494.61 Organ & choir -333.48 Altar -107.00 Covid supplies -827.20 Daisy, telephone and WIFI -299.73 Bank charges -210.64 Clergy Expenses -656.58 Churchyard & Green -2508.50 -1560 Secretarial -8727.20 Church Flowers -100.00 Copyright licence -335.30 All other -156.65 -23546.86 -1690 Note 9 Events Committee Jumble Sale 0.00 Times and Seasons Concert 0.00 FOEC ride & stride 0.00 Tower & teas 0.00 Sunday morning teas 803.00 Flower Festival 0.00 Event advertising 0.00 www.easy fundraising 19.23 Star Co-op 127.50 Heritage Day teas 0.00 Fri lunchtime Concerts 679.47 Last Knight proms 0.00 Family BBQ 0.00 Church Tours 0.00 Fireworks 0.00 1629.20 0 Note 10: Cash on deposit Deposit, Cent Bd of Finance 61817.08 68220 Current A/c Barclays 20150.08 Total cash 81967.16 68220 Note 11: Other Assets Last qtr: Income tax due, not claimed 250.00 DVH 2019 in adv/Rectory car park income overdue 0.00 Total other Assets 250.00 0 Note12: Liabilities St John's Discretionary Fund -564.00 Meeting room rent in advance -1325.00 Creditors, gas electricity & water -1252.02 Church Green roadway repairs 0.00 Rectory Car-park rent in advance -1440.00 Total liabilities -4581.02 0 iv |
FUNDS 2020 | FUNDS 2020 | ||
|---|---|---|---|---|---|
| Rest -ricted £ -130 -1560 -1690 0 68220 68220 0 0 |
Unrest -ricted |
||||
| £ 0 -2940 -4151 -1569 -495 -333 -107 -827 -300 -211 -657 -949 -8727 -100 -335 -157 |
|||||
| -23497 | -21857 | ||||
| 0 0 0 0 803 0 0 19 128 0 679 0 0 0 0 |
|||||
| 7641 | 1629 | ||||
| 61529 16814 |
-6403 20150 |
||||
| 78342 | 13747 | ||||
| 428 72 |
250 0 |
||||
| 500 | 250 | ||||
| -564 -375 -1446 -2790 -960 |
-564 -1325 -1252 0 -1440 |
||||
| -6135 | -4581 | ||||
6.00
Parochial Church Council of Danbury St John the Baptist
Notes to the Financial Statements (Cont'd)
| Note 13: Funds At Jan 1 2020 Endowment funds £ Wigan grave 6580.08 Turner Gift 1023.53 Sub-total Endowment 7603.61 Restricted Funds Church building & land 33346.25 Village friends 22786.35 Nave Floor Restoration 0.00 Other restricted transactions -2081.56 sub-total 61654.65 Clergy Housing fund 92000.00 Total restricted funds 153654.65 Unrestricted funds General Fund 2992.08 St John's Discretionary Fund -564.00 Church building & land 8624.00 Total Unrestricted 11052.08 Total: All Funds 164706.73 0 |
Exp £ 0.00 0.00 0.00 -1690.00 -1690.00 -1690.00 -78101.55 -78101.55 -79791.55 0 |
transf'r £ 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0 |
At Dec 31 2020 |
|
|---|---|---|---|---|
| Income £ 0.00 4065.76 4190.00 8255.76 8255.76 76465.21 76465.21 84720.97 0 |
||||
| £ 6580.08 1023.53 |
||||
| 7603.61 33346.25 26852.11 0.00 418.44 |
||||
| 68220.41 92000.00 |
||||
| 160220.41 | ||||
| 1355.74 -564.00 8624.00 |
||||
| 9415.74 | ||||
| 169636.15 | ||||
| 0 | ||||
TRUSTS: WIGAN GRAVE & TURNER GIFT. In 2017, and at the instigation of Chelmsford Diocese, the PCC applied to to have the capital in these trusts transferred from the Chelmsford Diocesan Board of Finance to the PCC. Sums of £3700.71 (Wigan Grave) and £705.20 (Turner Gift) were transferred in April 2017 and are included as income in the 2017 accounts. WIGAN GRAVE: The capital sum (originally donated in 1966 by Aline Wigan, widow of Brigadier General J T Wigan) is now held by the PCC. It is for the maintenance of the Church & churchyard so long as the Wigan Grave is kept in good order and repair.
TURNER GIFT: Capital sum is for the upkeep of fabric or internal adornment of the Church or any special object relating thereto which may require the raising of special funds; not for ordinary church expenses. decision as to manner of use is with the Rector and churchwardens.
Church building/land: private donation, bequests, gifts (inc fund raising) given or raised specifically for the purpose.
Village friends: during 2014 the Rector wrote to all households in the parish requesting financial support. The resulting income, much of which is in the form of PGS direct debits which are ongoing into the future, is to be used exclusively for the maintenance and restoration of the Church building.
Other specific grants and donations that have been used for the purpose given. Danbury Parish Council & War Graves Commission (Churchyard), special collections etc.
Clergy Housing Fund: Represents value of the curates house at 40 Millfields at purchase in 1989
St John's Discretionary Fund: In 2016 the Charitable Giving Committee (a sub-committee of the PCC) resolved to estabish a reserve to help local Danbury people in need. It is not necessarily spent in the year it is created. Any amount unspent at the year end is held in reserve
v
Independent Examiner’s report to the PCC of Danbury St John the Baptist
I report on the accounts of the PCC for the year ended 31 December 2019, which are set out on
pages i to v.
Respective responsibilities of the PCC and the examiner
The charity’s trustees consider that an Audit is not required for this year under section 144(2) of the charities act 2011 (the Act) and that an Independent Examination is needed.
It is my responsibility to
-
(a) Examine the accounts under section 145 of the Act
-
(b) Follow procedures laid down in the general directions given by the Charity Commissioners in section 145(5)(b)of the Act and
-
(c) State whether particular matters have come to my attention.
Basis of this report
My examination was carried out in accordance with the General Directions given by the Charity
Commission. That examination includes a review of the accounting records kept by the PCC and a
comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
-
(1) which gives me reasonable cause to believe that in any material respect the requirements
-
to keep accounting records in accordance with section 130 of the Act; and
-
to prepare accounts which accord with these accounting records and comply with the
- requirements of the Act
have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Alan Dixon 23 Beaumont Park Danbury
January 13[th] , 2020