# **PCC Secretary's Report** # **PAROCHIAL CHURCH COUNCIL MEMBERSHIP** ## **PRIEST-IN-CHARGE** **Revd Canon Jacqui Jones CHURCHWARDENS** Betty Sinclair & Alex Cooper **AUTHORISED LOCAL PREACHERS** Jenny Molyneux-Berry & Janet Arthurs **TREASURER** Michael Green **PARISH SECRETARY** Nicola Telling **PCC SECRETARY** Sue Ferguson **DEANERY SYNOD REPRESENTATIVE** Steve Arthurs **MMU COMPASS CHURCHES REPRESENTATIVE** Alex Cooper **ELECTED REPRESENTATIVES** Steve Arthurs Sylvia Beckett Yvonne Bewick Katie Bird Alison Cooper Stephen Farrow Paul Hagger Dennis Mason ## **Bankers:** Barclays Bank plc, 40/41 High Street, Chelmsford CM1 1BE Sort 20-19-95 Account 90982571 ## **Legal Advisor:** Diocesan Registrar, 53, New St., Chelmsford CM1 1AT ## **Advisors: Architects** Shenstone and Partners St Paul’s Institute 302 The Highway London E1W 3DH ## **Independent Examiner:** Mr Alan R. Dixon, 23 Beaumont Park, Danbury CM3 4DE **Registered Charity No.** 1130296 The full PCC now meets monthly after a period of bi monthly meetings. Ad hoc PCC meetings are called when necessary. On most occasions a representative from St Mary's Little Baddow has been in attendance. Agendas over the last twelve months have been full and varied and minutes are available to be viewed any time upon request. Once the church is back to running in the usual way they will be available in the folder at the back of the church at all times. Here are the figures for 2020 which were offered to the Diocese for the year and are collated by the churchwardens: Due to the COVID pandemic, live services, baptisms, weddings and funerals have been greatly affected both in the number of services held and the number of people attending.. Here are the figures for 2020 which were offered to the Diocese for the year and are collated by the churchwardens; Baptisms: 2 children (under 1 year), 2 adults Marriages: 1 couple Funerals in church or at crematorium: 26 Interments of ashes 16 There were no live services on Easter Day Communicants on Christmas Eve and Christmas Day: 33 Number attending worship on Christmas Eve and Christmas Day: 44 Average Sunday attendance at 2 live services held in October: 22 adults ## **Parochial Church Council of Danbury St John the Baptist Financial Statements for the year ended December 31, 2020.** |2019
Total
Funds|**Statement of Financial Activities**
Note
**Income**
Planned giving, collections etc
1
Village Friends
2
Events
9
Grants received
3
Fees
Meeting Room income
4
40 Millfields, rental income
5
Garden of Remembrance
All other income
6
Special collections
7
Sub-total
other Income
13
Total income
**Expenditure**
Grants to Charities
7
Parish Share (£64807 - 1%)
Meeting Room expenses
4
40 Millfields expenses
5
Garden of Remembrance
Other Church expenses
8
Sub-total
Major restoration works
Total expenditures
**Net Surplus/-deficit**
Balance Sheet
**Net Assets**
Cash at bank and on deposit
10
Other assets
11
Liablities -due within one year
12
Current Assets
Property, 40 Millfields
5
Total Net Assets
**Funds**
Endowment funds
13
Restricted- other
13
Unrestricted funds
13
Total cash funds
Restricted- Clergy Housing
13
Total Funds
13||FUNDS 2020|FUNDS 2020|| |---|---|---|---|---|---| |||**Total**
**Funds**
**£**
**50584.29**
**4065.76**
**1629.20**
**1560.00**
**4520.00**
**1467.50**
**13200.00**
**2370.70**
**5323.52**
**0.00**
**84720.97**
**0.00**
**84720.97**
**-2600.00**
**-39897.80**
**-5134.14**
**-7806.13**
**-806.62**
**-23546.86**
**-79791.55**
**0.00**
**-79791.55**
**4929.42**
**81967.16**
**250.00**
**-4581.02**
**77636.14**
**92000.00**
**169636.14**
**7603.61**
**60616.80**
**9415.74**
**77636.15**
**92000.00**
**169636.15**||Rest
-ricted
£
4066
0
1560
2630
0
8256
0
8256
0
-1690
-1690
-1690
6566
68220
0
0
68220
92000
160220
7604
60617
68220
92000
160220|Unrest
-ricted| |£
55866
4046
7641
1560
7250
8297
13200
1850
4291
600|||||£
50584
1629
4520
1468
13200
2371
2694| |104601
0|||||76465| |104601|||||76465| |-4950
-64159
-7343
-733
-593
-23497|||||-2600
-39898
-5134
-7806
-807
-21857| |-101274
0|||||-78102| |-101274|||||-78102| |3327|||||-1636| |78342
500
-6135|||||13747
250
-4581| |72707
92000|||||9416| |164707|||||9416| |7604
54051
11052|||||9416| |72707
92000|||||9416| |164707|||||9416| Approved by the Parochial Church Council on January 11th 2021 and signed on its behalf by: Canon Jacqui Jones (Chairman) Michael S Green (Treasurer) ii **Parochial Church Council of Danbury St John the Baptist** ## **Notes to the Financial Statements** |2019
Total
Funds|FUNDS 2020
**Total**
Rest
Unrest
**Statement of Financial Activities**
**Funds**
-ricted
-ricted
**Note 1: Planned giving, collections etc**
**£**
£
£
Planned Giving: non-PGS
**5891.37**
5891
Planned Giving: Parish Giving Scheme
**31876.63**
31877
General collections & Gift Aid
**1744.16**
1744
Tax reclaimed: non PGS
**3336.05**
3336
Tax reclaimed: Parish Giving Scheme
**7736.08**
7736
**50584.29**
0
50584
**Note 2: Village Friends**
Planned Giving: non-PGS
**320.00**
320
Planned Giving: Parish Giving Scheme
**2944.33**
2944
Tax reclaimed: non PGS
**80.00**
80
tax reclaimed: Parish Giving Scheme
**721.43**
721
**4065.76**
4066
**Note 3: Grants**
Danbury Parish Council: Churchyard
**1500.00**
1500
War Graves Commission: Churchyard
**60.00**
60
**1560.00**
1560
**Note 4: Meeting Room**
Fees from letting
**1467.50**
1468
Expenses: Cleaning
**-1515.90**
-1516
Electricity & water
**-2343.37**
-2343
Repairs & mtce
**-69.60**
-70
Glebe rent
**-330.00**
-330
Insurance
**-734.95**
-735
Sundry
**-140.32**
-140
**-3666.64**
0
-3667
**Note 5: 40 Millfields**
The PCC owns the curates house at 40 Millfields, purchased in 1989 for £92000.
The capital value is restricted to the Clergy Fund; net operating surplus/deficit is General Fund.
Maintenance
**-7514.50**
-7515
Insurance
**-291.63**
-292
total costs
**-7806.13**
-7806
net rental income
**13200.00**
13200
net surplus/-deficit
**5393.87**
5394
**Note 6: Other Income**
Bequests
**2000.00**
2000
0
Interest
**288.49**
0
288
Donations
**657.03**
500
157
Wall safe
**0.00**
0
Landisdale Charity
**130.00**
130
0
Covid volunteers
**600.00**
600
Church heating fees
**100.00**
100
Rectory car park income
**1548.00**
1548
**5323.52**
2630
2694
**Note: 7 Grants to Charities**
Friends of Essex Churches
**-500.00**
-500
CHESS
**-500.00**
-500
World Vision (Suzanne Gaywood)
**-500.00**
-500
Safer Places
**-500.00**
-500
Quantock Christian Trust (Rev Janet Muhindo)
**-500.00**
-500
Eves Cnr Christmas event/RBL Poppy Appeal
**-100.00**
-100
St John's Discretionary Fund
**0.00**
0
**-2600.00**
-2600
SPECIAL COLLECTIONS
Essex Clergy Charity
**0.00**
0
DEC Indonesia Appeal
**0.00**
0
Essex Wildlife Trust
**0.00**
0
Remembrance Day: RBL Poppy Appeal
**0.00**
0
Christingle: The Childrens' Society
**0.00**
0
Sub total:
**0.00**
0
Total
**-2600.00**
0
-2600
iii||FUNDS 2020|| |---|---|---|---|---| |||||Unrest
-ricted| |£
6280
31469
6784
3757
7577||||£
5891
31877
1744
3336
7736| |55866||||50584| |395
2854
99
699||||| |4046||||| |1500
60||||| |1560||||| |8297
-1806
-2365
-1921
-300
-728
-223||||1468
-1516
-2343
-70
-330
-735
-140| |954||||-3667| |-450
-283||||| |-733
13200||||-7806
13200| |12468||||5394| |2000
0
0
70
137
0
500
1584||||0
288
157
0
0
600
100
1548| |4291||||2694| |-850
-850
-850
-850
-850
-100
0||||-500
-500
-500
-500
-500
-100
0| |-4350||||-2600| |0
0
-125
-100
-375||||| |-600||||| |||||| |-4950||||-2600| |||||| **Parochial Church Council of Danbury St John the Baptist** ## **Notes to the Financial Statements (Cont'd)** |2019
Total
Funds
£
0
-3007
-655
-1864
-619
-644
-627
0
-1186
-323
-802
-7452
-4789
-345
-275
-909|FUNDS 2020
**Total**
Rest
**Statement of Financial Activities**
**Funds**
-ricted
**Note: 8 other church expenses**
**£**
£
Mission
**0.00**
Insurance
**-2939.83**
Maintenance/cleaning
**-4281.02**
-130
Gas
**-1569.13**
Electricity/water
**-494.61**
Organ & choir
**-333.48**
Altar
**-107.00**
Covid supplies
**-827.20**
Daisy, telephone and WIFI
**-299.73**
Bank charges
**-210.64**
Clergy Expenses
**-656.58**
Churchyard & Green
**-2508.50**
-1560
Secretarial
**-8727.20**
Church Flowers
**-100.00**
Copyright licence
**-335.30**
All other
**-156.65**
**-23546.86**
-1690
**Note 9 Events Committee**
Jumble Sale
0.00
Times and Seasons Concert
0.00
FOEC ride & stride
0.00
Tower & teas
0.00
Sunday morning teas
803.00
Flower Festival
0.00
Event advertising
0.00
www.easy fundraising
19.23
Star Co-op
127.50
Heritage Day teas
0.00
Fri lunchtime Concerts
679.47
Last Knight proms
0.00
Family BBQ
0.00
Church Tours
0.00
Fireworks
0.00
**1629.20**
0
**Note 10: Cash on deposit**
Deposit, Cent Bd of Finance
**61817.08**
68220
Current A/c Barclays
**20150.08**
Total cash
**81967.16**
68220
**Note 11: Other Assets**
Last qtr: Income tax due, not claimed
**250.00**
DVH 2019 in adv/Rectory car park income overdue
**0.00**
Total other Assets
**250.00**
0
**Note12: Liabilities**
St John's Discretionary Fund
**-564.00**
Meeting room rent in advance
**-1325.00**
Creditors, gas electricity & water
**-1252.02**
Church Green roadway repairs
**0.00**
Rectory Car-park rent in advance
**-1440.00**
Total liabilities
**-4581.02**
0
iv||FUNDS 2020|FUNDS 2020|| |---|---|---|---|---|---| |||||Rest
-ricted
£
-130
-1560
-1690
0
68220
68220
0
0|Unrest
-ricted| ||||||£
0
-2940
-4151
-1569
-495
-333
-107
-827
-300
-211
-657
-949
-8727
-100
-335
-157| |-23497|||||-21857| ||||||0
0
0
0
803
0
0
19
128
0
679
0
0
0
0| |7641|||||1629| |61529
16814|||||-6403
20150| |78342|||||13747| |428
72|||||250
0| |500|||||250| |-564
-375
-1446
-2790
-960|||||-564
-1325
-1252
0
-1440| |-6135|||||-4581| ||||||| 6.00 ## **Parochial Church Council of Danbury St John the Baptist** ## **Notes to the Financial Statements (Cont'd)** |**Note 13: Funds**
At
Jan 1
2020
Endowment funds
£
Wigan grave
6580.08
Turner Gift
1023.53
Sub-total Endowment
7603.61
Restricted Funds
Church building & land
33346.25
Village friends
22786.35
Nave Floor Restoration
0.00
Other restricted transactions
-2081.56
sub-total
61654.65
Clergy Housing fund
92000.00
Total restricted funds
**153654.65**
Unrestricted funds
General Fund
2992.08
St John's Discretionary Fund
-564.00
Church building & land
8624.00
Total Unrestricted
**11052.08**
Total: All Funds
**164706.73**
0||Exp
£
0.00
0.00
0.00
-1690.00
-1690.00
**-1690.00**
-78101.55
**-78101.55**
**-79791.55**
0|transf'r
£
0.00
0.00
0.00
**0.00**
0.00
**0.00**
**0.00**
0|At
Dec 31
2020| |---|---|---|---|---| ||Income
£
0.00
4065.76
4190.00
8255.76
**8255.76**
76465.21
**76465.21**
**84720.97**
0|||| |||||£
6580.08
1023.53| |||||7603.61
33346.25
26852.11
0.00
418.44| |||||68220.41
92000.00| |||||**160220.41**| |||||1355.74
-564.00
8624.00| |||||**9415.74**| |||||**169636.15**| |||||0| |||||| TRUSTS: WIGAN GRAVE & TURNER GIFT. In 2017, and at the instigation of Chelmsford Diocese, the PCC applied to to have the capital in these trusts transferred from the Chelmsford Diocesan Board of Finance to the PCC. Sums of £3700.71 (Wigan Grave) and £705.20 (Turner Gift) were transferred in April 2017 and are included as income in the 2017 accounts. WIGAN GRAVE: The capital sum (originally donated in 1966 by Aline Wigan, widow of Brigadier General J T Wigan) is now held by the PCC. It is for the maintenance of the Church & churchyard so long as the Wigan Grave is kept in good order and repair. TURNER GIFT: Capital sum is for the upkeep of fabric or internal adornment of the Church or any special object relating thereto which may require the raising of special funds; not for ordinary church expenses. decision as to manner of use is with the Rector and churchwardens. Church building/land: private donation, bequests, gifts (inc fund raising) given or raised specifically for the purpose. Village friends: during 2014 the Rector wrote to all households in the parish requesting financial support. The resulting income, much of which is in the form of PGS direct debits which are ongoing into the future, is to be used exclusively for the maintenance and restoration of the Church building. Other specific grants and donations that have been used for the purpose given. Danbury Parish Council & War Graves Commission (Churchyard), special collections etc. Clergy Housing Fund: Represents value of the curates house at 40 Millfields at purchase in 1989 St John's Discretionary Fund: In 2016 the Charitable Giving Committee (a sub-committee of the PCC) resolved to estabish a reserve to help local Danbury people in need. It is not necessarily spent in the year it is created. Any amount unspent at the year end is held in reserve v **Independent Examiner’s report to the PCC of Danbury St John the Baptist** I report on the accounts of the PCC for the year ended 31 December 2019, which are set out on pages i to v. ## **Respective responsibilities of the PCC and the examiner** The charity’s trustees consider that an Audit is not required for this year under section 144(2) of the charities act 2011 (the Act) and that an Independent Examination is needed. It is my responsibility to - (a) Examine the accounts under section 145 of the Act - (b) Follow procedures laid down in the general directions given by the Charity Commissioners in section 145(5)(b)of the Act and - (c) State whether particular matters have come to my attention. ## **Basis of this report** My examination was carried out in accordance with the General Directions given by the Charity Commission. That examination includes a review of the accounting records kept by the PCC and a comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. ## **Independent examiner’s statement** In connection with my examination, no matter has come to my attention: - (1) which gives me reasonable cause to believe that in any material respect the requirements - to keep accounting records in accordance with section 130 of the Act; and - to prepare accounts which accord with these accounting records and comply with the - requirements of the Act have not been met; or - (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Alan Dixon 23 Beaumont Park Danbury January 13[th] , 2020